ARTICLE I Name and
The name of the Club shall be the Border Collie Society of America, Inc.
The objectives of the Club shall be:
understanding of the disease, defects, injuries and other ailments that
afflict dogs in general and the Border Collie in particular;
to encourage and
promote the quality of purebred Border Collies, emphasizing the breed’s
natural herding ability as well as soundness;
to encourage the
organization of independent local Border Collie Specialties under the
American Kennel Club requirements;
to promote the
public's knowledge and appreciation of dogs in general and Border Collies in
publish, and distribute to the general public educational materials about
the proper care, treatment, breeding, health, development and training of
to encourage and
foster interest and participation in the training, exhibiting, and trialing
of all Border Collies;
sanctioned and licensed specialty shows and matches, herding tests and
trials, obedience trials, tracking tests, and agility trials under the rules
of the American Kennel Club;
to assist Border
Collie rescue organizations in the adoption of Border Collies into suitable
to conduct a Club
that promotes good fellowship and sportsmanship as well as to provide for
the pleasure and recreation of its members.
BCSA shall not be conducted or operated for profit, and no part of any profits
or remainder of residue from dues or donations to the Club shall inure to the
benefit of any member or individual.
The members of the Club shall adopt, and may from time to time revise, such
By-laws as may be required to carry out these objectives.
ARTICLE I Membership
Section 1: Eligibility. Membership shall be open to all persons and local Border
Collie clubs who subscribe to the objectives of this Club and who/which are in
good standing with the American Kennel Club. There shall be six types of
membership as described below:
Associate: non-voting membership open to individuals 18 years of age or
Individual: Regular membership shall be open to all persons 18 years of age
or older. Individual memberships are allowed one (1) vote.
Household: This membership is available to two adults residing in the same
household. Household memberships are allowed two (2) distinct votes.
Junior: Junior membership is available for individuals under 18 years of age.
Junior members may not vote, hold office, nor be counted in any quorum.
Associate Affiliate Club: Associate Affiliate Club membership shall be open
to all local Border Collie clubs which expressly agree to abide by these
by-laws. Associate Affiliate Clubs may not vote.
Affiliate Club: Affiliate Club membership shall be open to local Border
Collie Clubs which are eligible to hold one or more AKC licensed events, which
expressly agree to abide by these by-laws, and which are approved by the Board
of Directors. Each Affiliate Club shall be entitled to one vote.
Section 2: Dues. Membership dues may be changed
from time to time at the discretion of the Board of Directors. Dues must be paid
on or before the last day of January each year. Lifetime members shall not pay
annual dues. [“Lifetime” refers only to those who already hold such membership.
It is no longer available as a membership category.
During the month of December the Membership Chair shall send a statement to each
regular member who has not yet paid dues for the following year.
Section 3: Election to Membership. Each application for membership shall apply
on a form as approved by the Board of Directors, and which shall provide that
the applicant agrees to abide by the Constitution, By-laws, Code of Ethics,
Mission of the BCSA, and the rules of the American Kennel Club. The application
shall state the name, address, and phone number of the applicant. The
prospective member shall submit dues payment for the current year.
Applicants’ first and last names, and city and state of residence shall be
published on the Club website the first of each month; and members will be
invited to send for consideration, directly to the Board of Directors, private
and confidential comment on the applicants during that month. Applicants shall
be approved for or denied membership by the Board of Directors at the Board
meeting the month following publication of the applicants’ names. No person or
club shall be denied membership without good cause. An application which has
received a negative vote by the Board may be presented at the next Annual
Meeting and the members may elect such applicant by secret ballot and a
favorable vote of 75% of the members present.
Section 4: Termination of Membership. Memberships
may be terminated, with no fees or moneys refunded, in the following ways:
- by resignation. Any member in good standing may resign from the Club upon
written notice to the Membership Chair; but no member may resign when in debt to
the Club. Dues obligations are considered a debt to the Club and they become
incurred on the first day of each fiscal year.
- by lapsing. A membership will be considered as lapsed and automatically
terminated if such member’s dues remain unpaid 31 days after the first day of
the fiscal year. In no case may a person be entitled to vote whose dues are
unpaid for the current fiscal year. Those members whose dues are in danger of
lapsing will be notified of this condition by the Membership Chair.
- by expulsion. A membership may be terminated by expulsion as provided in
Article VI of these By-laws.
Section 5 Use of Club Materials. No member of the
Club may incur indebtedness on the part of the Border Collie Society of America
without approval of the Board. Use of the Club stationery, past or present, or
logos and insignia of the BCSA, Inc., by any person other than current officers
and members of the Board of Directors, or anyone specifically authorized by the
Board of Directors, is prohibited. Use of such stationery for any purposes other
than the official business of this Club is prohibited.
Section 6 Member in Good Standing. A Member in
Good Standing is one whose dues payments are current and who is not currently
under disciplinary action by the BCSA or the AKC.
ARTICLE II Meetings
Section 1 Annual Meetings. An annual meeting of the Club shall be held once
during each fiscal year in conjunction with the Club’s Specialty Show if
possible, at a place, date and hour designated by the Board of Directors.
Written notice of the annual meeting shall be mailed or emailed by the
Corresponding Secretary to each member at least 30 days prior to the date of the
meeting. The quorum for such meetings shall be either 40 members or 10% of the
members in good standing, whichever is less.
Section 2 Special Club Meetings. Special Club
meetings may be called by the President, or by a majority vote of the members of
the Board who are present at a meeting of the Board or who vote by mail; and
shall be called by the Corresponding Secretary upon receipt of a petition signed
by 10% of such members of the Club who are in good standing. Such meetings shall
be held at such place, date, and hour as may be designated by the Board of
Directors. Written notice of such meeting shall be mailed or emailed by the
Corresponding Secretary at least 30 days and not more than 60 days prior to the
meeting. The notice of the meeting shall state the purpose of the meeting, and
no other business may be transacted. The quorum for such meetings shall be
either 40 members or 10% of the members in good standing, whichever is less.
Section 3 Board Meetings. The first meeting of the new Board shall be held in
January following its election. Other meetings of the Board of Directors shall
be held at such time and place as are designated by the President or by a
majority vote of the entire Board.
Written notice of each such other meeting shall be mailed or emailed (if all
board members have agreed in writing to receive notices by email) by the
Corresponding Secretary to each member of the Board at least 14 days prior to
the date of the meeting.
The quorum for a Board Meeting shall be a majority of the Board, and meetings
may occur in person, or via video conference or teleconference. Between meetings
business and voting may occur by mail, by FAX, or by electronic media including,
but not restricted to, electronic mail and electronic meeting, providing that
all Board members have access to and agree to use the chosen media, and that the
media is password protected in order to verify that users are, in fact, eligible
In order to ensure that Board members are receiving communications
appropriately, each message sent must be responded to by the receiving Board
member. Items voted upon by telephone must be confirmed in writing within 7 days
to the Recording Secretary.
ARTICLE III Directors and Officers
Section 1 Board of Directors. The Board shall have nine members, and shall be
comprised of the President, Vice-President, Recording Secretary, Corresponding
Secretary, Treasurer, Immediate Past President (who shall be a voting member of
the Board), Delegate to the American Kennel Club, and two to three other
persons, all of whom shall be members in good standing who are residents of the
United States. No two members of the same household shall serve on the Board of
Directors at the same time. The general management of the Club’s affairs shall
be entrusted to the Board of Directors.
All members of the Board of Directors shall be elected for two year terms as
provided for in Article IV and shall fulfill their positions as described in
Section 2 of this Article, until their successors take office, with the
exception of the Past President. In order to serve as immediate Past President,
the person must have been elected to the position of President and have served
the entire term. The immediate Past President may not run for office until the
term as Past President is completed. The Past President position shall only last
one term, after which the position converts to a regular elected board member at
large position, for situations where the current President serves more than one
term or when the departing President was not elected to the position of
Section 2 Officers. The Club’s officers,
consisting of the President, Vice-President, Recording Secretary, Corresponding
Secretary and Treasurer shall serve in their respective capacities both with
regard to the Club and its meetings and the Board and its meetings.
- The President shall preside at all meetings of the Club and of the Board, and
shall have the duties and powers normally assigned to the office of President in
addition to those particularly specified in these By-laws. The President shall
have the right to call meetings, appoint special committees, and coordinate
officers, committees and Board.
- The Vice-President shall have the duties and exercise the powers of the
President in case of the President’s death, absence or incapacity. This person
shall assist the President in any manner which the President deems necessary.
- The Recording Secretary shall keep a record of all meetings of the Club,
meetings of the Board, votes taken by mail, and matters of which a record shall
be ordered by the club. The Recording Secretary shall maintain a current master
file of all necessary business and legal forms used by the Club, and shall carry
out such other duties as are prescribed in these by-laws.
- The Corresponding Secretary shall handle all correspondence directed to the
club, shall notify members of meetings, direct the Membership Chair to notify
new members of their election to membership, notify officers and Directors of
their election to office, and carry out such other duties as are prescribed in
- The Treasurer shall collect and receive all moneys due to the Club and shall
report to the members of the Club, in each club newsletter, the current
condition of the Club’s financial status. Monies shall be deposited in a bank
approved by the Board, in the name of the Club. The books (bills, receipts, bank
statements, check registers, general ledger) shall, at all times, be open to
inspection of the Board, the Finance Committee, or Board-appointed auditor. A
report of the condition of the Club’s finances and every item of receipt or
payment not before reported shall be given at every meeting of the Board; and at
the annual meeting an accounting shall be rendered of all monies received and
expended in the current fiscal year. The reports of the Treasurer shall be
published in the Club newsletter. On an annual basis, the Finance Committee
shall perform a review of the Treasurer’s records, tax filings and annual
reports, and publish a report on their findings to the membership in the Club
newsletter. The Treasurer and all other bank account signatories shall be bonded
in such amount as the Board of Directors shall determine.
- The Delegate to the American Kennel Club shall represent the Club and its
interests at the meetings of and in matters relating to the American Kennel
- Past President and Board Members At Large shall attend board meetings, advise
on board matters, assist in overseeing club operations and committees, and
attend to board business as regular voting members.
Section 3 Vacancies. Any vacancies occurring in
the officers of the Board during the year shall be filled until the next
election by a majority vote of all the then members of the Board; except that a
vacancy in the office of President shall be filled automatically by the
Vice-President and the resulting vacancy in the office of Vice-President shall
be filled by election by the Board. Vacancies to the position of Past President
will be filled with a third Board Member At Large position, appointed the same
as described above for other board vacancies.
Section 4 Terms of Office. No member may remain
on the Board for more than four consecutive two-year terms with the exception of
the AKC Delegate. Serving out an unexpired term of less than one year shall not
be considered as one of the four.
Section 5 Removal. A member of the Board may be
removed from the Board for failure to attend three meetings without sufficient
cause as determined by the Board, or for failure to perform the duties of the
office as defined in these bylaws. The AKC Delegate may be removed for failure
to attend three meetings of AKC Delegates without sufficient cause as determined
by the Board. Removal requires a vote of two-thirds (2/3) of the remaining
members of the Board. The resulting vacancy shall be filled as described in
Section 3 of this article.
Section 6 Committee Oversight. The Board shall
have oversight of all committees, and each committee shall report to the Board,
before each Board meeting, their activities and status.
ARTICLE IV The Club Year, Voting, Nominations,
Section 1 The Club’s fiscal and official year shall begin on the first day of
January and end on the last day of December. The elected Officers and Directors
shall take office on January 1 following the election, and each retiring officer
shall turn over to his/her successor in office all properties and records
relating to that office within fourteen (14) days of the new Board taking
Section 2 Voting. At the Annual Meeting or at a
Special Meeting of the Club voting shall be limited to those voting members in
good standing who are present at the meeting, except for the election of
Officers and Directors and amendments to the Constitution and By-laws, and the
Standard for the breed, which shall be decided by written ballot cast by mail or
by means of electronic balloting in accordance with AKC guidelines. Voting by
proxy shall not be permitted. The Board of Directors may decide to submit other
specific questions for decisions of the members by written ballot cast by mail
Section 3 Elections. The election of Officers and
Directors and Delegate to the American Kennel Club, shall be conducted by secret
ballot. If any nominee, at the closing deadline for ballots, is unable to serve
for any reason, such nominee shall not be elected and the vacancy so created
shall be filled by the new Board of Directors in the manner provided by Article
III, Section 3.
Section 4 Nominations and Ballots. No person may
be a candidate in a Club election who has not been nominated in accordance with
these By-laws. A Nominating Committee shall be chosen by the President and
approved by the Board of Directors on or before January of the election year.
The Committee shall consist of five members from different areas of the U.S.A.,
all members in good standing, no more than one of whom may be a member of the
current Board of Directors. The Corresponding Secretary shall immediately notify
the committee members of their selection. The President shall name a Chair for
the Committee and it shall be such person’s duty to call a committee meeting.
The President (with approval of the Board of Directors) shall also appoint
Inspectors of Election on or before September 1. Three persons (as well as three
alternates) shall be appointed to serve. The duties of the Inspectors shall be
to count the ballots for the annual election. The Inspectors shall be members in
good standing who are not members of the current Board of Directors nor
candidates on the ballot, nor members of the Nominating Committee, nor the
Membership Chair. In any year in which the Board determines it is financially
feasible, the Board may hire a balloting service to mail and receive returned
ballots and/or act as the Inspectors of Election.
- The Nominating Committee shall nominate from among the eligible voting
members of the Club candidates for each office and for each position on the
Board of Directors and shall procure the acceptance of each nominee so chosen.
The Committee should consider geographical representation of the membership on
the Board. The Committee shall then submit its slate of candidates to the
Corresponding Secretary who shall print the list, including the full name of
each candidate, his/her qualifications and the name of the state in which he/she
resides. This shall be sent to each member of the Club on or before May 1,
either separately or in the BCSA newsletter, so that additional nominations may
be made by the members if they so desire.
- Additional nominations of eligible members may be made by written petition
addressed to the Corresponding Secretary and received on or before July 1,
signed by ten voting members in good standing (excluding the candidate’s own
signature) and accompanied by the written acceptance of each such additional
nominee signifying his/her willingness to be a candidate. If the current
Corresponding Secretary is one of the additional nominees, that petition should
be sent to the President.
- If no valid additional nominations by written petition are received on or
before July 1, the Nominating Committee’s slate shall be considered to have been
elected unanimously and no balloting will be necessary.
- If one or more valid additional nominations are received by mail on or before
July 1, the Corresponding Secretary shall, on or before August 1, mail or have
mailed to each voting member in good standing a ballot listing all of the
nominees for each contested position in alphabetical order, with the names of
the states in which they reside, and a brief biography and position statement
(not to exceed one single-spaced typewritten page) from each nominee. Nominees
for uncontested positions do not need to be included on the ballot. They shall
be considered to be elected unanimously. The ballots shall be mailed separately
together with one plain envelope marked “BALLOT” and one return envelope
addressed to the Recording Secretary and bearing the name of the member or
household to whom it was sent. So that the ballots may remain secret, each
voter, after marking their ballot, shall seal it in the envelope marked “BALLOT”
which in turn shall be placed in the second envelope addressed to the Recording
Household memberships are allowed two votes and will be given two ballots and
two envelopes marked “BALLOT”, both of which shall be placed inside the single
envelope addressed to the Recording Secretary or the balloting service
designated by the Board of Directors.
Only ballots received by the Recording Secretary on or before September 15 shall
be counted toward the election. Upon receipt of the ballots, the Recording
Secretary shall check the returns against the list of voting members whose dues
are paid for the current year prior to opening the outer envelopes and removing
the envelopes marked “BALLOT”, and shall certify the eligibility of the voters.
After certifying the eligibility of the voters, the Recording Secretary shall
turn the unopened ballots envelopes over to the Inspectors of Election for the
counting of the ballots.
The Inspectors of Election shall count the ballots on a date no later than
September 30, and the results of the voting will be announced in the newsletter
(and may also be announced electronically via email or website publishing). The
meeting for counting of these ballots is to be open to the inspection of all
interested Club members. In the case that the Recording Secretary is running for
office, the duty of verifying ballots for eligibility will pass to a person who
is not running for office and who is appointed by the Board.
- Nominations cannot be made in any manner other than as provided above.
- Alternatively, balloting may be done electronically in accordance with AKC
guidelines if the Board so chooses.
- The nominated candidate receiving the greatest number of votes for each
office shall be declared elected. In the case of a tie, the tie will be broken
by “drawing lots.” This will be done by having one of the Inspectors of Election
draw a name from a hat. The necessity of this event shall be announced to the
membership, and a date set for the drawing of lots no later than October 31. The
meeting to be held for the drawing of lots shall be open to all members of the
Club. The candidates shall be permitted to attend to observe, or to appoint
someone to represent them at the meeting.
ARTICLE V Committees
Section 1 The President may each year appoint standing committees, approved by
the Board of Directors, to advance the work of the Club in such matters as dog
shows, herding tests and trials, obedience trials, tracking tests, agility
trials, newsletter, trophies, annual prizes, membership and other fields which
may be well served by committees. Such committees shall always be subject to the
final authority of the Board. Special committees may also be appointed by the
Board to aid it on particular projects.
Each committee shall annually submit a budget to the Board of Directors for
approval. Expenditures beyond those approved in the budget must be approved by
the Board before those expenditures may be made.
Section 2 Any committee appointment may be
terminated by a majority vote of the full membership of the Board for good cause
upon written notice to the appointee, and the Board may appoint successors to
those persons whose services have been terminated.
Section 3 The Membership Chair shall be appointed
by the Board of Directors and shall be responsible for processing membership
requests, presenting applicants to the membership and the Board, certifying
eligibility of members for voting, and for maintaining a current master
membership roster. The Membership Chair shall forward to the Treasurer a
complete accounting of dues received along with all monies collected.
Section 4 Each committee chair shall provide a
written annual report (not to exceed one page) to be made available to the Board
of Directors and to the membership in the club newsletter. Each annual report
shall include a summary of the committee’s work in the preceding year as well as
a summary of expenditures made by the committee. Additional written reports
shall be provided to the Board as requested.
ARTICLE VI Discipline
Section 1 American Kennel Club Suspension. Any member who is suspended from any
privileges of The American Kennel Club automatically shall be suspended from the
privileges of this Club for a like period.
Section 2 Charges. Any member may prefer charges against a member for alleged
misconduct prejudicial to the best interests of the Club or the Breed. Written
charges with specifications must be filed in duplicate with the Corresponding
Secretary and President. A deposit of $50.00 shall be enclosed in the package
sent to the Corresponding Secretary, which shall be forfeited if such charges
are not sustained by the Board.
The Corresponding Secretary or the President shall, within seven days, send a
copy of the charges to each member of the Board or present them at a Board
meeting. The Board shall first consider whether the actions alleged in the
charges, if proven, might constitute conduct prejudicial to the best interests
of the breed or Club. If the Board determines that the charges do not allege
conduct which would be prejudicial to the best interests of the Club or the
Breed it must refuse to entertain jurisdiction.
If the Board entertains jurisdiction of the charges it shall fix a date of a
hearing by the Board not less than 3 weeks nor more than 6 weeks thereafter. The
Corresponding Secretary or President shall, within three days, send one copy of
the charges to the accused member by verifiable delivery together with If the
Board entertains jurisdiction of the charges it shall fix a date of a hearing by
the Board not less than 3 weeks nor more than 6 weeks thereafter. The
Corresponding Secretary or President shall, within three days, send one copy of
the charges to the accused member via a verifiable delivery service together
with a notice of the hearing and an assurance that the defendant may personally
appear in his or her own defense and bring witnesses if he or she wishes. The
complainant shall also be notified of the hearing date within three days, and of
the fact that he/she is also allowed to bring witnesses.
Section 3 Board Hearing. The Board shall have
complete authority to decide whether any type of counsel may attend the hearing,
but both complainant and defendant shall be treated uniformly in that regard.
If the charges are sustained, after hearing all the evidence and testimony
presented by the complainant and the defendant, and after being allowed to ask
questions of either or both parties, the Board may, by majority vote of those
present, reprimand or suspend the defendant from all privileges of the Club for
a period of time not to exceed one year from the date of the hearing.
If it deems that punishment insufficient, it may also recommend to the
membership that the penalty be expulsion. In this case, the defendant has the
right to appear before his fellow members at an ensuing Club meeting which
considers the Board’s recommendation.
Immediately after the Board’s decision, its findings shall be put into written
form and filed with the Recording Secretary and noted in the next publication of
Board meeting minutes. The Corresponding Secretary will notify each party of the
Board’s decision and penalty, if any, via a verifiable delivery method, within
seven days of when the decision was rendered.
Section 4 Expulsion. Expulsion of a member from
the Club may be accomplished only at the annual meeting of the Club following a
Board hearing and upon the Board’s recommendation as provided in Section 3 of
this Article. Notice shall be given no more than 60 days but not less than 30
days before the annual meeting.
No written communications with any bearing on the hearing will be sent to the
members of the Club by any party, save the official notice sent by the
Corresponding Secretary that expulsion of the member will be before the
membership at a meeting, and giving the time and date of that meeting. The
defendant shall have the privilege of presenting his/her case, though no new
evidence shall be taken. The President shall state the charges and the Board’s
findings and recommendation, and shall invite the defendant, if present, to
speak in his/her own behalf if he/she wishes.
The members shall then vote by secret ballot on the proposed expulsion. A
two-thirds vote of those present and voting shall be necessary for expulsion. If
expulsion is not so voted, the Board’s suspension shall stand.
ARTICLE VII Amendments
Section 1 Amendments to the Constitution and By-laws and the Standard for the
breed may be proposed by the Board of Directors or by written petition addressed
to the Corresponding Secretary signed by twenty percent of the membership in
good standing. Amendments proposed by such petition shall be promptly considered
by the Board of Directors and must be submitted to the members with the
recommendations of the Board by the Corresponding Secretary for a vote within
three months of the date when the petition was received by the Corresponding
Section 2 The Constitution and By-laws or the
Standard for the breed may be amended at any time provided a copy of the
proposed amendment has been mailed by the Corresponding Secretary to each
member, who on the date of the mailing is a member in good standing, accompanied
by a ballot on which a choice for or against the action to be taken shall be
indicated. Dual envelope procedures described in Article IV, Section 4(d) shall
be followed in handling such ballots to assure secrecy of the vote. Notice with
such ballot shall specify a date not less than 30 days after the date postmarked
by which date the ballots must be returned to the Recording Secretary in order
to be certified for counting. The favorable vote of 2/3 of the ballots received
within the time limit shall be required to effect any such amendment. The Board
may choose to use a balloting service to send and receive ballots and certify
the results. Or, the Board may choose to ballot electronically in accordance
with AKC guidelines.
Section 3 No amendment to the Constitution and
By-laws, or to the Standard for the Breed, that is adopted by the Club shall
become effective until it has been approved by the Board of Directors of the
American Kennel Club.
ARTICLE VIII Dissolution
Section 1 The Club may be dissolved at any time by the written consent of not
less than two-thirds of the members. In the event of the dissolution of the Club
other than for purposes of reorganization whether voluntary or involuntary or by
operation of law, none of the property of the Club nor any proceeds thereof nor
any assets of the Club shall be distributed to any members of the Club, but
after payment of the debts of the Club, its residual assets shall be turned over
to one or more organizations for the benefit of dogs which are exempt as
described in Section 501(c)(3) and 170(c)(2) of the Internal Revenue Code of
1954, as amended, or to the federal, state or local government for exclusive
Section 1 At meetings of the Club, the order of business, so far as the
character and nature of the meeting may permit, shall be as follows:
Section 2 At meetings of the Board of Directors, the order of business, unless
otherwise directed by a majority vote of those present, shall be as follows:
ARTICLE X Parliamentary Authority
Section 1 The rules contained in the current edition of Robert’s Rules of Order,
Newly Revised, shall govern the Club in all cases to which they are applicable
and in which they are not inconsistent with the By-laws and any other special
rules of order the Club may adopt.