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BOARD MEETING MINUTES - 2016

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JANUARY  11, 2016 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Linda Ramas, Carol Clark, Kelly Whiteman, Pat Charlton and Wade Campbell. Absent: Lisa Pruka.

Call to order: 8:35 p.m. Eastern Time

Motion to approve minutes from the December 14, 2105 meeting as corrected made by Wade Campbell, seconded by Carol Clark. Approved unanimously. Minutes of the December 14, 2015 meeting as corrected approved.

President’s report: None

Corresponding Secretary’s report: Linda Ramas

  • Received email from Candy James regarding Judge Travel expense. Forwarded to Board for handling.

  • Received email from Frank Horvath in response to membership application. Forwarded response and video tape to board.

  • Received email from AKC regarding Meet the Clubs. Forwarded to board for discussion and handling.

Motion to approve Corresponding Secretary’s Report made by Ann Shaw, seconded by Wade Campbell. Approved unanimously. Corresponding Secretary’s report approved.

Treasurer's Report as of 12/31/15 – Ann Shaw

  • Sent reports to Sharon Eklund.

  • Need list of documents needed for year-end audit from Marcia Terry.

ACCOUNTS AS OF 12/31/15

   

CHECKING

6,670.55

   

MONEY MARKET

 

BCSA

59,155.80

Health Restricted

3,248.12

Rescue Restricted

15,655.88

  TOTAL MM

78,059.80

   

  TOTAL

84,730.35

 

 

 

12/1/15 – 12/31/15

   

INCOME

 

BORDERLINES

30.25

MEMBERSHIP DUES

5330.00

  TOTAL INCOME

5360.25

   

EXPENSE

 

2015 NATL EXP

455.00

AKC

25.00

B'LINES EXPENSE

2622.71

BANK CHARGE

12.95

BOARD MEETINGS

159.83

M'SHIP-EXP

382.45

OFFICE

15.00

Web Site

500.00

  TOTAL EXPENSE

4172.94

   

  NET

1187.31

 

RESTRICTED FUND: HEALTH
Income – $103
Expense – $32.15

 

RESTRICTED FUND: RESCUE
Income – $168

2015 National Specialty

2015 INCOME

 

20 Conf

1,779

20 Table

930

Ads

545

Agil Challenge

475

Banquet

2,426

Catalog

1,760

CGC

120

Dock Dive

200

ENTRIES

 

Entry: Agil

24,195

Entry: COR

15,400

Entry: Herd

22,275

  TOTAL Entry

61,870

Judge Educ

950

Larson

225

Lunch

460

Match

310

Obed Chall

140

Par Ch

175

RV

7,360

Spec Wear

3,516

Sponsors

565

Vendor

1,875

  TOTAL 2015 INCOME

85,681

 

2015 EXPENSE

 

20 Conf

3,288.85

AKC Fees

8,616

Banquet

1,183.54

Catalog

1,375.77

Educ  Judge

114.64

Facility

8,948.21

Golf Cart

651.12

Herd

6,173.10

Hotel

1,506.16

JUDGES

 

Judge: Agil

3,168.02

Judge: Conf

1,057.03

Judge: Herd

6,910.55

Judge: HIE

487.57

Judge: Jr Show

187.41

Judge: Obed

1,320.76

Judge: Obed Chall

75

Judge: Sweeps

485.11

 TOTAL Judge

13,691.45

Ribbons

7,653.25

RV

5,200

Show Chair

779

Show Secretary

6,584.23

Spec Wear

1,861.93

Supplies

16.04

Sweeps

996

TROPHIES

 

Trophies: Agil

3,399.37

Trophies: Conf

1,899.48

Trophies: Herd

684.2

Trophies: JrShow

128.32

Trophies: Obed

523.8

  TOTAL Trophies

6,635.17

Welcome Bag

240

Workers

1,278.96

  TOTAL 2015 EXPENSE

76,793.42

   

  PROFIT

8,887.58

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Linda Ramas. Approved unanimously. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – No report.

  • ROM Committee

    • Motion to approve ROMX application for OTCh This Buds 4 Ewe HXAsd HXBd UDX and ROM application for GCh Pawcific Dream Date HSAs made by Carol Clark, seconded by Wade Campbell. Approved unanimously. OTCh This Buds 4 Ewe HXAsd HXBd UDX is now ROMX and GCh Pawcific Dream Date HSAs is now ROM.

  • Legislation Committee – No report.

  • Breeder Referral Committee – Tabled.

  • Judges Education Committee – No report.

  • Affiliate Committee – No report.

  • Futurity Committee – No report.

  • Juniors Committee – No report.

  • Health Committee – Discussion of draft BCSA Health Statement.

  • Member/Public Relations Committee – Working on materials for Meet the Breed booth.

  • Registration Colors Committee – No report.

  • Versatility Committee – Need to figure out minimum number of pins to order.

  • Delegate’s Report – No report.

  • Judges Selection Committee – Suzanne LeRoy working on updating website with Ann Shaw. About to begin process for 2017 National.

  • Website Committee – Hope to be able to make recommendation after next meeting.

  • Finance Committee – December financials reviewed. Information for audit given to Marcia Terry.

Unfinished business:

  • 2016 National

    • Barbara and Lisa are slowly filling chair positions, working on applications and we are doing the judges' contracts

    • suggestions for trophies are welcome

    • we put out a request for a logo design

    • obedience challenge - do we need to hold this? participation has been incredibly low, resources would be better utilized elsewhere

  • Liaisons for Committees - Frances Hannan will be putting out an Announce seeking Chairs for vacant spots.

  • 2017 National Specialty – Karen Marquardt and Linda Ramas interested in being Co-Chairs. Need to submit budget before Board can approve appointment.

  • Westminster Meet the Breed – Frances Hannan sending Announce seeking volunteers to help at booth.

New Business:

  • Border Collie Club of Arizona is asking for event numbers. The club needs to submit application pursuant to policy on website.
    AKC Stud Books – tabled

  • Heartland Border Collie Club grant requests

    • Motion to approve $500 grant made by Pat Charlton, seconded by Carol Clark. In favor: Frances Hannan, Ann Shaw, Kelly Whiteman, Carol Clark, Wade Campbell and Pat Charlton. Opposed: None. Abstain: Linda Ramas. Motion approved. Heartland Border Collie Club request for $500 Grants approved and will be paid when expense report and receipts are submitted.

    • Motion to approve two $50.00 event reimbursement grants made by Ann Shaw, seconded by Wade Campbell. In favor: Frances Hannan, Ann Shaw, Kelly Whiteman, Carol Clark, Wade Campbell and Pat Charlton. Opposed: None. Abstain: Linda Ramas. Motion approved. Heartland Border Collie Club request for two $50.00 event reimbursement grants approved and will be paid when expense report and receipts are submitted.

  • Nutmeg Border Collie Club grant requests

    • Motion to approve two $50.00 grant requests made by Linda Ramas, seconded by Pat Charlton. Approved unanimously. Nutmeg Border Collie Club request for two $50.00 event reimbursement grants approved and will be paid when expense report and receipts are submitted.

    • Note: Request was unclear whether it was for two event grants in 2015 and two event grants in 2016. Linda Ramas will reach out to the Nutmeg club to clarify.

    • Ann Shaw will review records to see if any event reimbursement grants were previously paid to the club during 2015.

  • Question from Sonja Donaldson regarding Bylaws provision

    • The proposed provision was rejected by Mike Liosis of AKC before the bylaws were voted on.

  • Membership Applications

    • Motion to accept Frank and Orshi Horvath into membership made by Wade Campbell, seconded by Frances Hannan. In favor: Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Carol Clark and Wade Campbell. Opposed: None. Abstain: Pat Charlton. Motion approved. Frank and Orshi Horvath accepted into membership.

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned at 10:31 p.m.

Next meeting will be February 8, 2016 at 8:30 p.m. Eastern time.


FEBRUARY 8, 2016 - BOARD MEETING MINUTES

Roll call: Present: Frances Hannan, Linda Ramas, Kelly Whiteman, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: Ronni DeLay, Ann Shaw and Carol Clark.

Call to order: 8:46 p.m. Eastern Time by Kelly Whiteman

Motion to approve minutes from the January 11, 2106 meeting as corrected made by Wade Campbell, seconded by Pat Charlton. In favor: Linda Ramas, Kelly Whiteman, Pat Charlton and Wade Campbell. Against: None. Abstain: Lisa Pruka. Approved. Minutes of the January 11, 2016 meeting as corrected approved.

Frances Hannan joined the meeting and took over running it.

President’s report: None

Corresponding Secretary’s report: Linda Ramas

  • Received email from Lisa Goss asking for extra event numbers for herding.

  • Received email from Robin Clark with Border Collie Stats. Forwarded to Board and Borderlines Editor.

  • Received email from Chris Guzman inquiring whether BCSA still had the SODX. Replied that we did.

Discussion re: Event number request – Border Collie Club of Arizona needs to provide information required by policy.

Motion to approve Corresponding Secretary’s Report made by Lisa Pruka, seconded by Frances Hannan. Approved unanimously. Corresponding Secretary’s report approved.

Treasurer's Report as of 1/31/16 – Ann Shaw

  • Sent reports to Sharon Eklund.

  • Provided documents needed for year-end audit to Marcia Terry.

  • Sent information to accountant for tax preparation.

ACCOUNTS AS OF 1/31/16

   

CHECKING

20,299.88

   

MONEY MARKET

 

BCSA MM

59,166.42

Health Rest

3,612.62

Rescue Rec

16,081.88

  TOTAL MM

78,860.92

   

  TOTAL

99,160.80

 

 

 

1/1/16 – 1/31/16

 

 

INCOME

 

Borderlines

35.00

Membership Dues

11705.00

Rest Resc *

200.00

Trials:2016.01 Agil

3125.66

  TOTAL INCOME

15065.66

 

 

EXPENSE

 

Bank Charge

12.95

Board Meetings

62.68

Fees

235.70

Insurance

625.00

Web Site

500.00

  TOTAL EXPENSE

1436.33

 

 

  NET

13629.33

 

RESTRICTED FUND: HEALTHIncome – $376
Expense – $11.50

 

RESTRICTED FUND: RESCUE
Income – $426

* Will zero next month.

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Frances Hannan. Approved unanimously. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – No report. Frances Hannan will send out Announce seeking volunteer.

  • ROM Committee – No report. Kelly Whiteman needs to follow up with Breedmate. Linda Ramas needs to follow up with Jana Brady regarding ROM requirements.
    Legislation Committee – No report.

  • Breeder Referral Committee – Tabled.

  • Judges Education Committee – No report.

  • Affiliate Committee – No report. We need to ask Emily Fish Barnhart if she still wants to chair this committee.

  • Futurity Committee – No report.

  • Juniors Committee – No report.

  • Health Committee – Brief discussion of Sensory Neuropathy study.

  • Member/Public Relations Committee – Working on materials for Meet the Breed booth.

  • Registration Colors Committee – No report.

  • Versatility Committee – Need to figure out minimum number of pins to order, and find out from Ann Shaw company we purchased from.

  • Delegate’s Report – No report.

  • Judges Selection Committee – Nominations end on 15th.

  • Website Committee – No report.

  • Finance Committee – Information for audit given to Marcia Terry. Information for taxes sent to person who did them last year.

Unfinished business:

  • 2016 National

    • Barbara and Lisa are slowly filling chair positions, working on applications and we are doing the judges' contracts

    • suggestions for trophies are welcome

    • we put out a request for a logo design

    • Agility proposal to hold classes on Tuesday night – tabled until clarified what extra facility costs we would incur

    • Crufts Certificates – will be done by Ronni DeLay

    • Ribbons – Ronni DeLay wants to be Ribbon chair

    • Trophies – will have prizes for all placements

    • Agility – want to designate one day as the National

    • Obedience challenge - do we need to hold this? participation has been incredibly low, Liz Hunter feels resources would be better utilized elsewhere Motion to not hold obedience challenge in 2016 made by Lisa Pruka, seconded by Linda Ramas. Passed unanimously. We will not hold the obedience challenge in 2016.

  • Liaisons for Committees – No report.

  • 2017 National Specialty – Karen Marquardt and Linda Ramas are working on budget.

  • Westminster Meet the Breed – Frances Hannan got two volunteers to help.

  • AKC Stud Books – Motion to ask AKC to start sending Stud Book Information made by Wade Campbell, seconded by Frances Hannan. Passed unanimously. Lisa Pruka will ask AKC to start sending Stud Book information.

  • Nutmeg Border Collie Grant Request – Tabled.

  • AKC Health Statement - Tabled

New Business

  • AKC Sportsmanship Award – Linda Ramas will send Announce seeking nominations.
    Award from last year is lost – we need to contact AKC to see if we can get a replacement.

  • Chris Guzman SODX information – Linda Ramas will contact to advise new chair and see if we can get application re-submitted.

  • Kentuckiana Tartan Border Collie Club grant requests

  • Motion to approve two $50.00 event reimbursement grants made by Lisa Pruka, seconded by Linda Ramas. In favor: Frances Hannan, Linda Ramas, Wade Campbell, Lisa Pruka and Pat Charlton. Opposed: None. Abstain: Kelly Whiteman. Motion approved. Kentuckiana Tartan Border Collie Club request for two $50.00 event reimbursement grants approved and will be paid when expense report and receipts are submitted.

Membership Applications

  • There was some confusion regarding which group is due to be voted upon. Kelly Whiteman will confirm with Kathy Sours and set up a Yahoo Poll.

  • Yahoo Poll to approve membership applications for:

    • Gill Chapman

    • Pauline Sabatini

    • Jean Dolezal

    • Lois Jeannie

    • Rori Higgins

    • Leida Jones

    • Lauren Jorgensen

    • Dawn Lemon

    • Christi Skamfer

    • Sharon West

In favor: Wade Campbell, Kelly Whiteman, Frances Hannan, Pat Charlton, Ann Shaw and Linda Ramas. Opposed: None. Abstain: None. Yahoo poll to accept the above-named applicants as members passed

Motion to Adjourn made by Wade Campbell, seconded by Lisa Pruka. Passed unanimously.

Meeting adjourned at 9:52 p.m.

Next meeting will be March 14, 2016 at 8:30 p.m. Eastern time.


MARCH 14, 2016 - BOARD MEETING MINUTES (see below for March 21 Minutes)

Roll call: Present: Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: Ronni DeLay and Carol Clark.

Call to order: 8:34 p.m. Eastern Time

This meeting will be to cover time-sensitive matters only.

Motion to vote on all member applicants as a group made by Ann Shaw, seconded by Wade Campbell. Approved unanimously.

Motion to accept all member applicants made by Wade Campbell, seconded by Ann Shaw. Approved unanimously.

  • New members:

    • Kenneth Ferrill

    • Alice Howe/Teri Nelson

    • Dennis/Judy Melear

    • Christina Sage

    • Barbara Tahash

    • Linda Tunick

Motion to keep Obedience and Rally at the National limited to Border Collies only made by Pat Charlton, seconded by Wade Campbell. Approved unanimously. Obedience and Rally at the Nation will stay limited to Border Collies only.

Motion to add a second Rally trial to the National made by Pat Charlton, seconded by Linda Ramas. Approved unanimously. 2016 National will have two Rally trials.

Motion to approve the proposed AKC Health Statement made by Wade Campbell, seconded by Ann Shaw. In favor: Frances Hannan, Linda Ramas, Pat Charlton and Wade Campbell. Opposed: None. Abstain: Lisa Pruka and Kelly Whiteman. Motion passed. Proposed AKC Health Statement approved.

Motion to approve Jamie Jackson-Swanson as Herding Committee Chair made by Wade Campbell, seconded by Pat Charlton. Approved unanimously. Jamie Jackson-Swanson is the new Herding Committee Chair.

Motion to change the Judges Selection policy to require that only approved judges can be nominated for those venues requiring AKC approved judges or foreign approved judges made by Wade Campbell, seconded by Lisa Pruka. Approved unanimously. Nominees must be approved judges for those venues requiring AKC approved judges or foreign approved judges.

Motion to have a Special Meeting March 21, 2016 to go over regular business made by Wade Campbell, seconded by Ann Shaw. In favor: Ann Shaw, Frances Hannan, Kelly Whiteman, Linda Ramas, Pat Charlton and Wade Campbell. Opposed: Lisa Pruka. Motion passed. Meeting will be held March 21, 2016 to cover regular business.

Motion to adjourn made by Ann Shaw, seconded by Wade Campbell. Approved unanimously. Meeting adjourned at 9:29 p.m.


March 21, 2016 - SPECIAL MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Kelly Whiteman, Pat Charlton and Wade Campbell. Absent: Lisa Pruka and Linda Ramas.

Call to order: 8:35 p.m. Eastern Time

Motion to approve minutes from the February 8, 2016 meeting made by Wade Campbell, seconded by Kelly Whiteman. Approved unanimously. Minutes of the February 8, 2016 meeting approved.

President’s report: None

Corresponding Secretary’s report: Linda Ramas - February 2016

  • Received several emails form Molly Wisecarver regarding the Arizona herding trial. Forwarded emails to the board for further discussion.

  • Received email from Shela Ellis regarding Versatility Award. Forwarded email to Kari Lavelli for further answers.

  • Received email from Kerry (no last name) asking when more information about the National will be forthcoming. Let her know we may have more information after tonight’s meeting.

Motion to approve Corresponding Secretary’s Report made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Corresponding Secretary’s report approved.

Treasurer's Report as of 2/29/16 – Ann Shaw

  • Sent reports to Sharon Eklund.

  • Recommend increasing DNA kit shipping to $7.00 to cover postage increase.

ACCOUNTS AS OF 2/29/16

   

CHECKING

21,897.71

   

MONEY MARKET

 

BCSA

59,171.45

Health Restricted

3,656.17

Rescue Restricted

16,301.88

TOTAL MM

79,129.50

   

TOTAL

101,027.21

 

 

 

2/1/16 TO 2/29/16

   

INCOME

 

Membership Dues

5,085.00

Rescue Donations

-200

TOTAL INCOME

4,885.00

   

EXPENSE

 

AKC

76.29

B'lines Expense

2,275.07

Bank Charge

24.95

Fees

146.46

Office

59.4

Education

205

Web Site

500

TOTAL EXPENSE

3,287.17

   

NET

1,597.83

 

RESTRICTED FUND: HEALTH

Income – $50
Expense – $6.45

 

RESTRICTED FUND: RESCUE

Income – $220

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Frances Hannan. Approved unanimously. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – No report.

  • ROM Committee – No report. Kelly Whiteman needs to follow up with Breedmate.
    Legislation Committee – Carol Clark will do write up regarding AKC’s PAC.

  • Breeder Referral Committee – Pat Charlton provided updates to website.

  • Judges Education Committee – No report.

  • Affiliate Committee – No report. We need to ask Emily Fish Barnhart if she still wants to chair this committee.

  • Futurity Committee – No report.

  • Juniors Committee – No report.

  • Health Committee -

  • Health Statement needs to be reformatted as a letter to AKC.

  • Upcoming Borderlines issue is the Health issue.

  • Member/Public Relations Committee – No report.

  • Registration Colors Committee – No report.

  • Versatility Committee – Need to order Versatility pins.

  • Delegate’s Report – AKC is discussing possible herding trial class changes: Masters Class, Ranch Class and a class between PT and Started.

  • Judges Selection Committee – Slate will be in upcoming Borderlines and up on website for voting to begin May 1, 2016.

  • Website Committee – Moving closer to making a recommendation because there is one submission that all committee members liked.

  • Finance Committee – No report.

Unfinished business:

  • 2016 National

    • Question regarding budget, but Lisa Pruka was not available at meeting.

  • Liaisons for Committees

    • Need Historian

    • Mary Fish Arango needs a temporary replacement for Gazette articles.

    • Need Liaison for Herding Committee Chair

  • 2017 National Specialty – Waiting for budget submission.

  • Westminster Meet the Breed – Very good turnout. Lorna Hastings Menaker took pictures and they should be in Borderlines.

  • Nutmeg Border Collie Grant Request – Ann Shaw has not yet received receipts.

  • Border Collie Club of Arizona – Information needed to review request not yet received.

  • AKC Sportsmanship Award – Ronni DeLay will contact AKC regarding replacement for lost award.

New Business

  • Motion to increase postage charge for DNA kits to $7.00 made by Ann Shaw, seconded by Wade Campbell. Passed unanimously. Postage for DNA kits raised to $7.00.

  • Chris Guzman SODX information – Linda Ramas coordinating with new Chair to get application re-submitted and reviewed.

  • Nominating Committee – Kelly Whiteman will seek volunteers via Announce.

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 9:20 p.m.

Next meeting will be April 11, 2016 at 8:30 p.m. Eastern time.


APRIL 11, 2016 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Linda Ramas, Ann Shaw, Kelly Whiteman, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: Carol Clark.

Call to order: 8:35 p.m. Eastern Time

Motion to approve minutes of the March 14, 2016 meeting and the March 21, 2016 meeting made by Wade Campbell, seconded by Linda Ramas. In favor: Frances Hannan, Linda Ramas, Ann Shaw, Pat Charlton, Wade Campbell and Kelly Whiteman. Against: None. Abstain: Lisa Pruka. Minutes of the March 14, 2016 meeting and the March 21, 2016 meeting approved.

President’s Report: None

Corresponding Secretary Report: Linda Ramas

  • Received numerous emails from Molly Wisescarver regarding the herding trial being held May 28-30 2016. Forwarded to Board for notification.

  • Received email from Ayla Schaefer regarding how to register her ABCA BC with AKC. Fowarded the link to AKC to her.

  • Received email from Carol Braden, President of Sierra Nevada Border Collie Club requesting permission to hold our Specialty on August 19, 2016 in conjunction with the Reno Kennel Club. Forwarded to Board for further discussion.

Motion to approve Corresponding Secretary’s Report made by Kelly Whiteman, seconded by Wade Campbell. Approved unanimously. Corresponding Secretary’s Report approved.

Treasurer’s Report: Ann Shaw

  • None

  • Ronni DeLay will follow up with Marcia Terry regarding audit report.

Committee Reports

  • Herding Committee – See if we can locate information booklet written by Claudia Frank.

    • Did Carol Clark get the herding stats?

  • ROM/BERC Committee – Lisa Pruka will send Ann Shaw information for website. Kelly Whiteman needs to follow up with Breedmate.

  • Legislation Committee – No report

  • Breeder Referral Committee – Members who did not renew have been removed from Breeder Referral Listing on website.

  • Judges Education Committee – Need to update JE page and National page on website.

  • AKC sent recommended Mentor agreement which needs to be discussed and adopted.

  • Affiliate Club Committee – Is Emily Fish Barnhart still interested in chairing this committee?

  • Futurity/Maturity Committee – No report

  • Juniors Committee – No report

  • Health Committee – Upcoming issue of Borderlines is dedicated to Health

  • Member/Public Relations Committee – Several recommendations. Board likes the recommendation that we expand Facebook presence.

  • Registration Colors Committee – No report

  • Versatility Committee – Ann Shaw provided information to Linda Ramas regarding company we ordered pins from

  • Judges Selection Committee – website is update and ready to roll, but we are still waiting to hear back from some of the judges

    • Pat Charlton will give policy update to Ann Shaw for the website

    • Suzanne LeRoy having trouble contacting Maureen and Noel Kay. Kelly Whiteman suggested ANKC judges directory and we were able to find an email address there.

  • Website Committee – Carol Clark needs to hold a meeting and get back to the Board with recommendation. Board would like a response in 2 weeks.

  • Finance Committee – No report

  • Delegates Meeting – No report

Unfinished Business

  • 2016 National Specialty

    • Still need Conformation/Obedience Secretary

    • Still need Photographer

    • Still need Hotels

    • Working with AKC to get judging panel approved

    • No logo yet

    • Waiting for budget

    • RV’s – Italian Greyhounds are coming to Purina after us and some of their attendees may need to go through us for RV reservations

    • Would like to find a Secretary that can take Credit Cards and/or PayPal

    • Obedience judge had to back out due to surgery

  • 2017 National Specialty – Linda Ramas needs to send draft budget to Karen Marquardt

  • Nutmeg Border Collie Club Grant Request – Paid

  • Board of Director Liaison list – Frances Hannan will send to Ann Shaw for the website

    • Lisa Pruka will be Herding Committee liaison

  • Border Collie Club of Arizona request for event numbers – Club has not responded to Linda Ramas’s email directing to policy on BCSA website.

  • Replacement AKC Sportsmanship Award – Ronni DeLay contacted AKC and has not heard back.

  • Nominating Committee – Ronni DeLay will review final list and then a Yahoo Poll will be set up for Board approval.

New Business

  • Motion to approve Sierra Nevada club’s request to hold their specialty 2 weeks after the National made by Wade Campbell, seconded by Linda Ramas. Approved unanimously. Sierra Nevada Border Collie Club Specialty approved.

  • Motion to vote collectively on membership applicants made by Wade Camptell, seconded by Ann Shaw. Approved unanimously. Membership applicants will be voted on collectively.

  • Motion to approve membership applicants made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Membership applicants approved:

    • ADAMS, JODIE

    • BULLER, ALYSSA

    • KELLY, HANNAH

    • KERR, TERRI

    • MILLER, DEBRA

    • PARISH, CONNIE

    • ROMEYKO, SHARON

    • WISECARVER, MARY ALICE

Next meeting will be held on May 9, 2016 at 8:30 pm EST

Motion to adjourn made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Meeting adjourned at 10:02 p.m.


MAY 6, 2016 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Linda Ramas, Ann Shaw, Kelly Whiteman, Carol Clark, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: None.

Call to order: 8:35 p.m. Eastern Time

Interim business via Yahoo Poll

  • Approval of Nominating Committee put forward by Ronni DeLay. In favor: Frances Hannan, Linda Ramas, Ann Shaw, Carol Clark, Pat Charlton, Lisa Pruka and Wade Campbell. Abstain: Kelly Whiteman. Nominating Committee approved: Claire Hamilton, Joyce Herie, Karen Marquardt, Trish Spradley and Kelly Whiteman.

Motion to approve minutes of April meeting made by Wade Campbell, seconded by Ann Shaw. In favor: unanimous. Minutes of April meeting approved.

President’s Report: None.

Corresponding Secretary’s Report for April 2016 - Linda Ramas:

  • Received several emails from AKC for Event Processing.

  • Received email from Kathi Luljak inquiring about a vendor space at the Specialty this year. Forwarded email to Lisa Pruka for further handling.

  • Received email from Jamie Jackson-Swanson inquiring about her bid on the revamping of the BCSA website. Forwarded to Board for further discussion.

  • Received email from Sonja Donaldson inquiring about the criteria and process that was utilized to verify member eligibility to vote for 2017 National Specialty judge nominations

Motion to approve Corresponding Secretary Report made by Wade Campbell, seconded by Ann Shaw. Unanimous. Corresponding Secretary Report approved.

Treasurer's Report as of 3/31/16 – Ann Shaw

  • Sent reports to Sharon Eklund.

  • Waiting on audit from Marcia Terry.

  • The outstanding Sweeps checks from the 2015 Specialty were voided in April. There were six checks not cashed totaling $45. I continue to recommend we pay Sweeps via check after Specialty.

ACCOUNTS AS OF 3/31/16

   

CHECKING

19,390.65

   

MONEY MARKET

 

BCSA

59,176.82

Health Restricted

3,682.17

Rescue Restricted

16,326.88

  TOTAL MM

79,185.87

   

  TOTAL

98,576.52

 

 

 

3/1/16 TO 3/31/16

   

INCOME

 

Borderlines

108

Membership Dues

500

  TOTAL INCOME

608

   

EXPENSE

 

2016 Natl Exp

2,397.81

Bank Charge

-7.05

Board Meetings

97.13

Fees

18.18

Office

8.99

Programs:SOD

100

Web Site

500

  TOTAL EXPENSE

3,115.06

   

  NET

-2,507.06

 

RESTRICTED FUND: HEALTH
Income – $26

 

RESTRICTED FUND: RESCUE
Income – $25

Treasurer's Report as of 4/30/16– Ann Shaw

  • Sent reports to Sharon Eklund.

  • Waiting on audit from Marcia Terry.

ACCOUNTS AS OF 4/30/16

   

CHECKING

13,790.76

   

MONEY MARKET

 

BCSA

59,176.82

Health Restricted

3,675.72

Rescue Restricted

16,326.88

  TOTAL MM

79,179.42

 

 

  TOTAL

92,970.18

 

 

 

4/1/16 TO 4/30/16

   

INCOME

 

2015 Futurity *

44.85

Membership Dues

100

  TOTAL INCOME

144.85

   

EXPENSE

 

2015 Natl Exp *

-35

2016 Natl Exp

615

Affiliate Clubs:Kentuckiana

100

B'lines Expense

2,867.86

Bank Charge

-4.25

Board Meetings

46.13

Fees

1,665.00

Web Site

500

  TOTAL EXPENSE

5,754.74

   

  NET

-5,609.89

* These items are a result of Futurity &
Sweeps voided checks.

 

RESTRICTED FUND: HEALTH
Expense – $6.45

 

RESTRICTED FUND: RESCUE

No Activity

Motion to approve March and April Treasurer’s Reports made by Wade Campbell, seconded by Linda Ramas. Unanimous. Treasurer’s Reports approved.

Committee Reports

  • Herding – Motion to approve $120 for AKC reports and $240 if necessary made by Ann Shaw, seconded by Wade Campbell. Unanimous. BCSA will purchase AKC reports for $120 and will pay up to $240 if necessary.

  • ROM/BERC – No report. Website has been corrected. Still waiting to hear from Breedmate.

  • Legislation – No report.

  • Breeder Referral – No report.

  • Affiliate Clubs – No report.

  • Futurity/Maturity – No report.

  • Juniors – No report.

  • Health – We received some complimentary emails regarding Health issue of Borderlines.

  • Member/Public Relations – No report.

  • Versatility – Trying to find another vendor to do pins. Kelly Whiteman recommended company that did medallions for National: Kingpins.net.

  • 2017 Judges Selection – need to begin voting.

  • Website Design – Questions regarding the details of the two submissions. Carol will contact and get answers. Linda Ramas knows a webdesigner and will contact her to see if she wants to submit.

  • Finance – waiting for audit report.

  • Delegate – meeting in June.

Unfinished Business

  • 2016 National

    • Budget – Barbara Palmer is going to St. Louis and will investigate hotels

    • Jo Ratliffe returned paperwork to AKC

    • Tuesday Excellent-Only Agility Challenge – Motion to have Tuesday agility start at 4:00 pm made by Kelly Whiteman, seconded by Lisa Pruka. In favor: Frances Hannan, Linda Ramas, Kelly Whiteman, Lisa Pruka, Wade Campbell, and Carol Clark. Opposed: Pat Charlton. Abstain: Ann Shaw. Motion passed. Tuesday agility will start at 4:00 pm.

    • NOTE: We need written contract addendum from Purina, Lisa Pruka will ask Danielle Davis to obtain.

  • Board Liaisons – Frances Hannan will provide Ann Shaw with updates for website.

  • AKC Sportsmanship Award – AKC agreed to provide replacement for missing award.

  • Nominating Committee – Still have 2 open positions, working to fill and hope to announce end of week.

New Business

  • Motion to support the entry at Colorado show so long as BCSA pays $0 made by Lisa Pruka, seconded by Carol Clark. Motion passed. BCSA will support the entry at the Colorado show.

  • New Members

    • Motion to vote on all member applicants as a group made by Wade Campbell, seconded by Ann Shaw. Approved unanimously.

    • Motion to accept all member applicants made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. New members:

      • Joseph Diehl
        Peggy Garic
        Suzanne Mason
        Lyndsay Moxon
        Kisa Reinke
        Dori Yarberry

Next meeting will be June 13, 2016 at 8:30 pm EST

Motion to adjourn made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Meeting adjourned at 10:04 pm


JUNE 13, 2016 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Linda Ramas, Ann Shaw, Kelly Whiteman, Carol Clark, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: None.

Call to order: 8:36 p.m. Eastern Time

Motion to approve minutes of May meeting made by Ann Shaw, seconded by Wade Campbell. In favor: unanimous. (Lisa Pruka had not yet joined the meeting.) Minutes of May meeting approved.

President’s Report: None.

Corresponding Secretary’s Report for May, 2016:

  • Received several emails from AKC for Event Processing being completed for the 2016 Specialty.

  • Receive several letters of Event Approvals for the 2016 Specialty.

  • Received email from Sonja Donaldson inquiring on the process used for Judges Selection. Forwarded to board for further discussion.

Motion to approve Corresponding Secretary Report made by Wade Campbell, seconded by Ann Shaw. Unanimous. (Lisa Pruka had not yet joined the meeting.) Corresponding Secretary Report approved.

Treasurer’s Report:

Treasurer's Report as of 5/31/16– Ann Shaw

  • Sent reports to Sharon Eklund.

  • Audit report received from Marcia Terry.

 

ACCOUNTS AS OF 5/31/16

   

CHECKING

11,659.52

   

MONEY MARKET

 

BCSA

59,187.41

Health Restricted

3,675.72

Rescue Restricted

16,326.88

  TOTAL MM

79,190.01

   

  TOTAL

90,849.53

 

 

5/1/16 TO 5/31/16

   

INCOME

 

None

 
   

EXPENSE

 

2016 Natl Exp

625

Bank Charge

-4.95

Board Meetings

49.39

Insurance

825

Office

16.8

Programs

120

Web Site

500

  TOTAL EXPENSE

2,131.24

   

  NET

-2,131.24

 

RESTRICTED FUND: HEALTH
Expense – No Activity

 

RESTRICTED FUND: RESCUE
No Activity

Motion to approve May Treasurer’s Reports made by Wade Campbell, seconded by Linda Ramas. Unanimous. (Lisa Pruka had not yet joined the meeting.)

Committee Reports

  • Herding – Going through stats received from AKC. Ann Shaw is putting old stats into a spreadsheet.

  • ROM/BERC – No report.

  • Legislation – No report.

  • Breeder Referral – No report.

  • Membership – Applicant’s check bounced so they are not a member.

  • Affiliate Clubs – No report.

  • Futurity/Maturity – Motion to keep the Maturity but limit entries to ages 18 months through 3 years made by Kelly Whiteman, seconded by Linda Ramas. Unanimous. (Lisa Pruka had not yet joined the meeting.) Maturity will be limited to ages 18 months to 3 years.

  • Juniors – No report.

  • Health – Working to reformat Health Statement as a letter.

  • Member/Public Relations – Want to set up Facebook page. Board suggests that one of the page administrators be a Board member. Stress that in order to post you cannot have anyone blocked.

  • Versatility – Kari Lavelli is researching vendors for the pins. Linda Ramas will reach out to her.

  • 2017 Judges Selection – Suzanne LeRoy has had trouble filling the slates. We should ask Suzanne if she has any suggestions on how to make this process work more smoothly.

  • Website Design – Motion to hire Cindy Eaton-Eklund to do website design and maintenance. Amended motion to have Cindy Eaton-Eklund provide a timeline for conversion and detailing deliverables for payment not to exceed $7000.00 and the $500.00 maintenance fee does not begin until job is completed made by Frances Hannan, seconded by Kelly Whiteman. In favor: Frances Hannan, Kelly Whiteman, Linda Ramas, Ann Shaw, Carol Clark, Pat Charlton and Wade Campbell. Opposed: None. Abstain: Lisa Pruka. Motion passed. We will ask Cindy Eaton-Eklund to do our website design and maintenance and ask her to provide a timeline for conversion and detailed deliverables. Payment not to exceed $7000.00 and $500.00 maintenance fee does not begin until job is completed.

  • Delegate – No report.

Unfinished Business

  • 2016 National
    • Budget not yet provided.

    • Agility premium is out

    • Still need written addendum to Purina Contract

    • Farm Dog Certification – Lisa Pruka and Barbara Palmer will decide if we will offer.

    • Ann Shaw sent Barbara Palmer 2 BCSA credit cards to use for expenses

    • Suggest we provide a vendor spot in exchange for selling BCSA merchandise

  • Board Liaisons – Frances Hannan will provide Ann Shaw with updates for website.
  • 2017 National – Linda Ramas sent draft budget to Karen Marquardt and they need to discuss and then submit

New Business

  • Email from Sonja Donaldson received today - tabled until next meeting

  • Westminster Kennel Club wants new photos – need to refer to Public Relations Committee

  • Purina Pro Club – Parent Club partner program disbursed $3629.18 to BCSA. $1814.59 sent to the Canine Health Foundation donor advised fund. $1814.59 sent directly to BCSA and split between the health fund and the rescue fund. Motion to continue in the Purina Pro Club Parent Club Partner program made by Wade Campbell, seconded by Frances Hannan. Passed unanimously. Ann Shaw will fill out form to continue and submit to Purina.

  • 2017 Eukanuba Medallions and Meet the Breed Booth – Motion to participate made by Kelly Whiteman, seconded by Ann Shaw. Passed unanimously. BCSA will participate in the 2017 Eukanuba Medallions program and have a Meet the Breed booth.

  • Rescue Grant Request received from Heidi Laskowski. Need documentation of Vet bills to review.

  • Request to sell new Border Collie book on website – denied.

  • New Members

    • Motion to vote on all member applicants as a group made by Wade Campbell, seconded by Ann Shaw. Approved unanimously.

    • Motion to accept all member applicants made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. New members:

      • Kim Berkley

      • Helen and Lindsay Chamberlain

      • Rena Wright

Next meeting will be July 11, 2016 at 8:30 pm EST

Motion to adjourn made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Meeting adjourned at 10:40 pm


JULY 11, 2016 - BOARD MEETING MINUTES

Roll Call: Meeting Called to Order at 8:34pm EST - Present: Ronni DeLay, Linda Ramas, Ann Shaw, Carol Clark, Frances Hannan, Lisa Pruka, Pat Charlton, Wade Campbell (left meeting at 8:38 and returned at 9:20), Kelly Whiteman (joined meeting late)

Minutes of the last meeting: Voting was delayed for the accepted minutes of the last meeting.

President’s Report: No report

Corresponding Secretary’s Report for July 2016 - Linda Ramas:

  • Received email to Sonja Donaldson inquiring about the Herding Titled class. Sent response to her.

  • Received a letter from the National Border Collie Association asking how they should get recognized by AKC. Replied and told her to send her inquiry to AKC.

  • Received an email from Lisa Wright informing BCSA that her mother, Marijane Vollar Craig, had passed away.

  • Received an email from Barbara Palmer inquiring about the Bylaws. Directed her to the page on our website.

Motion made by Ann Shaw to accept amended report; Carol Clark seconded the motion – Motion passed by unanimous vote

Treasurer’s Report as of 6/30/16 - Ann Shaw:

  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 6/30/16

   

CHECKING

11,642.42

   

MONEY MARKET

 

BCSA MM

59,192.65

Health Restricted

4,610.02

Rescue Restricted

17,234.17

  TOTAL MM

81,036.84

   

  TOTAL

92,679.26

 

6/1/2016- 6/30/2016

   

INCOME

 

2016 Spec Inc

4,056.00

Borderlines

347.5

Logo Wear

57

Membership Dues

490

  TOTAL INCOME

4,950.50

   

EXPENSE

 

2016 Natl Exp

4,029.47

AKC

215

B'lines Expense

2,618.33

Bank Charge

15.95

Board Meetings

78.87

Fees

125.71

Insurance

891

M'ship-Exp

338.13

Web Site

684.95

  TOTAL EXPENSE

8,997.41

   

  NET

-4,046.91

 

RESTRICTED FUND: HEALTH
Income - $934.30

 

RESTRICTED FUND: RESCUE
Income - $907.29

  • Treasurer’s Report – Motion made by Carol Clark to accept the Treasurer’s Report; Frances Hannan seconded. Motion passed by unanimous vote.

  • Taxes/1099 Forms – Lisa Pruka will take care of getting W-9 forms to judges.

Committee Reports:

  • Herding Committee – Jamie Jackson Swanson

    • Committee is working on stats - Jamie wanted to know if we had a list of HIC Evaluators. Lisa Pruka will respond to her that there is no list.

  • ROM Committee – ROM/BERC – Jana Brady – No Report

  • BreedMate – Kelly Whiteman – No Report

  • Legislation Committee – Carol Clark

    • Carol Clark gave an update on legislation in MO that was prevented, which is what AKC wanted. It was about including hobby breeders as high volume breeders.

  • Breeder Referral Committee – Pat Charlton – No Report

  • Judges’ Education Committee – Kelly Whiteman – No Report

  • Affiliate Club Committee – Linda Ramas will put out on Announce looking for a club that would be willing to chair this committee.

  • Futurity/Maturity Committee – Amy Novak – Program change from May 9th email.

    • Board discussed the need to look at how other clubs handle Maturity programs. Ronni DeLay will look into what other clubs do regarding this program and report back to the Board next meeting.

  • Juniors Committee – Looking for someone to Chair this committee. Frances Hannan will reach out to a couple of members that have expressed interest in this position.

  • Health Committee – Frances Hannan

    • Was Health Statement reformatted as a letter for AKC? – Letter has been re-formatted and sent to AKC.

  • Member/Public Relations Committee – Lorna Hastings Menaker

    • BCSA FB page – PR Committee has proposed setting up a closed Facebook group for members only.

    • Motion was made by Pat Charlton to open a yahoo group for BCSA members only. Linda Ramas seconded the motion. Yes – Pat Charleton, Linda Ramas; No – Lisa Pruka, Carol Clark, Frances Hannan, Ann Shaw; Abstained – Wade Campbell – Motion defeated.

    • Motion was made by Frances Hannan to create a Facebook group for BCSA members; Lisa Pruka seconded. Discussion held. Frances Hannan amended her motion to include that the Facebook group needs to be set up so that the administrator has to approve the post prior to posting. Carol Clark seconded. Yes – Lisa Pruka, Carol Clark, Frances Hannan, Ann Shaw, Wade Campbell, Pat Charleton; No – Linda Ramas – Motion passed

    • PR Committee asked if there was going to be a members only page. It was decided that there won’t be a members only page.

  • Breed photos and videos for the Westminster Kennel Club website – Discussed at last meeting.

  • Registration Colors Committee – Lisa Pruka – Work on this committee will be delayed until after the Specialty.

  • Versatility Committee – Kari Lavelli –

    • Were Versatility pins ordered? (Did we find a vendor for the pins?) – Kari Lavelli still has enough pins and will look into ordering more once her work slows down.

  • Judges Selection Committee – Suzanne LeRoy –

    • Suzanne sent out the information she has on judges. There are a few bios still missing and she will check on that.

  • Website Redesign and Maintenance Committee – Carol Clark

    • Cindy Eaton-Eklund’s website proposal – Linda Ramas will contact Cindy to let her know to start on the website.

  • Delegates Report – Carol Clark – No Report

Unfinished Business

  • 2016 National Specialty – Lisa Pruka & Barbara Palmer

    • Budget

    • Was Purina contacted for contract addendum for Agility?

    • *AKC Farm Dog Certification (question from member) – We will not be having this at this year’s specialty

    • Annual General Meeting date – It was decided on Wednesday, September 7, 2016 at 6:00pm in the Founder’s Room

    • Herding Titled Dog/Bitch Conformation Class clarification – Show Secretary will be notified of the clarification of these classes.

    • - Ronni Delay to speak with Barbara Palmer regarding some outstanding Specialty issues

    • - Ronni to contact Stacy Einck-Paul regarding raffle items

  • 2017 National Specialty -

    • Waiting on budget from Karen Marquardt & Linda Ramas

  • BOD Liaisons for Committees – Frances Hannan – Frances sent in the list for the website

  • 2017 Eukanuba Medallions and Meet the Breeds booth – This has been taken care of.

  • 2017 BCSA Slate of Nominees

    • Nominations received for running against the BOD slate – Several petitions were sent without original signatures. Pat Charlton made a motion to accept the photocopies; Wade Campbell seconded the motion. Vote – In favor: Pat Charlton, Wade Campbell, Frances Hannan – Opposed: Kelly Whiteman, Carol Clark, Ann Shaw, and Linda Ramas – Abstained: Lisa Pruka – Motion defeated

    • One nomination was received via email and was determined by the BOD to be invalid according to our Bylaws.

    • Frances Hannan made a motion to accept Lorna Hastings Menaker’s and Jamie Swanson’s petitions as valid; Carol Clark seconded the motion – In favor – Linda Ramas, Kelly Whiteman, Carol Clark, Frances Hannan, Wade Campbell, Pat Charlton, Ann Shaw – Abstain – Lisa Pruka

  • BCSA Sponsorship of Midwest Border Collie Rescue’s Rendezvous – Board agreed to make a $200 sponsor donation to this organization.

New Business

  • Membership Applications
    • DeAnn Shults

    • Tammy Stillwater

    • Nancy Curtis

    • Jodie Keener & Karen Hendricks

Motion to accept the applicants as a whole by Wade Campbell, seconded by Ann Shaw – Passed unanimously
Motion to accept into membership by Wade Campbell, seconded by Ann Shaw – Passed unanimously

Date of Next Meeting August 8, 2016 at 8:30pm EST

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw – Passed unanimously Time Adjourned 10:35pm EST


AUGUST 8, 2016 - BOARD MEETING MINUTES (Special Meeting Minutes Below)

Roll call: Present: Ronni DeLay, Frances Hannan, Linda Ramas, Ann Shaw, Kelly Whiteman, Carol Clark, Lisa Pruka and Wade Campbell. Absent: Pat Charlton.

Call to order: 8:35 p.m. Eastern Time

Yahoo Poll between meetings: In light of the new information gathered regarding KY Statues, do you agree to approve all the received nominations? In favor: Ronni DeLay, Frances Hannan, Kelly Whiteman, Carol Clark, Wade Campbell and Pat Charlton. Opposed: None. Abstain: Ann Shaw, Linda Ramas and Lisa Pruka. Motion passed and electronic submissions will be allowed. Linda Ramas will contact candidates and get information to balloting company to be sent out by August 1, 2016.

Motion to approve the corrected minutes for the June meeting and the minutes for the July meeting made by Wade Campbell, seconded by Linda Ramas. In favor: unanimous. Corrected minutes of June meeting and July minutes approved.

President’s Report: None.

Corresponding Secretary Report - Linda Ramas:

  • Received email to Sonja Donaldson inquiring about the Herding Titled class. Sent response to her.

  • Received a letter from the National Border Collie Association asking how they should get recognized by AKC. Replied and told her to send her inquiry to AKC.

  • Received an email from Lisa Wright informing BCSA that her mother, Marijane Vollar Craig, had passed away.

  • Received an email from Barbara Palmer inquiring about the Bylaws. Directed her to the page on our website.

Motion to approve Corresponding Secretary Report made by Wade Campbell, seconded by Ann Shaw. Unanimous. Corresponding Secretary Report approved.

Treasurer’s Report as of 7/31/16 - Ann Shaw:

  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 7/31/16

   

CHECKING

17,958.21

   

MONEY MARKET

 

BCSA

59,198.17

Health Restricted

4,771.12

Rescue Restricted

17,034.17

  TOTAL MM

81,003.46

   

  TOTAL

98,961.67

 

 

 

 

7/1/16 – 7/31/16

   

INCOME

 

2016 Spec Inc

8,322.00

Logo Wear

-30

Membership Dues

100.00

  TOTAL INCOME

8,392.00

   

EXPENSE

 

2016 Natl Exp

493.95

Affiliate Clubs

500

Bank Charge

12.95

Board Meetings

72.29

Fees

497.02

Web Site

500

  TOTAL EXPENSE

2,076.21

   

  NET

6,315.79

 

RESTRICTED FUND: HEALTH
Income - $161.10

 

RESTRICTED FUND: RESCUE
Expense - $200

  • Motion made by Carol Clark to accept the Treasurer’s Report; Frances Hannan seconded. Motion passed by unanimous vote.
  • Taxes/1099 Forms – Lisa Pruka will take care of getting W-9 forms to judges.

Committee Reports

  • Herding – Still working on stats received from AKC. Consulting with Allison Ruhe.

  • ROM/BERC – No report.

  • Legislation – No report.

  • Breeder Referral – No report.

  • Judges’ Education – Motion to participate in Judges Education at the Kentuckiana Cluster made by Carol Clark, seconded by Linda Ramas. Unanimous. BCSA will have a judges education presentation at the Kentuckiana Cluster in March 2017.

  • Affiliate Clubs – Chair resigned. Need to put something on Announce.

  • Futurity/Maturity – Counts for 2016 now available.

  • Juniors – No report. Kasie McGee is new Chair and Kelly Whiteman will stay as the liaison.

  • Health – New study from Sweden regarding Border Collie Collapse – Frances Hannan will write article for Borderlines.

  • Member/Public Relations – Motion to contact Cindy Eaton-Eklund regarding feasibility and cost of adding a members-only section to the website made by Frances Hannan, seconded by Carol Clark. In favor: Frances Hannan, Wade Campbell. Opposed: Ann Shaw, Lisa Pruka, Kelly Whiteman, Carol Clark and Linda Ramas. Motion did not pass.

  • Versatility – Kari Lavelli will order new pins when the inventory gets lower.

  • 2017 Judges Selection – Voting currently open.

  • Website Design – Cindy Eaton-Eklund will begin work once the Borderlines National issue goes to press. Target date to go live is beginning of 2017.

  • Delegate – No report. Next meeting is on weekend of our National so Carol Clark will not be attending.

Unfinished Business

  • 2016 National

    • Budget not yet provided.

    • Still need written addendum to Purina Contract

    • Farm Dog Certification – we will be offering because AKC wants us to roll out the new program.

    • Barbara Palmer set up whole new trophy donation system.

    • May not have a banquet because nothing has been done yet.

    • Trophy vendor gave BCSA a 20% discount.

  • 2017 National – Linda Ramas sent draft budget to Karen Marquardt and they need to submit

  • Storage unit – needs to be located so that extra ribbons can go there after 2016 National

New Business

  • Midwest Border Collie Rescue has just learned of a Border Collie hoarding situation in Kentucky. They will be responding and will submit for a grant if needed.

  • AGM agenda item received from Kay Guetzloff

Next meeting will be September 19, 2016 at 8:30 pm EST

Motion to adjourn made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Meeting adjourned at 9:38 pm


AUGUST 16, 2016 - SPECIAL MEETING MINUTES

Present: Ronni DeLay, Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Wade Campbell, Lisa Pruka and Pat Charlton. Absent: Carol Clark.

Call to order: 8:35 pm

  • Motion to adopt a new policy that effective beginning August 16, 2016 any specialty expenditures not part of an approved budget must be presented to the Treasurer to be approved by the BOD before being incurred made by Wade Campbell, seconded by Frances Hannan. Approved unanimously.

    • Effective beginning August 16, 2016 any specialty expenditures not part of an approved budget must be presented to the Treasurer to be approved by the BOD before being incurred.

  • Motion to approve August 8, 2016 meeting minutes made by Ann Shaw, seconded by Kelly Whiteman. Approved unanimously. August 8, 2016 meeting minutes approved.
    Motion to adjourn made by Wade Campbell, seconded by Ann Shaw. Approved unanimously.

Meeting adjourned at 9:36 pm


SEPTEMBER 19, 2016 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Linda Ramas, Ann Shaw, Kelly Whiteman, Pat Charlton, Wade Campbell, Carol Clark*, and Lisa Pruka*. *Arrived late.

Call to order: 8:37 p.m. Eastern Time

Minutes of the August Meeting and August Special Meeting approved via Yahoo Poll.

President’s Report: None.

Corresponding Secretary Report - Linda Ramas:

  • Received email from Sonja Donaldson regarding Board Meeting Minutes; National Specialty Budget 2016-2017, status availability, reconciliation of budget to costs by venue; 2017 Nominating Committee for Board Members - date of meetings, attendees, schedule, report; Bylaws - status; Election of 2017 National Specialty Judges - policy; BCSA Website - status; Status of Financial Audit – status; Determination of eligibility by the current Board and notification to candidates who petitioned to be added to the slate for the 2017/2018 BOD

  • Received email from Lorna Hastings Menaker regarding an addition be made to the bylaws , Article IV, Section 4 - "Any person running for a Board position on a forthcoming election ballot shall not be involved in any part of the election process other than to placed on the Ballot." 

  • Received email from Jamie Jackson Swanson regarding the creation of a Ways and Means Committee and inquiring about future dates for the Specialty at Purina.

  • Received email from Kay Guetzloff regarding changes she would to see in agility so that more people can enter at the Specialty. Also suggested an all breed obedience/rally event.

  • Received email from AKC regarding late fees imposed for $90.00 Forwarded to Board for further handling.

  • Received email from Kay Guetzloff regarding suggestions for next year's Specialty. Forwarded to Board for further discussion.

    • Motion to approve Corresponding Secretary Report made by Wade Campbell, seconded by Kelly Whiteman. Unanimous. Corresponding Secretary Report approved.

Treasurer's Report as of 8/31/16– Ann Shaw

  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 8/31/16

   

CHECKING

53,963.25

   

MONEY MARKET

 

BCSA

59,203.68

Health Restricted

5,031.12

Rescue Restricted

17,034.17

  TOTAL MM

81,268.97

   

  TOTAL

135,232.22

 

 

 

 

8/1/16 – 8/31/16

   

INCOME

 

2016 Spec Inc

55,835.05

Borderlines

200

Membership Dues

260

Sponsored Trials

-300

  TOTAL INCOME

55,995.05

   

EXPENSE

 

2016 Natl Exp

14,439.11

B'lines Expense

2,293.02

Bank Charge

8.95

Board Meetings

77.02

Fees

357.25

M'ship-Exp

1,345.26

Programs:Juniors

969.4

Web Site

500

  TOTAL EXPENSE

19,990.01

   

  NET

36,005.04

 

RESTRICTED: HEALTH
Income - $260.00

 

RESTRICTED: RESCUE
No Activity

  • Motion to approve August Treasurer’s Report made by Wade Campbell, seconded by Linda Ramas. Unanimous. August Treasurer’s Report approved.

Committee Reports

  • Herding – No report.

  • ROM/BERC – No report.

  • Legislation – No report.

  • Breeder Referral – No report.

  • Judges’ Education – Kelly Whiteman was unable to attend National. Thank you to Suzanne LeRoy for conducting the program, assisted by Joyce Herie and Ronni DeLay.

    • Received a complaint from one of the judges attending regarding the way National judge performed examination of dogs. Linda Ramas will send a response and Conformation Chair for 2017 will be informed so that it doesn’t happen again.

  • Affiliate Clubs – Frances Hannan will put something on Announce to recruit new Chair.

  • Futurity/Maturity – No report.

  • Juniors – Motion to establish a restricted Juniors Fund made by Frances Hannan, seconded by Kelly Whiteman. Unanimous. We will now have a restricted Juniors Fund.

  • Health – Still waiting for AKC approval of our Health Statement.

    • Thanks to Janice Swofford and Karen Marquardt for running Health Testing at the National.

    • Frances Hannan will write an article for Borderlines regarding new study regarding cancer testing.

    • Allison Ruhe said there is a new study for adult-onset deafness and Frances Hannan will see what she can find out.

  • Member/Public Relations – No report.

  • Versatility – Kari Lavelli has enough pins to last until the end of the year.

  • 2017 Judges Selection – Voting is closed and Suzanne LeRoy is checking over the results. Will be posted on the website before October 1, 2016.

  • Website Design – Cindy Eaton-Eklund needs a contract.

    • Contract needs to include turnaround time for posting new information.

    • Cindy Eaton-Eklund will be sending a list of questions to determine priorities.

  • Delegate – No report.

Unfinished Business

  • 2016 National

    • Budget was never provided.

    • Replacement rosettes need to be ordered. Ronni DeLay will provide a spreadsheet of what we already bought and Lisa Pruka will order.

    • Problems getting photos from the photographer. Linda Ramas will send Announce asking all who won their class to take a look at the photographer’s website and send the picture number to Cindy Eaton-Eklund for publication in Borderlines.

    • 2017 Herding Chair needs to be told that she should provide water and drinks for judges and workers.

    • Trophy Donations – Donations should go to general fund, not a specific prize or venue.

    • State Raffle Basket

    • o Motion to divide money into 3 and draw 2 Rescue Group names . Selected groups will each get 1/3 and Rescue Fund gets the remaining 1/3. Motion made by Lisa Pruka, seconded by Lina Ramas. In favor: Wade Campbell, Lisa Pruka and Linda Ramas. Opposed: Kelly Whiteman, Frances Hannan, Pat Charlton, Carol Clark and Ann Shaw. Motion failed.

    • o Motion to put together an outreach program to encourage Rescue Groups to apply for a grant made by Kelly Whiteman, seconded by Frances Hannan. In favor: Kelly Whiteman, Frances Hannan, Ann Shaw, Linda Ramas, Carol Clark, Pat Charlton and Wade Campbell. Opposed: Lisa Pruka. Motion passed. We will put together an outreach program to encourage Rescue Groups to apply for grants and Linda Ramas will spearhead.

    • Awards of Merit – Premium and Catalog both correctly stated 7 AOM for National and 5 AOM for Parent Club Specialty. Stewards decided to follow old AKC rule and limit number of awards by percentage of entries. The judges gave out the number of awards they were given. Ronni DeLay will reach out to Jo Ratcliffe and Ross Greene to apologize for our error, post an Announce and put notice in Borderlines so that members do not think the judges withheld.

    • Top 20 – confusion over budget. Club provides $2000. Anything over and above that must be raised by Chairs.

    • Farm Dog Certification inaugural program went well.

  • 2017 National

    • Waiting on budget from Linda Ramas and Karen Marquardt.

    • Motion to change herding schedule so that Sunday is B sheep only, Monday A sheep and A/B ducks, and Tuesday is A sheep, 2 X HT/PT, and A/B ducks made by Lisa Pruka, seconded by Carol Clark. In favor: Lisa Pruka, Linda Ramas and Ann Shaw. Opposed: Wade Campbell, Kelly Whiteman and Carol Clark. Abstain: Frances Hannan and Pat Charlton. Ronni DeLay voted opposed to break the tie. Motion failed.

      • Compromise was reached by agreeing to only hire 3 herding judges and add a 4th if needed.

    • Agility Trials and Classes – Tabled until next meeting to give Pat Charlton time to run some numbers.

    • Refund Judy Wilson’s herding entries approved by Yahoo Poll. We need to find out if she received her catalog.

    • Discussion regarding Catalog costs and if lowering cost would increase sales. Printing costs $1507.95 and so far only $1880 income reported. Printed 150 Top 20 catalogs and took in $530.

  • Board Minutes publication policy – Reminder will be posted to Announce.

  • BOD Election Results - Independent balloting company Data-Prep, Inc. has reported the results of the recent election for the 2017-2018 Board of Directors. Each candidate shows the number of votes received in parenthesis ().

    • President: Linda Fuzak Ramas (150)
      Lorna Hastings Menaker (143)

    • Vice President: Danielle Davis (uncontested)

    • Treasurer: Adrian Smith (177)
      Barbara Palmer (112)

    • Corresponding Secretary: Kathy Sours (196)
      Suzanne LeRoy (98)

    • Recording Secretary: Jamie Jackson-Swanson (185)
      Carol Wheeler (105)

    • AKC Delegate: Lisa Pruka (195)
      Molly Wisecarver (99)

    • Board Member at Large: Wade Campbell (uncontested)

    • Board Member at Large: Robert Tainsh (uncontested)

    • Past President: Ronni DeLay (automatic appointment)

  • Question submitted regarding the current Board’s determination of eligibility to run. The timeline of what happened follows:

    • Board Meeting held 7/11/2016 – Past precedent only allowed original signatures and the petitions must be sent by mail. Board voted to accept two of the petitions as they followed past precedent. Three petitions were rejected based on past precedent.

    • 7/13/2016 – Letters were sent out via certified mail to all petitioners either accepting their petition or denying their petition.

    • 7/20/2016 – A poll was conducted to vote again on accepting all petitions due to the fact that Kentucky law allows for electronic signatures and mail.

    • 7/22/2016 – Poll results revealed that the petitions should be accepted pursuant to Kentucky law. The petitioners originally rejected, were notified that their petition was accepted. Also requested bios from those individuals who did not previously submit one.

New Business

  • Bylaws change suggestions submitted by Lorna Hastings Menaker and Mary Fish Arango.

    • Both need to be advised that we just updated our bylaws at the end of 2015.

    • Bylaws revisions require 2/3 majority of our membership to be passed, plus approval by AKC

    • We already use an independent third party company to tally ballots for BOD elections, bylaw changes and standard changes

    • KY law prevails over our bylaws regarding issue of electronic signatures and electronic mailing

    • Last time we revised our bylaws cost to club was 2391.01

    • All things considered, the Board does not feel that a bylaws change is warranted at this time, even if AKC would allow us to do so.

  • Ways and Means Committee suggestion submitted by Jamie Jackson-Swanson. Board is in favor of having a fund-raising committee, but need a more appropriate name because “Ways and Means” deals specifically with taxation. Linda Ramas will send email to Jamie Jackson-Swanson to see if she is volunteering to chair.

  • Future National Specialties – Purina is booked from now through 2020. Date moves back to October in 2018.

  • West Coast bid for Specialty – Concern regarding losing our October dates again, but we will entertain a bid for 2021 on the West Coast.

  • Midwest Border Collie Rescue has taken in 12 puppies and a mama dog from a hoarding situation in Kentucky. Advised that if they submit the paperwork for a grant we will evaluate.

  • Request for refund of money paid for Top 20 table submitted by Sharon Eklund because of confusion over whether or not catalogs were included with cost of table. Motion that money not be refunded made by Pat Charlton, seconded by Lisa Pruka. In favor: Lisa Pruka, Pat Charlton, Linda Ramas and Wade Campbell. Opposed: Carol Clark and Ann Shaw. Abstain: Frances Hannan and Kelly Whiteman. Motion passed. Money will not be refunded.

  • New Treasurer and Quicken – Ann Shaw has been in touch with Adrian Smith to discuss change over. Ann Shaw suggested that Adrian purchase a newer version of Quicken and submit to BCSA for a partial reimbursement based upon what percentage of time the program will be used for BCSA business. Account will continue to be at Wells Fargo because he has a branch near him, and Linda Ramas has a branch near her.

  • Janet Larson – New committee will be formed to review requirements

  • Membership Applications:

    • Sierra NV BC Club

    • Gayle Rains

    • Kimberly Smith

    • Debra Spraul

    • Peter Bloeme

      • Motion to vote collectively on applicants made by Wade Campbell, seconded by Carol Clark. Unanimous. Applicants will be voted on collectively.

      • Motion to approve all applicants made by Wade Campbell, seconded by Linda Ramas. Unanimous. All applicants approved.

Next meeting will be October 10, 2016 at 8:30 pm EST

Motion to adjourn made by Ann Shaw, seconded by Wade Campbell. . Approved unanimously. Meeting adjourned at 11:49 pm


OCTOBER 10, 2016 - BOARD MEETING MINUTES

Roll call: Present: Frances Hannan, Linda Ramas, Ann Shaw, Kelly Whiteman, Pat Charlton, Wade Campbell and Lisa Pruka. Absent: Ronni DeLay and Carol Clark.

Call to order: 8:36 p.m. Eastern Time

  • Minutes of the September Meeting as corrected approved via Yahoo Poll.

  • Discussion of requests by Megan Harrison and Barbara Palmer to amend minutes. Motion to Leave Minutes as Approved by Ann Shaw, seconded by Wade Campbell. In favor: Linda Ramas, Ann Shaw, Kelly Whiteman, Pat Charlton and Wade Campbell. Opposed: None. Abstain: Lisa Pruka. Minutes will not be changed.

  • Motion to Allow Board Members to File an Addendum to the Minutes made by Wade Campbell, seconded by Kelly Whiteman. In favor: Linda Ramas, Ann Shaw, Kelly Whiteman and Wade Campbell. Opposed: Pat Charlton and Lisa Pruka. Board members may file an addendum if they want to go on record as adding to approved minutes.

    • Addendum to September 2016 minutes by Lisa Pruka: “I would like last month’s minutes to reflect that I was not present for the discussion of the incident with the judge.”

President’s Report: None.

Corresponding Secretary Report: Linda Ramas - September 20-October 10, 2016

  • Received an email from Cynthia Massie inquiring about breeder that would sell companion dogs. Responded to her letting her to check out our breeders referral page and check with any of the breeders about obtaining a companion border collie.

  • Received an email from John Lacher seeking options for a couple that wishes to rehome their border collie. Referred him to the Rescue Group list for options.

  • Received an email from A Robert Bryson inquiring about how long it takes to get registration papers for a border collie. Looked into it and the dog is ABCA registered. Responded back and gave him the information who to contact.

  • Received an email from Megan Harrison regarding the incident that occurred at the conformation event at the Specialty wherein a judge from judge’s education questioning the way the judge was going over the dogs. Responded back to her as why the board discussed this matter. Also forwarded to Board for further discussion.

  • Received an email from Carrie Williams inquiring about the dogs that passed the FDTC. She was looking to find out of her dogs and her friend’s dogs were the first in their breed to get the title. Responded and gave her the breeds that participated.

  • Motion to approve Corresponding Secretary Report made by Wade Campbell, seconded by Kelly Whiteman. Unanimous. Corresponding Secretary Report approved.

Treasurer’s Report: As of 9/30/16– Ann Shaw

  • Sent reports to Sharon Eklund.

  • Juniors Program chair sales net profit is $540.60.

  • Have not received credit cards from Barbara Palmer after several requests.

ACCOUNTS AS OF 9/30/16

 

 

CHECKING

26,535.44

 

 

MONEY MARKET

 

BCSA

39,208.33

Health Restricted

5,466.12

Rescue Restricted

17,034.17

  TOTAL MM

61,708.62

 

 

  TOTAL

88,244.06

 

 

 

9/1/16 – 9/30/16

 

 

INCOME

 

2016 Spec Inc

19,383.57

Futurity

-115.2

Membership Dues

260

Restricted Funds

20

  TOTAL  INCOME

19,548.37

 

 

EXPENSE

 

2016 Natl Exp

70,214.24

Bank Charge

-7.05

Board Meetings

72.71

Fees

80.44

M'ship-Exp

91.5

Programs

-1,290.00

Web Site

500

  TOTAL EXPENSE

69,661.84

 

 

  NET

-50,113.47

 

RESTRICTED FUND: HEALTH
Income - $455.00

 

RESTRICTED FUND: RESCUE
No Activity

  • Motion to approve September Treasurer’s Report (final version) made by Kelly Whiteman, seconded by Linda Ramas. Unanimous. Final Version of September Treasurer’s Report approved.

  • Note: Ronni DeLay needs to contact Barbara Palmer to ask her to return credit cards and submit detailed deposit slip from cash and checks she deposited.

Committee Reports

  • Herding – 2015 Herding statistics submitted and have been added to website.

  • ROM/BERC – No report. An application was submitted on the website, but it does not appear that the dog is eligible. Have not heard from Jana Brady whether she has contacted applicant.

  • Breedmate – have not heard back.

  • Legislation – No report.

  • Breeder Referral – No report.

  • Judges’ Education – No report.

  • Affiliate Clubs – Frances Hannan will contact Affiliate clubs since no one responded to Announce to volunteer.

  • Futurity/Maturity – No report.

  • Juniors – No report.

  • Health – Received informal approval from AKC. Motion to accept the revised version made by Wade Campbell, seconded by Linda Ramas. In favor: Unanimous. Corrected version will be sent to AKC for formal approval.

  • Member/Public Relations – Discussion of negative posts in comments on Facebook Members Page in violation of page rules.

    • Motion to have Committee Monitor Comments on All Posts and Immediately Remove Anything Negative About the Club or a Club Member made by Frances Hannan, seconded by Ann Shaw. In favor: Ann Shaw, Linda Ramas, Kelly Whiteman, Lisa Pruka, Pat Charlton and Wade Campbell. Opposed: None. Abstain: Frances Hannan. The PR Committee will be asked to please review all comments to posts and immediately remove any posts that are negative about the club or a club member.

    • Discussion of posts made to page that cannot be seen by other members in violation of page rules. The posts were not offensive, but the person involved has been warned in the past that all posts must be public. Motion to remove the private poster from the group because their posts cannot be seen until they prove to us that they have changed their Facebook settings so they can be allowed back on made by Kelly Whiteman, seconded by Pat Charlton. Approved unanimously. The private poster will be removed from the BCSA Members Facebook page until they changes their privacy settings to comply with the page rules.

    • Discussion of fact that Announce posts must be approved by a Board member, but the Facebook page is updated by Committee members. Motion that Any Official BCSA Business Should not be Posted on Facebook Page Until After it is Published on Announce made by Ann Shaw, seconded by Linda Ramas. In favor: Ann Shaw, Linda Ramas, Kelly Whiteman, Wade Campbell and Pat Charlton. Opposed: None. Abstain: Lisa Pruka. Approved. Official BCSA business will not be posted on the Facebook page until after it has been posted on Announce.

  • Registration Colors Committee – No report.

  • Versatility – No report.

  • 2017 Judges Selection – 2017 judges have been announced pending AKC approval.

  • Website Design – No report.

  • Delegate – No report.

  • Janet Larson – Need to put together a committee to review requirements again.

Unfinished Business

  • 2016 National

    • Budget was never provided.

    • Preliminary accounting is showing a loss. Replacement rosettes need to be ordered and allocated across venues. Lisa Pruka is working on this.

    • Photographer is refusing to provide BCSA copies of win photos and this year’s contract did not include that provision. Kelly Whiteman will follow up with Cindy Eaton-Eklund regarding what she’s doing for pictures for Borderlines.

    • Did Judy Wilson’s catalog get sent?

  • 2017 National – Waiting on budget from Linda Ramas and Karen Marquardt.

  • • Agility Trials and Classes – Tabled until next meeting to give Pat Charlton more time to run some numbers.

  • • Top 20 Funding - $2000 plus whatever the committee can raise.

  • Board Minutes publication policy – Reminder was posted to Announce.

New Business

  • Fund Raising Committee - Jamie Jackson-Swanson doesn’t want to volunteer because of other club-related obligations. She may know someone willing to take it on and will let us know.

  • Future National Specialties – Purina is booked from now through 2020. Date moves back to October in 2018.

  • West Coast bid for Specialty – Concern regarding losing our October dates again, but we will entertain a bid for 2021 on the West Coast.

  • Midwest Border Collie Rescue has taken in 12 puppies and a mama dog from a hoarding situation in Kentucky. Motion to give MBCR $2500 grant due to the costs associated with such a large rescue effort made by Kelly Whiteman, seconded by Ann Shaw. In favor: unanimous. BCSA will give a $2500 Rescue Grant to Midwest Border Collie Rescue. Linda Ramas will do an article for Borderlines. Pat Charlton recommended putting a link on our Breeder Referral pages because of the puppies available.

  • BCCGLA Request for Herding Trial Grant. Motion to give $100 herding trial grant to BCCGLA made by Kelly Whiteman, seconded by Wade Campbell. In favor: Ann Shaw, Linda Ramas, Kelly Whiteman, Wade Campbell and Lisa Pruka. Opposed: None. Abstain: Pat Charlton. $100 Herding Trial Grant for BCCGLA approved.

  • AKC Meet the Breeds Booth at Westminster. Motion to have a booth if we can get a volunteer to coordinate made by Kelly Whiteman, seconded by Ann Shaw. In favor: unanimous. We will have a Meet the Breed booth as Westminster if we can find a volunteer. Frances Hannan will discuss with PR committee and put on Announce.

  • Road to Westminster videos at National went well. Lisa Pruka will see if she can get information to share on BCSA Members Facebook page.

  • Membership Applications:

    • Tamara Kurtz

    • Dave and Rebecca Sligar

    • Jeanne Hagen-Santiago

    • Nancy Kemna and Scott Flood

    • Penny Smith

      • Motion to vote collectively on applicants made by Wade Campbell, seconded by Linda Ramas. Unanimous. Applicants will be voted on collectively.

      • Motion to approve all applicants made by Wade Campbell, seconded by Ann Shaw. Unanimous. All applicants approved.

Next meeting will be November 14, 2016 at 8:30 pm EST

Motion to adjourn made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Meeting adjourned at 10:45 pm


NOVEMBER 14, 2016 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Linda Ramas, Ann Shaw, Kelly Whiteman, Wade Campbell and Lisa Pruka. Absent: Pat Charlton and Carol Clark.

Call to order: 8:35 p.m. Eastern Time

Minutes of the October Meeting as corrected approved via Yahoo Poll.

President’s Report: None.

Corresponding Secretary Report:  Linda Ramas

  • Received email from Allen Beckner asking whether he should shave his border collie down. Responded and indicated that he should really talked to his groomer and what he/she recommended.

  • Received Thank you note and picture of puppies from Midwest Border Collie Rescue for the $2,500 grant.

  • Received and email from Ashley Hershey regarding a study on Canine Epilepsy. Forwarded to Board for discussion.

  • Received email from Kaitlin Jankovich regarding doing a paper of Border Collies. She would like to speak with someone about the breed.

  • Received email from Robin Morris regarding a breeder we have on our breeder’s list that is running a puppy mill and that 20 dogs were taken from the breeder and put into rescues. She wanted us to be aware of this as the breeder is on our list.

Motion to approve Corresponding Secretary Report made by Wade Campbell, seconded by Ann Shaw. Unanimous. Corresponding Secretary Report approved.

Treasurer's Report: As of 10/31/16– Ann Shaw

  • Sent reports to Sharon Eklund.

  • Have not received credit cards from Barbara Palmer after several requests.

ACCOUNTS AS OF 10/31/16

   

CHECKING

17,244.32

   

MONEY MARKET

 

BCSA

39,212.62

Health Restricted

5,511.12

Junior Restricted

540.60

Rescue Restricted

17,179.17

  TOTAL MM

62,443.51

   

  TOTAL

79,687.83

 

 

 

10/1/16 – 10/31/16

   

INCOME

 

2016 SPEC INC

-2,445.00

Borderlines

40.00

Membership Dues

1,650.00

Restricted Funds

-20.00

  TOTAL INCOME

-775.00

   

EXPENSE

 

2016 Natl Exp

3,775.45

2020 Natl Exp

1,000.00

B'lines Expense

3,032.44

Bank Charge

12.95

Board Meetings

129.96

Fees

59.72

Programs

320.6

Web Site

500

  TOTAL EXPENSE

8,831.12

   

  NET

-9,606.12

 

RESTRICTED FUND: HEALTH
Income - $45.00

RESTRICTED FUND: JUNIOR
Income - $540.60

 

RESTRICTED FUND: RESCUE
Income - $2,570 (State Baskets)
Income - $75 (donation)
Expense - $2,500 (Grant)

Motion to approve October Treasurer’s Report as corrected made by Kelly Whiteman, seconded by Wade Campbell. Unanimous. October Treasurer’s Report approved.

Committee Reports

  • Herding – Herding statistics have been added to website. Lisa Pruka will reach out to Jamie Jackson-Swanson to ask for ways to make information more understandable.

  • ROM/BERC – No report. Jana Brady may want to put something on Announce soliciting applications.

  • Breedmate – have not heard back.

  • Legislation – No report.

  • Breeder Referral – No report.

  • Judges’ Education – No report.

  • Affiliate Clubs – Frances Hannan will contact Affiliate clubs since no one responded to Announce to volunteer.

  • Futurity/Maturity – No report.

  • Juniors – No report.

  • Health –Parent Club health statement submitted to AKC.

  • Member/Public Relations – Need a new Chair.

  • Registration Colors Committee – No report.

  • Versatility – No report, but updates for website submitted and posted.

  • 2017 Judges Selection – No report.

  • Website Design – Board members need to respond to questions submitted by Cindy Eaton-Eklund.

    • Group ideas:

      • Historical info in one location except for minutes, which should all stay together

      • Difficult to navigate

      • Need a search function

      • All policies accessible from one location

      • Eye appeal and user friendly

      • Easier way to communicate updates

      • Have each committee chair review their area’s pages and have changes by end of November

      • Linda will send contract including asking for TAT for changes

  • Delegate – No report.

  • Janet Larson – Lisa Pruka will chair a committee to review requirements again. Winners need to be posted on website and more information published in Borderlines.

Unfinished Business

  • 2016 National
    • Final accounting will be done as soon as replacement rosettes are sent out.
    • Did Judy Wilson’s catalog get sent?
  • 2017 National – Waiting on budget from Linda Ramas and Karen Marquardt.
  • Agility Trials and Classes – Tabled until next meeting to give Pat Charlton more time to run some numbers.
  • Fund Raising Committee – Waiting to hear back from person Jamie Jackson-Swanson contacted to see if they would like to take on this new committee.
  • West Coast bid for Specialty – Were they contacted with response that we will entertain a bid for 2021 on the West Coast.
  • Midwest Border Collie Rescue grant sent.
  • BCCGLA Request for Herding Trial Grant. Money not yet paid.
  • AKC Meet the Breeds Booth at Westminster. Frances Hannan volunteered to run this again. Need to submit paperwork.

New Business

  • Facebook Specialty Page – Decided to change to one page for all years.

  • GenSol DNA discount codes – Tabled until next month.

  • Software for Treasurer – Up to the Treasurer to decide what he wants to use.

  • Credit card reader – needs to be passed to new year’s chair

  • Membership Applications:

    • David Lebedin

    • Susan McGowen

    • Laura K. S. Shaw

    • Heather Williams

    • Margaret Mark

Motion to vote collectively on applicants made by Linda Ramas, seconded by Ann Shaw. Unanimous. Applicants will be voted on collectively.

Motion to approve all applicants made by Wade Campbell, seconded by Ann Shaw. Unanimous. All applicants approved.

Next meeting will be December 12, 2016 at 8:30 pm EST

Motion to adjourn made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Meeting adjourned at 10:04 pm


DECEMBER 12, 2016 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Linda Ramas, Ann Shaw, Kelly Whiteman, Wade Campbell, Lisa Pruka, Pat Charlton and Carol Clark.

Call to order: 8:35 p.m. Eastern Time

Motion to Approve Minutes of the November Meeting by Wade Campbell, seconded by Linda Ramas. Unanimous. November minutes approved.

President’s Report:

I would like to take this opportunity to say ‘Thank You’ to this term’s Board of Directors. To those leaving, it’s been a real pleasure having served with you. To those who are remaining on the Board, I look forward to another two years working with you. It’s been an honor to serve with members who have always kept BCSA’s best interests first and foremost in your thoughts when making any decisions on behalf of BCSA and our members. You have my sincere gratitude.

Corresponding Secretary Report: Linda Ramas for December, 2016

  • Received an email from Carolyn Erdman looking for a picture from the 2007 National Specialty. Responded to her indicating I would check and get back to her as to where she could find it.

  • Received an email from Julie (?) asking why there are only a few options to choose for the color of a border collie. Email was forwarded to board for discussion.

  • Email from Sharon Yildiz asking if she could participate in the National Specialty agility event if she has a BC mix. She is planning a litter of papillon/border collie/whippet mix. Responded to her that at this time only BCs are allowed to participate at the specialty.

    • Motion to approve Corresponding Secretary Report made by Wade Campbell, seconded by Ann Shaw. Unanimous. Corresponding Secretary Report approved.

Treasurer's Report: As of 11/30/16– Ann Shaw

  • Sent reports to Sharon Eklund.

  • Adrian has received the Treasurer records that I sent. He now has everything up to 2015. I will send 2016 records the first of January.

  • Web Site - $3,500 down payment sent to Cindy Eklund.

  • 2016 Specialty activity resulted from voided checks and debit card charges not processed by bank.

  • BCSA credit and debit card cancelled because they were not returned by Barbara Palmer.

ACCOUNTS AS OF 11/30/16

   

CHECKING

15,260.63

   

MONEY MARKET

 

BCSA

39,216.73

Health Restricted

5,592.12

Junior Restricted

540.60

Rescue Restricted

17,239.17

  TOTAL MM

62,588.62

   

  TOTAL

77,849.25

 

 

 

 

11/1/16 – 11/30/16

   

INCOME

 

2016 Spec Inc

40.00

Borderlines

40.00

Membership Dues

1,980.00

  TOTAL INCOME

2,060.00

   

EXPENSE

 

2016 Natl Exp

-293.27

Affiliate Clubs

100

AKC

25

Bank Charge

12.95

Fees

59.23

Office

139.78

Web Site

4,000.00

  TOTAL EXPENSE

4,043.69

   

  NET

-1,983.69

 

 

 

RESTRICTED FUND: HEALTH
Income - $81.00

RESTRICTED FUND: JUNIOR
Income - $0 

 

RESTRICTED FUND: RESCUE
Income - $60.00

Motion to approve November Treasurer’s Report made by Wade Campbell, seconded by Carol Clark. Unanimous. November Treasurer’s Report approved.

2016 National Specialty Treasurer's Report – Ann Shaw

2016 NATIONAL SPECIALTY – INCOME

Advertisers

540

Agil Chall

40

Banquet

1,950.00

Catalog

2,300.00

CGC

80

Conf Top 20

 

  20 Auction

330

  20 Catalog

530

  20 Entry

750

  20 Raffle

1,116.00

  20 Table

2,075.00

     TOTAL Conf Top 20

4,801.00

Entry

 

  Agil

27,755.00

  COR

9,529.57

  Herd

16,760.00

     TOTAL Entry

54,044.57

Farm Dog

160

Health Test

1,820.00

Judge Educ

620

Larson

255

Mugs

555

Parade Ch

175

RV Parking

10,088.05

Spec Wear

3,243.00

Trophy Sponsor

1,050.00

Unknown Checks

200

Vendor

2,800.00

 

 

     TOTAL 2016 SPEC INC

84,721.62

 

 

 

 

2016 NATIONAL SPECIALTY - EXPENSE

Administration

2,153.74

Agil Chall

465

AKC Fees

7,299.50

Catalog

1,507.95

CGC

56

Conf Top20

 

  20 Admin

240.05

  20 Catalog

576

  20 Food

3,480.15

     TOTAL Conf Top20

4,296.20

Facility

9,592.72

Farm Dog

375.18

Food

4,537.41

Health Test

1,607.00

Herd

 

  Herd:Lunches

1,146.00

  Herd:Stock

4,372.00

     TOTAL Herd

5,518.00

HIE

346.55

Hospitality

27.54

Hotel

8,658.97

Judge Educ

117.97

Judges

 

  Judges:Expense

8,502.45

  Judges:Fee

5,681.00

     TOTAL Judges

14,183.45

Mugs

1,060.83

Ribbons

3,638.85

RV Parking

8,209.83

Secretary

4,109.03

Septic

576.5

Spec Wear

1,850.99

Sweeps

656.64

Trophy

 

  Agil

680.74

  Conf

1,552.20

  Herd

414.01

  Obed

695.29

     TOTAL Trophy

3,342.24

 

 

     TOTAL 2016 NATL EXP

84,188.09

   

     NET

533.53

 

Notes:

  • Administration expense includes: signs, name tags, trophy/ribbon transportation and mileage paid.

  • Farm Dog checks were lost in the mail. We are having participants issue replacement checks. Linda Ramas is forwarding a check for $120 that represents cash collected and has the amounts still outstanding. I will make sure the new Treasurer is aware of the amounts still to be collected.

  • Purina Food Service Consultants owes us a $3,477.05 refund check. Lisa Pruka is following up with them.

Motion to approve 2016 National Treasurer’s Report made by Wade Campbell, seconded by Kelly Whiteman. Unanimous. 2016 National Treasurer’s Report approved.

Committee Reports

  • Herding – Lisa Pruka and Jamie Jackson-Swanson discussed getting a committee together to work on statistics.

  • ROM/BERC – No report.

  • Breedmate – Kelly Whiteman will reach out directly to Judy DeJong.

  • Legislation – No report.

  • Breeder Referral – Received a few applications. Discussed how to respond to inquiries.

  • Judges’ Education – No report.

  • Affiliate Clubs – Frances Hannan did not receive any volunteers. Need to put out another inquiry.

  • Futurity/Maturity – Litter Nominations are coming in. Ronni DeLay will reach out to Amy Novak to discuss possibility of adding a Herding Futurity.

  • Juniors – No report.

  • Health – February issue of Borderlines will have some articles about new health testing.

  • Member/Public Relations – Amy Novak volunteered to Chair.

  • Registration Colors Committee – Lisa will put together a list of what colors to be added.

  • Versatility – No report. Linda Ramas will follow up regarding ordering more pins.

  • 2017 Judges Selection – No report.

  • Website Design – There was further discussion regarding having a members-only section on the website to have roster information, etc. Cindy Eaton-Eklund reported that there would be a $600 fee to add a members-only section to the website design.

  • Motion to Reconsider Having a Members-Only Section on Website made by Frances Hannan, seconded by Lisa Pruka. In favor: Frances Hannan, Linda Ramas and Lisa Pruka. Opposed: Kelly Whiteman, Ann Shaw, Carol Clark, Pat Charlton and Wade Campbell. There will not be a members-only section on the new website.

  • Delegate – No report. Carol Clark will not be attending the December meeting due to her health. We need to get Lisa Pruka’s name to proper person at AKC for her to take over.

  • Janet Larson – Lisa Pruka will chair a committee to review requirements again. Winners need to be posted on website and more information published in Borderlines.

  • Fund-raising Committee – Linda Ramas wrote up a proposed description of committee. Motion to approve Linda’s proposal made by Frances Hannan, seconded by Linda Ramas. Unanimous. Write-up of new committee description will be posted on the website and we will start seeking a volunteer.

Unfinished Business

  • 2016 National
    • Final accounting is done.

    • Linda Ramas will follow up to see if Judy Wilson’s catalog was sent.

  • 2017 National – Waiting on budget from Linda Ramas and Karen Marquardt.
  • Agility Trials and Classes - Pat Charlton analyzed info from 2016

    • 34-35 premiere entries - those 2 classes took 1 hour to 2 hours

    • Suggests get rid of premier classes totally. Masters people like it but others cannot enter

    • T2B and Fast classes take a lot of time, but AKC just changed rule that all of the FAST classes can have just 1 walk through.

    • First full day only 1 ring was running at a time. This can’t happen again.

      • Motion to hold 2 trials each day by Pat Charlton, seconded by Frances Hannan. In favor: Frances Hannan, Pat Charlton, Kelly Whiteman, Carol Clark, Ann Shaw and Wade Campbell. Opposed: Lisa Pruka and Linda Ramas. Motion passed. There will be two trials each day.

      • Motion to have T2B in one ring and Fast in the other ring, and eliminate Premiere by Frances Hannan, seconded by Pat Charlton. In favor: Frances Hannan, Pat Charlton, Kelly Whiteman, Carol Clark, Ann Shaw and Wade Campbell. Opposed: Lisa Pruka and Linda Ramas. Motion passed. Time to Beat will be in one ring and Fast in the other ring. No premiere.

      • Motion Tuesday night trial – Excellent/Masters/Premiere standard in one ring – masters/excellent/premier jumpers and invitational in other Pat Charlton, seconded by Lisa Pruka. Passed unanimously.

      • Motion for 2 judges in 2017 on Tuesday night by Pat Charlton, seconded by Linda Ramas. Passed unanimously.

  • BCSA Facebook Member’s Page – Frances Hannan will remove person who has posts blocked.

  • National Specialty Facebook Pages – Have been consolidated into one page for all Nationals.

  • 2017 Conformation Chair – Carol Clark agreed to take over position.

  • AKC Meet the Breeds Booth at Westminster. Frances Hannan volunteered to run this again. She has submitted paperwork and will work with new Treasurer when we receive bill.

New Business

  • Extended Purina Dates:

    • Second week in Oct or first week in November – Tentative dates

      • 2021 - Oct 17-Oct 24 or Oct 31-Nov 7

      • 2022 - Oct 16-Oct 23 or Oct 30-Nov 6

        • Motion to hold 2021 and 2022 in October by Wade Campbell, seconded by Pat Charlton. Unanimous. We will sign contracts for October dates in 2021 and 2022.

  • GenSol DNA discount codes – Tabled until next month.

  • Contacting 2017 BOD – Linda Ramas will do as new President

  • Changing email account to Linda Ramas - Ronni DeLay will get with Linda Ramas.

  • Laura K Shaw suggestion for a new award program. (We already have a similar program which awards V, VX & VCh to qualifying dogs.) – recognition of breeders – ask her to write a proposal, look at what other clubs do and submit to the new board

  • Frances Hannan got a volunteer - Cathy Clark - to do agility stats for BL and website.

  • Membership Applications:

    • Mary Jo Hyldahl

    • Debbie Bates

      • Motion to vote collectively on applicants made by Wade Campbell, seconded by Ann Shaw. Unanimous. Applicants will be voted on collectively.

      • Motion to approve all applicants made by Wade Campbell, seconded by Ann Shaw. Unanimous. All applicants approved.

Next meeting will be January 9, 2017 at 8:30 pm EST

Motion to adjourn made by Ann Shaw, seconded by Wade Campbell. Approved unanimously. Meeting adjourned at 10:28 pm


Page Updated 01.20.2017

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