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BOARD MEETING MINUTES - 2014

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JANUARY  13, 2014 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson, Wade Campbell, Ann Shaw, Claire Hamilton and Stacy Einck-Paul.

Call to order: 9:03 p.m. Eastern Time

Motion to approve December 9, 2013 meeting minutes as corrected made by Sonja Donaldson, seconded by Stacy Einck-Paul. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report  - December 2013 -  Linda Ramas:

  • Received email from Robin Clark with Obedience Stats 1/1/2013 through 10/31/2013 – Forwarded to Board

  • Received email from Casey regarding a rescue dog that needs surgery. Forwarded information to Board.

  • Received email from Linda Van Patten regarding the Flat Creek Border Collies situation in New York. Forwarded to Board

  • Received email from Jacqueline Mosher regarding the border collie situation in New York.

  • Received email from Kathy Sours suggesting proposed changes to the by-laws regarding Membership Dues.

Motion to approve Secretary’s Report made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

Treasurer's Report as of 10/31/13 – Submitted 11/4/13 – Ann Shaw

• Sent Sue Rolek information for October reconciliation.
• See page two for 2013 National Specialty Report. As far as I know all bills have been received and paid. An itemized detail report has been sent separately so that you can see individual items which made up each category. Please let me know if you see anything that has been categorized incorrectly.

ACCOUNTS AS OF 10/31/13

   

CHECKING

29,856.66

   

MONEY MARKET

 

BCSA

43,658.06

Health Restricted

6,482.58

Rescue Restricted

15,758.57

  TOTAL MONEY MARKET

65,899.21

   

  TOTAL

95,755.87

 

 

 

10/1/13 TO 10/31/13

   

INCOME

 

2013 SPEC INC

12,810.40

BORDERLINES

40

MEMBERSHIP DUES

75

  TOTAL INCOME

12,925.40

   

EXPENSE

 

2013 NATL EXP

2,103.20

AFFILIATE CLUBS

100

B'LINES EXPENSE

500

BANK CHARGE

17.95

BOARD MEETINGS

53.69

WEB SITE

1,000.00

  TOTAL EXPENSE

3,774.84

   

  NET

9,150.56

2013 NATIONAL SPECIALTY

 

 

 

INCOME

Advertise

1,100.00

Agil Chall

920

BAER

245.00

Banquet

2,660.00

Catalog

1,750.00

CGC Test

20

ENTRY

 

Entry:Agil

16,705.00

Entry:COR

14,946.00

Entry:Herd

24,160.00

 TOTAL Entry

55,811.00

Groom

2,175.00

Herd Challenge

972.4

HerdTest

420.00

Judge Educ

30.00

Judge Sem

270

Parade Ch

270

Rescue Fund

2,719.00

RV

5,160.00

Spec Wear

3,017.00

Sponsor

2,935.00

Throws

357.00

Top 20 Conf

750.00

Unknown

5,516.00

Vendor

1,875.00

  TOTAL INCOME

88,972.40

 

 

EXPENSE

Agility

90.88

AKC Fees

7,241.00

Banquet

2,866.62

Catalog

1,299.80

Chairs

3,520.83

Facility

8,772.14

Golf Carts

113.21

Health

360

Herd Chall

704.00

Herd Test

558

Hotel

3,029.70

Judges

10,113.75

Logo

59

Microchips

673.00

Office

622.47

Pins

242.00

Port-O-Pots

555.00

Ribbons

12,200.55

RV Park

5,075.00

Secretary

5,407.32

Spec Wear

3,153.41

Stock

1,385.00

Stock Handler

2,000.00

Sweeps

898

Throws

560.00

Top 20 Conf

1,674.11

TROPHY

 

Trophy:Agil

619.00

Trophy:Conf

879.90

Trophy:ConfTop20

57.29

Trophy:Herd

984

Trophy:Junr

47.50

Trophy:Larson

225.00

Trophy:Obed

165.00

Trophy:Raly

154

Trophy:Swep

30.00

Trophy:Trop

1890.25

 TOTAL Trophy

5,051.94

Vol Gifts

104.95

  TOTAL EXPENSE

78,331.68

   

  NET

10,640.72

Treasurer's Report as of 11/30/13 – Ann Shaw

• Sent Sue Rolek information for November reconciliation.

ACCOUNTS AS OF 11/30/13

   

CHECKING

22,529.93

   

MONEY MARKET

 

BCSA

43,680.83

Health Restricted

6,482.58

Rescue Restricted

15,758.57

  TOTAL MONEY MARKET

65,921.98

   

  TOTAL

88,451.91

 

11/1/13 TO 11/30/13

   

INCOME

 

BORDERLINES

80

MEMBERSHIP DUES

120.00

  TOTAL INCOME

200

   

EXPENSE

 

2013 NATL EXP **

4,355.22

B'LINES EXPENSE

2,588.40

BANK CHARGE

12.95

BOARD MEETINGS

46.16

FEES

7

PROGRAMS

20

WEB SITE

500

  TOTAL EXPENSE

7,529.73

   

  NET

-7,329.73

 

 

 

** EXPLANATION OF 2013 SPECIALTY EXPENSE

-- Banquet & Top 20 Conf are food bills that were approved late.
-- Sweeps is voided check that was issued.

2013 NATL EXP

 

Banquet

2,866.62

Sweeps

-26

Top 20 Conf

1,514.60

  TOTAL 2013 NATL EXP

4,355.22

Treasurer's Report as of 12/31/13 – Ann Shaw

• Sent Sue Rolek information for December reconciliation.

ACCOUNTS AS OF 12/31/13

   

CHECKING

18,942.33

   

MONEY MARKET

 

BCSA

44,065.19

Health Restricted

6,482.58

Rescue Restricted

15,758.57

  TOTAL MONEY MARKET

66,306.34

   

  TOTAL

85,248.67

 

 

 

12/1/130TO 12/31/13

   

INCOME

 

2013 SPEC INC **

-3.00

BORDERLINES

45

MEMBERSHIP DUES

450.00

  TOTAL INCOME

492

   

EXPENSE

 

2013 NATL EXP  **

176.49

AKC

25

B'LINES EXPENSE

3,093.20

BANK CHARGE

12.95

BOARD MEETINGS

86.21

M'SHIP-EXP

185.75

WEB SITE

500

  TOTAL EXPENSE

4,079.60

   

  NET

-3,587.60

 

 

 

** EXPLANATION OF 2013 SPECIALTY INCOME/EXPENSE
-- Refund of overpaid entry
-- Office: Kasie expenses.
-- Trophy Bill
 

2013 SPEC INC:COR

-3.00

2013 NATL EXP

 

Office

104.83

Trophy:Conf

71.66

  2013 NATL EXP

176.49

Motion to approve October, November and December Treasurer’s Reports made by Kelly Whiteman, seconded by Claire Hamilton. Passed unanimously. October, November and December Treasurer’s Reports approved.

Committee reports:

  • Herding Committee – Claire will see if AKC can provide the data needed for reports for a price that is within the approved budget.

  • ROM Committee – Discussed certificates again. The certificate will include all titles of the ROM or ROMX applicant dog/bitch. Ronni will email her signature to Claire.

  • Legislation Committee – Carol Clark volunteered.

  • Breeder Referral Committee – No report. Claire will ask Pat to look at wording on the website.

  • Judges Education Committee – Volunteers who did the Meet the Breed Booth at Eukanuba did a fantastic job.

  • Affiliate Committee – No report.

  • Standard Committee – No report.

  • Futurity Committee – Ready to roll out the new program for conformation, but herding is not ready yet. Stacy Einck-Paul will email all who already nominated litters to tell them about the Maturity at the 2014 National. She will have an article in Borderlines announcing the new program and the expedited litter nomination process for litters born during the moratorium.

  • Juniors Committee – No report.

  • Health Committee – No report.

  • Bylaws Revision Committee – Members have until January 31st to submit comments on 1st draft.

  • Member Relations Committee – No report.

  • Delegate’s Report – New Obedience Trial Manual is going to be published. Due to popularity of the CAT Coursing test, exploring if there is a way to do something similar for herding.

Unfinished business:

  • DNA Testing for Parentage – Deadline for input February 1st.

  • 2014 Judges Selection – Judges have all been contacted and accepted. There are no conflicts. The judge who lost the straw vote was asked to judge Rally and declined. The Co-Chairs will work together with the Obedience Chairs to find Rally judges.

  • 2014 National – Can have B-Course Ducks after all, field will not be taken over for new access road until after our Specialty. Ronni DeLay working with individual venue chairs for ideas on trophies. Dr. Battaglia offered to help get information from AKC to contact owners of Border Collies within specified geographic location if we want.

  • Website – Motion to establish a committee to study issue and recommend new website format made by Sonja Donaldson, seconded by Stacy Einck-Paul. Passed unanimously. A committee will be established to study issue and recommend a new website format. Ann Shaw cannot do because of time constraints. Sonja Donaldson will draft Announce asking for volunteers.

  • Recognition for outstanding service to the club – tabled.

  • BCSA property inventory – Linda Ramas contacted Terri Clingerman. Terri will inventory Versatility Pins in her possession and send information to Ann Shaw.

  • 2015 Judges Selection Sonja Donaldson sent her thoughts regarding the process to the Board members, who need to review before next meeting. Ann Shaw needs to set up website to accept nominations for 2015. Sonja Donaldson will put article in Borderlines opening nominations.

  • Janet Larson Award – Carol Clark solicited input from members via Announce, and will compile the information on a revised point system by March. There will be a $10 entry fee for the competition.

  • Disciplinary Hearing Findings

BORDER COLLIE SOCIETY OF AMERICA

Formal Complaint

Member Lisa Weeks, Complainant v. Member Heather and Kyle Henisey, Respondents

Filed 11/13/2103 -- Hearing Held 1/6/2014

On November 13, 2014, Member Lisa Weeks (“Complainant”) filed a two (2) Part Complaint against Member Heather and Kyle Henisey (“Respondents”) with the BCSA Board of Directors.

Part I of the Complaint concerned a breeding that took place between the Complainant’s Dam and the Respondents’ Sire. It was believed that the Sire at the time of breeding was DNA Normal for CEA and CL through parentage and all other testing had been performed. In July 2013, AKC found there was a question on the parentage of the Sire. Complainant asserts that Respondents failed to test the Sire after it was found that there may be a discrepancy and was untruthful regarding having the Sire tested.

Part II of the Complaint asserts that Respondents knowingly and indifferently, bred the Sire of unknown parentage and untested CEA DNA status to a DNA tested CEA carrier, which rose to the level of conduct prejudicial to the best interests of the BCSA and the Border Collie breed.

A special board meeting was held on November 25, 2013, to discuss the merits of Complainant’s charges and a consensus agreed to take jurisdiction over the complaint. A hearing date of January 6, 2014 was agreed upon and notice was sent to both Parties of the hearing date.

On January 6, 2014, all members of the Board, Lisa Weeks and Heather Henisey were present at the hearing which was conducted via telephone conference. Both the Complainant and Respondent presented their cases to the Board and then were asked to leave the meeting for further discussion by the Board. Board members discussed the two part Complaint and the following was found:

A Roll Call vote was taken regarding Part I of the Complaint. Not Guilty: Claire Hamilton, Carol Clark, Wade Campbell, Stacy Einck-Paul and Kelly Whiteman. Guilty: Ann Shaw, Sonja Donaldson and Linda Ramas. Respondents, Heather and Kyle Henisey were found not guilty by a 5-3 vote to Part I of the Complaint filed by Lisa Weeks.

Respondents, Heather and Kyle Henisey were found guilty unanimously to Part II of the Complaint filed by Lisa Weeks.

As a result of these findings, The BCSA Board voted by an unaminous vote, that a public reprimand will be issued, to wit: BCSA finds that Heather and Kyle Henisey’s actions in breeding a dog without a CEA DNA test to a known CEA Carrier violates BCSA’s Code of Ethics and constitutes conduct prejudicial to the best interests of the breed. Further, two votes were taken to suspend Heather and Kyle Henisey’s listing for Powerhouse Border Collies on BCSA’s Breeder Referral list. The first vote was to suspend the listing for nine (9) months starting January 7, 2014. In favor: Sonja Donaldson, Ann Shaw Linda Ramas and Stacy Einck-Paul. Against: Claire Hamilton, Wade Campbell, Carol Clark, and Kelly Whiteman. Ronni Delay voted against to break the tie vote. The second vote taken was to suspend Heather and Kyle Henisey’s listing for Powerhouse Border Collies on BCSA’s Breeder referral list for a period of six (6) months starting January 7, 2014. In favor: Claire Hamilton, Carol Clark, Wade Campbell, Stacy Einck-Paul and Kelly Whiteman. Against: Ann Shaw, Sonja Donaldson and Linda Ramas. At the end of the six (6) month period, they may re-apply to be added back to the Breeders Referral listing.

BCSA Board

New business:

  • Motion to award $1000 rescue grant to Heidi Laskowski for surgery on Abby, a blind Border Collie she is fostering, if Heidi provides veterinary documentation made by Sonja Donaldson, seconded by Carol Clark. Amended motion to award $1000 for surgery or for costs depending upon Stacy Einck-Paul’s inquiry regarding getting surgery free made by Sonja Donaldson, seconded by Kelly Whiteman. Passed unanimously. $1000 will be awarded for either the surgery or the travel and costs.

  • Code of Ethics Revision – Tabled.

  • AKC Companion and Performance Breeder of the Year awards to BCSA members, Janice DeMello and Becky Beckmann. We will try to get an article into Borderlines to recognize their achievements.

  • Motion to award $5000 rescue grant to Glen Highland Farms to assist with the care of 35 Border Collies taken from Flat Creek Border Collies made by Sonja Donaldson, seconded by Linda Ramas. Passed unanimously. $5000 will be given to Glen Highland Farms to assist with the dogs rescued from Flat Creek Border Collies.

  • Membership Applications

    • Shawneen Magrum

    • Nancy Ripperger

    Motion to vote collectively to approve new members made by Claire Hamilton, seconded by Ann Shaw. Passed unanimously. Membership applications will be voted on collectively.

    Motion to approve all new members made by Carol Clark, seconded by Sonja Donaldson. Passed unanimously. All new member applicants approved.

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned at 11:22 p.m.

Next meeting will be February 17, 2014 at 9:00 pm Eastern time.


FEBRUARY 17, 2014 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson, Wade Campbell, Ann Shaw, Claire Hamilton and Stacy Einck-Paul.

Call to order: 9:03 p.m. Eastern Time

Motion to approve January 13, 2014 meeting minutes made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report - January 2014 - Linda Ramas:

  • Received email from Kathy Sours regarding bylaws revisions with membership application process.

  • Received email from Linda Van Patten regarding the Border Collie situation in New York. Sent a response letting her know that BCSA has made a generous donation to a rescue that has taken in 35 of the dogs.

  • Several emails from Lisa Weeks inquiring about the hearing decisions. Sent her the hearing decision and followed up regarding her inquiry about being a member in good standing.

  • Received an email from Jacqueline Mosher regarding the situation in New York. Replied to her to let her know BCSA has made a donation to help in the efforts of rescuing these dogs.

  • Received an email from Casey Carney thanking the Board for their efforts in getting medical attention for a rescue Border Collie.

  • Received an email from Terri Clingerman with the totals of the Versatility pins she has in her possession. She has V 36; VX 305; CH-X 37; VCH 303.

  • Received an email from Gerianne Darnell inquiring why there isn’t a tab for Quintuple Champion on the website. Forwarded to Board for further action.

  • Received email from Terri Clingerman notifying the club that Linda Gray’s “Brynn” has earned the Stockdog of Distinction. She also sent this email to Ann Shaw for direction on how to get the award.

  • Received an email from Chris Schultz thanking BCSA for helping with the Border Collie situation in New York.

  • Received email from Robin Clark with the obedience stats. Forwarded same to the Board.

  • Received email from Heidi Woolfork looking for someone willing to do a short educational/historical Border Collie demo at the Highland Games in Chatham, IL, May 17, 2014.

  • Received email from Laura Gentile looking for a Border Collie puppy. Referred her to the BCSA website breeder’s referral listing.

  • Received email from M.J. Nelson wanting to do an article on Border Collies. Forwarded to Board for further discussion.

  • Received email from Jennifer Peltz wanting to do an article on agility. Forwarded to Board.

Motion to approve Secretary’s Report made by Ann Shaw, seconded by Wade Campbell. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

No report, but Sue Rolek has been sent information for reconciliation.

Committee reports:

  • Herding Committee – AKC can provide the data needed for reports for $150 per year.

    • Motion to purchase data for 2012 and 2013 made by Wade Campbell, seconded by Claire Hamilton. Approved unanimously. Date for 2012 and 2013 will be purchased from AKC.

  • • ROM Committee – Discussed certificates again.

    • Motion to include only AKC titles on certificate and website made by Claire Hamilton, seconded by Carol Clark. In favor: Claire Hamilton, Carol Clark, Wade Campbell, Ann Shaw, Sonja Donaldson and Stacy Einck-Paul. Opposed: Linda Ramas and Kelly Whiteman. Motion passed. Only AKC titles will be included on the certificate and website.

    • Jana needs to send information to Ann Shaw for website updates.

  • Legislation Committee – No report.

  • Breeder Referral Committee – No report.

  • Judges Education Committee – No report. Holley Grooms wrote the Meet the Breed Booth at Eukanuba article for Borderlines.

  • Affiliate Committee – No report.

  • Standard Committee – No report.

  • Futurity Committee – No report.

  • Juniors Committee – No report.

  • Health Committee – Need to put a new link on website for test for Imerslund-Grasbeck Syndrome.

    • Motion to allow new health survey made by Linda Ramas, seconded by Carol Clark.

    • Amended Motion to allow new health survey and ask Frances Hannan to review and update health information on website made by Sonja Donaldson, seconded by Ann Shaw. Passed unanimously. New health survey approved and Frances Hannan will be asked to review and update health information on website.

  • Bylaws Revision Committee – 2nd draft due to Board the week before the March meeting.

  • Member Relations Committee – Need to determine if Frank Baylis wants to continue as Chair.

  • Delegate’s Report – Discussed possibility of Herding Ability Test for Carol Clark to take back to Delegates meeting.

Unfinished business:

  • DNA Testing for Parentage – Sonja Donaldson will compile input received from members for March meeting.

  • 2014 Judges Selection – Done.

  • Website – Sonja Donaldson is compiling information from interested members.

  • Recognition for outstanding service to the club – tabled pending input from Member Relations Committee Chair .

  • BCSA property inventory – Linda Ramas will forward information from Terri Clingerman regarding Versatility Pins in her possession to Ann Shaw.

  • Janet Larson Competition – Carol Clark gathering input from members.

  • 2013 National Final Report – Ann still needs information for Rescue disbursement before report can be finalized.

  • 2014 National

    • Email from Purina indicates that “B” Course Duck field will NOT be available. Recommend that Joyce Norris contact Betty Kinsley to discuss possible alternatives.

    • 2014 Budget due by next meeting.

    • Logo will be done by McCarthy as long as he is willing to grant a full license for the image.

    • Top 20 Chairs want to open as “Invitational” to non-members.

    • Motion to keep Top 20 Conformation limited to BCSA members made by Sonja Donaldson, seconded by Linda Ramas. In favor: Sonja Donaldson, Linda Ramas, Ann Shaw, Kelly Whiteman, Carol Clark, Wade Campbell and Stacy Einck-Paul. Opposed: Claire Hamilton. Motion passed. Top 20 Conformation will be limited to BCSA members. Ronni DeLay will try to contact owners of ranked dogs that are not members and extend invitations to join.

  • 2015 Judges Selection - Opens in March.

  • Janet Larson Award – Carol Clark solicited input from members via Announce, and will compile the information on a revised point system by March. There will be a $10 entry fee for the competition.

  • Disciplinary Hearing – Motion to return $50 fee to Lisa Weeks made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. Full $50.00 fee will be returned to Lisa Weeks.

  • AKC Humane Fund Request for Glen Highland Farms – Motion to recommend Glen Highland Farms for an AKC grant made by Sonja Donaldson, seconded by Ann Shaw. Approved unanimously. BCSA will formally recommend Glen Highland Farms to AKC for grant monies.

  • Code of Ethics – Tabled.

  • Judges Selection Policy – Board members are to send comments to Sonja Donaldson before next meeting.

New business:

  • Membership Applications – Cannot vote on applicants because Borderlines is not yet out.

    • Motion to approve members via email once Borderlines is out made by Ann Shaw, seconded by Carol Clark.

    • Amended motion to approve members via Yahoo Poll once Borderlines is received by all Board members made by Ann Shaw, seconded by Sonja Donaldson. Approved unanimously. All Board members will email when they have received Borderlines. Ronni will then do a Yahoo Poll to approve membership applicants before the next meeting.

  • Borderlines Publisher – Editor will solicit bids from publishers, including current publisher, to ensure we are still receiving best service for best price.

  • Quintuple Champion – Added to website.

  • Nominating Committee – Linda Ramas will Chair.

  • Motion to award “B” Course Herding Grant to BCCGLA made by Sonja Donaldson, seconded by Kelly Whiteman. Approved unanimously. BCCGLA will receive “B” Course herding trial grant.

  • Motion to approve Sierra Nevada Border Collie Club’s specialty date of August 16, 2014 made by Sonja Donaldson, seconded by Stacy Einck-Paul.

    • Amended motion to approve Sierra Nevada Border Collie Club’s specialty date of August 16, 2014 only if the Northern California Club has no objections made by Sonja Donaldson, seconded by Carol Clark. Approved unanimously. BCSA will approve Sierra Nevada’s specialty date of August 16, 2014 only if the Northern California club has no objections.

  • Discussion regarding various correspondence –

    • Agree to allow Border Collies to be mentioned in Canine Chronicle article regarding trimming
      Linda Ramas will respond to Jennifer Peltz of AP regarding agility.
      MJ Nelson of Dog News will be referred to Gerianne Darnell and Julie Boucher
      Joyce Norris will be asked if she can do Illinois herding demonstration

  • Discussion regarding BCSA titles listed on a member’s website

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 11:16 p.m.

Next meeting will be March 10, 2014 at 9:00 pm Eastern time.


MARCH 17, 2014 - BOARD MEETING MINUTES

Note: Meeting was scheduled for March 10, 2014. On March 10th it was changed to March 17, 2014.

Roll call: Present: Ronni DeLay, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson*, Wade Campbell, Ann Shaw, Claire Hamilton and Stacy Einck-Paul. *Sonja Donaldson had to leave meeting early due to prior commitments.

Call to order: 9:03 p.m. Eastern Time

Motion to approve February 17, 2014 meeting minutes made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report - February 2014 - Linda Ramas:

  • Received email from Patricia & Alasdair MacRae inquiring about advertising in our publications. Referred her to our website for further information.

  • Received email from Eileen M. Bailey regarding a Structure seminar being held April 26, 2014. Forwarded to Board for further discussion.

  • Received email from Judi Carson regarding donation of BC items from Rae Tanner. Forwarded to Board for further discussion.

Motion to approve Secretary’s Report made by Ann Shaw, seconded by Claire Hamilton. Passed unanimously. Secretary’s Report approved.

Treasurer’s reports (2):

Treasurer's Report as of 1/31/14 – Ann Shaw

  • Sent Sue Rolek information for January reconciliation.

  • Transferred $20,000 from Checking to Money Market.

ACCOUNTS AS OF 1/31/14

   

CHECKING

9,504.12

   

MONEY MARKET

 

BCSA

64,065.19

Health Restricted

7,825.08

Rescue Restricted

10,201.07

  TOTAL MONEY MARKET

82,091.34

   

TOTAL

91,595.46

 

1/1/17 To 1/31/14

   

INCOME

 

2013 Spec Inc

6.00

Borderlines

45.00

Membership Dues

12,825.00

* Rescue Donations

-1,000.00

  TOTAL INCOME

11,876.00

   

EXPENSE

 

B'lines Expense

171.68

Bank Charge

12.95

Board Meetings

90.95

Donations Sent

5,000.00

Fees

271.09

Insurance

625

M'ship-Exp

302.73

Office

52.5

Programs

287.31

Web Site

500

  TOTAL EXPENSE

7,314.21

   

  NET

4,561.79

** NOTE: Checking Reimbursed from Restricted
Rescue in February
 

Corrected Treasurer's Report as of 2/28/14 – Ann Shaw

ACCOUNTS AS OF 2/28/14

 

 

CHECKING

9,504.12

 

 

MONEY MARKET

 

BCSA

64,065.19

Health Restricted

7,825.08

Rescue Restricted

10,201.07

  TOTAL MONEY MARKET

82,091.34

 

 

TOTAL

91,595.46

 

2/1/14 TO 2/28/14

 

 

INCOME

 

Borderlines

15.00

Membership Dues

2,030.00

  TOTAL INCOME

2,045.00

 

 

EXPENSE

 

Affiliate Clubs

100

AKC

488.49

B'lines Expense

2,782.00

Bank Charge

12.95

Board Meetings

139.8

Programs

26.5

Web Site

500

  TOTAL EXPENSE

4,049.74

 

 

  NET

-2,004.74

Motion to approve January Treasurer’s Report as submitted and February Treasurer’s Report as corrected made by Claire Hamilton, seconded by Carol Clark. Passed unanimously. Treasurer’s Reports for January and February approved.

NOTE: The following unfinished business was discussed out of normal order due to fact that Sonja Donaldson had to leave meeting early.

Website – Sonja Donaldson received input from members and has one volunteer for the committee. Further discussion tabled until next meeting.
DNA Testing – Tabled until next meeting.
Recognition for outstanding service – Stacy Einck-Paul will ask Frank Baylis to call Sonja Donaldson.
Judges Selection Policy – Input from all Board Members due to Sonja Donaldson before next meeting.

Committee reports:

• Herding Committee – Reports from AKC were ordered and received and Debra Meinhardt is working on the stats.
• ROM Committee – Comments on Committee recommendations due to Claire Hamilton by Friday.
• Legislation Committee – No report.
• Breeder Referral Committee – No report.
• Judges Education Committee – Received application for mentor, but Board does not have copy. Once forwarded to Board we will vote by Poll.
• Affiliate Committee – No report.
• Standard Committee – No report.
• Futurity Committee – Nominations are trickling in.
• Juniors Committee – No report.
• Health Committee – Working on survey, but says she doesn’t have time to look at updating website.
• Bylaws Revision Committee – working on final proposal.
• Member Relations Committee – Frank Baylis does want to continue as Chair.
• Delegate’s Report – Carol Clark was unable to attend due to family emergency.

Unfinished business:

• BCSA property inventory – No additions.
• Janet Larson Competition – Carol Clark is holding a committee conference call next week.
• 2013 National Final Report – Ann will send.
• 2014 National

o “B” Course Duck field worked out between Joyce Norris and Betty Kinsley.
o New Top 20 Conformation Chair is Heidi Schramm Laskowski. She will be submitting her membership application.
o Judges contracts have been sent.
o Ronni DeLay has started ordering trophies.

• 2015 Judges Selection – Nominations open during month of March.
• AKC Humane Fund Request for Glen Highland Farms – Linda Ramas will send BCSA’s endorsement.
• Nominating Committee proposed members:

o Linda Ramas, IL Current Board member
o Carolyn Biondi, NY Agility and Conformation
o Joyce Herie, CA Performance, Conformation and Past BCSA President
o Tony VanBeek, WY Herding and Conformation
o Susan Rhoades, VA Herding

Voted on via Yahoo-Poll. In favor: Claire Hamilton, Wade Campbell, Kelly Whiteman, Carol Clark, Linda Ramas. Against: Sonja Donaldson. Nominating Committee approved.

• Code of Ethics Update – Tabled.
• Borderlines Publisher Bids – Tabled.
• Allegations that a member has BCSA Titles on member’s website that are not correct. Motion that we are not going to oversee members’ websites made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously. BCSA will not oversee members’ websites.

• Membership Applications

o Julie Boucher & Ashley Peters
o Shelley Ewer & Tonie Jacobs
o Sue Ezzo
o Carole Hopkins
o Jeanette Jolly
o Beverly & Paul Murray
o Janet Povenelli
o Kerry Smith
o Renea Windley

Voted on via Yahoo poll. In favor: Wade Campbell, Kelly Whiteman, Linda Ramas, Ann Shaw and Carol Clark. Opposed: none. New members approved.

New business

• Financial Audit Reports – we will ask Sue Rolek to submit quarterly reports in addition to her monthly audits.

Motion to Adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 10:09 p.m.

Next meeting will be April 14, 2014 at 9:00 pm Eastern time.


APRIL 14, 2014 - BOARD MEETING MINUTES

Roll call: Present: Claire Hamilton, Kelly Whiteman, Linda Ramas, Carol Clark*, Sonja Donaldson, Wade Campbell and Stacy Einck-Paul. Absent: Ronni DeLay and Ann Shaw. *Carol Clark joined meeting at 9:35 p.m.

Call to order: 9:08 p.m. Eastern Time

Motion to approve March 17, 2014 meeting minutes as corrected made by Wade Campbell, seconded by Linda Ramas. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s Report - Linda Ramas:

  • Received email from Stephen Rood asking about breeders in his area. Directed him to the breeder’s referral page of the website.

  • Received email from Maureen Rice regarding trainers in New Jersey for herding. Sent her the information received from Sonja Donaldson

  • Received email from Kathy Dodge regarding re-homing a 3 year old border collie. Directed her to our rescue page on the website.

  • Received eight (8) emails from AKC regarding no judging panel received. Forwarded to Board and Show Chairs.

  • Received email from Lucy McCloskey regarding winning the first National Rally Champion with her dog Sonny. Responded with a congratulations from the Board and membership.

  • Received email from Robin Clark with Obedience Stats. Forwarded to the Board.

  • Received email from Kathleen Caruana from AKC regarding AKC/DJAA Advanced Judges Institute for Hound and Herding Breeds. – Forward to Board and Nancy to post on Announce.

  • Received 24 emails from AKC regarding processing of events for the 2014 Specialty. Forwarding to Chairs and Board.

  • Received email from Jana Brady with new ROM/ROMX border collies.

Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

Report submitted but approval deferred due to Ann Shaw not being available to answer questions.

Committee reports:

  • Herding Committee – Debra Meinhardt is working on the stats.

  • ROM Committee – Everything going well.

  •  Legislation Committee – No report.

  • Breeder Referral Committee – No report.

  • Judges Education Committee

    • o Linn Klingel-Brown will do Judges’ Education at Eukanuba.

    • o Yahoo Poll to approve Barbara Palmer as a mentor. In favor: Claire Hamilton, Wade Campbell, Linda Ramas, Ann Shaw and Carol Clark. Opposed: Sonja Donaldson. Application approved.

  • Affiliate Committee – No report.

  • Standard Committee – No report.

  • Futurity Committee – Nominations are trickling in. Stacy would like Ann to change website to allow payments via PayPal.

  • Juniors Committee – No report. Website needs to be updated with correct contact information.

  • Health Committee – Carol Clark will work on website updates and Stacy has a friend at UC-Davis who may be able to help.

  • Bylaws Revision Committee – special meeting of entire Board for sole purpose of reviewing proposal scheduled for April 28, 2014 at 9:00 p.m.

  • Member Relations Committee – No report.

Unfinished business:

  • DNA Testing – Tabled.

  • Website – Sonja Donaldson received some input and shared with the Board. Claire Hamilton volunteered to be on the committee.

  • BCSA property inventory – No additions.

  • Janet Larson Competition – Carol Clark’s committee came up with several ideas.

    • Motion to allow a conformation “examination” instead of entering a conformation class made by Carol Clark, seconded by Wade Campbell. In favor: Wade Campbell and Carol Clark. Opposed: Sonja Donaldson, Kelly Whiteman and Stacy Einck-Paul. Abstain: Linda Ramas. Motion failed.

    • All participants will get a button to wear during Specialty week.

    • Due to growing popularity of competition, BCSA will give Gold, Silver and Bronze awards instead of just one winner.

  • Judges Selection Policy – Sonja Donaldson and Kelly Whiteman will get together and finalize proposal.

  • Rescue group has been paid funds raised at 2013 National.

  • Nominating Committee – Slate has been finalized, but not in time to go in Borderlines. Bylaws state that each member has to be notified, but does not specify delivery means. Linda Ramas will email members with an email address on the roster and snail-mail all others.

  • Slate for 2015-2016 Board:

    • President - Ronni DeLay - KY

    • Vice President - Frances Hannan - NY

    • Treasurer - Ann Shaw - GA

    • Recording Secretary - Kelly Whiteman - IN

    • Corresponding Secretary - Linda Ramas - IL

    • AKC Delegate - Carol Clark - MO

    • Member at Large #1 - Wade Campbell - TX

    • Member at Large #2 - Lisa Pruka - IL

    • Member at Large #3 - Pat Charlton - CA

  • • 2015 Judges Selection – Nominations open during month of March.

  • • AKC Humane Fund Request for Glen Highland Farms – Linda Ramas will send BCSA’s endorsement letter.

  • • Code of Ethics Update – Tabled.

  • • Thank you letters for Eukanuba Meet the Breed Booth – Sent.

  • • Borderlines Publisher Bids – Tabled.

  • • Quarterly Finance Audit Reports – No report.

New business – None.

Motion to Adjourn made by Wade Campbell, seconded by Linda Ramas. Passed unanimously.

Meeting adjourned at 10:58 p.m.

Next meeting will be May 12, 2014 at 9:00 p.m. Eastern time.


APRIL 28, 2014 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Ann Shaw, Sonja Donaldson, Wade Campbell and Stacy Einck-Paul. Absent: Carol Clark.

Call to order: 9:05 p.m. Eastern Time

The purpose of the special meeting was to review and finalize the Bylaws Revision Proposal. Most of the business was done by consensus, but there were some items that required motions and voting.

Motion to change Annual Meeting quorum to 40 members or 10%, whichever is less made by Sonja Donaldson, seconded by Wade Campbell. In favor: Kelly Whiteman, Linda Ramas, Ann Shaw, Wade Campbell and Stacy Einck-Paul. Opposed: Claire Hamilton. Motion passed. Meeting quorum 40 members or 10%, whichever is less.

Motion to have Board Member term limit of 4 consecutive terms, but the term limit does not apply to the AKC Delegate made by Claire Hamilton, seconded by Kelly Whiteman. In favor: Claire Hamilton, Kelly Whiteman, Ann Shaw, Wade Campbell and Stacy Einck-Paul. Opposed: Linda Ramas and Sonja Donaldson. Motion passed. Term limit of 4 consecutive terms, but does not apply to AKC Delegate.

Motion to change requirements of Nominating Committee so that no member of the current Board may be on the committee made by Sonja Donaldson, seconded by Claire Hamilton. No vote taken.

Amended motion to change requirements of Nominating Committee so that no member of the current Board who will be running for another term may be on the committee made by Sonja Donaldson, seconded by Claire Hamilton. In favor: Claire Hamilton and Sonja Donaldson. Opposed: Kelly Whiteman, Linda Ramas, Ann Shaw, Wade Campbell and Stacy Einck-Paul. Amended motion failed.

Motion to include language that the Nominating Committee shall nominate candidates based on experience, history of volunteerism, experience in various competition venues and geographic representation made by Sonja Donaldson, seconded by Wade Campbell. In favor: Claire Hamilton, Ann Shaw, Wade Campbell and Sonja Donaldson. Opposed: Linda Ramas, Kelly Whiteman and Stacy Einck-Paul. Motion passed. Nominee selection criteria language above will be added.

Motion to include “The Committee shall develop criteria for potential Board members and solicit interested candidates from the general membership” made by Sonja Donaldson, seconded by Stacy Einck-Paul. Passed unanimously. Above language will be added.

Motion to include provision that Board members be able to ask questions of either or both parties during disciplinary hearing made by Sonja Donaldson, seconded by Wade Campbell. In favor: Claire Hamilton, Linda Ramas, Ann Shaw, Wade Campbell, Sonja Donaldson and Stacy Einck-Paul. Opposed: Kelly Whiteman. Motion passed. Provision will be included.

Motion to allow proposed amendments to the Constitution and Bylaws and the Breed Standard by petition signed by ten percent of the membership made by Sonja Donaldson, seconded by Kelly Whiteman. In favor: Sonja Donaldson. Opposed: Claire Hamilton, Linda Ramas, Ann Shaw, Kelly Whiteman, Wade Campbell and Stacy Einck-Paul. Motion failed.

Linda Ramas will submit the proposal with the changes agreed upon at the meeting to AKC for approval before the membership vote can be taken.

Meeting adjourned at 10:50 p.m.

 


MAY 12, 2014 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton*, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson and Wade Campbell. Absent: Stacy Einck-Paul. *Claire Hamilton joined meeting late.

Call to order: 9:06 p.m. Eastern Time

Motion to approve April 14, 2014 meeting minutes made by Carol Clark, seconded by Linda Ramas. Passed unanimously. Meeting minutes approved.

Motion to approve April 28, 2014 meeting minutes made by Wade Campbell, seconded by Linda Ramas. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s Report April 2014 - Linda Ramas:

  • Received email from Lisa Pruka from Heartland Border Collie Club of Illinois asking BCSA to relinquish dates for herding trial.

  • Received numerous emails from AKC regarding Event Approval Notices. Forwarded to Board and Specialty Chairs.

  • Received Obedience stats from Robin Clark. Forwarded to Board.

  • Received email from Bonnie Bottoms asking about Eye Spy border collies and the breeder. Since Eye Spy is part of another registry, we did not have much information.

  • Received email from Patricia McRae wanting to purchase an ad in Borderlines. Forwarded her information to Ann Shaw and Cindy Eaton-Eklund for further handling.

  • Received and email from Carolyn asking how she should look for another adult border collie as a companion. Referred her to our breeder listing page and to our rescue listing page.

  • Received email from Julie Andrews regarding a problem she is having with a breeder who guaranteed her pick of the litter, took her deposit and then wouldn’t return it when no puppy was available. Responded to let her know that BCSA bylaws do not permit any involvement in non-member activities. She would need to look into alternate avenues to seek restitution of the matter.

  • Received email from Bay Colony Border Collie Club requesting approval to hold Breed Specialty and Puppy/Veteran Sweepstakes. Forward to Board for further handling.

  • Received email from George Light indicating he wasn’t able to open March titles. Forwarded to Ann Shaw for further handling.

  • Received email from Dwayne Cantrell asking if we know of any person who does bronze statutes as memorials for his dog that recently passed away. Forwarded to Board to any ideas.

Motion to approve Secretary’s Report made by Wade Campbell, seconded by Kelly Whiteman. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

Treasurer's Report as of 3/31/14 – Ann Shaw
• Paid rescue for 2013 Specialty.
• Sent Sue Rolek information for March reconciliation.

ACCOUNTS AS OF 3/31/14

   

CHECKING

10,201.08

   

MONEY MARKET

 

BCSA

64,084.49

Health Restricted

8,050.08

Rescue Restricted

10,411.07

  TOTAL MONEY MARKET

82,545.64

   

  TOTAL

92,746.72

 

 

 

3/1/14 TO 3/31/14

   

INCOME

 

2013 Spec Inc

-2,719.00

2014 Spec Inc

100

Borderlines

102.5

Membership Dues

6,385.00

  TOTAL INCOME

3,868.50

   

EXPENSE

 

2014 Natl Exp

102.05

AKC

304.2

Bank Charge

17.95

Board Meetings

92.29

Fees

150.31

Web Site

500

  TOTAL EXPENSE

1,166.80

   

  NET

2,701.70

Motion to approve 3-31-2014 Treasurer’s Report made by Kelly Whiteman, seconded by Linda Ramas. Passed unanimously. 3-31-2014 Treasurer’s Report approved.

Treasurer's Report as of 4/30/14 – Ann Shaw
• Sent Sue Rolek information for April reconciliation.

ACCOUNTS AS OF 4/30/14

   

CHECKING

2,928.06

   

MONEY MARKET

 

BCSA

64,091.06

Health Restricted

8,100.08

Rescue Restricted

10,411.07

  TOTAL MONEY MARKET

82,602.21

   

  TOTAL

85,530.27

 

 

 

4/1/14 TO 4/30/14

   

INCOME

 

Borderlines

80

Membership Dues

300

  TOTAL INCOME

380

   

EXPENSE

 

2014 Natl Exp

3,741.56

B'lines Expense

2,450.66

Bank Charge

12.95

Board Meetings

50.03

Insurance

810

Programs

87.82

Web Site

500

  TOTAL EXPENSE

7,653.02

   

  NET

-7,273.02

Motion to approve 4-30-2014 Treasurer’s Report made by Wade Campbell, seconded by Linda Ramas. Passed unanimously. 4-30-2014 Treasurer’s Report approved.

Committee reports: Note: Claire Hamilton needs to work with Ann Shaw to update committee information on website.

  • Herding Committee – No report.

  • ROM Committee – No report.

  • Legislation Committee – Missouri breed-specific legislation initiative forwarded to Ann.

  • Breeder Referral Committee – No report, but Ann is receiving updates for website.

  • Judges Education Committee

    • Linn Klingel-Brown will do Judges’ Education at Eukanuba and submitted a budget.

      • Motion to approve Eukanuba JE expenses made by Sonja Donaldson, seconded by Claire Hamilton. Passed unanimously. Submitted budget expenses approved.

    • JE at National: Discussed that we cannot afford to pay Chair’s travel expenses for National, and will look for ways to pay all venue chairs’ expenses if possible in 2015.

    • Oregon Dog Show Judges wants to have Border Collie presentation January 2015. Emily Fish is willing to do.

      • Motion to approve Emily Fish to do the presentation in Oregon in January 2015 made by Claire Hamilton, seconded by Kelly Whiteman. Passed unanimously. Emily Fish is approved to do the presentation, but she needs to submit a budget for expenses.

  • Affiliate Committee – No report.

  • Standard Committee – No report.

  • Futurity Committee – Nominations are trickling in. Need to follow up with Stacy Einck-Paul regarding whether she responded to Angela Effinger’s request for information.

  • Juniors Committee – No report.

  • Health Committee – Carol Clark working on website updates. Frances Hannan working on cancer data for article in Borderlines.

  • Bylaws Revision Committee – Proposed revision sent to AKC. AKC is backlogged and it will take at least 6 weeks before we hear back.

  • Member Relations Committee – No report.

  • Finance Committee – Ann has sent Sue Rolek a request for a short quarterly report.

  • Delegate’s Report – Next Delegates’ Meeting is the first weekend in June.

Unfinished business:

  • DNA Testing – If possible we would like to have DNA testing for parentage and for CEA, CL and TNS available at the National.

    • Motion to have AKC DNA parentage testing kits available at the 2014 National at a $15 discount for members, the difference to be paid by the Health Fund, contingent upon ability of National Health Committee to coordinate made by Sonja Donaldson, seconded by Claire Hamilton. Passed unanimously. If the National Health Committee can coordinate it, we will offer AKC DNA parentage testing kits to members at a $15 discount, with the price difference to be paid by the BCSA Health Fund.

  • Website – Sonja Donaldson and Claire Hamilton need to get together and develop a plan.

  • BCSA property inventory – No additions. Need to get list of raffle items donated by Rae Tanner’s estate.

  • Janet Larson Competition

    • If greater than 10 entries we will offer Gold, Silver and Bronze awards. Carol Clark working on obtaining awards. Additionally, there will be a wall hanging for the Gold award winner and pillows for Silver and Bronze.

  • Judges Selection Policy – Sonja Donaldson and Kelly Whiteman working on finalizing proposal.

  • Rescue group has been paid funds raised at 2013 National and final accounting done. Net profit after all bills were paid was $7777.23.

  • 2014 National Specialty

    • Ronni DeLay will forward a copy of the McCartney logo to the Board

    • Ronni DeLay will check on amended budget

    • GI booklet almost done

    • Premiums almost done

    • Health Testing – BAER tester cannot come, looking at other options

    • We will have reserved grooming at no charge

    • JE will be $55 for members, $65 for non-members so that expenses are covered

    • Updated Schedule of Events is on website

    • Rather than having one big auction, will have several silent auctions in conjunction with hospitality nights

    • Dock-diving social will be the Rescue fund-raising event

    • Futurity – still need info

    • Top 20 has $1000 budget

    • Permission granted for Co-chairs to get 2 golf carts

  • Nominating Committee – Linda Ramas emailed members with an email address on the roster and snail-mailed all others. Information is on the website and will be in upcoming Borderlines.

  • 2015 Judges Selection – Nominations closed. Question regarding costs of foreign judges

    • Motion that no judge can cost more than $2000 made by Kelly Whiteman, seconded by Claire Hamilton. Passed unanimously. Nominated judges will be told that total expenses (including fees) cannot exceed $2000.

    • Ties will be broken by straw votes.

  • AKC Humane Fund Request for Glen Highland Farms – Glen Highland Farms received the money from AKC after Linda Ramas sent BCSA’s endorsement letter.

  • Code of Ethics Update – Tabled.

  • Borderlines Publisher Bids – No report.

  • 2013 Janet Larson rosette for Sandy Birdsall – Has this been taken care of?

New business

  • Applicants for 2015 National Specialty Chairs – Need to submit bid.

  • Motion to grant Bay Colony Border Collie Club request for Specialty approval made by Linda Ramas, seconded by Claire Hamilton. Approved unanimously. Bay Colony Border Collie Club Specialty approved.

  • Dwayne Cantrell request for information regarding bronze artist – Betsy Korbonski has had a bronze made and can probably give a reference.

  • Heartland Border Collie Club is now an AKC Licensed Club. They will need to submit a membership application for Affiliate Club status instead of Associate Affiliate Club.

  • New member applicants

    • Alicia Adams, Reno, NV ---Junior membership

    • Theresa Adams, Reno, NV

    • Michael Beadle, Elko New Market, MN

    • Robin Clark, Park Hills, KY

    • Charlene Hadley, Madison, IN

    • Amanda Moller, Chelsea, MI

      • Motion to vote collectively on new member applicants made by Sonja Donaldson, seconded by Carol Clark. Approved unanimously. New member applicants will be voted on collectively.

      • Motion to approve new member applicants made by Sonja Donaldson, seconded by Wade Campbell. Approved unanimously. New member applicants approved.

Motion to Adjourn made by Carol Clark, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 10:54 p.m.

Next meeting will be June 2, 2014 at 9:00 p.m. Eastern time.


JUNE 2, 2014 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Ann Shaw, Kelly Whiteman, Linda Ramas, Stacy Einck-Paul, Carol Clark* and Wade Campbell. Absent: Claire Hamilton and Sonja Donaldson. *Carol Clark joined meeting late.

Call to order: 9:06 p.m. Eastern Time

Motion to approve May 12, 2014 meeting minutes made by Ann Shaw, seconded by Wade Campbell. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report - May 2014 - Linda Ramas:

  • Received email from Kim Porter asking whether BCSA still has the grant program for rescue dogs. Directed her to our website to find the application.

  • Received email from Gary Porter asking about border collie color genetics. Forwarded to Board for discussion.

  • Received emails from Lucy McCloskey regarding herding questions and 2014 Specialty calendar conflicts. Sent to Specialty Chairs and Board.

  • Received email from Megan Harrison regarding issues with Facebook dialog. Sent to Board for further discussion.

  • Received email from Lee Adams looking for a smooth coat border collie. Directed him to our breeders’ referral list and rescue list.

  • Received numerous emails from AKC regarding approval notices of events at the 2014 Specialty. Forwarded them to the Specialty Chairs and Board.

    Motion to approve Secretary’s Report made by Wade Campbell, seconded by Stacy Einck-Paul. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 5/31/14 – Ann Shaw

  • Sent Sue Rolek information for May reconciliation. I did not get a chance to contact her regarding a report.

  • A number of Sweeps checks dated 10/1/13 from last year's Specialty have not been cleared. Shall I void them?

ACCOUNTS AS OF 5/31/14

   

CHECKING

13,942.79

   

MONEY MARKET

 

BCSA

54,096.29

Health Restricted

9,142.23

Rescue Restricted

11,453.21

  TOTAL MONEY MARKET

74,691.73

   

  TOTAL

88,634.52

 

 

 

 

5/1/14 TO 5/31/14

   

INCOME

 

2014 Spec Inc

705.00

Membership Dues

380.00

Sponsored Trials

1,920.04

  TOTAL INCOME

3,005.04

   

EXPENSE

 

2014 Natl Exp

2,036.37

Bank Charge

12.95

Board Meetings

80.74

Fees

24.33

Office

5.92

Web Site

500

  TOTAL EXPENSE

2,660.31

   

  NET

344.73

Motion to approve Treasurer’s Report made by Linda Ramas, seconded by Wade Campbell. Passed unanimously. Treasurer’s Report approved.

Committee reports:

  • Herding Committee – No report.

  • ROM Committee – No report.

  • Legislation Committee – No report.

  • Breeder Referral Committee – Linda will email Pat Charlton and ask her to indicate who needs to be deleted because they did not renew.

  • Judges Education Committee – No report.

  • Affiliate Committee – No report.

  • Standard Committee – No report.

  • Futurity Committee – Puppy nominations will be mailed day after meeting.

    • No Herding Futurity in 2014

  • Juniors Committee – No report.

  • Health Committee – Dr. Fox going to give talk at National. Free for members, nominal fee for non-members.

  • Bylaws Revision Committee – Have not heard back from AKC.

  • Member Relations Committee – No report. Ronni DeLay is going to call Frank Baylis.

  • Finance Committee – No report. Ann Shaw will telephone Sue Rolek to request quarterly reports.

  • Delegate’s Report – Next Delegates’ Meeting is next week.

Unfinished business:

  • DNA Testing – Ronni DeLay will talk to National chairs about DNA testing at National.

  • Website – Ann Shaw wants to resign as Webmaster within the next three months.

  • BCSA property inventory – Stacy Einck-Paul will provide Board a list of raffle items donated by Rae Tanner’s estate so that Ann Shaw can update the inventory page and the rest of the Board members can help determine values.

  • Janet Larson Competition

    • Ann Shaw needs to pay for the whistles via PayPal.

    • Carol Clark will get with Cindy Eaton-Eklund regarding the free ad.

    • Carol Clark will provide Ronni DeLay with list of entrants for Rosettes.

  • Judges Selection Policy – Sonja Donaldson and Kelly Whiteman working on finalizing proposal.

  • 2014 National Specialty

    • Reserved seating including a chair and catalog selling for $150 each and profits will fund Junior Handler Scholarship.

    • Communication should be done via Announce instead of Facebook as much as possible.

    • Stacy Einck-Paul is getting Futurity awards.

  • Nominating Committee – Linda Ramas will send another Announce and will also forward the information to Kelly Whiteman to put on Club Facebook page.

  • 2015 Judges Selection – Sonja Donaldson put the list of nominees into the next issue of BL and is getting close to having a slate. The BOD will need to approve the slate once it is complete, then the slate and bios have to be published in BL. She ran out of candidates for obedience so had the current obedience chairs make suggestions and completed obedience with their suggestion of Ginger Kinion. There were many candidates who were not available, especially for agility where the good judges book years out. She still has not filled a slate for Regional conformation, but is getting close. She has about 3/4 of the Bios.

  • Code of Ethics Update – Tabled.

  • Borderlines Publisher Bids – No report.

  • 2013 Janet Larson rosette for Sandy Birdsall – Has been ordered and we should follow up with her if she has received it.

  • Applicants for 2015 National Specialty Chairs – Original applicants backed out, but Linda Ramas and Carol Clark are interested in volunteering. Need to submit bid.

New Business

  • Need to send membership list to AKC. Linda Ramas will handle with help from Kathy Sours.

Motion to Adjourn made by Ann Shaw, seconded by Linda Ramas. Passed unanimously.

Meeting adjourned at 10:03 p.m.

Next meeting will be July 14, 2014 at 9:00 p.m. Eastern time.


JULY 14, 2014 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson and Wade Campbell. Absent: Stacy Einck-Paul.

Call to order: 9:03 p.m. Eastern Time

Motion to approve June 2, 2014 meeting minutes made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

Corresponding Secretary’s Report – June, 2014

- Received email from Robin Clark with Obedience stats. Forwarded to Board and Borderlines Editor.
- Received email from Pauli Urrichio asking about Border Collies.
- Received email from Molly Wisecarver asking for event numbers for their December trial.
- Received email from Angel Duffy regarding crating spaces at the Specialty.
Motion to approve Secretary’s Report made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 6/30/14 – Ann Shaw

• Sent Sue Rolek information for June reconciliation. I did not get a chance to contact her regarding a report.

ACCOUNTS AS OF 6/30/14

   

CHECKING

9,281.49

   

MONEY MARKET

 

BCSA

54,101.20

Health Restricted

9,142.23

Rescue Restricted

11,453.21

  TOTAL MONEY MARKET

74,696.64

   

  TOTAL

83,978.13

 

6/1/14 TO 6/30/15

 

 

INCOME

 

2014 Spec Inc

100.00

Borderlines

65.00

Membership Dues

70

  TOTAL INCOME

235.00

 

 

EXPENSE

 

2013 Natl Exp

-127

2014 Natl Exp:Top20conf

85

2014 Natl Exp

393.62

B'lines Expense

2,689.00

Bank Charge

12.95

Board Meetings

127.73

Fees: Accountant

1,300.00

Web Site Other

500

  TOTAL EXPENSE

4,981.30

 

 

  NET

-4,661.30

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Treasurer’s Report approved.

Committee reports:

• Herding Committee – No report.

• ROM Committee – 2 applications. Recommend approve one and the other needs one more title to qualify.

o Motion to approve ROM application for Ch Tartan Bay Flew To Freedom CD RN AX AXJ and hold ROM application for Astra Taz PT HSAs made by Claire Hamilton, seconded by Sonja Donaldson. ROM approved for Ch Tartan Bay Flew To Freedom CD RN AX AXJ.

• Legislation Committee – Upcoming push to repeal legislation in Missouri.

• Breeder Referral Committee – No report.

• Judges Education Committee – Linn Klingel-Brown got round-trip airfare to Eukanuba for $267. We need to reimburse her. Ronni DeLay received info for 2014 Meet the Breeds booth and will forward it to Claire Hamilton.

• Affiliate Committee – No report.

• Standard Committee – No report.

• Futurity Committee – No report.

• Juniors Committee – No report.

• Health Committee – No report. Sonja Donaldson will ask Frances Hannan to check out the AKC Foundation funded research on Epilepsy.

• Bylaws Revision Committee – Still waiting to hear back from AKC.

• Member Relations Committee – No report. Ronni DeLay did not call Frank Baylis yet. Will give him some time to recover and then call.

• Finance Committee – No report, but Sue Rolek did request additional information from Ann Shaw.

• Delegate’s Report – Report will be forwarded. Carol Clark cannot attend the September Delegates’ Meeting because it conflicts with our National.

Unfinished business:

• DNA Testing – Cost will be $20 for members and $40 for non-members.

• Website – Claire Hamilton, Sonja Donaldson and Jana Brady will be evaluating proposals and present them to the Board.

• BCSA property inventory – Stacy Einck-Paul needs to get list of raffle items donated by Rae Tanner’s estate to Ann Shaw by the next meeting.

• Janet Larson Competition

o Whistles paid for.

o We got 10 entries, so going forward with the Gold, Silver and Bronze awards.

• Judges Selection Policy – Sonja Donaldson and Kelly Whiteman working on finalizing proposal, should have by next meeting.

• 2013 National Specialty Update – Had to buy 3 rosettes that were incorrect or missing. Done and sent out.

• 2014 National Specialty

o Very few sponsors – need to push. It was suggested that Ronna Stewart may be able to help raise funds.

o Under budget on rosettes

o Under budget on trophies

o Ronni DeLay will talk to Co-Chairs about Top 20 budget issues.

o Ann Shaw will send checks and Debit Card to Ronni DeLay.

o Carol Clark needs to check with Co-Chairs regarding transportation arrangements for Conformation judges.

o While there we need to discuss future dates with Purina.

• Nominating Committee – No additional candidates nominated. 2015-16 Board elected unanimously. Linda Ramas will send Announce.

• 2015 Judges Selection – Waiting for publication in upcoming Borderlines.

• Code of Ethics Update – Wade Campbell will review and make recommendation at next meeting.

• Borderlines Publisher Bids – No report. Sonja Donaldson will check with Cindy Eaton-Eklund.

• Applicants for 2015 National Specialty Chairs – Waiting for budget submission before can review bid.

• Membership list to AKC. Linda Ramas sent.

New Business

• Border Collie Club of Arizona request for event numbers – Linda Ramas will refer them to the policy so that they know what they need to submit to be approved.

• Come Bye Border Collie Rescue Grant Application –Requested $1000 to reimburse medical expenses for a 10 month old female, Freya. They sent all necessary documentation.

o Motion to approve rescue grant in the amount of $1000 for Come Bye Border Collie Rescue made by Kelly Whiteman, seconded by Sonja Donaldson. Approved unanimously. Linda Ramas will notify Come Bye BC Rescue that their application was approved and Ann Shaw will send the money.

• Email from Angel Duffy regarding reserved crating – Board discussed. Linda Ramas will send email to Angel Duffy.

• Membership Applications

Marise Caruso
Chris Guzman
Heartland BC Club of Illinois
Heidi Laskowski
Stephanie McLoughlin
Amy Parker
Laura & William Patrick
Cynthia Ray
Angie Sajewicz
Kim Stuber

Motion to vote on membership applications collectively made by Claire Hamilton, seconded by Kelly Whiteman. Passed unanimously. Membership applications will be voted on collectively.

Motion to accept all new members listed above made by Sonja Donaldson, seconded by Claire Hamilton. All member applicants listed above are approved.

In the future, if membership applicant publication in Borderlines falls between meetings, applicants will be voted on via Yahoo Poll one week after Borderlines has been received by all Board members.

Motion to Adjourn made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously.

Meeting adjourned at 10:25 p.m.

Next meeting will be August 11, 2014 at 9:00 p.m. Eastern time.


AUGUST 11, 2014 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson and Stacy Einck-Paul. Absent: Ann Shaw and Wade Campbell.

Call to order: 9:06 p.m. Eastern Time

Motion to approve July 14, 2014 meeting minutes made by Claire Hamilton, seconded by Linda Ramas. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

Corresponding Secretary’s Report – July, 2014

-Received email with Obedience stats from Robin Clark. Forwarded to Board, Announce and Borderlines.

-Received email from Laurie Minarcik asking if BCSA would like to be a sponsor for their yearly Rendezvous.

Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Claire Hamilton. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 7/31/14 – Ann Shaw

• Did not send Sue Rolek information for July reconciliation. I did not get hear back from her on emails I sent.
• Interim 2014 Specialty Report below.

ACCOUNTS AS OF 7/31/14

 

 

CHECKING

41,931.44

 

 

MONEY MARKET

 

BCSA

54,101.20

Health Restricted

402.23

Rescue Restricted

10,463.21

  TOTAL MONEY MARKET

 =SUM(ABOVE) 64,966.64

 

 

  TOTAL

106,898.08

 

 

 

INCOME

 

2014 Spec Inc

35,164.00

Borderlines

80

Membership Dues

150

Restricted Funds Donations

10

  TOTAL INCOME

35,404.00

   

EXPENSE

 

2013 Natl Exp

20.91

2014 Natl Exp

2,159.14

AKC

454.55

Bank Charge

36.95

Board Meetings

28.57

Fees

256.55

Programs (Jr Chairs)

-712.62

Web Site

500

  TOTAL EXPENSE

2,744.05

   

  NET

32,659.95

 

 

 

2014 SPECIALTY

INCOME

 

2014 SPEC INC

 

2014 SPEC INC:Advertising

790.00

2014 SPEC INC:Agil Chall

620.00

2014 SPEC INC:Banquet

2,565.00

2014 SPEC INC:Catalog

1,430.00

2014 SPEC INC:CGC Test

200.00

2014 SPEC INC:ENTRY

 

2014 SPEC INC:Entry:Agil

24,474.00

 TOTAL 2014 SPEC INC:Entry

24,474.00

2014 SPEC INC:Futurity

10.00

2014 SPEC INC:HIE

100.00

2014 SPEC INC:Judge Ed

175.00

2014 SPEC INC:Larson

135.00

2014 SPEC INC:Lunch

108.00

2014 SPEC INC:Parade Of Ch

210.00

2014 SPEC INC:RV

3,685.00

2014 SPEC INC:Spec Wear

5,792.00

2014 SPEC INC:Sponsor

675.00

2014 SPEC INC:Vendor

975.00

  TOTAL 2014 SPEC INC

41,944.00

 

EXPENSE

 

2014 NATL EXP

 

2014 NATL EXP:Agil Chall

120.00

2014 NATL EXP:AKC Fees

985.00

2014 NATL EXP:Judge

908.09

2014 NATL EXP:Larson

128.62

2014 NATL EXP:Logo Design

350.00

2014 NATL EXP:Ribbons

603.13

2014 NATL EXP:Septic

555.00

2014 NATL EXP:Top20Conf

85.00

2014 NATL EXP:TROPHY

 

2014 NATL EXP:Trophy:Agil

89.95

2014 NATL EXP:Trophy:Conf

35.00

2014 NATL EXP:Trophy:Herd

4,146.61

2014 NATL EXP:Trophy:JrShow

43.90

2014 NATL EXP:Trophy:Obed

353.20

2014 NATL EXP:Trophy:Swps

31.19

2014 NATL EXP:Trophy:Trop

546.05

 TOTAL 2014 NATL EXP:Trophy

5,245.90

  TOTAL 2014 NATL EXP

8,980.74

 

 

  NET

32,963.26

Motion to approve Treasurer’s Report made by Kelly Whiteman, seconded by Linda Ramas. In favor: Kelly Whiteman, Claire Hamilton, Linda Ramas, Carol Clark and Stacy Einck-Paul. Against: None. Abstain: Sonja Donaldson. Treasurer’s Report approved.

Committee reports:

• Herding Committee

o Motion to approve changes in calculations as submitted made by Claire Hamilton, seconded by Carol Clark. No vote.

o Amended motion to approve changes in calculations as submitted as an addition to current calculation made by Claire Hamilton, seconded by Carol Clark. No vote.

o Motion withdrawn in order to give Claire Hamilton time to ask Debra Meinhardt for clarification.

o Claire Hamilton will also ask Debra if she would like to become Herding Committee Chair.

• ROM Committee – No report.

• Legislation Committee – Nothing happening.

• Breeder Referral Committee – No report.

• Judges Education Committee – Ready for National.

• Affiliate Committee – No report.

• Standard Committee – Membership vote was postponed in order to save money by polling on Standard Revisions at same time as Bylaws Revisions. If we don’t have AKC approval for Bylaws Revision within the next month, the Committee asks that the Standard Revisions be sent to the membership for voting without further delay.

• Futurity Committee – Entry confirmations are done and information sent to Cindy Eaton-Eklund for the catalog.

• Juniors Committee – No report.

• Health Committee – Frances Hannan would like to resign as Health Committee Chair since she will be on the Board beginning in January. We need to find a new Chair.

• Bylaws Revision Committee – Mike Liosis from AKC says that 3 proposed changes will not be approved. He will provide more detail as to why and the Committee will make the appropriate changes and resubmit to the Board.

• Member Relations Committee – Frank Baylis will take membership applications with him to Northern California Specialty. If he comes to the National he will act as a roving ambassador soliciting new memberships.

• Finance Committee – Tabled because Ann Shaw absent.

• Delegate’s Report – Carol Clark submitted report for publication. She cannot attend the September Delegates’ Meeting because it conflicts with our National.

Unfinished business:

• Website – Claire Hamilton, Sonja Donaldson and Jana Brady will be evaluating proposals and present them to the Board. Cindy Eaton-Eklund would like to submit a proposal, but cannot do until after the National because she is putting together the catalog.

• BCSA property inventory – Stacy Einck-Paul send a list of raffle items donated by Rae Tanner’s estate to Ann Shaw for inclusion on the website archive. Sonja Donaldson suggested that we could keep track of things like this by taking pictures and posting those.

• Janet Larson Competition - We got 10 entries, so going forward with the Gold, Silver and Bronze awards.

• Judges Selection Policy – The 1999 General Membership meeting had a vote on this issue. 1999 was the last General Membership meeting that had a quorum. We need to further review proposal in light of this.

• 2014 National Specialty

o AKC DNA kits – All income paid for these will go back into the Health Fund.

o Top 20 now doing fundraising.

o Checks and Debit Card received by Ronni DeLay.

o Logo items – miscommunication with McCartney resulted in all clothing items having to go back to be changed. BCSA paying for shipping and McCartney fixing.

o Judges all making their own transportation arrangements.

o Need to ask Ellen Condie if she can help host Judges’ dinners because she knows the area well.

o Barn Hunt RV parking should pay BCSA, not Purina.

o While there we need to discuss future dates with Purina.

• Nominating Committee – 2015-16 Board elected unanimously and Linda Ramas sent Announce.

• 2015 Judges Selection – Sonja Donaldson did not receive all the bios that she requested, so the information will not be in upcoming Borderlines. If nominees do not submit by our next deadline, we will go forward without their bios.

• Code of Ethics Update – Tabled because Wade Campbell absent.

• Borderlines Publisher Bids – Tabled until after National.

• Applicants for 2015 National Specialty Chairs

o Waiting for revised budget submission.

o Adding new ROM Sweepstakes. Dog or bitch must have a ROM or ROMX to enter. This is another way to recognize those dogs and bitches that have made contributions to the breed.

o 20th Anniversary of AKC recognition possible theme.

• Border Collie Club of Arizona request for Event Numbers –Sonja Donaldson reported that they are not going forward with their request.

• Come Bye Border Collie Rescue Grant - Need to follow up with Ann Shaw - was $1000 sent?

New Business

• Motion to sponsor Midwest Border Collie Rescue Rendezvous in the amount of $100 made by Sonja Donaldson, seconded by Carol Clark. Approved unanimously. $100 will be give to Midwest Border Collie Rescue for their event.

Motion to Adjourn made by Sonja Donaldson, seconded by Claire Hamilton. Passed unanimously.

Meeting adjourned at 10:41 p.m.

Next meeting will be September 22, 2014 at 9:00 p.m. Eastern time.


SEPTEMBER 22, 2014 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson, Wade Campbell and Stacy Einck-Paul. Absent: None.

Call to order: 9:04 p.m. Eastern Time

Motion to approve August 11, 2014 meeting minutes made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report: Linda Ramas

-Received email from Mike Liosis with Bylaw recommendations. Forwarded same to Board.
-Received email from Terri Clingerman regarding Lifetime Acheivement Award Nominee. Forwarded same to Board.

Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 8/31/14 – Ann Shaw

• The $990 Restricted Funds is an adjustment I had to make to Rescue Fund. I had posted $1000 twice and we had $10 donation for net of $990.

ACCOUNTS AS OF 8/31/14

   

CHECKING

36374.94

   

MONEY MARKET

 

BCSA

53,578.43

Health Restricted

860.23

Rescue Restricted

9,473.21

  TOTAL MONEY MARKET

63,911.87

   

  TOTAL

100286.81

 

 

 

8/1/14 TO 8/31/14

   

INCOME

 

2014 Spec Inc

8971

Membership Dues

420

Restricted Funds Donations

990

  TOTAL INCOME

 =SUM(ABOVE) 10,381.00

   

EXPENSE

 

2014 Natl Exp

12,464.08

B'lines Expense

2,378.42

Bank Charge

-15.05

Board Meetings

44.71

Fees

275.98

M'ship-Exp

289.36

Web Site

500

  TOTAL EXPENSE

15,937.50

   

  NET

-5,556.50

  • Motion to approve Treasurer’s Report made by Claire Hamilton, seconded by Carol Clark. Passed unanimously. Treasurer’s Report approved.

  • Discussion: Ann Shaw is processing checks from National that she received from Amy Novak and from Barbara Witte. Claire Hamilton will contact Barbara Witte to request more information on checks.

  • In order to more accurately track income in 2015 we will ask people to write purpose on face of check. For cash purchases, we will give carbon receipts.

Ann Shaw will change the format of the Treasurer’s Report to add new categories for Income/Expense for each restricted fund to make it easier to follow what is happening in those accounts.

Committee reports:

• Herding Committee

o Motion to appoint Debra Meinhardt as Herding Committee Chair made by Claire Hamilton, seconded by Sonja Donaldson. Approved unanimously. Debra Meinhardt is the new Herding Committee Chair.

• ROM Committee

Two ROM applications. Motion to follow Jana Brady’s recommendation and approve ROM applications for Astra Taz PT HSAs and for GCh Shoreland’s ‘N All That Jazz RN made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously. Astra Taz PT HSAs and GCh Shoreland’s ‘N All That Jazz RN are now ROM sires.

Jana Brady is reviewing ROM criteria and will submit a report for next Board meeting.

• Legislation Committee – Information received was forwarded to Board, but nothing of much importance is happening.

• Breeder Referral Committee – No report, but Pat Charleton has provided Ann Shaw with some website updates.

• Judges Education Committee – National presentation went fine, expenses for that and for upcoming seminars discussed.

o Motion to develop a policy that if a member takes a judge or judges to dinner they should be reimbursed for the cost of their own meal in addition to cost of judges’ meals made by Claire Hamilton, seconded by Carol Clark. Passed unanimously. Linda Ramas will prepare draft policy provisions and present at next meeting.

• Affiliate Committee – No report.

• Standard Committee – Still waiting on AKC approval for Bylaws Revision. If not received within the next month, the Committee asks that the Standard Revisions be sent to the membership for voting without further delay.

• Futurity Committee – Stacy Einck-Paul sent entry checks to Ann Shaw, but still needs to send information so that Ann Shaw can send out prize checks.

• Juniors Committee – Discussion of possible people to ask if interested in becoming Chair.

• Health Committee – Motion to pay $50 each to Dr. Fox and Dr. Hanson for coming and speaking at the National, money to come out of the Health Fund made by Claire Hamilton, seconded by Sonja Donaldson. Passed unanimously. Carol Clark will provide Ann Shaw with information needed to send checks.

• Bylaws Revision Committee – Motion to approve Bylaws Revision with the areas Mike Liosis objected to removed made by Carol Clark, seconded by Ann Shaw. In favor: Carol Clark, Ann Shaw, Linda Ramas, Kelly Whiteman, Claire Hamilton, Stacy Einck-Paul and Wade Campbell. Opposed: Sonja Donaldson. Motion passed. Approved Bylaws Revision with areas that Mike Liosis objected to removed.

• Member Relations Committee – Reforming as Member/Public Relations Committee. May have someone to take over, Kelly Whiteman will speak to person and report back.

• Finance Committee – Sue Rolek has not responded to Ann Shaw. Linda Ramas will send request to member who is a CPA to ask if she is willing to take over.

• Delegate’s Report – Carol Clark did not attend the September Delegates’ Meeting because it conflicted with our National. She will review minutes from committee meetings to see if anything of interest.

Unfinished business:

• Website – Tabled until next meeting.

• BCSA property inventory – Up to date. Stacy Einck-Paul will let Ann Shaw know what items need to be removed because they were auctioned at the National.

• Judges Selection Policy – Sonja Donaldson reviewed old Board minutes and discovered that the Board voted at its September 21, 2000 meeting that the 1999 General Membership meeting was illegal because there was no quorum.

o Motion that this Board recognize that the 1999 Annual General Meeting was not legal made by Sonja Donaldson. No second. No vote taken.

• 2015 Judges Selection – Sonja Donaldson prepared all the information to go into the Borderlines due out the 2nd week of November. Voting will be open November 15 through December 6.

• Code of Ethics Update –Wade Campbell will send proposed changed before the November meeting.

• Borderlines Publisher Bids – Tabled until after National. Net profit/loss from National will determine whether we continue color cover.

• Applicants for 2015 National Specialty Chairs

o Waiting for revised budget submission.

o Motion to have 3 days of herding trials on Sunday, Monday and Tuesday made by Sonja Donaldson, seconded by Wade Campbell. No vote.

o Amended motion to have 3 days of full herding trials on Sunday, Monday and Tuesday made by Sonja Donaldson, seconded by Carol Clark. In favor: Sonja Donaldson, Carol Clark, Linda Ramas, Wade Campbell, Ann Shaw, Kelly Whiteman and Stacy Einck-Paul. Opposed: Claire Hamilton. Passed. 2015 will have 3 full days of herding trials on Sunday, Monday and Tuesday. Carol Clark will talk to Betty at Purina to see if we can get more livestock so that the sheep are not sour by third day.

o Motion that any conformation class that requires a “herding title” be restricted to “herding trial titles” made by Sonja Donaldson, seconded by Claire Hamilton. In favor: Sonja Donaldson, Claire Hamilton, Ann Shaw, Linda Ramas, Carol Clark, Stacy Einck-Paul and Wade Campbell. Opposed: Kelly Whiteman. Passed. Conformation herding titled classes will be for “herding trial titled”.

• Membership Applications voted on by Yahoo Poll. New members accepted unanimously.

o Linda Brookes
o Mary Schweitzer
o Sherri Voelkert

• 2014 National

o Very few complaints this year

o Motion that we develop a policy regarding accepting, tracking and submitting funds for future specialties made by Sonja Donaldson, seconded by Carol Clark. Passed unanimously.

o Draft revised policy will be submitted before next meeting.

New Business

• Linda Ramas will ask Sierra Nevada club to send a formal request for their specialty approval, including a letter from the Northern California club regarding its approval of the date.

• Stacy Einck-Paul will develop proposal to update acceptable colors for AKC registration.

Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Passed unanimously.

Meeting adjourned at 11:30 p.m.

Next meeting will be October 13, 2014 at 9:00 p.m. Eastern time.


OCTOBER 13, 2014 - BOARD MEETING MINUTES

Roll call: Present: Claire Hamilton, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson and Wade Campbell. Absent: Ronni DeLay and Stacy Einck-Paul.

Call to order: 9:03 p.m. Eastern Time

Motion to approve September 22, 2014 meeting minutes made by Sonja Donaldson, seconded by Carol Clark. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

- Received email from Lisa Cecin from AKC approving BCSA to move forward with sending the By-Law revisions to the membership
- Received email from Molly Wisecarver inquiring about how to obtain AKC herding event numbers for a herding club. Replied and said I would look into it.
- Received and email from Sydney Reising looking for a border collie puppy. Referred her to our breeders’ referral list on our website.
- Received email from Darlene Hallstead asking for possible help with medical expense for her epileptic border collie.

Linda Ramas, BCSA Corresponding Secretary

Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Ann Shaw. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 9/30/14 – Ann Shaw

• Waiting on detail from Herding Superintendent.

ACCOUNTS AS OF 9/30/14

   

CHECKING

30,486.91

   

MONEY MARKET

 

BCSA

18,581.46

Health

966.23

Rescue

9,473.21

  TOTAL MONEY MARKET

29,020.90

   

  TOTAL

59,507.81

 

 

 

9/1/14 TO 9/30/14

   

INCOME

 

2014 Spec Inc

30,167.92

Borderlines

120

Membership Dues

60

  TOTAL INCOME

30,347.92

   

EXPENSE

 

2014 Natl Exp

70,815.40

Bank Charge

12.95

Board Meetings

54.1

Fees

3.5

Programs

 

Programs:Juniors

-150

Web Site

500

  TOTAL EXPENSE

71,235.95

   

  NET

-40,888.03

 

RESTRICTED FUND ACTIVITY: HEALTH

Income - $103 – DNA Specialty

 

RESTRICTED FUND ACTIVITY: RESCUE

None

  • Motion to approve Treasurer’s Report made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. Treasurer’s Report approved.
  • Discussion: Ann Shaw has still not received spreadsheet from Barbara Witte. Claire Hamilton will contact Barbara Witte to follow up.
  • Discussed using PayPal mobile credit card app with a Smartphone in 2015.

Committee reports:

• Herding Committee – No report.

• ROM Committee – No report.

• Legislation Committee – No report.

• Breeder Referral Committee – No report.

• Judges Education Committee – No report.

• Affiliate Committee – No report.

• Standard Committee and Bylaws Revision Committee – Received AKC approval for Bylaws Revision, so can send out to vote together.

o Motion to have Bylaws Committee select balloting company and set timelines by October 27th made by Sonja Donaldson.
o Amended motion to have Bylaws Committee select balloting company and set timelines by October 27th with Standard to be an “all or nothing” vote because of the change in format and with the bylaws to be “section-by-section” vote unless AKC requires otherwise made by Sonja Donaldson, seconded by Wade Campbell. In favor: Sonja Donaldson, Wade Campbell, Ann Shaw, Carol Clark. Opposed: Claire Hamilton, Kelly Whiteman and Linda Ramas. Motion passed. Bylaws Committee will select balloting company and set timelines by October 27th with Standard to be an “all or nothing” vote because of the change in format and with the bylaws to be “section-by-section” vote unless AKC requires otherwise.

• Futurity Committee – Next year prize money will be distributed at the National instead of sent out afterward.

• Juniors Committee – No report.

• Health Committee – No report.

• Member/Public Relations Committee – Kelly Whiteman reached out to a member to take over this committee who is still considering whether she will do it.

• Finance Committee – Linda Ramas will send an Announce.

• Delegate’s Report – No report.

Unfinished business:

• Website – Ann Shaw joined committee, along with Sonja Donaldson, Claire Hamilton and Jana Brady.

• BCSA property inventory – Still waiting for Stacy Einck-Paul to let Ann Shaw know what items need to be removed because they were auctioned at the National.

• Judges Selection Policy – Reached consensus on 3 major changes, and will Sonja Donaldson will have final draft by next meeting.

o Conformation will vote on both shows together like all other venues.
o Minimum of 8 nominations required to be on slate. If don’t have enough candidates, Chairs will make nominations with Board approval.
o Schedule will ensure that assignments are finalized shortly before previous year’s National.

• 2015 Judges Selection – Ready to roll.

• Code of Ethics Update –Wade Campbell will send proposed changed before the November meeting.

• National Specialty Photographer for 2015 – Will try to get PupArt for Herding and Agility and Ensley for Obedience, Rally and Confomation.

• Borderlines Publisher Bids – Tabled.

• 2015 National Specialty Chairs

o Venue Chairs lined up for Agility, Conformation and Obedience/Rally. Looing for Herding Chair.

• Registration Colors Committee - No report.

• Sierra Nevada request - Linda Ramas asked club for additional information pursuant to policy.

• Financial Management of National Specialties - Sonja Donaldson submitted draft policy for review, will be discussed at November meeting.

• Travel and Expense Reimbursement Policy – Linda Ramas submitted draft policy for review, will be discussed at November meeting.

• AKC fines for late submission of judges’ panel – Ronni needs to follow up with Amy Novak and Kasie McGee to get documentation that shows panel timely submitted and problem was on AKC’s end.

New Business

• Membership Applications – None because waiting for Borderlines publication. Will be voted on by Yahoo Poll.

• Donation to Anadune – Tabled until next meeting.

Motion to Adjourn made by Ann Shaw, seconded by Sonja Donaldson. Passed unanimously.

Meeting adjourned at 10:33 p.m.

Next meeting will be November 10, 2014 at 9:00 p.m. Eastern time.

 


NOVEMBER 10, 2014 - BOARD MEETING MINUTES

Roll Call: Present: Ronni Delay, Linda Ramas, Carol Clark, Wade Campbell, Ann Shaw, Stacey Einck-Paul, Absent: Claire Hamilton, Kelly Whiteman and Sonja Donaldson

Call to Order: 9:05 pm EST

Motion to Approve November 10, 2014 Meeting Minutes made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Meeting minutes approved.

President’s Report: None

Corresponding Secretary’s Report:

  • - Received email from Andrew Brogdon asking where he should contact to get his dog’s papers. Responded to him indicating that he should contact the registration under which his dog is registered to get duplicate paperwork.

  • - Received email from Geoff Nieder asking if we could use Carolyn as trial secretary for all events at Specialty. Responded to him indicating we think Carolyn does a great job but she chooses to only do agility at this time.

  • - Received email from Megan Harrison regarding the voting period for 2015 Specialty Judges. Responded to her with the correct dates.

  • Motion to Approve Secretary’s Report made by Wade Campbell, seconded by Carol Clark. Approved unanimously. Secretary’s Report approved.

Treasurer's Report as of 10/31/14 – Ann Shaw

• Waiting on detail from Herding Superintendent.
• Unable to collect on NSF checks from Specialty. What can I do?
• Why do we have to wait until closing to process Specialty checks?
• The Specialty "Unknown" $215 is a check I'm trying to collect on. It is a check for which I don't have a category. The $100 in HIE is a NSF check. The other check I'm trying to collect on is from a herding entry for $135.
• The Restricted Funds will zero out next month. I was late in transferring.
• Waiting on detail for inventory of items used at Specialty.

ACCOUNTS AS OF 10/31/14

   

CHECKING

48,195.39

   

MONEY MARKET

 

BCSA

19,105.48

Health Restricted

1,738.23

Rescue Restricted

9,473.21

  TOTAL MONEY MARKET

30,316.92

   

  TOTAL

78,512.31

 

 

 

 

10/1/14 TO 10/31/14

   

INCOME

 

2014 Spec Inc

 

2014 Spec Inc:Entry:Agil

-216

2014 Spec Inc:Entry:Herd

23,096.00

2014 Spec Inc:HIE

-100

2014 Spec Inc:HT-PT

2,100.00

2014 Spec Inc:Unknown

-215

Borderlines:Advertising

100

Membership Dues

360

Restricted Funds

-896.39

  TOTAL INCOME

24,228.61

   

EXPENSE

 

2014 Natl Exp

1,510.46

AKC:Delegate

244.7

B'lines Expense

3,799.40

Bank Charge

75.95

Board Meetings

88.52

Fees

5.25

M'ship-Exp

295.85

Web Site

500

  TOTAL EXPENSE

6,520.13

   

  NET

17,708.48

 

RESTRICTED FUND ACTIVITY: HEALTH
None

 

RESTRICTED FUND ACTIVITY: RESCUE
None

  • - With regard to NSF checks that are not resolved, the Board decided that members cannot enter future events until the previous issue is corrected.

  • - Board also decided that anyone handling checks for the club must forward them to the Treasurer within one (1) week of receiving them. This language will be added to future contracts of individuals handling monies for the club.

  • Motion to approve 10-31-2014 Treasurer’s Report made by Wade Campbell, seconded by Carol Clark. Passed unanimously. 10-31-2014 Treasurer’s Report approved.

Committee Reports:

  • Herding Committee: No Report

  • ROM Committee: No Report

  • Legislation Committee: No Report

  • Breeder Referral Committee: Ann Shaw received several listings and entered them to the Breeders Referral Listing on the website.

  • Judge’s Education Committee: No Report

  • Affiliate Club Committee: No Report

  • Futurity/Maturity Committee: Stacy Einck=Paul suggested the club look into accepting PayPal payment for entries.

  • Juniors Committee: No Report

  • Health Committee: No Report

  • Bylaws Committee/Standard Committee:

    • Motion to approve Dataprep for handling the balloting for the Bylaw Revisions and for the Standard Revisions made by Carl Clark, seconded by Wade Campbell. Passed unanimously. Motion to use Dataprep approved

    • Motion to use all or nothing for the Breed Standard revisions and Bylaw Revisions made by Ann Shaw, seconded by Carol Clark. Passed Unanimously. Motion to use all or nothing for revisions passed.

  • Member Relations Committee: No Report

  • Finance Committee: Carol Clark will contact a possible volunteer for this committee.

  • Delegates Report: No report

Unfinished Business:

  • Website: Board received a proposal. This will be tabled until next board meeting. BCSA Property Inventory: Stacy Einck-Paul will send Ann Shaw list of items that were used for 2014 Specialty.

  • Judges Selection Policy: Discussion tabled until next board meeting.

  • 2014 National Specialty : Board hoping to have final report for next board meeting.

  • 2015 Judge’s Selection: A reminder will be sent out on Announce one day before the website is ready to take voting.

  • Code of Ethics: Wade Campbell submitted the revised Code of Ethics. Board members to review and discuss further at next meeting.

  • Borderlines Publisher Bids: Board received a bid. Discussion is tabled until next meeting.

  • 2015 Specialty: Board decided to ask membership to create logo for the next Specialty. Winner will receive a year’s membership free.

  • Proposal to update border collie colors with AKC – No report

  • Financial Management of National Specialties: Ann Shaw to look into device to accept credit card payments using phones.

  • Travel and Expense Reimbursement Policy: Policy presented to Board by Linda Ramas. Discussion tabled for next meeting.

  • AKC fines for late submission of judges’ panel: Carol Clark with talk to AKC at the next delegate meeting.

  • Donation to Anadune: Motion to approve sending Anadune for $100.00 made by Linda Ramas, seconded by Stacy Einck-Paul. Passed unanimously. Motion to approve sending Anadune $100.00 approved. Stacy Einck-Paull will give Ann Shaw the address to send the donation.

New Members:

  • Motion to approve individuals collectively into membership made by Wade Campbell, seconded by Stacy Einck-Paul. Passed unanimously. Motion to approve individuals collectively into membership approved.

  • Motion to accept individuals into membership made by Wade Campbell, seconded by Stacy Einck-Paul. Passed unanimously. Motion to accept individuals into membership approved.

Motion to Adjourn meeting made by Wade Campbell, seconded by Carol Clark. Passed Unanimously. Meeting Adjourned.

Next Meeting will be December 8, 2014 at 9:00pm EST.


DECEMBER 8, 2014 - BOARD MEETING MINUTES

Roll call: Present: Claire Hamilton, Ann Shaw, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson, Stacy Einck-Paul and Wade Campbell. Absent: Ronni DeLay.

Call to order: 9:07 p.m. Eastern Time

Motion to approve November 10, 2014 meeting minutes as corrected made by Wade Campbell, seconded by Carol Clark. In favor: Claire Hamilton Linda Ramas, Ann Shaw, Kelly Whiteman, Carol Clark and Stacy Einck-Paul. Opposed: Sonja Donaldson. Motion passed. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

- Received email from Army Major Dave Russell looking for a border collie service dog. Forwarded his request to the Board for further discussion and possible available dog.

- Received email from AKC Regarding annual dues. Forwarded same to Board for handling.

- Received email from Meredith Biehl from Midwest Border Collie Rescue asking for a grant for one of their foster dogs. The grant application will be filled out and sent shortly.

- Received email from “Emily” indicating that she is interested in becoming a border collie breeder and wanted to know more about the club and its Code of Ethics. Directed her to the website and responded to several of her questions.

- Received email from Judith Hackett. She entered her dog in the Herding Instinct testing and passed both tests. She did not receive any information from AKC. She contacted them and they said that the Club did not file an application for the event. Forwarded email to Board for further investigation. Let her know we may have more information for her after our next board meeting.

- Received Obedience stats from Robin Clarke. Forwarded same to Board.

Submitted by Linda Ramas
Motion to approve Secretary’s Report made by Wade Campbell, seconded by Sonja Donaldson. Passed unanimously. Secretary’s Report approved.

Treasurer's Report as of 11/30/14 – Ann Shaw

• Have collected on one of the NSF Specialty checks.
• The $200 BCSA Donation Received was from Molly Wisecarver.

ACCOUNTS AS OF 11/30/14

 

 

CHECKING

13,331.41

   

MONEY MARKET

 

BCSA

59,109.68

Health Restricted

1,976.84

Rescue Restricted

9,666.21

  TOTAL MONEY MARKET

70,752.73

   

  TOTAL

84,084.14

 

 

 

11/1/14 TO 11/30/14

   

INCOME

 

2014 Spec Inc

307.18

BCSA Donation

200

Membership Dues

4,775.00

Restricted Funds

24.39

  TOTAL INCOME

5,306.57

   

EXPENSE

 

2014 Natl Exp

86.08

Bank Charge

-4.05

Fees

53.52

Office

35

Programs

-500

Web Site

500

  TOTAL EXPENSE

170.55

   

  NET

5,136.02

 

RESTRICTED FUND ACTIVITY: HEALTH
Donations - $263

 

RESTRICTED FUND ACTIVITY: RESCUE
Donations - $193

 

 

 

2014 NATIONAL SPECIALTY

2014 SPEC INC

20 Conf

2,425.00

Advertising

950.00

Agil Chall

790.00

Auction

1,419.00

Banquet

3,340.00

Catalog

1,495.00

CGC Test

225.00

Dock Diving

115.00

ENTRY

 

 Entry:Agil

23,042.00

 Entry:Conf

10,935.10

 Entry:Herd

21,881.00

 Entry:Obed

3,831.00

 Entry:Raly

2,793.00

  TOTAL Entry

62,482.10

Futurity

690.00

Herd Lunch

542.00

HIE

2,500.00

Hotel

251.50

HT-PT

950.00

Judge Ed

240

Larson

135.00

Obed Chall

105.00

Parade Of Ch

210.00

Raffle

2,010.00

RentRing

350.00

RV

6,255.00

Spec Wear

8,590.00

Sponsor

975

Unknown

440.00

Vendor

1,325.00

  TOTAL INCOME

98,806.60

 

 

2014 NATL EXP

Agil Chall

120.00

AKC Fees

6,945.50

Banquet

71.73

Catalog

1,375.77

Chairs

2,625.47

Facility

9,401.74

Food

5,807.98

Futurity

732.50

Herd Lunch

1,370.05

Herding

3,926.39

HIE

300.00

JUDGE

908.09

 Judge:Agil

3,510.38

 Judge:All

4,188.59

 Judge:Conf

2,493.80

 Judge:Herd

6,114.89

 Judge:Obed

1,710.30

 Judge:Raly

244.00

  TOTAL Judge

19,170.05

Larson

128.62

Logo Design

350.00

Obed Chall

413.04

OfficeSupplies

437.65

Petty Cash

0

Photographer

591.57

Ribbons

6,275.58

RV

4,873.76

Secretary

4,623.99

Septic

555

Spec Wear

7,147.08

Super

8,352.58

Top20Conf

235

TROPHY

 

 Trophy:Agil

149.95

 Trophy:Conf

1,312.22

 Trophy:Herd

4,146.61

 Trophy:JrShow

43.9

 Trophy:Obed

353.2

 Trophy:Swps

31.19

 Trophy:Trop

546.05

  TOTAL Trophy

6,583.12

WelcomeBag

777.54

  TOTAL EXPENSE

93,191.71

Note: Ann Shaw will send updated National report, showing net profit of $5850.39.

Motion to approve Treasurer’s Report made by Kelly Whiteman, seconded by Linda Ramas. In favor: Claire Hamilton, Kelly Whiteman, Linda Ramas, Ann Shaw, Wade Campbell, Stacy Einck-Paul and Carol Clark. Opposed: Sonja Donaldson. Motion passed. Treasurer’s Report approved.

Committee reports:

• Herding Committee – No report.

• ROM Committee – No report.

• Legislation Committee – Some states are considering making it against the law to interfere with a Service Dog.

• Breeder Referral Committee – No report.

• Judges Education Committee – No report.

• Affiliate Committee – No report.

• Futurity Committee – No report.

• Juniors Committee – No report. Carol Clark will contact one of our members to see if willing to become new chair.

• Health Committee – Carol Clark found a good article on OCD and will forward to Ann Shaw for the website. Sonja Donaldson will draft a summary of current issues and tests for the website.

• Standard Committee and Bylaws Revision Committee – Ballots will be going out this month. Sonja Donaldson has the current roster and will send to Linda Ramas

o Motion to rescind the November 10th motion to have Bylaws sent out as an “all or nothing” vote made by Sonja Donaldson, seconded by Wade Campbell. In favor: Sonja Donaldson, Wade Campbell, Carol Clark and Claire Hamilton. Opposed: Linda Ramas and Kelly Whiteman. Abstain: Ann Shaw and Stacy Einck-Paul. Motion did not receive 2/3 vote, so did not pass. The decision made at the November 10, 2014 Board meeting stands.

• Member/Public Relations Committee – Kelly Whiteman hasn’t heard back from member she reached out to.

• Finance Committee – Carol Clark hasn’t heard back from member she reached out to.

• Delegate’s Report – No report, meeting next week in Orlando.

Unfinished business:

• Website – No report.

• BCSA property inventory – Current.

• Judges Selection Policy–

o Motion to only count 1st vote if members vote more than once made by Wade Campbell, second by Carol Clark. Passed unanimously. Sonja Donaldson and Ann Shaw will follow this protocol for 2015 tally and Sonja Donaldson will include into revised policy.

o Motion to approve revised Judges Selection policy made by Wade Campbell, seconded by Carol Clark. In favor: Claire Hamilton, Ann Shaw, Kelly Whiteman, Carol Clark, Wade Campbell, Sonja Donaldson and Stacy Einck-Paul. Abstain: Linda Ramas. Motion passed. Revised Judges Selection Policy approved.

• 2015 Judges Selection – Sonja Donaldson and Ann Shaw are completing tally and will announce soon.

• Code of Ethics Update –Tabled until January meeting.

• National Specialty Photographer for 2015 – Carol Clark and Linda Ramas have approval to hire whoever they can get so long as it isn’t Turley Photography.

• Borderlines Publisher Bids – Current publisher is best deal.

• Registration Colors Committee - No report.

• Travel and Expense Reimbursement Policy – Linda Ramas will resend for discussion at January meeting.

• AKC fines for late submission of judges’ panel – Carol Clark will ask for Dr. Battaglia’s help when she sees him in Orlando.

• Herding Instinct Test – AKC is claiming we never submitted applications to hold this event. Ronni Delay will need to follow up with Kasie Magee to get this resolved.

New Business

• Membership Applications – None.

• Traveling Trophy for Stud Dog competition at National – Stacy Einck-Paul wants to sponsor a traveling trophy beginning at the 2015 National.

• Thank you for your service to our Board members who are not continuing in 2015 – Claire Hamilton, Sonja Donaldson and Stacy Einck-Paul.

Motion to Adjourn made by Ann Shaw, seconded by Kelly Whiteman. Passed unanimously.

Meeting adjourned at 10:41 p.m.

Next meeting will be January 12, 2015 at 9:00 p.m. Eastern time.

 


Page Updated 03.22.2015

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