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BOARD MEETING MINUTES - 2015

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JANUARY 12, 2015 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Lisa Pruka, Pat Charleton and Wade Campbell. Absent: None.

Call to order: 9:06 p.m. Eastern Time

Motion to approve December 8, 2014 meeting minutes made by Ann Shaw, seconded by Carol Clark. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s Report - December 2014 - Linda Ramas:

  • Received email from Gita Marie asking about vendor space at Specialty. Responded to her indicating we will be in touch in the near future once we get a vendor chair.

  • Received email from Julie Vreones asking for an update on the breed standard. Responded to her indicating that once we find out the results of the voting, we will post the breed standard.

  • Received email from Kellie seeking help for a border collie that needs training. The dog is currently in China. Responded to her indicating I would send out emails to see if someone could help.

  • Received email from Laura Phillips asking whether she should continue to show her dog. Forwarded to Board to discuss.

  • Received email from Richard Swinyard inquiring on what is the proper age to spay or neuter a border collie. Wrote back suggesting that he do some research on the internet to decide what’s best for his dog.

  • Received email from Judith Hackett again. She indicates that AKC is saying BCSA never sent in the results of the herding instinct test and they won’t issue certificate until the receive it. I indicated to her that we are looking into it and will discuss it at our next board meeting.

  • Received email from Karen Rabbitt indicating that she did not receive her ballot. Contacted Steve to send out another ballot.

  • Received email from Tonie Jacobs (sierra Nevada Border Collie Club) asking if BCSA has received an approval letter from NoCal club granting them permission to hold their Specialty in 2015

Motion to approve Secretary’s Report made by Wade Campbell, seconded by Ann Shaw. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 12/31/14 – Ann Shaw

• Still have one NSF check from Specialty not yet collected. Sent info to Linda to email member about not being able to enter future events on 12/9.

ACCOUNTS AS OF 12/31/14

 

 

CHECKING

14,685.53

   

MONEY MARKET

 

BCSA

59,114.51

Health Restricted

2,306.84

Rescue Restricted

9,896.21

  TOTAL MONEY MARKET

71,317.56

   

  TOTAL

86,003.09

 

 

 

12/1/14 TO  12/31/14

   

INCOME

 

2014 Spec Inc

215.00

Membership Dues

6,180.00

  TOTAL INCOME

6,395.00

   

EXPENSE

 

2014 Natl Exp

131.45

Affiliate Clubs

50

AKC

25

B'lines Expense

2,209.88

Bank Charge

0.95

Board Meetings

66.35

Fees

97.42

M'ship-Exp

1,200.00

Programs:Education

759.83

Web Site

500

  TOTAL EXPENSE

5,040.88

   

  NET

1,354.12

 

RESTRICTED FUND ACTIVITY: HEALTH
Donations - $230

 

RESTRICTED FUND ACTIVITY: RESCUE
Donations - $560

Motion to approve Treasurer’s Report made by Kelly Whiteman, seconded by Carol Clark. In favor: Kelly Whiteman, Ann Shaw, Linda Ramas, Carol Clark, Lisa Pruka, Wade Campbell and Pat Charleton. Abstain: Frances Hannan. Motion passed. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – No report. Carol Clark will contact chair since Claire Hamilton is no longer Board liaison.

  • ROM Committee – No report, but submitted updates to website. Ronni DeLay will contact chair since Claire Hamilton is no longer Board liaison.

  • Legislation Committee – AKC recommends that clubs develop relationship with legislators before there is pending legislation. Carriage horse legislation is still an issue and now they are targeting St Louis, MO.

  • Breeder Referral Committee – Receive 2-3 updates every month.

  • Judges Education Committee – No report. Ronni DeLay will contact chair since Claire Hamilton is no longer Board liaison.

  • Affiliate Committee – No report.

  • Futurity Committee – No report. We have received some offers of people willing to join committee. Ronni DeLay will contact chair.

  • Juniors Committee – No report. Carol Clark will contact one of our members to see if willing to become new chair.

  • Health Committee – Carol Clark is working on information for the website. Frances Hannan wants to stay involved with this committee. Linda Ramas will put out something on Announce and Carol Clark will reach out to member she knows who works in pharmaceuticals.

  • Standard Committee and Bylaws Revision Committee – Ballots went out December 22, 2014 and deadline for voting is January 22, 2015. Linda Ramas will send out an Announce reminding people to vote.

  • Member/Public Relations Committee – Kelly Whiteman needs to reach out again to member who may be interested in this position.

  • Finance Committee – Sharon Eklund has agreed to perform monthly audits of Treasurer’s records.

  • Registration Colors Committee – No report.

  • Versatility Committee – Terri Clingerman is stepping down. Linda Ramas will send an Announce. If we find a new Chair within the next 2 months we will ask Terri to send the pins there, otherwise we will ask Terri to send the pins to Ronni DeLay.

  • Delegate’s Report – Complete report will be posted on website. Highlights include:

    • Herding Aptitude Test is still being considered. Herding entries are down.

    • Considering rewording rule about lameness to allow 3-legged dogs to compete.

    • Companion Events – looking at some type of Agility course test similar to the Coursing Aptitude Test and Herding Aptitude Test.

    • Obedience Advisory Committee – recommending no deaf dogs and dog and handler must come back in for awards

    • Board elections coming up – 3 open positions.

Unfinished business:

  • Website – No report.

  • BCSA property inventory – Current.

  • Judges Selection Policy– Completed. We need to post the new policy on the website.

  • 2015 Judges Selection – Completed.

  • Code of Ethics Update – Wade Campbell will resend so all Board members have a chance to review.

  • Travel and Expense Reimbursement Policy – Linda Ramas will resend so all Board members have a chance to review.

  • AKC fines for late submission of judges’ panel – Reduced to $80.00 which we will have to pay because we don’t have proof that we submitted in time.

  • Herding Instinct Test – AKC is now claiming we never submitted results. Kelly Whiteman will follow up with Barbara Witte to get this resolved.

  • 2015 National –Still working on getting Chairs for all the venues. Also looking to see if we can find a Secretary for Obedience, Rally and Conformation.

New Business

  • Membership Applications

    • Diana Cook

    • Virginia McRoy

    • Carol Nightengale

    • Thomas O’Farrell

    • Tressa Reiner

    • Dave & Tracy Reiner

Motion to approve all the membership applicants made by Carol Clark, seconded by Ann Shaw. Passed unanimously. Membership applicants approved.

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 10:26 p.m.

Next meeting will be February 9, 2015 at 8:30 p.m. Eastern time.


FEBRUARY 9, 2015 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Lisa Pruka, Pat Charleton and Wade Campbell. Absent: None.

Call to order: 8:32 p.m. Eastern Time

Motion to approve January 12, 2015 meeting minutes made by Ann Shaw, seconded by Wade Campbell. Passed unanimously. Meeting minutes approved.

Discussion of current process of publishing minutes before formal approval resulted in decision to try using Yahoo poll to approve minutes quickly.

President’s report: Try to not do a lot of discussion between meetings unless something is time sensitive.

Corresponding Secretary’s report - January 2015 - Linda Ramas:

  • Received email from Sandy Birdsall inquiring when the Advanced Class Stats will be updated for 2012, 2013 and 2014

  • Received email from Bernard Bohn inquiring about a booth at the 2015 Specialty. Let him know that someone will be getting in touch with him shortly with more specifics.

  • Received email from Gayle Dolton-Smith inquiring about a booth at the 2015 Specialty. Let her know that someone will get in touch with her shortly with more specifics.

  • Received several emails from Karen Rabbitt inquiring about nose pigment and all or no voting for bylaws. Responded to her with attached articles and Kentucky statutes relating to decisions made by the Board.

  • Received email from AKC Breed of Merit Team inquiring about membership status of Kasie McGee. Responded in the affirmative as to her membership.

  • Received email from Judith Hackett inquiring about the status of the HI testing from the 2014 Specialty. Let her know that the Herding Secretary was going to contact AKC and resend the paperwork.

  • Received email from Sonja Donaldson questioning the minutes of the October and November minutes regarding motions made. Responded to her that further discussion will be held at the next board meeting and a more detailed response will follow.

  • Received email from Kim Scott asking about Wildblue Border Collies in Colorado. Responded to her that only members are listed on our breeder referral lists but I would ask at the next board meeting if anyone was familiar with this breeder.

Motion to approve Secretary’s Report made by Wade Campbell, seconded by Ann Shaw. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 1/31/15 – Ann Shaw

  • Still have one NSF check from Specialty not yet collected.
  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 1/31/15

   

CHECKING

12,983.55

   

MONEY MARKET

 

BCSA

59,114.51

Health Restricted

2,456.84

Rescue Restricted

12,106.21

  TOTAL MM

73,677.56

   

  TOTAL

86,661.11

 

 

 

1/1/2015- 1/31/2015

 

 

INCOME

 

2014 Spec Inc:Raffle

-2,010.00

Borderlines

27.5

Membership Dues

4,435.00

  TOTAL INCOME

2,452.50

 

 

EXPENSE

 

2014 NATL EXP

269.4

AKC:Delegate

180.17

Bank Charge

12.95

Board Meetings

53.58

Fees:Paypal

86.25

Insurance

625

M'ship-Exp

2,427.13

Web Site

500

  TOTAL EXPENSE

4,154.48

 

 

  NET

-1,701.98

 

RESTRICTED FUND ACTIVITY: HEALTH

Donations - $150

 

RESTRICTED FUND ACTIVITY: RESCUE

Donations - $2,210 (includes 2014 Raffle)

Motion to approve Treasurer’s Report made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. Treasurer’s Report approved.
Motion to send a certified letter to 2014 National exhibitor who has not made good on NSF entry fees check advising that if not paid will not be allowed to enter future BCSA events made by Ann Shaw, seconded by Lisa Pruka. Passed unanimously. Certified letter will be sent.

Motion to table discussion of audit plans until next month to allow time to explore cost of annual audit by a CPA made by Pat Charleton, seconded by Carol Clark. Passed unanimously. Ann Shaw will explore cost of annual audit by CPA who currently prepares club’s tax returns.

Committee reports:

  • Herding Committee – No report.

  • ROM Committee – No report.

  • Legislation Committee – AKC has a new Parent Club legislative email list and we will share important information thru Announce.

  • Breeder Referral Committee – Received 4 updates in January.

  • Judges Education Committee – No report.

  • Affiliate Committee – No report.

  • Futurity Committee – Chair Stacy Einck-Paul is stepping down and Amy Novak will be taking her place. Ann Shaw will update website.

  • Juniors Committee – No report. The person Carol Clark contacted last month said no, Kelly Whiteman will contact one of our members to see if willing to become new chair.

  • Health Committee – Carol Clark providing update on epilepsy for Ann Shaw to put on the website. Frances Hannan going to contact possible new chair with advice on what job requires.

  • Standard Committee and Bylaws Revision Committee

    • Standard balloting results: 197 in favor and 30 opposed. Kelly Whiteman will send information to AKC to request final approval from the AKC Board of Directors.

    • Bylaws background:

      • At the October 13, 2014 Board meeting a motion was made to have the bylaws balloting done section-by-section. That motion passed 4 to 3.
        At the November 10, 2014 Board meeting a motion was made to have the bylaws balloting done all-or-nothing. Because this motion was a motion to rescind or amend something previously adopted, it required a minimum of 2/3 in favor to pass. RONR (11th ed.), pp 305-306. This motion passed unanimously.

      • At the December 8, 2014 Board meeting a motion was made to have the bylaws balloting done section-by-section. As another motion to rescind or amend something previously adopted, it required a minimum of 2/3 in favor to pass. The vote was 4 in favor, 2 opposed and 2 abstain. Because 4 is not 2/3 of 8, the Board thought the motion did not pass and the bylaws were sent out as an all-or-nothing vote.

      • The Board received an email from Sonja Donaldson asserting that the November vote was not valid because it was not made at the same meeting as the original vote. In response to this email, careful review of Roberts Rules of Order was made. A motion to reconsider can only be made at the same meeting and can only be made by someone who voted in favor of the original motion. RONR (11th ed.), pp 315-317. In contrast, a motion to rescind or amend something previously adopted can be made by anyone at subsequent meetings subject to certain limitations, none of which apply here – see RONR (11th ed.), pp 307-308. Thus the November motion and the subsequent December motion were both valid motions to rescind or amend pursuant to Roberts Rules of Order.

      • Ms. Donaldson’s email also pointed out that abstentions are not counted when determining whether a motion received 2/3 of the votes to pass. She is correct. RONR (11th ed.) p 401, ll 8-10. When the abstentions are not counted the December motion passed by 2/3 and the ballots should have been sent out section-by-section.

    • Motion to declare the balloting of the bylaws invalid made by Kelly Whiteman, seconded by Frances Hannan. Passed unanimously. The Bylaws balloting was invalid and will have to be re-done section-by-section as voted on at the December 2014 meeting.

  • Member/Public Relations Committee – Kelly Whiteman needs to reach out again to member who may be interested in this position.

  • Finance Committee – Tabled until next month as noted above in discussion regarding Treasurer’s report.

  • Registration Colors Committee – Chair resigned – Linda will put out an Announce seeking volunteer.

  • Versatility Committee – No report.

  • Delegate’s Report – Meeting next month.

  • Website Committee – No report.

Unfinished Business:

  • Judges Selection Policy– Completed. Kelly Whiteman will obtain copy for posting on website from Chair, Sonja Donaldson.

  • Code of Ethics Update – Discussed age puppies should go to new homes. Frances Hannan and Kelly Whiteman will come up with some ideas for language regarding DNA testing.

  • Travel and Expense Reimbursement Policy

    • Motion to change meals allowance to $50 per diem made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Policy will allow $50.00 per diem for meals.

    • Motion to approve travel portion of policy as submitted made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Travel portion of policy approved as submitted.

  • AKC fines for late submission of judges’ panel – $80.00 paid.

  • Herding Instinct Test – AKC is now claiming we never submitted results. Kelly Whiteman spoke to Barbara Witte who is going to resend results to AKC.

  • 2015 National

    • Carolyn Johnson agreed to be Secretary for Agility, Obedience, Rally and Conformation.

    • Phyllis Ensley will be photographer for Obedience, Rally and Conformation

    • Kathleen Schaeffer will be photographer for Herding and Agility

    • Need a Herding co-chair

    • Sharon Eklund is coordinating with Kathy Williford

    • Video is still pending

    • Tony Van Beek donated shepherds’ crooks for HIT on Sheep A & B Courses

    • Need a volunteer for Top 20

    • Motion to establish a permanent Janet Larson Versatility Trophy with all winners on it and the winner each year gets a plaque made by Carol Clark, seconded by Ann Shaw. Passed unanimously. We will establish a permanent Janet Larson Versatility Trophy with each year’s winner on it and the winner will get a plaque.

New Business

  • Motion to give Midwest Border Collie Rescue a grant to help pay for surgery for Chloe made by Carol Clark, seconded by Linda Ramas. Passed unanimously. BCSA will give a grant to Midwest Border Collie Rescue to help pay for Chloe’s surgery.

  • Motion for the grant amount to be $1000.00 made by Frances Hannan, seconded by Carol Clark. Passed unanimously. $1000.00 will be paid to Midwest Border Collie Rescue from the restricted rescue fund.

  • Outstanding Sportsmanship Award – Linda Ramas will put out Announce seeking nominations.

  • Email from Martin Silver – The breeder he is complaining about is not a BCSA member.

  • Videoconference Board Meetings – not all Board members have the technology available to do this. We will investigate whether the phone conferencing company charges to record meetings.

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 10:42 p.m.

Next meeting will be March 9, 2015 at 8:30 p.m. Eastern time.


MARCH 9, 2015 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Lisa Pruka, Pat Charleton and Wade Campbell. Absent: None.

Call to order: 9:05 p.m. Eastern Time – late due to technical difficulties with phone call-in system.

Motion to approve February 9, 2015 meeting minutes made by Pat Charleton, seconded by Wade Campbell. In favor: Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Pat Charleton and Wade Campbell. Opposed: Lisa Pruka. Abstain: Frances Hannan. Motion passed. Meeting minutes approved.

President’s report:

  • No business between meetings unless something is time sensitive – ask to have items put on agenda. Ronni DeLay will set up Yahoo groups reminders for agenda deadline.

  • Meeting minutes will be posted to group and a Yahoo poll set up by Kelly Whiteman. If no one objects to the minutes after one week they will be posted. If there are objections the minutes will not be posted until voted on at the next meeting.

Corresponding Secretary’s Report – February, 2015 - Linda Ramas:

  • Received email from Martin Silvert regarding a possible fraudulent advertisement for border collies. Responded to him indicating we have no jurisdiction over such issues and that he should contact his local authority.
  • Received email From Kat Ferruzza regarding the Board’s use of Sharon Eklund’s qualifications as the individual to review the Club’s financial documents each month. Responded and let her know the Board will discuss at our next meeting and will have a more detailed answer for her after the meeting.
  • Received email from Brenda Pursley asking about a breeder that is not listed on our website. Responded to her that we did not have any information at this time as this breeder is not a member of BCSA.
  • Received email from Karen Rabbit inquiring about the minutes not being posted sooner and inquiring about the standard revision and asking for scientific proof regarding pigment on the ears. She also inquired about the balloting for the bylaws. Responded to her indicating that the board will address her concerns at the next meeting and will have a more detailed response for her at that time.
  • Amended motion that Sharon Eklund review books on a monthly basis made by Kelly Whiteman, seconded by Wade Campbell. In favor: Kelly Whiteman, Wade Campbell, Ann Shaw, Pat Charleton, Frances Hannan and Carol Clark. Opposed: Lisa Pruka and Linda Ramas. Motion passed. We will have Sharon Eklund review the books on a monthly basis.
    Motion to have Ronni DeLay ask her friend who is a CPA if she is willing to perform an annual review of the books made by Kelly Whiteman, seconded by Ann Shaw. Passed unanimously. Ronni DeLay will ask her friend who is a CPA if she is willing to do an annual review of the books.
  • Motion to approve corrected Secretary’s Report made by Pat Charleton seconded by Wade Campbell. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 2/28/15 – Ann Shaw

  • BCSA Taxes have been filed.
  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 2/28/15

   

CHECKING

11,378.02

   

MONEY MARKET

 

BCSA

59,119.45

Health Restricted

2,521.84

Rescue Restricted

11,171.21

 TOTAL MONEY MARKET

72,812.50

   

  TOTAL

84,190.52

 

 

 

2/1/15 – 2/28/15

   

INCOME

 

Borderlines

22.5

Membership Dues

2,290.00

  TOTAL INCOME

2,312.50

   

EXPENSE

 

2014 Natl Exp:Spec Wear

68.80

2015 Natl Exp:AKC Fees

400

AKC

67.95

B'lines Expense

2,585.25

Bank Charge

12.95

Board Meetings

51.46

M'ship-Exp

172.22

Web Site

559.4

  TOTAL EXPENSE

3,918.03

   

  NET

-1,605.53

 

RESTRICTED FUND ACTIVITY: HEALTH
Donations - $65

 

RESTRICTED FUND ACTIVITY: RESCUE
Donations - $65
Expense - $1000 (MidWest BCR)

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Pat Charleton. In favor: Wade Campbell, Pat Charleton, Linda Ramas, Frances Hannan, Carol Clark, Kelly Whiteman and Ann Shaw. Abstain: Lisa Pruka. Motion passed. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – No report.

  • ROM Committee – One ROMX Applicant.

    • Motion to approve ROMX award for HC Norwood Winthrop Upon A Rock CD RN AX AXJ OF HXAsMdMcM HXBdM HXBsc made by Ann Shaw, seconded by Carol Clark. Approved unanimously. HC Norwood Winthrop Upon A Rock CD RN AX AXJ OF HXAsMdMcM HXBdM HXBsc is now a BCSA ROMX.

  • Legislation Committee – sharing important information through Announce.

  • Breeder Referral Committee – No report.

  • Judges Education Committee – Linn Klingel-Brown wants to step down, so we need to seek new chair. Discussion of JE at National and agreed to charge $40.

  • Affiliate Committee – No report.

  • Futurity Committee – Amy Novak is new Chair and will submit a report next meeting.

  • Juniors Committee – Thomas O’Farrell agreed to become the new chair.

  • Health Committee – Carol Clark will email prospective new chair’s contact info to Frances Hannan. We need a chair appointed so he or she can plan to attend the AKC Parent Club Health Conference August 7-9th.

  • Standard Committee – New standard is on the agenda for the April AKC Board of Directors meeting.

  • Bylaws Revision Committee – Obtaining new roster to re-do balloting on a section-by-section basis.

  • Member/Public Relations Committee – Lorna Hastings-Menaker has agreed to become the new Chair.

  • Finance Committee – See above under Corresponding Secretary’s report.

  • Registration Colors Committee – Chair resigned – Linda will put out an Announce seeking volunteer.

  • Versatility Committee – Linda Ramas has the pins. Need a new Chair.

  • Delegate’s Report –

    • Carol Delsman retired and Alison Ruhe is the new Herding Rep.

    • Discussed candidates for AKC Board. Motion to allow Carol Clark to use her best judgement when voting for the AKC Board members made by Wade Campbell, seconded by Ann Shaw. Passed unanimously. Carol Clark will decide who to vote for on behalf of BCSA.

Unfinished business:

  • Judges Selection Policy– Completed. Kelly Whiteman will ask Sonja Donaldson if she will write an article for Borderlines.

  • Code of Ethics Update – Motion to approve the revised Code of Ethics with the word “should” in the DNA section changed to “shall” made by Kelly Whiteman, seconded by Frances Hannan. In favor: Wade Campbell, Frances Hannan, Kelly Whiteman, Linda Ramas, Ann Shaw, Pat Charleton and Carol Clark. Opposed: Lisa Pruka. Motion passed – revised Code of Ethics Approved. Wade Campbell will write an article for Borderlines.

  • Travel and Expense Reimbursement Policy – Linda Ramas will send to Ann Shaw to be posted on the website.

  • 2014 Herding Instinct Test – Motion to contact individuals who entered to tell them we are working on resolving this issue with AKC made by Frances Hannan, seconded by Pat Charleton. Passed unanimously. BCSA will contact individuals who were entered to advise of status.

  • 2015 National

    • AKC says Carol Lucero is not eligible to judge because her judging seminar expires in August 2015 – Carol Clark will contact her to see if she can get to a seminar before the National.

    • AKC has 2 of the herding event numbers wrong – Carol Clark is working with them to get this corrected.

  • Midwest Border Collie Rescue a grant to help pay for surgery for Chloe – done.

  • Outstanding Sportsmanship Award – Linda Ramas will put out another Announce seeking nominations.

  • Website Redesign and Maintenance – The Committee has not met to review submission. Do we need a new Committee Chair?

  • Videoconference Board Meetings – Frances Hannan investigated Zoom software, but not all Board members have the technology available to do this. Frances Hannan will set up a test meeting in two weeks.

New Business

  • Inquiry regarding BC-only agility trials in California – referred to website policy and form.

  • Membership Applicants

    • Malissa Brown

    • Bella Gaudette

    • Beth Griffin

    • Beverly Jurinek

    • Ken Parmelee

    • Jennifer Patton

    • Carla Popeney

    • Marcie Ridgway

    • Ray Schaney

    • Maura Shelton

    • Renee Schnur

    • Chylie Schramm

  • The February 2015 AKC Secretary’s Report lists Malissa Brown as suspended but still in within the appeals process timeframe. It was decided to hold off voting on this application until AKC has made its final determination. Motion to approve all the membership applications except Malissa Brown made by Kelly Whiteman, seconded by Linda Ramas. Approved unanimously. All members approved except Malissa Brown whose application is pending AKC determination of status.

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell.  Passed unanimously. 

Meeting adjourned at 11:25 p.m.  

Next meeting will be April 13, 2015 at 8:30 p.m. Eastern time.


APRIL 13, 2015 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Lisa Pruka, Pat Charleton and Wade Campbell. Absent: None.

Call to order: 8:30 p.m. Eastern Time

Motion to approve March 9, 2015 meeting minutes made by Ann Shaw, seconded by Carol Clark. Approved unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report March, 2015 - Linda Ramas:

  • Received email from Jamie L. Jackson-Swanson asking when the 2016 Judge’s Nominations were coming out. Sent email to Sonja Donaldson cc’ing Jamie asking whether she will be continuing handling this. Have had no response to date.

  • Received email from Kari Lavelli inquiring about the Versatility Chair position. Will discuss at next Board meeting.

  • Received email from Jana Brady inquiring about the all or nothing re-balloting and cost of same. Will discuss at board meeting for further response.

  • Received email from Diane Craig inquiring about the new breed standard and where is it posted. Responded to her that we are awaiting final approval from AKC and the breed standard will be discussed at their April meeting.

Motion to approve Secretary’s Report made by Ann Shaw, seconded by Wade Campbell. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 3/31/15 – Ann Shaw

  • Sent two PayPal card readers to Linda Ramas for Specialty.

  • Check to Judita Priess for Anadune not yet cleared. Sent 12/1/14, $100.

  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 3/31/15

 

 

CHECKING

13,167.08

   

MONEY MARKET

 

BCSA

59123.97

Health Restricted

2,641.79

Rescue Restricted

11,186.21

  TOTAL MONEY MARKET

72,951.97

   

  TOTAL

86,119.05

 

 

 

 

3/1/15 – 3/31/15

   

INCOME

 

Borderlines

40.00

Futurity:2015 Fut

10.00

Membership Dues

4,200.00

  TOTAL INCOME

4,250.00

   

EXPENSE

 

2015 Natl Exp

16.04

Bank Charge

24.95

Board Meetings

80.31

Fees:Accountant

1,650.00

Fees:Paypal

128.47

Office:Postage

15.62

Programs:Versatility

50.6

Web Site

500

  TOTAL EXPENSE

2,465.99

   

  NET

1,784.01

 

RESTRICTED FUND ACTIVITY: HEALTH

  • Donations - $5

  • DNA Kits - $120

  • Expense - $5.05 (DNA Kit Shipping)

 

RESTRICTED FUND ACTIVITY: RESCUE

  • Donations - $15

Motion to approve corrected Treasurer’s Report made by Kelly Whiteman, seconded by Wade Campbell. Approved unanimously. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – Working on stats.

  • ROM Committee – No report.

  • Legislation Committee – No report.

  • Breeder Referral Committee – No report, reviewing website now that final membership roster available.

  • Judges Education Committee – Need a new chair.

  • Affiliate Committee – No report, but some clubs have provided updated info for the website.

  • Futurity Committee – Ronni DeLay will provide Amy Novak with copy of new Judge selection policy.

  • Juniors Committee – No report.

  • Health Committee – Need a new Chair. Discussed need for Borderlines articles regarding the relatively new DNA test for Imerslund-Grasbeck Syndrome (IGS) and the MDR1 test.

  • Standard Committee – New standard is on the agenda for the April AKC Board of Directors meeting.

  • Bylaws Revision Committee –

    • Motion to rescind the February motion to re-ballot the membership on a section-by-section basis made by Lisa Pruka, seconded by Linda Ramas. In favor: Lisa Pruka, Linda Ramas, Ann Shaw and Frances Hannan. Against: Pat Charleton, Carol Clark, Wade Campbell and Kelly Whiteman. Motion failed.

    • Linda Ramas will send information to balloting services now that we have a new roster. Balloting will be done on a section-by-section basis.

  • Member/Public Relations Committee – No report.

  • Finance Committee – CPA we contacted about doing an annual review not able to even consider it until after April 15th.

  • Registration Colors Committee – Need a new Chair.

  • Versatility Committee – Two members interested, Linda Ramas will see if they would like to work together or split duties. We would like to add tracking of DC and above titles to this committee

  • Delegate’s Report – No report.

  • Judges Selection Committee – New Chair is Suzanne LeRoy.

Unfinished business:

  • Judges Selection Policy– Completed. We will publish in Borderlines at the same time we solicit nominations for 2016.

  • Code of Ethics Update – Wade Campbell working on an article for Borderlines.

  • Travel and Expense Reimbursement Policy – posted on the website.

  • 2014 Herding Instinct Test – Linda Ramas will send letter to Barb Witte via US mail asking her to resubmit results to AKC.

  • • 2015 National

    • General Info booklet should be done next week.

    • Ronni DeLay will email all the venue chairs asking if they have any ideas/preferences for prizes.

    • Janet Larson traveling trophy – Ronni DeLay will email a picture to Carol Clark.

    • Linda Ramas received event approvals from AKC.

    • Carol Clark still waiting for event numbers for HIT.

  • Outstanding Sportsmanship Award –

    • Motion to award the Outstanding Sportsmanship Award to Lisa Pruka made by Kelly Whiteman, seconded by Linda Ramas. In favor: Kelly Whiteman, Linda Ramas, Ann Shaw, Wade Campbell, and Carol Clark. Opposed: Frances Hannan. Abstain: Lisa Pruka. Motion passed. Outstanding Sportsmanship Award will go to Lisa Pruka.

  • Website Redesign and Maintenance – The Committee has not met. Linda Ramas will ask Cindy Eaton-Eklund to submit costs for her bid.

  • Videoconference Board Meetings – Not enough board members have the technology to make this feasible because video is free, but calling in by phone is expensive.

  • Inquiry regarding BC-only agility trials in California – referred to website policy and form.

  • DNA Parentage Test Kits – Need to push sales. Carol Clark will contact Cindy Eaton-Eklund about a standing ad in Borderlines for the DNA kits and for Border Recorders.

New Business

  • AKC Parent Club Rescue E-list – Linda Ramas will be our contact.

  • AKC Gazette Columnist – Pat Charleton will take over as our columnist.

  • Agenda Publication – Ronni DeLay will send an abbreviated agenda via Announce and publish on website before meetings so that members can give input before the meeting.

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 10:24 p.m.

Next meeting will be May 11, 2015 at 8:30 p.m. Eastern time.


MAY 11, 2015 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay*, Frances Hannan*, Ann Shaw, Kelly Whiteman, Linda Ramas, Lisa Pruka, Pat Charleton and Wade Campbell. *Arrived late. Absent: Carol Clark.

Call to order: 8:40 p.m. Eastern Time by Ann Shaw

April 13, 2015 meeting minutes were approved via Yahoo Poll.

President’s report: None

Ronni DeLay joined meeting.

Corresponding Secretary’s Report – April, 2015 - Linda Ramas

  • Received email from Lorrie Stelz regarding the 2014 Specialty Herding Instinct testing. Replied to let her know that we received the documentation from the trial secretary and are waiting to hear back from AKC.

  • Received several Approval Notices for the 2015 Specialty.

  • Received email from AKC requesting the new membership roster. Sent AKC the roster.

  • Received several Event Pending Notices from AKC.

Motion to approve Secretary’s Report made by Wade Campbell, seconded by Ann Shaw. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 4/30/15 – Ann Shaw

  • Check to Judita Priess for Anadune not yet cleared. Sent 12/1/14, $100.

  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 4/30/15

   

CHECKING

9,772.90

   

MONEY MARKET

 

BCSA

59,133.72

Health Restricted

2,661.79

Rescue Restricted

11,186.21

  TOTAL MM

72,981.72

   

  TOTAL

82,754.62

 

 

 

4/1/15 – 4/30/15

   

INCOME

 

2015 Spec Inc

390.00

Borderlines

57.5

Membership Dues

610

Sponsored Trials:2015.01 Agil

1,644.47

  TOTAL INCOME

2,701.97

   

EXPENSE

 

2015 Natl Exp

295

AKC:Delegate

451.37

B'lines Expense

2,389.90

Bank Charge

12.95

Board Meetings

101.12

Fees

27.97

Insurance

825

M'ship-Exp

1,487.79

Web Site

500

  TOTAL EXPENSE

6,091.10

   

  NET

-3,389.13

 

RESTRICTED FUND: HEALTH

Donations - $20

 

 

RESTRICTED FUND: RESCUE
Donations -

  • Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Kelly Whiteman. Approved unanimously. Treasurer’s Report approved.

  • Marcia Terry, CPA will give us an answer about performing an annual review after she sees the yearend balance sheet and income statement.

Committee reports:

  • Herding Committee – No report.

  • ROM Committee – No report.

  • Legislation Committee – No report.

  • Breeder Referral Committee – Pat Charleton has been making corrections to website and will send Announce asking members to review their information and notify us of any changes or corrections. She will also put a notice in Borderlines.

  • Judges Education Committee – Reviewed applications for Chair position. Motion to appoint Kelly Whiteman Chair and allow her to form a committee made by Ann Shaw, seconded by Wade Campbell. In favor: Ann Shaw, Linda Ramas, Wade Campbell, Lisa Pruka and Pat Charleton. Against: None. Abstain: Kelly Whiteman. Motion passed. Kelly Whiteman is the new Judges’ Education Chair and she will be forming a committee.

    • Price of seminar at National will be $40 which will include a lunch ticket worth no more than $10

  • Affiliate Committee – No report.

  • Futurity Committee – No report, but Amy Novak had a good article in the most recent Borderlines.

  • Juniors Committee – No report.

  • Health Committee – Need a new Chair. Frances Hannan will reach out to a member she knows who may be interested.

  • Standard Committee – New standard was approved by the AKC Board of Directors and will become effective 7/1/15. On website and there will be an article in the next Borderlines.

  • Bylaws Revision Committee – The ballots are out.

  • Member/Public Relations Committee – Lorna Hastings-Menaker will be setting up a members-only Facebook page.

  • Registration Colors Committee – Need a new Chair.

  • Versatility Committee –Linda Ramas sent a job description to the new Co-Chairs who will decide if they would like to work together or split duties.

  • Delegate’s Report – No report.

  • Judges Selection Committee – Pat Charleton will provide a copy of the New Judges Selection Policy to Suzanne LeRoy.

Unfinished business:

  • Judges Selection Policy– Completed. We will publish in Borderlines at the same time we solicit nominations for 2016.

  • Code of Ethics Update – Wade Campbell wrote an article which will be in the next Borderlines.

  • 2014 Herding Instinct Test – Barb Witte resubmitted the results to AKC and sent a copy to Linda Ramas.

Frances Hannan joined meeting

  • Outstanding Sportsmanship Award – Ronni DeLay will contact AKC to obtain the award so that it can be presented at the National.

  • 2015 National

    • Linda Ramas has General Info booklet Word document.

    • Ronni DeLay will call Carol Clark regarding status

    • Linn Klingel-Brown submitted request to have her expenses paid to come to National, but she no longer needs to be there because we have a new JEC chair.

  • Website Redesign and Maintenance – The Committee has not met. Need a new Chair. Committee members are Ann Shaw, Jana Brady and Claire Hamilton. Frances Hannan joined the committee and Linda Ramas will send out solicitation one more time.

  • DNA Parentage Test Kits – Need to push sales. Kelly Whiteman will make sure there is an ad in Borderlines. Ronni DeLay will report inventory numbers.

New Business

  • New DNA Test – Frances Hannan will write the company that developed the test asking for more information.

  • Tennessee rescue group – the group that recently took in a lot of Border Collies is an all-breed rescue. Linda Ramas will reach out to them to see if they are interested in submitting a grant request.

  • Kentucky Annual Reports – Kelly Whiteman received the request for BCSA’s annual report from the State of Kentucky and will complete and submit.

  • Membership Applicants

    • Clinton & Lori Abbott

    • Kathy Adorjan

    • Pamela Fugitt-Hetrick

    • Athena House

    • Muriel Johnson

    • Laura Jones

    • Terry LeClair

    • Karen Malloy

    • Kristina McKenzie

  • Motion to vote on all membership applicants collectively made by Wade Campbell, seconded by Pat Charleton. Approved unanimously. Board will vote on all applicants collectively.
  • Motion to accept all applicants into membership made by Linda Ramas, seconded by Wade Campbell. Approved unanimously. All applicants accepted into membership.

Motion to Adjourn made by Wade Campell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned at 10:06 p.m.

Next meeting will be June 8, 2015 at 8:30 p.m. Eastern time.


JUNE 2015 - BOARD MEETING MINUTES

Roll Call: Present – Ronni Delay, Wade Campbell, Linda Ramas, Lisa Pruka, Pat Charlton, Frances Hannan (8:52pm), Carol Clark (8:59pm), Ann Shaw (9:07pm) Not Present – Kelley Whiteman

Minutes of the Last Meeting:
- Motion made by Wade Campbell to approve the minutes of May’s board meeting; Linda Ramas seconded the motion – Motion passed by unanimous vote

President’s Report – No Report

Corresponding Secretary’s Report - Report submitted after meeting

Treasurer's Report as of 5/31/15 – Ann Shaw

  • Need back-up documentation on items paid for Specialty.

  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 5/31/15

   

CHECKING

8,323.20

   

MONEY MARKET

 

BCSA

59,138.69

Health Restricted

2,661.79

Rescue Restricted

11,276.21

  TOTAL MM

81,399.89

   

  TOTAL

81,399.89

 

 

 

5/1/15 – 5/31/15

   

INCOME

 

2015 SPEC INC

800

MEMBERSHIP DUES

140

  TOTAL INCOME

940

   

EXPENSE

 

2015 NATL EXP

220

BANK CHARGE

15.95

BOARD MEETINGS

67.94

M'SHIP-EXP

1,585.81

WEB SITE

500

  TOTAL EXPENSE

2,389.70

   

  NET

-1,449.70

 

RESTRICTED FUND: HEALTH
Donations - $

 

RESTRICTED FUND: RESCUE
Donations - $90

Motion made by Wade Campbell to approved the Treasurer’s Report for May, 2015 – Carol Clark seconded motion – In favor: Ronni Delay, Ann Shaw, Carol Clark, Wade Campbell, Linda Ramas, Pat Charlton and Frances Hannan Abstain: Lisa Pruka

Auditor – CPA annual review
- Ann has sent an email to Marcia Terry regarding the audit. No response to date. Ronni Delay will contact Marcia.

Committee Reports

  • Herding Committee – Debra Meinhardt – No report

  • ROM Committee – ROM/BERC – Jana Brady – No report

  • Legislation Committee – Carol Clark – No report

  • Breeder Referral Committee – Pat Charleton working on notice to Announce and in Borderlines.

  • Judges’ Education Committee – Kelly Whiteman – No Report

  • Affiliate Club Committee – No Report

  • Futurity/Maturity Committee – Amy Novak submitted options for Herding futurity for Specialty. Board wants to wait to add Herding futurity for this Specialty. Discussions will be held in the future regarding adding it to future Specialties.

  • Juniors Committee – Thomas O’Farrell sent in proposal for Juniors Committee for the Board to review.

  • Health Committee – Frances

  • DNA B12 Health Testing Study

  • Health Fund Donation - Karen Mull – Thank you letter went out.

  • Bylaws Revision Committee – Linda Ramas – Ballots were tabulated and the all sections/revisions to the bylaws were passed.

  • Standard Committee – Kelly Whiteman – No report

  • Member/Public Relations Committee – Lorna Hastings Menaker

  • Registration Colors Committee – Lisa Pruka has volunteered to chair this committee. Lisa discussed working with VetGen on this project and the Board agreed.

  • Versatility Committee – Kari Lavelli accepted the position of Versatility Chair – Information and pins will be sent to her for handling.

  • Judges Selection Committee – Suzanne LeRoy

  • Delegates Report – Carol Clark – No report

Unfinished Business

  • 2014 National Specialty – Herding Instinct – Any update?
    Entrants were starting to get their certificates

  • Outstanding Sportsmanship Award –AKC has been contacted
    Ronni Delay has received the medal from AKC

  • 2015 National Specialty
    -Premiums should be out June 8th or 9th

  • Judges Ed at Nat’l – suggested $40 for catalog, materials, and lunch.
    -Board agreed to the $40 fee

  • 2 Herding event numbers corrected
    -Carol Clark has corrected the numbers

  • Herding Instinct Numbers
    -Carol Clark did take care of this

  • All AKC fees paid?
    -All fees have been paid

  • Janet Larson Traveling Trophy – Carol Clark
    -Ronni Delay to send the photo to Carol Clark

  • Travel Expense payment to John Ritchie
    -Ann Shaw will send out payment. Carol Clark will send John’s email address to Ann Shaw to contact him on where the payment should be sent.

  • AmEx Documentation to Ann
    -Carol Clark with get the documentation to Ann.

  • Nat’l Facebook Page response – who is responsible
    – Carol Clark will monitor the page once a day. Frances Hannan will assist Carol with the page also.

  • BCSA Logo Wear and Specialty Wear.
    - Motion was made by ??? and seconded by ???? to include BCSA Logo clothing for pre-order only. All monies from the sale of BCSA logo wear will be put towards the Club’s monies not the Specialty’s monies – In favor: Wade Campbell, Pat Charlton, Ann Shaw, Carol Clark, Ronni Delay. Opposed: Linda Ramas, Lisa Pruka Motion Passed.

  • BCSA Specialty Budget – Linda Ramas requested an updated budget for the Specialty. Carol Clark will forward the updated budget to the Board.

  • Website Redesign and Maintenance – Linda Ramas
    - Cindy Eaton-Eklund submitted a bid for redesign. Linda Ramas to send out on Announce for more volunteers to be on the committee.

  • AKC DNA Test Kits
    - 250 kits were bought; 82 were sold leaving 168 kits available. The cost will be $20 for members and $40 for non-members. Discussion was held regarding advertising of the DNA Kits. Ronni Delay will give Ann Shaw the information she needs to post on the website. Frances Hannan had expressed that the Health Committee should have been notified that monies for the Health Restricted Fund were going to be used to purchase the kits.

  • Tennessee Rescue Group – Linda Ramas
    -Linda Ramas reached out to group but has not received a response to date.

  • Kentucky Annual Reports – Kelly Whiteman – No report

New Business

  • New DNA Test – Frances Hannan
    - Frances Hannan would like to head up a study. Discussion was held on what types of ways to survey individuals, i.e., Announce, Borderlines, herding lists, agility list, having flyers available at events, and BCSA website. Lisa Pruka made a motion to go ahead with this study. Carol Clark seconded the motion. Motion passed unanimously.

  • Mentor Approval – Discussion to be moved to next board meeting.

  • Membership Applications
    Keith & Joellen Gregie
    -Linda Ramas made a motion to approve Keith and Joellen Gregie into membership. Carol Clark seconded the motion. Motion passed by unanimous vote.

  • Future National Specialties after St. Louis contract ends
    -Lisa Pruka will contact Purina regarding future available dates for the National Specialty.

Date of Next Meeting

July 13, 2015 at 8:30pm EST

Wade Campbell made a motion to adjourn meeting. Ann Shaw seconded it. Motion passed unanimously.


JULY 13, 2015 - BOARD MEETING MINUTES

Roll call: Present: Frances Hannan, Ann Shaw, Kelly Whiteman, Carol Clark, Lisa Pruka, Pat Charlton and Wade Campbell. Absent: Ronni DeLay and Linda Ramas.

Call to order: 8:37 p.m. Eastern Time, Frances Hannan presiding

Motion to approve June 8, 2015 meeting minutes made by Ann Shaw, seconded by Wade Campbell. In favor: Ann Shaw, Carol Clark, Lisa Pruka, Pat Charlton and Wade Campbell. Abstain: Kelly Whiteman. Minutes of the June 8, 2015 meeting approved.

President’s report: None

Corresponding Secretary’s Report for June, 2015: Linda Ramas

  • Received email from Lori Buxton regarding DNA kits and where to find the information to buy DNA kits. Replied to her giving her where to find the information on the website.

  • Received email from Erica Stroka inquiring about New Mexico breeders. Referred her to our website’s Breeder’s Referral List.

  • Received email from Cindy Geiss requesting permission for Bay Colony Border Collie Club to hold a Designated Specialty on November 21, 2015. Forwarded her request to the Board for further discussion.

  • Received email from Ira Winer inquiring information about the Spur Barr Ranch in Michigan about a border collie puppy. Responded to him that we post only members that are breeders on our list and that this breeder may have the ABCA registry not AKC.

  • Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Ann Shaw. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 6/30/15 – Ann Shaw

  • Still need back-up documentation on items paid for Specialty.

  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 6/30/15

   

CHECKING

10,487.16

   

MONEY MARKET

 

BCSA

49,143.36

Health Restricted

2,668.79

Rescue Restricted

11,276.21

  TOTAL MM

63,088.36

   

  TOTAL

73,575.52

 

 

 

6/1/15 – 6/30/15

   

INCOME

 

2015 Spec Inc

310

Donations Received

50

  TOTAL INCOME

360

   

EXPENSE

 

2015 Natl Exp

4,861.94

B'lines Expense

2,722.75

Bank Charge

12.95

Fees

15

M'ship-Exp

83.4

Web Site

500

  TOTAL EXPENSE

8,196.04

   

  NET

-7,836.04

 

RESTRICTED FUND: HEALTH
Donations - $ 

 

RESTRICTED FUND: RESCUE
Donations - $

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Carol Clark. Approved unanimously. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – No report.

  • ROM Committee – No report.

  • Legislation Committee – Canada is no longer allowing importing of dogs for rescue.

  • Breeder Referral Committee – No report.

  • Judges Education Committee – Sent Announce soliciting members.

  • Affiliate Committee – No report.

  • Futurity Committee – No report.

  • Juniors Committee – No report.

  • Health Committee –

    • UK Animal Health Trust has new DNA test for Vitamin B-12 deficiency and Sensory Neuropathy. They want to give a discount on DNA testing in order to help their research. Frances Hannan is waiting to hear back from them on details.

    • Volunteer for the AKC Parent Club Health Conference backed out. Motion to have Frances register because the deadline is tomorrow and find someone to attend even though the $250 fee may not be refundable made by Frances Hannan, seconded by Pat Charlton. Approved unanimously. Frances will make the reservation and we will reach out to find an attendee.

  • Standard Committee – No report.

  • Bylaws Revision Committee – the second balloting passed. We don’t know whether Linda Ramas has sent information to AKC for their approval so Ann Shaw will reach out to Linda to find out status.

  • Member/Public Relations Committee – No report.

  • Registration Colors Committee – No report.

  • Versatility Committee – No report.

  • Delegate’s Report – No report.

  • Judges Selection Committee – No report.

Unfinished business:

  • Janet Larson Travelling Trophy was donated by Karen Bell.

  • Travel and Expense Reimbursement to John Ritchie – Ann Shaw sent email to Mr. Ritchie because she needs more information to make the international bank transfer.

  • American Express Documentation – Anyone using the card must provide supporting documentation to Ann Shaw.

  • 2015 Futurity/Maturity Judge – Ronni DeLay needs to reach out to Chair to explain the judge is not a secret and should be announced.

  • Website Redesign and Maintenance – Tabled

  • Tennessee Rescue Group - Tabled.

  • Future National Specialties

    • Motion to sign another 4 years of contracts with Purina moving the dates to the last weekend of October beginning in 2018 made by Ann Shaw, seconded by Lisa Pruka. Passed unanimously. Lisa Pruka will contact Purina to obtain another 4 years of contracts with new dates.

New Business

  • Do we want to sell old back issues of borderlines? We want to keep at least 2 copies of each for our archives.

    • Motion to have Lisa Pruka contact all our past Borderlines Editors to see if they have old issues, preferably in electronic format for archives. If we can get hardcopies, we will sell them for $1.00 each plus postage made by Carol Clark, seconded by Ann Shaw. Passed unanimously. Lisa Pruka will reach out to past Editors and also email Kathy Sours.

  • Motion to have a Meet the Breeds Booth at Eukanuba made by Carol Clark, seconded by Wade Campbell. Passed unanimously. Kelly Whiteman will reach out to Claire Hamilton to see if she is willing to coordinate again.

  • AKC Medallions – Ronni DeLay is handling.

  • Membership Applications:

    • Michael Brill & Barbara Laffer

    • Amanda Gordon

    • Kay Guetzloff

    • Kristine Hurst

    • Donna Lawson

    • Janet McClendon

    • Karen Mull

    • Robert Tainsh

    • Rick and Pam Washer

      • Motion to approve all applicants collectively made by Ann Shaw, seconded by Wade Campbell. Approved unanimously.

      • Motion to approve all applicants made by Ann Shaw, seconded by Wade Campbell. Approved unanimously. All membership applicants approved.

      • New procedure for membership applicants cannot begin until AKC approves the revised By-laws.

  • 2016 Judges Selection – Information in Borderlines is incorrect and some people were allowed to nominate 3 judges instead of 2.

    • Motion to contact those who nominated 3 judges and ask them to cut back to 2 made by Carol Clark, seconded by Wade Campbell. Passed unanimously. Ann Shaw will contact the people who nominated 3 judges and ask them to only nominate 2. If people do not respond she will count the votes for the first 2 that each nominated.

  • Facebook Specialty Page – There have been posts to page that are not accessible for viewing by all. This page is a public forum and all posts should be public. Carol Clark will post to let people know that if they want to post on the forum their posts should be public.

  • Judges Selection Committee Chair confusion – Motion to send an email to Sonja Donaldson that she has been formally removed as Chair due to her failure to perform her duties and failure to respond to multiple emails from the Board made by Pat Charlton, seconded by Carol Clark. Passed unanimously. An email will be sent to Ms. Donaldson.

  • AKC Gazette Columnist – Pat Charlton volunteered to take over, but we found out that Mary Fish Arango is still doing articles. We need to contact Mary and advise that this was a misunderstanding and we would like her to continue in this position.

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 10:36 p.m.

Next meeting will be August 8, 2015 at 8:30 p.m. Eastern time.


AUGUST 2015 - SPECIAL BOARD MEETING MINUTES (Regular Meeting Minutes Follow)

August 3, 2015 - Special Meeting Minutes

Roll call: Present: Ronni DeLay, Frances Hannan, Kelly Whiteman, Carol Clark and Wade Campbell. Late arrival: Lisa Pruka. Absent: Pat Charlton and Ann Shaw.

Call to order: 8:33 p.m. Eastern Time

Because no one has yet volunteered to Chair the 2016 National, the Board of Directors reviewed the nominees and determined which judges should be contacted to see if they are willing to be on the slate. Numbers in parenthesis after each name indicate how many nominations that judge received.

AGILITY – 4 JUDGES ON SLATE

Motion to approve the following judges for Agility: Christy Bowers (14), Marquand Cheek (7), David Hirsh (3) and Kathy Rudolf (2) made by Frances Hannan, seconded by Linda Ramas. Approved unanimously.

HERDING – 6 JUDGES ON SLATE

Motion to approve the following judges for Herding: Laura DeLaCruz (5), Ted Ondrak (5), Jan Wesen (5), Sue Haase (4), Rick Harding (4) and Terry Kenney (2) made by Carol Clark, seconded by Wade Campbell. Approved unanimously.

Lisa Pruka joined the meeting.

OBEDIENCE – 4 JUDGES ON SLATE

Amended motion to approve the following judges for Obedience: Carolyn Wray (7), Stephanie Gomez (3), Linda MacDonald (2) and Marilou McCloskey (2) made by Frances Hannan, seconded by Carol Clark. In favor: Frances Hannan, Linda Ramas, Kelly Whiteman, Carol Clark and Wade Campbell. Abstain: Lisa Pruka. Motion approved.

CONFORMATION – 4 JUDGES ON SLATE

Motion to approve the following judges for Conformation: Ross Green (11), Joanne Ratcliffe (7), Linn Klingel-Brown (4) and Bill Shelton (4) made by Kelly Whiteman, seconded by Carol Clark. In favor: Frances Hannan, Linda Ramas, Kelly Whiteman, Carol Clark and Wade Campbell. Abstain: Lisa Pruka. Motion approved. Note: Foreign judges must agree to a total cost (fee + expenses) of no more than $1500.

Motion to include Futurity, Sweeps and Conformation together in the portion of the policy that limits frequency of judging made by Carol Clark, seconded by Kelly Whiteman. In favor: Wade Campbell. Opposed: Frances Hannan, Linda Ramas, Kelly Whiteman, Carol Clark and Lisa Pruka. Motion failed.

Amended motion to include Sweeps and Conformation together and exclude Futurity in the portion of the policy that limits frequency of judging made by Kelly Whiteman, seconded by Frances Hannan. Approved unanimously.

SWEEPS – 3 JUDGES ON SLATE

Motion to approve the following judges for Sweeps: Sonja Donaldson (13), Sue Haase (2) and Barbara Fitzgerald (1) made by Kelly Whiteman, seconded by Frances Hannan. Approved unanimously.

Kelly Whiteman will provide Judges Selection Chair Suzanne Leroy with this information so that she can begin contacting nominees.

Motion to Adjourn made by Frances Hannan, seconded by Wade Campbell. Approved unanimously.

Meeting adjourned at 9:48 p.m.

Next meeting will be August 8, 2015 at 8:30 p.m. Eastern time.


August 10, 2015 Meeting Minutes

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Carol Clark, Lisa Pruka, Pat Charlton and Wade Campbell. Absent: none.

Call to order: 8:35 p.m. Eastern Time

  • Yahoo Polls between meetings

  • Motion to approve July 13, 2015 Meeting minutes as corrected. Motion passed.

  • Motion to hold a special meeting on August 3, 2015 to discuss 2016 Judges Nominations. Motion passed.

  • Motion to send Janice Swofford to the AKC Parent Club Canine Health meeting. Motion passed

  • Motion to approve August 3, 2015 Special Meeting minutes made by Wade Campbell, seconded by Ann Shaw. In favor: Frances Hannan, Carol Clark, Linda Ramas, Kelly Whiteman, Lisa Pruka, Pat Charlton and Wade Campbell. Abstain: Ann Shaw. Minutes of the August 3, 2015 special meeting approved.

President’s report: Reminder to please cut down on email discussions between meetings.

Corresponding Secretary’s report:

  • Received email from Lori Buxton inquiring about her DNA kit. Forwarded to Board. Lisa Pruka borrowed a kit to send to Lori Buxton. BCSA owes a kit to Megan Harrison.

Motion to approve Secretary’s Report made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 7/31/15 – Ann Shaw

  • Sent reports to Sharon Eklund.

  • Still need back-up documentation on items paid for Specialty.

  • Received $1,926.75 check from Purina for Restricted Funds.

  • Received entry checks from Trial Secretary. Totals are: Agil-$25,056, COR-$15,997 and Herd-$22,575 for a total deposit of $63,628. Carolyn accidentally omitted a $108 credit card payment and says she has funds from MB-F yet to send. Deposit should be made this week.

ACCOUNTS AS OF 7/31/15

   

CHECKING

14,662.70

   

MONEY MARKET

 

BCSA

49,140.74

Health Restricted

3,725.17

Rescue Restricted

12,239.58

  TOTAL MM

65,105.49

   

  TOTAL

79,768.19

 

 

 

7/1/15 – 7/31/15

   

INCOME

 

2015 Spec Inc

6,141.00

BCSA Logo Wear

50

Borderlines

20

Donations Received

25

Futurity

159.21

Logo Wear

264

Membership Dues

720

  TOTAL INCOME

7,379.21

   

EXPENSE

 

2015 Natl Exp

2,373.77

Bank Charge

12.95

Board Meetings

102.52

Fees

214.43

Web Site

500

  TOTAL EXPENSE

3,203.67

   

  NET

4,175.54

 

RESTRICTED FUND: HEALTH
Donations - $1,056.38

 

RESTRICTED FUND: RESCUE
Donations - $963.37

  • Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Carol Clark. Approved unanimously. Treasurer’s Report approved.

  • Audit proposal by Marcia Terry that Ronni DeLay forwarded to Board email list did not go through - tabled

Committee reports:

  • Herding Committee – No report. Kelly Whiteman will notify Kathy Sours, Nancy Gagliardi-Little and Cindy Eaton-Eklund that chair resigned. Linda Ramas will send an Announce seeking replacement chair.

  • ROM Committee – No report.

  • Legislation Committee – No report.

  • Breeder Referral Committee – No report.

  • Judges Education Committee – Now have several members across the country. Will work with Committee on new program after National.

  • Affiliate Committee – No report.

  • Futurity Committee – No report.

    • Motion to not have an “Overall Best in Futurity/Maturity” competition made by Kelly Whiteman, seconded by Lisa Pruka. In favor: Kelly Whiteman, Ann Shaw, Linda Ramas, Carol Clark and Lisa Pruka. Opposed: Wade Campbell, Frances Hannan and Pat Charlton. Motion passed. Linda Ramas will send an email to Amy Novak to let her know.

  • Juniors Committee – No report.

  • Health Committee –

    • Janice Swofford attended the AKC Parent Club Health conference and will write an article for Borderlines.

    • There are now 13 dogs signed up for the Sensory Neuropathy test.

  • Standard Committee – No report.

  • Bylaws Revision Committee – Linda Ramas has sent the information to AKC for their approval and it should be on the AKC Board’s September agenda.

  • Member/Public Relations Committee – No report.

  • Registration Colors Committee – Lisa Pruka is trying to get contact information for VetGen.

  • Versatility Committee – Kari Lavelli has some applications under review.

  • Delegate’s Report – No report.

  • Judges Selection Committee – Suzanne LeRoy is in the process of contacting Nominees.

    • Motion to give Suzanne LeRoy authority to contact judges with the same number of votes in the order based on proximity to Purina Farms made by Frances Hannan, seconded by Linda Ramas. Passed unanimously.

    • Motion to contact Sonja Donaldson by certified letter regarding her nomination made by Pat Charlton, seconded by Frances Hannan. In favor: Pat Charlton, Kelly Whiteman, Frances Hannan and Wade Campbell. Opposed: Carol Clark, Lisa Pruka, Linda Ramas, Ann Shaw and Ronni DeLay. Motion failed.

    • Motion to have Carol Clark contact Sonja Donaldson by email regarding her nomination made by Ann Shaw, seconded by Kelly Whiteman. In favor: Pat Charlton, Kelly Whiteman, Frances Hannan, Wade Campbell, Carol Clark, Lisa Pruka and Ann Shaw. Opposed: Linda Ramas. Motion passed. Carol Clark will contact Sonja Donaldson by email regarding her nomination.

Unfinished business:

  • AKC website had a different closing date than premium list and information on BCSA and Carolyn Johnson’s websites. Confusion caused people using an entry service to send entries late. Lorna Hastings-Menaker helped Carol Clark get situation resolved quickly and entries were accepted.

  • Travel and Expense Reimbursement to John Ritchie – Ann Shaw was able to send the money to John Ritchie.

  • American Express Documentation – Remember that anyone using the card must provide supporting documentation to Ann Shaw.

  • Facebook page for National – Carol Clark needs to pin the post to the top reminding people that all posts to the page should be public and if posters are blocking others from seeing their posts, they cannot post on the page.

  • Top 20 – 18 of the top 20 dogs entered.

    • Motion that in 2016 and going forward all dogs who are eligible to compete can do so regardless of whether they have won in the past (unknown who made motion and who seconded). Passed unanimously. Beginning in 2016 all dogs who qualify based on standings and club membership can compete regardless of whether they have won in the past.

  • Website Redesign and Maintenance – Carol Clark appointed new Committee Chair. Work will begin after National.

  • Tennessee Rescue Group - Tabled.

  • Future National Specialties – Kelly Whiteman will compare the new contracts Lisa Pruka obtained with current contracts.

  • Meet the Breeds Booth at Eukanuba Kelly Whiteman forwarded information to Claire Hamilton who will be coordinating.

  • AKC Medallions – ordered.

  • DNA kits – Lisa Pruka will be taking over sending out orders. Megan Harrison agreed to transport the kits from the National to Lisa Pruka.

New Business

  • Committee Chairs - Frances Hannan will be looking into the Club information on the website regarding Committees.

  • Motion to grant four (4) years of blanket approval for the By Colony Border Collie Club specialty made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. Linda Ramas will notify the club and AKC of the approval.

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned (time not noted)

Next meeting will be September 14, 2015 at 8:30 p.m. Eastern time.


SEPTEMBER 14, 2015 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Carol Clark, Lisa Pruka and Wade Campbell. Absent: Pat Charlton.

Call to order: 8:35 p.m. Eastern Time

Motion to approve August 10, 2015 meeting minutes made by Wade Campbell, seconded by Carol Clark. Approved unanimously. August 10, 2015 meeting minutes approved.

President’s report: None

Corresponding Secretary’s report: r August 2015:

  • Received email from Sonja Donaldson alleging a board member has accused her of “cheating” on previous Judges’ selection votes. No further information was given. Sent response that this issue will be discussed at our next board meeting and will more fully respond to her at that time.

  • Received email from Jamie Jackson-Swanson with her proposal for the design of the new BCSA website. Forwarded her email to the Board for further discussion.

  • Received email from Elizabeth Hunter requesting the Obedience Challenge be included in future Janet Larson Awards.

  • Received email from Cheryl Spencer requesting the name of the superintendent for the Specialty. Responded to her with the name.

  • Received an email from Elsa-Marie Pino asking how she can obtain a registration of her dog since the breeder has not provided that yet. Did some searching to find out her dog is ABCA registered. Responded and gave her the information to contact ABCA for her registration.

  • Received email from Paige O’Donnell with Terri Clingerman’s obituary asking the board to donate to one of her charities listed on the obituary. Forwarded to Board for further discussion.

Respectfully submitted, Linda Ramas, BCSA Corresponding Secretary

Motion to approve Secretary’s Report made by Wade Campbell, seconded by Ann Shaw. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 8/31/15 – Ann Shaw

  • Sent reports to Sharon Eklund.

  • Still need back-up documentation on items paid for Specialty.

  • * Restricted Fund donation transferred in September.

 

ACCOUNTS AS OF 8/31/15

   

CHECKING

84,097.38

   

MONEY MARKET

 

BCSA

49,142.15

Health Rest

3,469.22

Rescue Rest

12,239.58

  TOTAL MM

64,850.95

   

  TOTAL

148,948.33

 

 

 

 

8/1/15 – 8/31/15

   

INCOME

 

2015 Spec Inc

73,761.00

Futurity

815

Logo Wear

342

Membership Dues

210

Restricted Funds Donations *

156

  TOTAL INCOME

75,284.00

   

EXPENSE

 

2015 Natl Exp

2,430.20

AKC - Delegate/Medallions

523.99

B'lines Expense

1,945.00

Bank Charge

73.45

Board Meetings

58.6

Fees

264.75

Programs:Versatility

20

Web Site

533.33

  TOTAL EXPENSE

5,849.32

   

  NET

69,434.68

 

RESTRICTED FUND: HEALTH
Donations –
Expenses – $255.95 (CHF/DNA)

 

RESTRICTED FUND: RESCUE
Donations

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Carol Clark. In favor: Wade Campbell, Carol Clark, Frances Hannan, Linda Ramas, Ann Shaw and Kelly Whiteman. Abstain: Lisa Pruka. Motion passed. Treasurer’s Report approved.

Audit proposal from Marcia Terry – Ronni DeLay will re-forward to the Board because the email did not go through.

Committee reports:

  • Herding Committee – No report. Linda Ramas will send another Announce seeking volunteer.

  • ROM Committee – No report. Ann Shaw is holding off updating website until website changes done. Jana Brady asked if we can add a drop-down on the application for color.

  • Legislation Committee – New Paws legislation to support victims of domestic abuse by providing shelter for family pets. Also pending retail pet sales legislation that states only rescues can be sold in stores - AKC opposes

  • Breeder Referral Committee – No report.

  • Judges Education Committee – 16 people attended Judges Education at the National.

  • Affiliate Committee – No report.

  • Futurity Committee – Sent list to Ann Shaw for checks to be sent out.

  • Juniors Committee – No report.

  • Health Committee –

    • 15 dogs are now signed up for the Sensory Neuropathy study. Goal is 150.

    • Janice Swofford will write up the AKC Parent Club Health Conference for Borderlines.

  • • Standard Committee – No report.

  • • Bylaws Revision Committee – on the agenda for the September AKC Board of Directors meeting.

  • • Member/Public Relations Committee – Lorna Hastings Menaker passed out some applications at the National.

    • Renewal is approaching. Kelly Whiteman will contact Lorna Hastings Menaker to discuss idea of contacting people who don’t renew to find out why.

    • Discussion of whether we want to send postcard reminders about dues – need to review bylaws

  • Registration Colors Committee – Still trying to obtain VetGen contact person information.

  • • Versatility Committee – No report. Last month Kari Lavali said she had some applicants – Linda Ramas will contact her.

  • Delegate’s Report

    • AKC is going to try a new class that can be offered at Obedience or Rally trials involving Handler Scent Discrimination.

    • Herding events are up 3% and all other events are down.

    • Full report to follow.

  • Judges Selection Committee – No report. Kelly Whiteman will contact Suzanne LeRoy and get information to the Board

  • Website Committee – Chair Carol Clark will call meeting of committee members: Lisa Pruka, Ann Shaw and Claire Hamilton. Need to contact Jana Brady to determine if she wants to be on the committee or wants to submit a bid.

Unfinished business:

  • 2015 National

    • Big entry numbers

    • Ended up making money on dock diving. Kristin Laue volunteered to help work with the dogs because Purina person had a conflict

    • CERF vet did not show up

    • BAER vet did show up, is booked again for next year, and provided some alternative names for CERT next year

    • Kathy Kaul’s Top Twenty table reservation got messed up

  • Borderlines Back Issues – We are going to ask past editors to put on CDs or thumb drives.

    • Available hard copies will be sold for $1.00 plus postage

  • DNA Kits – Megan Harrison transported unsold kits from the National to Lisa Pruka. Ronni DeLay still has a few that she takes with her to shows and will count to see how many.

  • Liaison for Committees – Frances Hannan has not had a chance to review website pages – tabled.

  • Sportsmanship Award – Ronni DeLay will get the medallion to Lisa Pruka.

  • Eukanuba medallions – ordered and paid for.

  • Bay Colony Specialty – we voted last meeting to grant a 4 year blanket approval rather than a single year approval. Linda Ramas will notify AKC.

  • Future National Specialties

    • Purina would only sign 2 years of contracts. Contracts were signed by Ronni DeLay while we were at the National. Kelly Whiteman will scan and send to Board.

New Business

  • Motion to make a donation to a charity in Terri Clingerman’s name made by Ann Shaw, seconded by Wade Campbell. In favor: Wade Campbell, Ann Shaw and Linda Ramas. Opposed: Kelly Whiteman, Lisa Pruka, Carol Clark, Frances Hannan and Ronni DeLay. Motion fails. All the Board members are deeply saddened by Terri’s passing, however the majority felt that we should not set a precedent by making a donation. An Announce was sent which includes the information if individuals wish to make donations.

  • Received a proposal from Danielle Davis to hold the Agility Challenge on Tuesday in 2016. Carol Clark will contact Danielle regarding the Board’s concerns that will need to be addressed before a decision can be made.

  • Past Specialty items received from Nancie Mages – Border Recorders, Tracking Flags, Hats, Keychains and Beanie Babies. The Border Recorders will be kept with other inventory, the Tracking Flags will be donated to the Heartland Border Collie Club, and unfortunately the Hats were all damp and moldy and were thrown away. Keychains and Beanie Babies will be used for Juniors prizes. Ronni DeLay will provide Ann Shaw with details for club inventory page.

  • 2016 National Chair – still seeking volunteer. Linda Ramas will send an Announce. Lisa Pruka is thinking about volunteering for 2017.

  • 2016 Facebook Specialty Page – Tabled.

  • Suggestion to have Judges Education program available on website – Kelly Whiteman will discuss with committee members and make recommendation to the Board.

  • Complaint against a member listed on Breeder Referral pages – wording on the website page needs to be changed to reflect that BCSA will not become involved in any complaints unless brought by members through formal complaint process. Linda Ramas will contact Pat Charlton to ask her to make that change.

  • Sonja Donaldson complaint against unnamed Board Member – Linda Ramas will notify Sonja Donaldson that if she wishes to file charges she needs to follow the formal complaint process.

  • Membership Applications:

    • Motion to vote collectively on applicants made by Wade Campbell, seconded by Lisa Pruka. Failed unanimously.

    • Motion to approve Chelsea Atwell made by Wade Campbell, seconded by Carol Clark. Approved unanimously. Chelsea Atwell membership approved.

    • Motion to approve Brianne Farr made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Brianne Farr membership approved.

    • Motion to approve Shirley Harrison made by Lisa Pruka, seconded by Wade Campbell. Approved unanimously. Shirley Harrison membership approved.

    • Motion to approve Pamela Norman made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Pamela Norman membership approved.

    • Motion to approve Irene Provenzano made by Wade Campbell, seconded by Carol Clark. Approved unanimously. Irene Provenzano membership approved.

    • Motion to approve Amy Sandidge made by Lisa Pruka, seconded by Carol Clark. Approved unanimously. Amy Sandidge membership approved.

    • Motion to approve Jenna Klemp made by Lisa Pruka, seconded by Kelly Whiteman. In favor: Kelly Whiteman, Wade Campbell and Frances Hannan. Opposed: Ann Shaw, Carol Clark, Linda Ramas and Lisa Pruka. Ronni DeLay voted In Favor to create a tie. Frances Hannan then changed her vote to Opposed. Final tally: In favor: Kelly Whiteman, Wade Campbell and Ronni DeLay. Opposed: Ann Shaw, Carol Clark, Linda Ramas, Lisa Pruka and Frances Hannan. Motion fails. Jenna Klemp membership not approved.

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 10:36 p.m.

Next meeting will be October 12, 2015 at 8:30 p.m. Eastern time.


OCTOBER 12, 2015 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: Carol Clark.

Call to order: 8:35 p.m. Eastern Time

Motion to approve September 14, 2015 meeting minutes as corrected made by Wade Campbell, seconded by Ann Shaw. In favor: Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Pat Charlton and Wade Campbell. Abstain: Lisa Pruka. Motion passed. Minutes of the September 14, 2015 meeting as corrected approved.

President’s report: None

Corresponding Secretary’s report:

  • Received email for Rachel Tabor Flatley requesting a donation be made by BCSA in Terri Clingerman's name.

  • Received email from Jenelle Cantrelle inquiring about our breed standard and the question of whiskers not to be trimmed. Forwarded to Board for further discussion.

  • Received email from Shaun Coen of Dog News offering a discount on advertising for the magazine on the Border Collie issue. Forwarded to board for further discussion.

  • Received email from Julie Oakes regarding receiving only two kits versus the five she ordered. Forwarded to board. Lisa sent out remaining kits to her.

  • Received email from Carla Popeney asking for permission to hold Specialty on August 19-21, 2016 / Specialty on Aug. 19, 2016 in Reno, Nevada. Forwarded to Board for further discussion.

Respectfully submitted, Linda Ramas BCSA Corresponding Secretary

Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Lisa Pruka. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 9/30/15 – Ann Shaw

  • Sent reports to Sharon Eklund.

  • Still need back-up documentation on items paid for Specialty.

ACCOUNTS AS OF 9/30/15

   

CHECKING

25,822.85

   

MONEY MARKET

 

BCSA

49,146.43

Health Restricted

2,721.02

Rescue Restricted

12,185.88

  TOTAL MM

64,053.33

   

  TOTAL

89,876.18

 

 

 

9/1/15 – 9/30/15

   

INCOME

 

2015 Spec Inc

4,545.00

Borderlines

40

Futurity:2015 Fut

-669.5

Logo Wear

-564

Membership Dues

50

Restricted Funds Donations

3,090.95

  TOTAL INCOME

6,492.45

   

EXPENSE

 

2015 Natl Exp

63,200.19

2018 Natl Exp:Facility

500

2019 Natl Exp:Facility

500

Bank Charge

-26.57

Board Meetings

110.96

Office

12.85

Programs:Versatility

33.9

  TOTAL EXPENSE

64,331.33

   

  NET

-57,838.88

 

 

 

RESTRICTED FUND: HEALTH

Income – $676.00 (BAER/DNA)

Expenses – $1424.20 (BAER/CHF/DNA)

 

RESTRICTED FUND: RESCUE

Income –

Expenses - $53.70 (Prize Ship)

Motion to approve Treasurer’s Report made by Frances Hannan, seconded by Linda Ramas. Tabled due to a question that could not be answered during the meeting. Ann Shaw sent the answer to the Board email list and a Yahoo poll was set up to approved the Treasurer’s Report. In favor: Wade Campbell, Frances Hannan, Linda Ramas, Lisa Pruka and Kelly Whiteman. Motion passed. Treasurer’s Report approved.

Motion to approve Marcia Terry’s Audit Proposal and pay no more than $350.00 made by Wade Campbell, seconded by Kelly Whiteman. Approved unanimously. BCSA will hire Marcia Terry, CPA to perform a financial audit and pay no more than $350.00 for the services.

Committee reports:

  • Herding Committee – No responses to request for Chair volunteer. Linda Ramas will send another Announce.

  • ROM Committee – Ann Shaw will add color to the ROM/ROMX application form on the website.

    • Motion to accept applications with progeny having ILP/PAL registration if the progeny has proven parentage via DNA made by Wade Campbell, seconded by Frances Hannan. Motion withdrawn after discussion

    • Renewed motion to accept applications with progeny having ILP/PAL registration if the progeny has proven parentage via DNA made by Kelly Whiteman, seconded by Frances Hannan. In favor: Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Wade Campbell and Pat Charlton. Opposed: Lisa Pruka. Motion passed. ROM/ROMX applications will be accepted with progeny having ILP/PAL registration if the progeny has proven parentage via DNA.

    • Discussion of website formatting, which was done using Breedmate pedigree program in the past. Kelly Whiteman will contact owner of Breedmate to inquire as to licensing a copy of the program to the club.

  • Legislation Committee – No report.

  • Breeder Referral Committee – Pat Charlton will work on revision to the wording on the website.

  • Judges Education Committee – Committee meeting scheduled. Committee will discuss questions raised by member regarding whiskers and question raised regarding website.

  • Affiliate Committee – No report.

  • Futurity Committee – No report.

  • Juniors Committee – No report.

  • Health Committee – No report.

  • Standard Committee – No report.

  • Bylaws Revision Committee – on the agenda for the October 19-20 AKC Board of Directors meeting.

  • Member/Public Relations Committee – Lorna Hastings Menaker has recruited new committee members, Stephanie McLaughlin and Amy Novak.

    • Work will begin on new BCSA members-only Facebook page.

    • Lorna Hastings Menaker is willing to also take on responsibility as legislative liaison.

  • Registration Colors Committee – No report.

  • Versatility Committee – Running low on pins – need to get an accurate count before order more. Ronni DeLay will send electronic signature to Kari Lavali for certificates.

  • Delegate’s Report – No report.

  • Judges Selection Committee – Slate and bios will be in next Borderlines and sent to Ann Shaw to put on website. Voting will be from November 15 thru December 15.

  • Website Committee – No report.

Unfinished business:

  • 2016 National – December 15, 2015 will be the drop-dead date. If we don’t have any volunteers to chair the National we will cancel it before notifying any judges.

  • Borderlines Back Issues – One copy of each issue should be sent to Ronni DeLay for archive purposes. After that we will keep copies for one year only. Kathy Sours can decide whether she wants to purge annually or do a rolling purge. Linda Ramas will contact Kathy Sours to find out how she prefers to handle this.

  • DNA Kits – Ronni DeLay has 15 kits for miscellaneous requests at dog shows. All the others have been given to Lisa Pruka.

  • Liaison for Committees – Each Board member should email Frances Hannan to let her know if they are already acting as liaison for any committees.

  • Bay Colony Specialty – Linda Ramas will notify AKC that we approved a 4 year blanket approval.

  • Agility Challenge Agility Challenge – Per AKC cannot hold a trial only offering Premier Class.
    Motion to reconsider the motion to approve Jenna Klemp’s membership application made by Kelly Whiteman, seconded by Wade Campbell. In favor: Frances Hannan, Linda Ramas, Kelly Whiteman, Wade Campbell, Lisa Pruka and Pat Charlton. Abstain: Ann Shaw. Motion passed. Jenna Klemp’s membership application approved.

New Business

  • Motion to approve the Sierra Nevada Border Collie Clubs request to hold a Specialty Show and supported entry show made by Wade Campbell, seconded by Lisa Pruka. Approved unanimously. Sierra Nevada Border Collie Club’s request to hold a Specialty Show and supported entry approved.

  • Two emails from Sonja Donaldson received in September were discussed and Linda Ramas will respond.

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned at 10:30 p.m.

Next meeting will be November 9, 2015 at 8:30 p.m. Eastern time.


NOVEMBER 9, 2015 - BOARD MEETING MINUTES (Special Meeting Minutes Follow)

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Kelly Whiteman, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: Carol Clark and Linda Ramas.

Call to order: 8:36 p.m. Eastern Time

October 12, 2105 meeting minutes approved by Yahoo Poll

President’s report: None

Corresponding Secretary’s report: None

Treasurer's Report as of 10/31/15 – Ann Shaw

  • Sent reports to Sharon Eklund.

ACCOUNTS AS OF 10/31/15

   

CHECKING

15,901.01

   

MONEY MARKET

 

BCSA

49,150.95

Health Restricted

2,721.02

Rescue Restricted

15,437.88

  TOTAL MM

67,309.85

   

  TOTAL

83,210.86

 

 

 

10/1/15 - 10/31/15

   

Income

 

2015 Spec Inc

77.00

Borderlines

5.00

Futurity Catalog

-10.00

Restricted: Rescue

-3252.00

  Total Income

-3180.00

   

Expense

 

2015 Natl Exp

2372.79

B'lines Expense

3565.01

Bank Charge

15.95

Board Meetings

67.59

Programs: Education

220.00

Web Site

500.00

  Total Expense

6741.34

   

  Net

-9921.34

 

RESTRICTED FUND: HEALTH

 

RESTRICTED FUND: RESCUE
Income – $3252 (From Specialty)

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Pat Charlton. In favor: Wade Campbell, Frances Hannan, Kelly Whiteman, Ann Shaw and Pat Charlton. Opposed: None. Abstain: Lisa Pruka. Motion passed. Treasurer’s Report approved.

Motion to audit January 1, 2015 to December 31, 2015 and have information provided to Marcia Terry by February 28, 2016 made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. Ann will have all the information to Marcia Terry by 2-28-2016.

Committee reports:

  • Herding Committee – No report.

  • ROM Committee

    • Motion to approve Ch BB’s Life’s A Dance OA OAJ NF ROM application made by Ann Shaw, seconded by Frances Hannan. Approved unanimously. BB’s Life’s A Dance is now on the ROM.

    • A question arose regarding ROM eligibility requirements. Historical records will be reviewed and Linda Ramas will reach out to Jana Brady for input.

    • Kelly Whiteman contacted Breedmate pedigree program owners, but has not yet heard back from them.

  • Legislation Committee – No report.

  • Breeder Referral Committee – Pat Charlton received a few applications.

  • Judges Education Committee – Committee met and reviewed new program, working on revisions.

    • Responded to email from member regarding whiskers.

    • Will make a recommendation to the Board regarding website.
      Received request for presentation in 2016 in Belton, TX.

    • Group in Colorado may be submitting a request.

  • Affiliate Committee – No report.

  • Futurity Committee – No report.

  • Juniors Committee – No report.

  • Health Committee – No report.

  • Standard Committee – No report.

  • Bylaws Revision Committee – Revised Bylaws effective October 29, 2015.

  • Member/Public Relations Committee – No report.

  • Registration Colors Committee – No report.

  • Versatility Committee – No report on count of pin inventory.

  • Delegate’s Report – No report.

  • Judges Selection Committee – Slate and bios are in Borderlines and on the website. Voting will be from November 15 thru December 15.

  • Website Committee – No report.

Unfinished business:

  • 2016 National

    • Motion to appoint Lisa Pruka and Barbara Palmer co-chairs made by Kelly Whiteman, seconded by Ann Shaw. Approved unanimously. Lisa Pruka and Barbara Palmer are co-chairs for the 2016 National Specialty.

    • Linda Ramas will reach out to Karen Marquardt, who also volunteered, to explain that Lisa Pruka and Barbara Palmer stepped up first, and ask if she is interested in chairing 2017.

  • Sierra Nevada Club – Has Linda Ramas informed them that their specialty show and supported entry shows were approved?

  • Liaison for Committees – Second Request - Each Board member should email Frances Hannan to let her know if they are already acting as liaison for any committees.

  • Bay Colony Specialty – Did Linda Ramas notify AKC that we approved a 4 year blanket approval?

  • Jenna Klemp’s membership application – Jenna Klemp was informed that her membership application was approved and she has already submitted her dues.

  • Sonja Donaldson emails – Did Linda Ramas respond?

New Business:

  • AKC Westminster Meet The Breed Booth

  • Frances Hannan agreed to be the Coordinator

  • Motion to pay parking for the Coordinator and two (2) volunteers so long as they use the AKC parking made by Pat Charlton, seconded by Wade Campbell. In favor: Ann Shaw, Kelly Whiteman, Wade Campbell, Pat Charlton and Lisa Pruka. Opposed: None. Abstain: Frances Hannan. BCSA will pay parking for Coordinator, Frances Hannan, and two (2) volunteers so long as they use the AKC parking.

  • Frances Hannan will reach out to Claire Hamilton regarding Meet the Breed Booth materials.

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned at 9:27 p.m.

Next meeting will be December 14, 2015 at 8:30 p.m. Eastern time.


NOVEMBER 16, 2015 - SPECIAL MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Linda Ramas, Kelly Whiteman, Carol Clark, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: None.

Call to order: 8:35 p.m. Eastern Time

  • Special Meeting to discuss post on BCSA’s 2015 National Specialty Facebook page
    • The post regarding judging at the 2015 National Specialty and all comments was removed prior to the meeting.
  • Motion to send a letter of apology to John Ritchie made by Kelly Whiteman, seconded by Wade Campbell. In favor: Wade Campbell, Pat Charlton, Frances Hannan, Carol Clark and Kelly Whiteman. Opposed: Lisa Pruka and Linda Ramas. Abstain: Ann Shaw. Motion passed. We will send a letter of apology to John Ritchie.
  • Motion to send Announce reminding members that the BCSA Code of Ethics applies at all times, not just at shows made by Frances Hannan, seconded by Wade Campbell. No vote taken.
  • Amended motion to send Announce reminding members that the BCSA Code of Ethics and the AKC Code of Sportsmanship apply at all times, not just at shows made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. An Announce will be sent which will include the BCSA Code of Ethics and the AKC Code of Sportsmanship and reminds members to conduct themselves accordingly at all times.
  • Past National Specialty pages will be removed from Facebook.
  • The 2016 National Specialty Facebook page will have tighter controls and inappropriate posts will be removed immediately.

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned at 9:09 pm EST


DECEMBER 14, 2015 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Frances Hannan, Ann Shaw, Linda Ramas, Carol Clark, Kelly Whiteman, Pat Charlton, Lisa Pruka and Wade Campbell. Absent: None.

Call to order: 8:34 p.m. Eastern Time

Motion to approve minutes from the November 9, 2105 meeting made by Wade Campbell, seconded by Carol Clark. Approved unanimously. Minutes of the November 9, 2015 meeting approved.

Motion to approve minutes from the November 16, 2105 special meeting as corrected made by Wade Campbell, seconded by Carol Clark. In favor: Frances Hannan, Linda Ramas, Carol Clark, Kelly Whiteman, Pat Charlton, Lisa Pruka and Wade Campbell. Against: None. Abstain: Ann Shaw. Motion passed. Minutes of the November 16, 2015 special meeting approved.

President’s report: None

Corresponding Secretary’s report:

Corresponding Secretary’s Report for November 2015

  • Received email from AKC indicating our revised Bylaws were approved.

  • Received email from Molly Wisecarver inquiring about holding a herding trial. Directed her to BCSA website page, she can look at.

  • Received email from Peter Puiz from AKC concerning the Club Health Statement. Forwarded to Board.

  • Received email from Peter Puiz from AKC regarding Parent Club Self Evaluation. Forwarded to Board.

  • Received email from Rebecca McElhatten on behalf Drs. Sherman and Debra Canapp regarding speaking opportunities at the 2016 BCSA National Specialty. Here at Veterinary Orthopedic & Sports Medicine Group, we love to be involved in the clubs and organizations that support our wonderful clients and patients. Forwarded to 2016 chairs, Lisa Pruka and Barbara Palmer.

Motion to approve Corresponding Secretary’s Report made by Ann Shaw, seconded by Wade Campbell. Approved unanimously. Corresponding Secretary’s report approved.

Treasurer's Report as of 11/30/15 – Ann Shaw

  • Sent reports to Sharon Eklund.

  • Waiting on Trophy distribution to send 2015 Specialty report.

  • Need list of documents needed for year-end audit from Marcia Terry.

ACCOUNTS AS OF 11/30/15

   

CHECKING

5,483.24

   

MONEY MARKET

 

BCSA

59,155.80

Health

3,147.27

Rescue

15,487.88

  TOTAL MM

77,790.95

   

  TOTAL

83,274.19

 

 

 

11/1/15 – 11/30/15

   

INCOME

 

2015 Spec Inc

-100.00

Borderlines

170.00

Membership Dues

1140.00

  TOTAL INCOME

1210.00

   

EXPENSE

 

Bank Charge

12.95

Board Meetings

62.96

FEES:Paypal

60.01

M'ship-Exp

491.85

Web Site

1000.00

  TOTAL EXPENSE

1627.77

   

  NET

-417.77

 

RESTRICTED FUND: HEALTH
Income – DNA $312, Donation $70
Expense – DNA $5.75

 

RESTRICTED FUND: RESCUE
Income – $50 Donation

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Linda Ramas. In favor: Wade Campbell, Frances Hannan, Kelly Whiteman, Ann Shaw, Linda Ramas, Carol Clark and Pat Charlton. Opposed: None. Abstain: Lisa Pruka. Motion passed. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – No report. Need to send another Announce after the New Year.

  • ROM Committee

    • Question regarding ROM eligibility requirements still pending. Linda Ramas will reach out to Jana Brady for input.

  • Kelly Whiteman needs to contact Breedmate pedigree program again since we have not yet heard back from them.

  • Legislation Committee – No report.

  • Breeder Referral Committee – Tabled until next month.

  • Judges Education Committee – Still working on program and changes to website.

  • Affiliate Committee – No report.

  • Futurity Committee – No report.

  • Juniors Committee – No report.

  • Health Committee – Need more volunteers for Sensory Neuropathy study. Website also needs to be updated. Working on Health Statement for AKC.

  • Member/Public Relations Committee – No report.

  • Registration Colors Committee – Still trying to get response from VetGen.

  • Versatility Committee – Need to figure out minimum number of pins to order.

  • Delegate’s Report – No report.

  • Judges Selection Committee – Voting ends tomorrow.

  • Website Committee – Meeting later this week.

Unfinished business:

  • 2016 National

    • Working on budget

    • Working on obtaining venue chairs

    • NADD (Dock diving) will be held for 4 days

    • Updog Challenge (disc-dog) suggested, but tabled

  • Liaisons for Committees - Frances Hannan will be putting new list together for website. New liaisons include Kelly Whiteman for Borderlines, Member/Public Relations and Juniors Committees, Carol Clark for Affiliate Committee, Frances Hannan for ROM Committee, Ronni DeLay for Futurity/Maturity Committee, Linda Ramas for Versatility Committee. State of residence of Committee Chairs will be added to website.

  • 2015 National Specialty – Ann Shaw needs trophy breakdown

  • Westminster Meet the Breed – Frances Hannan sent response to AKC. Claire Hamilton will send videos to Frances Hannan.

  • Eukanuba Meet the Breed – Booth won 4th place!!! Congratulations and thank you to the volunteers who did such a good job!

New Business

  • Carol Clark received note from Molly Wisecarver asking if BCSA will dedicate funds from a herding trial to the 2016 Herding Challenge. Application to hold the trial needs to be submitted before a motion to dedicate the funds will be entertained.

  • Membership Applications

    • Erica Behnke

    • Callie Bell

    • Cynthia Bradley

    • Rebecca Hollada

    • Melissa Holmes

    • Kerrie Hoover

    • Frank Horvath

    • Elizabeth Jarrell

    • Savannah Kutz

    • Tina Neal

    • Tracie & Alicia Parra

    • Glenn Schafer

    • Shannon Sisco

    • Karen Streicher

    • Denise & Howard Thomas

    • Kathy & Bob Williamson

      • Membership application of Frank Horvath tabled pending receipt of additional information.

      • Motion to vote on all other applicants collectively made by Wade Campbell, seconded by Pat Charlton. Approved unanimously. Applicants will be voted on collectively.

      • Motion to accept all applicants voted on into membership made by Wade Campbell, seconded by Ann Shaw. Approved unanimously. All Applicants voted on accepted into membership

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned at 10:05 p.m.

Next meeting will be January 11, 2016 at 8:30 p.m. Eastern time.


Page Updated 01.13.2016

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