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BOARD MEETING MINUTES - 2013

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JANUARY  21, 2013 - BOARD MEETING MINUTES

Present: Ronni DeLay, Claire Hamilton, Ann Shaw, Kelly Whiteman, Linda Ramas (joined late due to prior commitment), Wade Campbell and Sonja Donaldson

Call to order: 8:04 pm Eastern Time

Motion to approve December 2012 meeting minutes made by Claire Hamilton, seconded by Carol Clark. In favor: unanimous. Meeting minutes approved as submitted.

President’s report: Nothing because this was the first meeting of the new Board.

Corresponding Secretary’s report:

• Correspondence from Holley Grooms regarding the 2012 Eukanuba Meet the Breeds Booth.
• Correspondence from Sandy Bohr regarding approval of the Border Collie Club of Northern California regional specialty and all-breed obedience trial.
• Correspondence from Debra Meinhardt regarding the direction of BCSA.
• Correspondence from Joanne Doucet regarding National Steering Committee, Obedience statistics, and Open Registration.
• Correspondence from Suzanne LeRoy regarding Art Sorkin removal.
• Correspondence from Carolyn Biondi regarding Art Sorkin removal and new Judges Selection policy.
• Correspondence from Barbara Fitzgerald regarding Art Sorkin removal.

Motion to approve Northern California Specialty for this year only made by Wade Campbell, seconded by Claire Hamilton. Motion to amend motion to above language made by Wade Campbell, seconded by Kelly Whiteman. In favor: unanimous. Northern California Specialty approved for this year only.

Linda Ramas will draft responses where necessary.

Treasurer’s report:

Treasurer's Report as of 12/31/12 – Submitted 1/7/13 – Ann Shaw

  • Sent Sue Rolek information for December reconciliation.

ACCOUNTS AS OF 12/31/12

 

 

CHECKING

4,152.69

 

 

MONEY MARKET

 

_Money Market

53,594.61

Health Restricted

5,057.90

Rescue Restricted

14,125.89

  Total Money Market

72,778.40

 

 

  TOTAL

76,931.09

 

12/1/12 TO 12/31/12

 

 

INCOME

 

2012 Spec Inc

430

Borderlines

80

Membership Dues

2,880.00

Restricted Funds Donations

-20

  TOTAL INCOME

3,370.00

 

 

EXPENSE

 

2012 Natl Exp

3,052.97

AKC

25

B'lines Expense

2,008.60

Bank Charge

12.95

Board Meetings

103.32

Fees

127.53

M'ship-Exp

136.75

Miscellaneous-Scores

100

Programs

243.61

Sponsored Trials-Exp

510

Web Site

500

  TOTAL EXPENSE

6,820.73

 

 

  NET

-3,450.73

 

  • Ann Shaw also reported that information has been sent to the accountant for tax preparation.

  • Motion to approve December 2012 Treasurer’s Report made by Kelly Whiteman, seconded by Claire Hamilton. In favor: unanimous. Treasurer’s report approved as submitted.

  • Board member questions regarding Operating Budget will be submitted to Ann to give her time to research and respond at February meeting.

Committee reports:

  • Claire Hamilton will contact all committees currently listed on BCSA website to determine which are still active and whether current committee members wish to continue.

  • • Judges’ Education Committee Motion to keep Linn Klingel-Brown as committee chair made by Claire Hamilton, seconded by Carol Clark. In favor: unanimous.

  • Approved giving Sue Vroom of AKC copy of BCSA JE program for presentation in China. Sonja Donaldson volunteered to put together information to provide to Chinese breeders on health clearances.

  • • Futurity Committee Agreed that this is a priority and Claire Hamilton will speak to person who previously volunteered to take over this committee.

  • • Standard Committee Revised version will be published in upcoming Borderlines. Announce, Facebook and website will also be used to communicate to members.

New business:

• Motion to pass a resolution saying WE HEREBY RESOLVE that the removal of Art Sorkin from the position as President was wrongful and in violation of the Border Collie Society of America’s By-Laws made by Kelly Whiteman, seconded by Claire Hamilton. In favor: Kelly Whiteman, Claire Hamilton, Sonja Donaldson, Carol Clark and Ronni DeLay. Against: Wade Campbell, Ann Shaw and Linda Ramas. Resolution passed.

• Motion to rescind the Judge Selection Policy passed in October 2012 and reinstate the prior policy made by Sonja Donaldson, seconded by Kelly Whiteman. Motion to amend to above language made by Kelly Whiteman, seconded by Sonja Donaldson. In favor: Claire Hamilton, Kelly Whiteman, Wade Campbell, Sonja Donaldson, Carol Clark. Against: Linda Ramas. Abstain: Ann Shaw. Judge Selection Policy passed in October 2012 rescinded and prior policy reinstated.

• Membership Applications:

JoyceAnn Baker
Ellen Condie
Amy Kilroy
Carol Michel
Claudia Nagel

  • Motion to approve membership applications listed above made by Claire Hamilton, seconded by Wade Campbell. In favor: unanimous. Member applications approved.

  • Discussion regarding lengthiness of membership application process tabled until February meeting. Kelly Whiteman will review current policy and make suggestions.

  • • Publication of Minutes Discussion regarding ways to make minutes available to members on a timely basis.

  • • Member Complaint Process Discussion regarding ways to effectively respond to member complaints tabled until By-Laws Committee formed.

  • New Committees

  • • Bylaws Revision Ronni will take point on establishing a Bylaws Revision Committee.

  • • Member Relations; Condolences; Add MTB to Education Committee Tabled until Claire Hamilton can report on current committees

  • Breed Mentors Policy Tabled until Claire Hamilton can get input from Judges’ Education Chair.

2013 National Specialty

  • Discussed schedule. Sonja Donaldson will communicate ideas and concerns to Specialty Chairs.

  • Discussed budget. Linda Ramas will provide 2012 budget and will get 2010 budget from Megan Harrison, since that was the last specialty at Purina.

  • Discussed need for written guidelines for National Specialties.

Board Member At Large Position Suggestions for selection criteria will be sent to Wade Campbell.

Miscellaneous

  • Carol Clark will call AKC to ensure they have correct contact information for current Board.

  • Board members will provide emergency contact information to Ann Shaw.

  • Discussion regarding best way to use Board Yahoo group as an archive mechanism.

  • Meeting Schedule Meetings will be held the second Monday of each month at 9:00 Eastern time.

Motion to adjourn made by Claire Hamilton, seconded by Wade Campbell. In favor: unanimous. Meeting adjourned at 11:43 pm Eastern time.


FEBRUARY 11, 2013 - BOARD MEETING MINUTES

Present: Ronni DeLay, Claire Hamilton, Ann Shaw, Kelly Whiteman, Linda Ramas, Wade Campbell, Carol Clark and Sonja Donaldson

Call to order: 9:05 pm Eastern Time

President’s report:

Several points of order were raised regarding the Motion to Rescind the removal of Art Sorkin as President in emails to the Board from Linda Ramas following the January 21, 2013 meeting. Roberts Rules of Order say that a point of order must be timely to be considered. When the issue is whether a motion is proper, the point of order must be raised immediately after the motion is made and before any discussion. When the issue is about the vote, the point of order must be made immediately after the voting result is announced. RONR (11th ed.) pp. 250-251, ll. 30-2 (Linda realized she was going to be late to the January meeting and asked to be allowed to record her vote on any matters voted on prior to her joining the meeting. As a courtesy to Linda Ramas, with the approval of the other Board members, Linda was allowed to do so.)

Linda’s points of order were not timely made in accordance with Roberts Rules so she can’t raise the issues after the fact. However, because we are a new Board and I don’t want there to be any question about whether or not we’re acting in accordance with our By-laws and with Roberts Rules, I’d like to address her concerns.

The question was raised whether I, as President, am allowed to vote. This point was actually raised and resolved at the time, but Linda was not yet present at the meeting. According to Roberts Rules, in a Board consisting of less than 12 people, the President is a member and has the right to vote and participate in debate. It is only when presiding over large meetings (like BCSA’s Annual Membership Meeting) that the President is limited to only voting to make or break a tie. RONR (11th ed.) p. 488, ll. 18-20 In this instance, I felt the matter was important enough that I wanted my vote counted and recorded.

The question was raised whether it takes a 2/3 vote in order to rescind a previously passed motion. A Motion to Rescind requires a 2/3 vote for passage UNLESS previous notice of the motion is given. If prior notice of the motion is given, it only takes a majority vote to pass. Notice may be given either at the meeting prior to when the motion will be made or in the call of the meeting. RONR (11th ed.) p. 306, ll. 24-30 Here, previous notice was given and the notice was included in the Agenda published in the call of the meeting.

Finally, Linda raised the question of whether a Motion to Rescind can be made regarding the removal of an Officer when that Officer was present at the meeting where the original Motion to Remove was passed. RONR (11th ed.) p. 308, ll. 24-27 Linda was correct, but was too late to raise this Point of Order. RONR (11th ed.) p. 250, ll. 17-25 According to Roberts Rules, the Motion stands as made and passed.

However, because Linda was correct, prior to our February meeting I contacted Kelly Whiteman regarding this situation since she was the person who made the Motion to Rescind. She stated that she would be willing amend her Motion to Rescind to be a Motion to Pass a Resolution stating: “WE HEREBY RESOLVE that the Removal of Art Sorkin from the Position of President was wrongful and in violation of the Border Collie Society of America’s By-laws.”

I will leave it up to a vote of the Board members who voted in favor of the Motion to Rescind whether to leave the Motion as it stands or amend it to the resolution.

Motion to amend the Motion to Rescind to a Resolution was passed unanimously by those who voted in favor of the Motion to Rescind.
Motion to approve January 2013 meeting minutes as corrected made by Claire Hamilton, seconded by Carol Clark. In favor: Claire Hamilton, Kelly Whiteman, Carol Clark, Wade Campbell and Sonja Donaldson. Against: Linda Ramas. Abstain: Ann Shaw. Meeting minutes approved as corrected.

Corresponding Secretary’s report:

• Correspondence from Megan Quigley regarding why she is not renewing her membership.
• Correspondence from Jacqueline Hoye regarding relinquishing dates for BCSA agility trial.
• Correspondence from Nancy Little regarding relinquishing dates for BCSA agility trial.
• Correspondence from Suggestion Box regarding adding kennel names to membership roster.

All correspondence discussed and Linda Ramas will draft responses. Linda will also contact AKC to relinquish agility date.

Motion to approve Secretary’s Report as submitted passed unanimously. Secretary’s Report approved.

Treasurer’s report:

Treasurer's Report as of 1/31/13 – Submitted 2/9/13 – Ann Shaw

• Sent Sue Rolek information for January reconciliation.
• Taxes complete and will be e-files by accountant.
• Wells Fargo signature card sent to Ronni Delay.

ACCOUNTS AS OF 1/31/13

 

 

 

CHECKING

11,984.85

 

 

MONEY MARKET

 

Money Market

53,613.11

Health Restricted

5,157.90

Rescue Restricted

12,987.89

  Total Money Market

 =SUM(ABOVE) 71,758.9

 

 

  TOTAL

83,743.75

 

1/1/13 to 1/31/13

 

 

INCOME

 

Border Recorder Orders

100

Borderlines

85

Membership Dues

5,780.00

Restricted Funds Donations

441

Sponsored Trials - Income

3,507.24

  TOTAL INCOME

9,913.24

 

 

EXPENSE

 

B'lines Expense

500

Bank Charge

12.95

Board Meetings

60.91

Insurance

521

M'ship-Exp

486.22

Web Site

500

  TOTAL EXPENSE

2,081.08

 

 

  NET

7,832.16

Motion to approve Treasurer’s Report as submitted passed unanimously. Treasurer’s Report approved.

Motion to move the funds generated at the 2012 Specialty for the Rescue Benefit from the General Fund and transfer them to the Rescue Fund made by Sonja Donaldson. Seconded by Claire Hamilton. In favor: Sonja Donaldson, Claire Hamilton, Kelly Whiteman, Linda Ramas, Carol Clark, Wade Campbell. Against: Ann Shaw. Passed. The funds generated at the 2012 Specialty for the Rescue Benefit will be transferred from the General Fund to the Rescue Fund.

Committee reports:

• Judges’ Education Committee Claire Hamilton has received information from Linn Klingel and will forward to the Board list for discussion at the next meeting.

• Standard Committee revised proposed changes now on the website and will be in the upcoming edition of Borderlines.

The rest of the committee reports were tabled until the next meeting to give Claire Hamilton more time to contact chairs. Priority needs to be on Futurity Committee and Juniors Committee. If Futurity Chair not in place before next meeting there will not be a Futurity competition at the 2013 National. Suggestion was made to have Co-Chairs for Juniors: one for conformation and one for performance.

Unfinished business:

• Bylaws Revision Committee Ideas for selection criteria to be sent to Ronni.

• Membership Application Process Kelly Whiteman submitted report with input from Kathy Sours, Membership Chair. All agree that primary problem is publication in Borderlines, which can take a few months depending upon timing of application. Unfortunately, publication in Borderlines is required by our current Bylaws. This problem will need to be addressed by the new Bylaws Revision Committee.

• Emergency Contact Information Board members are to send information to Ann Shaw by Friday.

• Clarification of what business to conduct via email Linda Ramas will post draft correspondence and Board members have 5 business days to comment. When necessary, Linda will use the polling mechanism to determine consensus. Only takes a majority to approve.

• Operating Budget Ann will investigate the budgeting feature of Quicken. She will also generate some Current Year vs. Last Year reports for review.

• Health Information for China presentation Sonja will submit information she put together to the Board for review.

• Board of Directors Yahoo Group Ronni changed the name of the group and the way it is set up in order to facilitate moving it to the 2015-2016 Board when the time comes.

• December BCSA Herding Trial We currently have no information regarding this other than it was approved. Motion to ask Chairs of the December BCSA Herding Trial to provide the documentation required by the current BCSA herding trial policy by March 1, 2013 made by Sonja Donaldson, seconded by Carol Clark. In favor: Sonja Donaldson, Carol Clark, Claire Hamilton, Kelly Whiteman, Wade Campbell. Against: Linda Ramas. Abstain: Ann Shaw. Passed. Linda will draft correspondence requesting the information.

• Board Member At Large position selection criteria submitted by Wade Campbell agreed upon. Linda Ramas will draft BCSA-Announce message seeking volunteers.

2013 National Specialty

Specialty Coordinators Megan Harrison and Lisa Pruka told Amy Novak and Kasie Magee that they have resigned as Specialty Coordinators. The Board will act in their place and next year Amy and Kasie will help the 2014 National Chairs.

AKC Applications Claire will get Password and Member login info from AKC and Sonja will help Amy and Kasie.

Schedule Discussed schedule. Board voted to give Ronni DeLay power to make Executive Decisions regarding any further changes in the proposed schedule.

Second show Used to be called a “Regional Specialty” (not “Supported Entry”). We received information from AKC that it is now to be called a “Parent Club Specialty”. This needs to be reflected in the premium list, on the website and on ribbons.

Agility, Herding and Obedience will have “Challenges” – not top 20. Conformation will still be “Top 20”. Criteria for participation in each venue needs to be a priority.

Canine Athlete Seminar Carol Clark spoke with the head of Canine Athlete Conditioning and Rehabilitation at University of Missouri and he has agreed to come speak at the National. Tentatively scheduled for Wednesday evening so that herding and agility people can attend.

Puppy 4-6 Competition needs to be added to the schedule.

Budget Claire and Sonja will help Co-Chairs develop more detailed budget.

New business:

• Membership Applications: None

• SOD/SODX Awards Current awards no longer available. Motion to award $100 until we come up with another alternative made by Wade Campbell, seconded by Claire Hamilton. Approved unanimously. SOD and SODX awards will be $100 until further notice.

• Motion to contact AKC to ensure that Reserve Winners Dog and Reserve Winners Bitch at National are eligible to receive points per AKC’s new policy made by Claire Hamilton, seconded by Sonja Donaldson. Approved unanimously. Carol Clark will contact AKC to determine whether we need to submit anything extra for this to happen.

• 2014 Judges’ Selection We need to move forward to select judges for 2014 under old policy. Sonja Donaldson, Chair of the Judges’ Selection Committee, asked for help. Motion to ask Paige O’Donnell and Lisa Pruka if they would like to serve on this committee because they had volunteered for the Judges’ Selection Committee in the past made by Kelly Whiteman, seconded by Sonja Donaldson. Approved unanimously. Linda will contact Paige and Lisa to see if they are interested in helping.

Motion to Adjourn made by Wade Campbell, seconded by Sonja Donaldson. Approved unanimously.

Meeting adjourned 11:52 p.m. EST


MARCH 11, 2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Wade Campbell, Carol Clark and Sonja Donaldson. Absent: Ann Shaw

Call to order: 9:02 pm Eastern Time

Motion to approve February 2013 meeting minutes as corrected made by Claire Hamilton, seconded by Carol Clark. Passed unanimously. Meeting minutes approved as corrected.

President’s report:

I’d like to address the issue of doing business between meetings in a little more detail.

Publishing Minutes - At our first meeting of the BOD, we agreed to post the minutes on our website prior to the following meetings as long as the entire BOD agrees. The Recording Secretary is to submit the minutes to the BOD within 5 business days. The rest of the BOD is to review and submit any corrections back to the Recording Secretary within another 5 business days. If there is no contention regarding the minutes, the minutes are then to be published on our website. Only if there is contention are the minutes to be held until they can be discussed at the next BOD meeting. If the BOD is silent during the review of the minutes, we will consider this as approval and the minutes will be published. As Kelly Whiteman pointed out, Roberts Rules provides for sending the minutes out for review and corrections ahead of time. RONR (11th ed.), pp 354-355. Further, and more importantly, our own By-Laws, provide for business between meetings via email when all Board members agree to use it. See Article II, Section 3 paragraph 3. This method of minutes approval was agreed upon at the January meeting. Our By-laws take precedence over Roberts Rules.

Correspondence – any correspondence that needs to be sent needs to be submitted to the BOD within 5 business days for review. The rest of the BOD is to review and submit any corrections back within another 5 business days. If the BOD is silent during the review of the correspondence, we will consider this as approved. The correspondence should then be sent along with a cc to the BOD so it will be archived. This mirrors the procedure that we put in place for the minutes.

Reports – Any reports need to be submitted at least one week prior to the BOD meeting (when possible) so the BOD has time to review them for discussion at the meeting. This will also give the person who submitted the report time to answer any questions that might arise so they may be resolved by the time the BOD meeting is held.

Any other business between meetings will be done on a case by case basis and only when time is of the essence.

Corresponding Secretary’s report:

Corresponding Secretary’s Report February 1-28, 2013:
• Correspondence from Casey Carney regarding Futurity and requesting that it be posted on Announce when it is reinstated.
• Correspondence from Dawn Logan regarding holding judges workshops at two (2) events in her area. The 2 events are: PA Dog Judges Association Dogs at Work event on May 4, 2013 in Murrysville, PA and Memorial Weekend Classic on May 25-26, 2013 in New Castle, PA. Sent email to Board to discuss. Kelly Whiteman directed Claire Hamilton to send the information to Linn Klingel
• Correspondence from Steve Herwig regarding Breakaway Tires being used at agility trials.
• Correspondence from Beverly Williams wishing to join the Border Collie Society Association and would like to be advised as to how to go about this. Sent her a response telling her where to look on our website and that she could use me as a sponsor.
• Correspondence from Megan Harrison responding to request for budget information from past Nationals.

All correspondence discussed and Linda Ramas will draft responses.

Motion to approve Secretary’s Report as corrected made by Kelly Whiteman, seconded by Claire Hamilton. Passed unanimously. Secretary’s Report approved as corrected.

Treasurer’s report:

No Treasurer’s report because Ann Shaw was unable to attend the meeting.

Committee reports:

• Judges’ Education Committee Linn Klingel submitted report and Board discussed her suggestions regarding Judges’ selection policy. Kelly Whiteman will talk to Linn regarding Judges’ selection policy.

• Standard Committee Kelly Whiteman reported that revised proposed changes are now on the website and in Borderlines. Deadline for comment is March 31, 2013.

• Futurity Committee Stacy Einck-Paul volunteered to Chair. She is working on a way to accept late applications and possibly adding a Maturity in order to accommodate those who could not submit due to change-over in committee. Linda will draft BCSA-Announce regarding no Futurity at the 2013 National.

Unfinished business:

• Bylaws Revision Committee Selection criteria decided upon. Linda Ramas will draft BCSA-Annonce.

• Emergency Contact Information Wade Campbell needs to provide his information to Ann Shaw.

• Health Information for China presentation Sonja submitted information she put together to the Board for review. Approved, Sonja will send to Linn Klingel.

• June BCSA Herding Trial by Heartland Border Collie Club

o Motion to Amend Herding Trial Number Policy to allow groups to use BCSA event numbers for any AKC events and split profits 50/50 to raise funds to start new affiliate clubs made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. The Herding Trial Number policy will be amended. Kelly Whiteman will draft revised policy.
o Reviewed new budget vs. original budget submitted by Heartland Border Collie Club. Approved original budget with suggestion for additional review of judges’ travel expenses. Linda Ramas will draft correspondence to Heartland Border Collie Club.

• Board Member At Large position BCSA-Announce went out shortly before meeting. Linda Ramas will send out a 2nd request with April 1, 2013 deadline for applicants.

• 2014 National Specialty Committee Linda Ramas will draft BCSA-Announce asking for volunteers.

• Purina Contracts for 2014, 2015 and 2016 Not clear whether these contracts have been signed. Kelly Whiteman will contact Purina.

• 2013 National Specialty

o AKC Applications Claire Hamilton will be sure Amy Novak and Kasie McGee know that the AKC application must indicate which show eligible for Reserve Winners points.

o Budget Sonja Donaldson will work with Kasie McGee and have budget done before next Board meeting.

o Agility, Herding and Obedience Challenges and Conformation Top 20 criteria need to be determined and published as soon as possible. These events should be member-only if possible as an incentive to join club.

o Linda Ramas is available to assist Co-Chairs and answer questions.

o Photography and Videography Contracts will be reviewed by Kelly Whiteman.

• Committees Status

Claire Hamilton is continuing to contact past committee chairs to determine status. Discussed in particular: Juniors Committee, Herding Committee, Legislation Committee, Education Committee, ROM Committee and Border Recorder Committee.

General Education and Judges’ Education will be combined into one committee and Linn Klingel will Chair.

Linda Ramas will find out Border Recorder printer information and contact the printer.

Claire Hamilton will contact Cindy Eaton-Ecklund to revise committee information in Borderlines.

• 2012 National Specialty rescue funds reallocation Confirmation tabled until next meeting because Ann Shaw absent.

• Member Relations Committee Purpose: Positive Relations with membership. Linda Ramas will Chair. Possible ideas are Membership Drives and Incentives. Linda will see if we still have general information pamphlets.

New business:

• Membership Applications:

Lorna Hastings
Joyce Hryekewicz
Lindsay Marienthal
Tim Moncheski
Carol Pease
Melinda Pope
Christine Reedy
Grace Shaver
Zane & Marilyn Sullivan
Pamela & Michael Zimmering

Motion to vote collectively to approve new members made by Carol Clark, seconded by Claire Hamilton. Passed unanimously. Membership applications will be voted on collectively.

Motion to approve all new members made by Carol Clark, seconded by Wade Campbell. Passed unanimously. All new member applicants approved.

• BCSA Accounts Auditor Sonja Donaldson raised question regarding auditor reviews and criteria. Tabled until next meeting when Ann Shaw can answer questions.

• Health Committee Sonja Donaldson raised question regarding status and activity of Health Committee. Sonja Donaldson and Carol Clark will investigate.

• Health Foundation Sonja Donaldson raised question regarding status of Health Foundation that BCSA helped fund. Wade Campbell will investigate.

Motion to Adjourn made by Claire Hamilton, seconded by Wade Campbell. Approved unanimously.

Meeting adjourned 10:56 p.m. EST

Next meeting will be April 8, 2013 at 9:00 pm Eastern time.


APRIL 8, 2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Kelly Whiteman, Linda Ramas, Ann Shaw, Wade Campbell, Carol Clark and Sonja Donaldson. Absent: Claire Hamilton

Call to order: 9:05 pm Eastern Time

Motion to approve March 2013 meeting minutes made by Wade Campbell, seconded by Linda Ramas. Passed unanimously. Meeting minutes approved.

President’s report:

I’ve recently had a couple committee members contact me regarding emails they’ve received from Board members that that they felt were abrupt and seemed dictatorial. Please remember we are working with volunteers. We need to treat each with respect. Since voice tone inflections cannot be heard in emails, it is extremely important to make sure we do not come across harshly. I realize we may be limited on time and will sometimes shoot a quick email without thinking about how it may be perceived. Please keep in mind that, like us, our committee members are taking time away from their families and their dogs in order to give time and effort to the club. We need to remember to ask – not demand. We accepted their service because we were confident in their ability to handle the responsibility of that committee. While we need to be there to support and, when necessary, help guide them, we need to make sure we are not coming across as trying to micromanage the committee. As BCSA Board Members, it is important that we hold ourselves to a high standard and show our trust and faith in those volunteers.

Corresponding Secretary’s report:

Corresponding Secretary’s Report – March 1-31, 2013
- Received email from Julie Jahn asking if our website has puppy information as she is interested in getting Border Collie puppy for training as a therapy dog. Directed her to our website.
- Received email from AKC Government Relations regarding Problematic PUPS Bill reintroduced for 2013.
- Received email from Beverly Williams wanting to contact two breeders because she is looking for a border collie. Directed her to our website breeders listing.
- Received email from Yvette Chevalier, Esq. wanting to file a complaint against a person on our breeder referral list. She purchased of a puppy that had numerous issues. Forwarded information to Board for further discussion.
- Received email from Susan Devaux suggesting putting new member applications out on Announce to move the process along quicker. Forwarded information to the Board for further discussion.
- Received email from Joanne Doucet applying for the open board position. Forwarded information to Board for further discussion.
- Received email from Sandy Birdsall regarding adding new AKC titling classes to the Janet Larsen Award. Forwarded information to Board for further discussion.
- Received email from AKC Government Relations regarding Consumer Protection Bill to be considered.
- Received email from Dr. Gerard C. Penta looking for donation from BCSA to support the American Dog Show Judges Advanced Institute. Forwarded information to Board for further discussion.
- Received Health Conference Invitation from AKC Canine Health Foundation being held August 9-11, 2013 in St. Louis, MO. Forwarded information to Board for further discussion.
- Received email from Zachary Gulaboff Davis wanting to apply for the junior scholarship from BCSA. Directed him to send the application to Corresponding Secretary’s address.
- Received email from Susane Hoffman letting the Board know that she has become aware of a breeding between two CEA carrier dogs and wanting to know what the Board’s position on such a practice. Forwarded information to the Board for further discussion.
- Received email from Kasie McGee asking how long will it take to get Specialty catalogs printed and who printed them for BCSA previously. Responded to her with the information.
- Received email from Kisa Reinke wanting her information updated on our breeders listing. Sent new information to Ann Shaw for updating web page.
- Received email from Stacy Einck-Paul applying for the open board position. Forwarded information to Board for further discussion.
- Received email from Marnie Furbish applying for the open board position. Forwarded information to Board for further discussion.

All correspondence discussed and Linda Ramas will draft responses.

Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. Secretary’s Report approved.

Motion to donate $50 to American Dog Show Judges Advanced Institute made by Sonja Donaldson, seconded by Carol Clark. Passed unanimously. $50 donation will be made to American Dog Show Judges Advanced Institute.

Motion to send Frances Hannan, Health Committee Chair, to AKC Health Conference made by Wade Campbell, seconded by Sonja Donaldson. Passed unanimously. BCSA will send Frances Hannan to the AKC Health Conference.

Treasurer’s report:

Treasurer's Report as of 3/31/13 – Submitted 4/3/13 – Ann Shaw

• Sent Sue Rolek information for March reconciliation.

ACCOUNTS AS OF 3/31/13

   

CHECKING

17,571.54

   

MONEY MARKET

 

Money Market

53,627.12

Health Restricted

5,372.90

Rescue Restricted

14,595.89

  TOTAL MONEY MARKET

73,595.91

   

  TOTAL

91,167.45

 

3/1/13 to 3/31/13

   

INCOME

 

2012 Spec Inc

-296

  TOTAL INCOME

-296

   

EXPENSE

 

Bank Charge

12.95

Board Meetings

91.22

Fees

1,250.00

Web Site

1,000.00

  TOTAL EXPENSE

2,354.17

   

  NET

-2,650.17

** Income Explanation:

There was a final $421 check written for the

Rescue Auction and a late deposit of $125
for a net income reduction of ($296).

Motion to approve Treasurer’s Report made by Wade Campbell, seconded by Linda Ramas. Passed unanimously. Treasurer’s Report approved.

Committee reports:

Committee reports tabled because Claire Hamilton not at meeting.

Unfinished business:

  • Rescue Fund Re-allocation Ann Shaw reported this was done.

  • Bylaws Revision Committee Linda Ramas volunteered to work on this.

  • Operating Budget Tabled.

  • Amended BCSA Event Number Policy Discussed changes. Draft will be put on Board list and Ronni DeLay will set up a poll to vote.

  • June BCSA Herding Trial by Heartland Border Collie Club

    • Motion to Approve Modified Budget made by Linda Ramas, seconded by Wade Campbell. In favor: Wade Campbell, Ann Shaw and Linda Ramas. Opposed: Sonja Donaldson, Kelly Whiteman, Carol Clark and Ronni DeLay. Motion failed.

    • Motion to Approved Modified Budget with the exception of the increase in the facility fee made by Carol Clark, seconded by Sonja Donaldson. In favor: Wade Campbell, Carol Clark, Sonja Donaldson and Kelly Whiteman. Opposed: Linda Ramas and Ann Shaw. Motion passed. Modified budget approved with the exception of the increase in the facility fee.

  • Board Member At Large position Discussed all four candidates for the position and agreed that all have valuable experience and every one of them would be an asset to the Board. Discussed the need for geographic diversity. Motion to appoint Stacy Einck-Paul to the open Board-Member-at-Large position made by Kelly Whiteman, seconded by Linda Ramas. Passed unanimously. Stacy Einck-Paul appointed to the open position. Linda Ramas will draft emails to the other candidates and ask if they will become columnists for Borderlines or assume other positions to assist the club.

  • 2014 National Specialty Committee Still need volunteers.

  • Purina Contracts for 2014, 2015 and 2016 Kelly Whiteman contacted Purina. Contracts were sent for Ronni DeLay to sign on behalf of the club.

  • 2013 National Specialty

    • AKC Applications Herding applications will show a BCSA member as chair and will be amended once Barbara Palmer becomes a member. Linda Ramas will help with the Agility application.

    • Budget Entries will be $30 for first entry. Any issues should be reported to Linda Ramas so she can work with Co-Chairs.

    • Agility, Herding and Obedience Challenges and Conformation Top 20 still waiting to receive criteria from Chairs.

    • Linda Ramas volunteered to act as the National Specialty Coordinator and act as Board Liaison.

    • Photography and Videography Contracts were reviewed by Kelly Whiteman and she contacted the Co-Chairs.

  • • 2014 Judges Selection Kelly Whiteman volunteered to take over this task.

  • • Committees Status

    • Linda Ramas found out that Border Recorders are in Florida and it will cost $200 to ship. They will be sent to Carol Clark and Linda Ramas will contact Paige O’Donnell to find out who has the list of people who have already purchased a copy.

  • Health Committee Reviewed report from Health Committee Chair. Sonja Donaldson and Carol Clark both volunteered to be on the Committee.

  • Border Collie Health Foundation Received conflicting information. One source said that no money was ever paid. Another source said that the Foundation dissolved and inquiries to BCSA about the money were never answered so the funds were disbursed in accordance with the Health Foundation’s by-laws. Agreed that there was no purpose in pursuing.

New business:

  • Website Received suggestion from Karen Bell that our website is not “inviting”. Agreed to put pictures of members’ dogs on front page. Kelly Whiteman volunteered to work with Ann Shaw regarding adding a java-script that will allow a slideshow of pictures, rather than just one.

  • Planned Giving Kelly Whiteman suggested we add a website page and have an article in Borderlines explaining how to donate to BCSA in your will. Tabled.

  • BCSA Health and Rescue Foundation Kelly Whiteman suggested we establish a separate Foundation for Health and Rescue and seek 501(c)3 status (tax deductible charitable contributions). Tabled.

Motion to Adjourn made by Kelly Whiteman, seconded by Ann Shaw. Approved unanimously.

Meeting adjourned 11:43 p.m. EST

Next meeting will be May 13, 2013 at 9:00 pm Eastern time.


MAY 13, 2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Wade Campbell, Sonja Donaldson and Stacy Einck-Paul. Absent: Carol Clark and Ann Shaw

Call to order: 9:02 pm Eastern Time

Motion to approve April 2013 meeting minutes made by Wade Campbell, seconded by Linda Ramas. Passed unanimously. Meeting minutes approved.

President’s report:

Welcome to Stacy Einck-Paul.

Corresponding Secretary’s report:

Corresponding Secretary’s Report – April 1-30, 2013
- Received email from Peter Ariza, a student at University of Pennsylvania, looking to adopt a border collie. – Referred him to BCSA's Rescue Page on our website
- Received application for Junior Scholarship from Melinda Pope. Forwarded to Board for further discussion
- Received application from Zach Gulaboff-Davis for Junior Scholarship. Forwarded to Board for further discussion
- Received email from Dean Luo looking for a good breeder in the Florida area. Referred him to BCSA's breeders listing on the website.
- Received email from AKC about watching the Today Show. Forwarded to Board.
- Received email from Margie Clutter requesting five (5) herding event numbers for their club, San Pasqual Valley Herding Club. Sent her the Event Number Policy.
- Received email from AKC regarding IL Senate voting on Amended Consumer Protection Bill. Forwarded to Board.
All correspondence discussed and Linda Ramas will draft responses.

Motion to approve Secretary’s Report made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. Secretary’s Report approved.

Motion to split $500 Junior Scholarship award and give $250 apiece to both applicants made by Kelly Whiteman, seconded by Claire Hamilton. Not voted on.

Motion to amend pending motion to award $500 each to both applicants and establish criteria before next year made by Linda Ramas, seconded by Claire Hamilton. In favor: Claire Hamilton, Linda Ramas, Wade Hamilton, Stacy Einck-Paul and Kelly Whiteman. Opposed: Sonja Donaldson. Passed. $500 scholarship will be awarded to each of the two applicants and selection criteria will be developed before next year.

Treasurer’s report:

Note: February Treasurer’s report because it was missed due to Ann not being able to attend the March meeting.

Treasurer's Report as of 2/28/13 – Submitted 3/13/13 – Ann Shaw

• Sent Sue Rolek information for February reconciliation.

ACCOUNTS AS OF 2/28/13

   

CHECKING

20,221.71

   

MONEY MARKET

 

Money Market

53,620.86

Health Restricted

5,372.90

Rescue Restricted

14,595.89

  TOTAL MONEY MARKET

73,589.65

   

  TOTAL

93,811.36

 

 

 

 

2/1/13 To 2/28/13

   

INCOME

 

Borderlines

112.00

Membership Dues

12,705.00

  TOTAL INCOME

12,817.00

   

EXPENSE

 

2013 Natl Exp

381.15

AKC

27.30

B'lines Expense

2,485.25

Bank Charge

-0.05

Board Meetings

113.07

Fees

240.42

  TOTAL EXPENSE

3,247.14

   

  NET

9,569.86

 

** Note the reason for the credit on the bank
charge is that I collected a $25 NSF fee.

Motion to approve Treasurer’s Report made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously. Treasurer’s Report approved.

Committee reports:

• Herding Committee - Claire Hamilton has contacted several members, but has not yet found a volunteer. Duties include signing Instinct Test Certificates, keeping track of herding statistics and Top 20, giving advice for AKC Herding Advisory Committee. Stacy Einck-Paul is going to refer some names to Claire.

• ROM – Motion to name Jana Brady ROM Committee Chair made by Claire Hamilton, seconded by Sonja Donaldson. Approved unanimously. Jana Brady is the new ROM Committee Chair.

• Juniors Committee – Claire Hamilton will contact more members seeking volunteers.

• Legislation Committee – Linda Ramas will forward any Legislative Alerts from AKC to Nancy Little for BCSA-Announce as soon as she receives them until we find a volunteer.

• Judges Education Committee – no report.

• Standard Committee – submitted 3rd version. Motion to approve Standard Clarification Proposal and submit to AKC made by Claire Hamilton, seconded by Wade Campbell. In favor: Claire Hamilton, Wade Campbell, Linda Ramas, Stacy Einck-Paul. Opposed: Sonja Donaldson. Abstain: Kelly Whiteman. Passed. Standard Clarification Proposal will be submitted to AKC.

• Health Committee – no report.

• Futurity Committee – Stacy Einck-Paul needs to get information regarding nominations and payments from Lisa Pruka. Stacy has been talking to other Parent Clubs regarding their Futurity programs. All Futurities, including the Herding Futurity, cancelled until we can roll out the new program. The new program will include a Maturity, which gives the people who missed on this year’s Futurity a chance to still compete with their nominated litters.

• 2013 National

o Linda working on booklet.
o Linda is going to schedule a conference call with the Co-Chairs and all the venue chairs.
o Motion to approve Logo if take out word “Annual” and move “BCSA” out of shadow made by Claire Hamilton, seconded by Sonja Donaldson. Approved unanimously. Logo is approved with noted changes.
o Premium due out 2 weeks prior to June 3rd opening date.
o Ribbons haven’t been ordered yet.
o Rescue dinner being combined with Saturday dinner. Auction will be held there.
o Herding Challenge being developed by Chairs and will be run past Board
o Obedience Challenge criteria set in 2006 are on website. Ronni DeLay will contact Obedience Chair to refer him to the website.

Unfinished business:

• Bylaws Revision Committee Kelly Whiteman volunteered to serve on this committee with Linda Ramas. Suggestions for changes should be sent to Linda Ramas.

• Operating Budget Tabled.

• Amended BCSA Event Number Policy Polled Board via Yahoo Group. In favor: Claire Hamilton, Ann Shaw, Linda Ramas, Kelly Whiteman, Carol Clark, Wade Campbell, Sonja Donaldson. Abstain: Stacy Einck-Paul. Passed. New Event Number Policy adopted and needs to be published on website.

• Purina Contracts for 2014, 2015, 2016 and 2017 signed and sent to Purina. Ann Shaw will send $500 deposit per year (total $2000).

• 2014 Judges Selection Kelly Whiteman working with Ann Shaw to get website updated to accept nominations.

• Border Recorder Linda Ramas will contact printer to have him ship Border Recorders to Carol Clark.

• Border Collie Health Foundation Received information from Dr. Emily Czapek that the money donated by BCSA to the Foundation was paid to support Dr. James Cook’s research at University of Missouri.

• Member Relations Committee Linda is planning a page in Borderlines for the next issue (not the upcoming issue). Wants to develop a membership drive for during the National.

• Heartland Border Collie Club Agility Trial Application Unclear from what was received which provision of the policy the group was applying under. Motion to approve Agility event if indicate which portion of policy applying under and comply with the policy made by Wade Campbell, seconded by Sonja Donaldson. Passed unanimously. Agility event approved pending additional information regarding which portion of policy applying under.

• Planned Giving Tabled.

• BCSA Health and Rescue Foundation Kelly Whiteman will research and prepare a report for the June Board meeting. Claire Hamilton will let Kelly know who at USASA would have information regarding its Foundation.

New business:

Website Discussed need to have a “back-up” person to help Ann Shaw. Kelly Whiteman volunteered to be Ann Shaw’s assistant webmaster.

AKC Outstanding Sportsman Award Ronni DeLay will forward email from AKC to Board List and Claire Hamilton will ensure information gets into Borderlines and on BCSA-Announce.

Membership Applications:

Linda Albrecht
Carolyn Bryne-Patten
Paula Holcomb
Kari Lavalli
Winona Leard
Patt Nelson
Annie Norton
Barbara Palmer
Kathy Reyna
Tony Van Beek & Joan Beien
Marty Wall
Lee Ann Zerbian

Motion to vote collectively to approve new members made by Sonja Donaldson, seconded by Claire Hamilton. Passed unanimously. Membership applications will be voted on collectively.

Motion to approve all new members made by Sonja Donaldson, seconded by Linda Ramas. Passed unanimously. All new member applicants approved.

Motion to Adjourn made by Wade Campbell, seconded by Linda Ramas. Approved unanimously.

Meeting adjourned 10:58 p.m. EST

Next meeting will be June 10, 2013 at 9:00 pm Eastern time.


JUNE 10,2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Ann Shaw, Carol Clark, Wade Campbell, Sonja Donaldson and Stacy Einck-Paul. Absent: None.

Call to order: 9:04 pm Eastern Time

Motion to approve May 2013 meeting minutes made by Linda Ramas, seconded by Claire Hamilton. Passed unanimously. Meeting minutes approved.

President’s report: None

Corrected Corresponding Secretary’s report:

Corresponding Secretary’s Report – May 1-31, 2013
- Received email from a gentleman looking for a Border Collie puppy in the Downers Grove area. Directed him to BCSA’s Breeder Referral List.
- Received email from AKC regarding segment on Today Show.
- Received email from Sandy Bohr with Border Collie Club of Northern California Officers List to be posted on website. Forwarded information to Ann Shaw and Kathy Sours.
- Received Canine Health Conference Registration Reminder. Gave information and login information to Frances Hannan to register.
- Received letter from Juliette Wrablik wanting to file a complaint against Heather Henisey regarding a puppy sale.
- Received email from Lisa Pruka seeking affiliate club dues information. Responded to her email confirming BCSA does waive first year’s dues.
All correspondence discussed and Linda Ramas will draft responses.

Motion to approve Secretary’s Report as Corrected made by Kelly Whiteman, seconded by Stacy Einck-Paul. Passed unanimously. Secretary’s Report approved.

Treasurer’s report: Note: April and May.

Treasurer's Report as of 4/30/13 – Submitted 5/18/13 – Ann Shaw

• Sent Sue Rolek information for April reconciliation.

ACCOUNTS AS OF 4/30/13

   

CHECKING

13,346.42

   

MONEY MARKET

53,633.19

Health Restricted

6,482.58

Rescue Restricted

15,705.57

  TOTAL MONEY MARKET

75,821.34

   

  TOTAL

89,167.76

 

4/1/13 TO 4/30/13

 
   

INCOME

 

2013 Specialty

485

Borderlines

210.00

Membership Dues

1,400.00

Sponsored Trials

-759.45

  TOTAL INCOME

1,335.55

   

EXPENSE

 

2012 Natl Exp

1,749.25

2013 Natl Exp

61.94

B'lines Expense

2,364.80

Bank Charge

12.95

Board Meetings

54.29

Fees

38.44

Insurance

779

Web Site

500

  TOTAL EXPENSE

5,560.67

   

  NET

-4,225.12

Motion to approve April Treasurer’s Report made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. April Treasurer’s report approved.

Treasurer's Report as of 5/31/13 – Submitted 6/6/13 – Ann Shaw

• Sent Sue Rolek information for May reconciliation.

ACCOUNTS AS OF 5/31/13

   

CHECKING

9,842.38

   

MONEY MARKET

53,633.19

Health Restricted

5,382.90

Rescue Restricted

14,605.89

  TOTAL MONEY MARKET

73,621.98

   

TOTAL

83,464.36

 

5/1/13 TO 5/31/13

INCOME

 

 

 

EXPENSE

 

2013 Natl Exp

809

2014 Natl Exp

500

2015 Natl Exp

500

2016 Natl Exp

500

2017 Natl Exp

500

Bank Charge

12.95

Board Meetings

87.09

Donations Sent

50

Web Site

545

  TOTAL EXPENSE

3,504.04

 

 

  NET

-3,504.04

Motion to approve May Treasurer’s Report made by Kelly Whiteman, seconded by Claire Hamilton. In favor: Kelly Whiteman, Claire Hamilton, Ann Shaw, Linda Ramas, Carol Clark, Wade Campbell and Stacy Einck-Paul. Abstain: Sonja Donaldson. Passed. May Treasurer’s Report approved.

Committee reports:

• Herding Committee - Claire Hamilton is still seeking a volunteer.

• ROM - Jana Brady will submit a report next month. Ann Shaw asked if information can be submitted for website in same file format for ease of additions.

• Legislation Committee – Still seeking volunteer.

• Juniors Committee – New Chairs: Debbie and Amanda Prince.

• Judges Education Committee – no report.

• Breeder Referral Committee – Chair resigned, need a volunteer.

• Affiliate Committee – no report.

• Standard Committee – Proposal scheduled to be submitted to AKC Board at the July meeting.

• Health Committee – no report.

• Futurity Committee – still working on proposal.

• Bylaws Revision Committee – Seeking member input through Borderlines article.

• Member Relations Committee – No volunteers have stepped forward.

Unfinished business:

• Operating Budget - Tabled.

• Amended BCSA Event Number Policy – COMPLETED. On website and Announce sent.

• Purina Contracts for 2014, 2015, 2016 and 2017 – COMPLETED. Received signed contracts and Purina has been paid $500 deposit per year (total $2000).

• 2014 Judges Selection On website and Announce sent.

• Border Recorder Linda Ramas contacted printer to have him ship Border Recorders to Carol Clark.

• Website – Ann will email Cindy Eaton-Ecklund to obtain pictures. Ann will also search for pages that need to be updated and Board members should send her URLs for any they notice. Ann is also looking for newer software to use for maintenance.

• Planned Giving - Tabled.

• BCSA Health and Rescue Foundation - Tabled.

• AKC Outstanding Sportsman Award – Per AKC can be done at any time. In past, have done in conjunction with National Specialty. Linda will draft an Announce message.

• Junior Scholarship Award Selection Criteria – Claire Hamilton will ask Juniors Chairs to submit suggestions.

• 2013 National Specialty

o Ronni DeLay will become Board Liaison

o Motion to cancel Obedience Challenge in 2013 and roll out new program for 2014 National passed unanimously. Need to send Announce.

o Obedience Judges contracts still need to be sent out. Need to pick up a third judge.

o Joyce Norris contract needs to be sent out.

o Embroidery Logo approved.

o Health testing – need to review costs, make sure members get a discount.

o Ad set-up and layout – Carol will check with Cindy Eaton-Ecklund.

New business

BCSA-Announce – Received word that several people are not getting messages. Linda Ramas will check with Nancy Little.

National Specialty Volunteers who are non-members – communicated to Amy Novak and Kasie McGee that they need to approve any expenditure when a non-member is a Chair.

Delegates Meeting – new research on finding DNA genome for hind-limb conformation. Carol Clark will find out if the researchers would like to collect samples at our National.

Motion to Adjourn made by Claire Hamilton, seconded by Wade Campbell. Approved unanimously.

Meeting adjourned 10:52 p.m. EST

Next meeting will be July 8, 2013 at 9:00 pm Eastern time.


JULY 8, 2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Ann Shaw, Carol Clark, and Wade Campbell. Absent: Sonja Donaldson and Stacy Einck-Paul.

Call to order: 9:05 pm Eastern Time

Motion to approve June 2013 meeting minutes made by Wade Campbell, seconded by Ann Shaw. Passed unanimously. Meeting minutes approved.

President’s report:

The Board of Directors is a very passionate group of individuals. This passion creates strong opinions about our breed and our club. We sometimes get caught up in this passion when trying to express our opinions. I believe this Board is a great group of people who really want to do what’s best for the breed and the club. I do not believe any of us have hidden agendas nor do I believe any of us mean to try to pull anything over on the Board or the membership at large. On the contrary, I have found this Board to be honest and forthcoming with each other and our membership.

Unfortunately, over the past couple of weeks, there have been email discussions that contained rude and very disrespectful comments attacking other Board Members and accusing them of having ulterior motives regarding certain issues. According to Roberts Rules of Order, “…under no circumstances can [a member] attack or question the motives of another member.” A Board Member can discuss an idea “…in strong terms, but…must avoid personalities!” RONR (11TH ed.), p. 392 ll. 12-25 Going forward, any Board Member sending emails containing content attacking another Board Member or questioning another Board Member’s motives will immediately be put on moderated status. If it happens in a Board Meeting, the offending party(ies) will be expelled from the meeting.

We all need to treat our fellow Board Members in the same manner each of us wish to be treated. Differences of opinion need to be respectfully expressed and discussed in order to reach informed decisions. We must keep discussions on the issues at hand and keep our emotional comments out of the conversation. We can accomplish much more when our ideas and concerns are presented in a composed and rational manner.

Corresponding Secretary’s report:

Corresponding Secretary’s Report – June 1-30, 2013
- Received email from Brighton Reed asking about information on Border Collies. Referred her to our website for general information and to our breeder referral directory.
- Received email from Dawn Bromley wanting to know if AKC registrations for border collies is still open. Referred her to the AKC website for more information on how to register her dog.
- Received email from Michael Reed (Brighton’s father) wanting to know what breeders were in their area. I referred them to the BCSA breeder referral directory.
- Received email from Barbara Hadden asking what the dates of the 2014 Specialty were. Responded to her with the dates.
- Received AKC correspondence regarding AKC herding titles may be earned under two (2) different judges. Forwarded email to Board and to Announce.
- Received email from Amy Novak regarding chairing the 2014 Specialty. Referred her to the BCSA website regarding chairing specialties and the forms she would need to fill out and submit to Board.
- Received email from Robin Clark attaching Border Collie stats. Forwarded information to the Board and sent an email thanking Robin for her work on them.
- Received email from Lisa Pruka asking about the Futurity for 2013. Sent reply to her referring her to Stacy Einck-Paul and giving her the information to get her money back if she chooses to do so.
- Received Email from Megan Harrison regarding the Herding Titled Class for Specialty.
All correspondence discussed except for Megan Harrison’s email which is on the agenda under new business. Linda Ramas will draft responses as needed.

Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Claire Hamilton. Passed unanimously. Secretary’s Report approved.

Additional Correspondence: Ronni DeLay received correspondence from AKC regarding Meet the Breeds booth and Medallions for winners at the Eukanuba shows December 14 & 15. Motion to host a Meet the Breeds Booth and to sponsor medallions for Conformation, Obedience and Agility made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. BCSA will have a MTB booth and will sponsor medallions at the Eukanuba December 14 & 15, 2013. Linda Ramas will send form to AKC and Ann Shaw will provide check for medallions.

Treasurer’s report:

Treasurer's Report as of 6/30/13 – Submitted 7/8/13 – Ann Shaw

• Sent Sue Rolek information for June reconciliation.

ACCOUNTS AS OF 6/30/13

   

CHECKING

12,891.24

   

MONEY MARKET

 

Money Market

53,639.45

Health Restricted

6,482.58

Rescue Restricted

15,705.57

  TOTAL MONEY MARKET

75,827.60

   

TOTAL

88,718.84

 

 

 

6/1/13 TO 6/30/13

   

INCOME

 

2013 Spec Inc

3,928.00

Membership Dues

300

Sponsored Trials

3,612.89

  TOTAL INCOME

7,840.89

   

EXPENSE

 

2013 Natl Exp

125

AKC:Delegate

584.77

B'lines Expense

2,374.60

Bank Charge

12.95

Board Meetings

55.17

Border Recorder Fees

190

Fees

100.54

Insurance

849

Web Site

500

  TOTAL EXPENSE

4,792.03

   

  NET

3,048.86

 

2013 SPECIALTY

   

INCOME

 

2013 Spec Inc

 

2013 Spec Inc:Catalog

100

2013 Spec Inc:Larson

10

2013 Spec Inc:RV

1,110.00

2013 Spec Inc:Spec Wear

543

2013 Spec Inc:Sponsor

1,825.00

2013 Spec Inc:Vendor

825

  TOTAL 2013 SPEC INC

4,413.00

   

EXPENSE

 

2013 Natl Exp

 

2013 Natl Exp:Akc Fees

875.00

2013 Natl Exp:Facility

500

2013 Natl Exp:Logo

59.00

2013 Natl Exp:Ribbons

2,198.83

2013 Natl Exp:Trophy

 

 2013 Natl Exp:Trophy:Agil

544

 2013 Natl Exp:Trophy:Conf

256

 2013 Natl Exp:Trophy:Herd

984

 2013 Natl Exp:Trophy:Junr

47.5

 2013 Natl Exp:Trophy:Raly

66

 2013 Natl Exp:Trophy:Swep

30

Total 2013 Natl Exp:Trophy

1,927.50

  TOTAL 2013 NATL EXP

5,560.33

   

  NET

-1,147.33

Motion to approve June Treasurer’s Report made by Wade Campbell, seconded by Carol Clark. Passed unanimously. June Treasurer’s report approved.

Committee reports:

  • Herding Committee - Claire Hamilton is still seeking a volunteer.

  • ROM – No report.

  • Legislation Committee – Still seeking volunteer.

  • Juniors Committee – No report.

  • Judges Education Committee – No report.

  • Breeder Referral Committee – Still seeking a volunteer.

  • Affiliate Committee – no report.

  • Standard Committee – Proposal scheduled to be submitted to AKC Board at the July meeting.

  • Health Committee – No report.

  • Futurity Committee – No report.

  • Bylaws Revision Committee – Deadline for input July 31, 2013.

  • Member Relations Committee – No volunteers have stepped forward.

  • Claire Hamilton will send an Announce message seeking volunteers for vacancies.

  • Motion to require all Committees to file a report on the 5th of each month even if the report is that there was no activity made by Kelly Whiteman, seconded by Ann Shaw. Passed unanimously. All Committee Chairs should submit a report to Board@BorderCollieSociety.com by the 5th of each month even if the report is that no activity has taken place that month.

Unfinished business:

  • Operating Budget – Taken off table.

  • 2014 Judges Selection – Kelly Whiteman will send Announce reminding of the July 15, 2013 deadline.

  • Border Recorder - Carol Clark has them and will send Announce that they will be for sale at the National.

  • Website – Ann is still investigating programs to find one that is easy to use and supports forms.

  • Planned Giving - Tabled.

  • BCSA Health and Rescue Foundation - Tabled.

  • Junior Scholarship Award Selection Criteria – Claire Hamilton will ask Juniors Chairs to submit suggestions. Ann sent checks to this year’s winners.

  • BCSA-Announce – Linda Ramas followed up with Nancy Little and seems to be working fine.

  • Delegates Meeting – new research on finding DNA genome for hind-limb conformation. Carol Clark contacted to see if the researchers would like to collect samples at our National, but has not heard back yet.

  • Delegates Report – Carol Clark will submit.

  • 2013 National Specialty

    • Reservations for judges and photographers made

    • Approximately $925 received for grooming space fees

    • $2175 received for Sponsorships

    • 90 pieces of clothing pre-ordered

    • Ribbons – need to find out details of ribbons order that Ann Shaw paid

    • Adjusted budget – received too late to have time to review before meeting

    • Herding Challenge

    • Ann received one sponsorship that said it was for the Herding Challenge

    • Committee asked BCSA to donate $100 stake for Herding Challenge. After discussion it was decided not to give the money because the club is not giving anything to Agility Top 20 or Conformation Top 20 and it would be unfair to favor one venue.

    • Committee asked if each Board member would donate an item for the Raffle to raise money for Rescue. Board members agreed they would each donate something. Items will be hand-delivered if Board member will be attending and Committee needs to provide an address where to send item for Board members who will not be at the National.

    • Committee needs to reach out to members again for sponsorships and raffle items.

New business:

  • Herding Titled Class at National – will be Champions only in 2013 because premium already out. Tabled so that Ronni DeLay can contact AKC to investigate alternatives for 2014.

  • Membership Applications:

    • Debbie Arnold

    • Cara Goch

    • Kyle and Heather Henisey

    • Terry Irvin

      • Motion to vote collectively to approve new members made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. Membership applications will be voted on collectively.

      • Motion to approve all new members made by Ann Shaw, seconded by Wade Campbell. Passed unanimously. All new member applicants approved.

Adjournment:

  • Motion to Adjourn made by Wade Campbell, seconded by Ann Shaw. Approved unanimously.
  • Meeting adjourned 10:09 p.m. EST
  • Next meeting will be August 12, 2013 at 9:00 pm Eastern time.

AUGUST 12, 2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Kelly Whiteman, Linda Ramas, Ann Shaw, Carol Clark, Stacy Einck-Paul and Wade Campbell. Arrived at 9:08 Sonja Donaldson. Arrived at 9:09 Claire Hamilton.

Call to order: 9:06 pm Eastern Time

Motion to approve July 2013 meeting minutes made by Ann Shaw, seconded by Stacy Einck-Paul. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

Corresponding Secretary’s Report July 1 thru July 31, 2013:
- Received email from Robin Clark with Obedience Stats for May 2013. Forwarded to BCSA Board.
- Received email from Gina DiNardo acknowledging BCSA’s desire to have a Meet the Breeds Booth at the 2013 AKC National Championship in December.
- Received email from Melinda Rae Pope regarding the Junior Scholarship. Responded to let her know she is a recipient of the award.
- Received two emails from Lisa Pruka asking about the Judges Selection for 2014 and where it was going to be posted for members to participate. Responded to her indicating this topic will be discussed at the August board meeting.
- Received correspondence from AKC regarding the upcoming agility trial to be held January 10-12, 2014.
- Received correspondence from AKC regarding the results of the June Herding Trial have been processed
- Received email from JoAnne Soest regarding her grand dog border collie needing surgery on his hip and wanting to know the recovery process and benefits of the surgery. Responded to her that it will be presented to the board for further discussion.
- Received email from Beverly Williams regarding her membership application. Checked with Membership Chair and nothing was received. Kathy Sours sent her an email regarding this.
- Received email from Paige O’Donnell forwarding an email from Patsy Broz looking for someone to do working dog demonstrations at their Northeast South Dakota Celtic Faire and Games in Aberdeen, SD.
- Received email from Lisa Pellum asking about the AKC Sportsmanship Award deadline. Responded to her that she can still send in a nomination.
- Received email from Nancy Gagliardi Little about an email she received from Cheryl Fischer asking how she can find out whether or not she got into Agility or if she was waited listed. Forwarded email to Board for discussion.
- Received email from Paige O’Donnell with her comments to the By-Laws Revisions.
- Received email from Megan Harrison with her comments to the By-Laws Revisions.
- Received email from Gina DiNardo regarding having a Meet the Breeds booth at the Jacob Javits Convention Center in New York City on September 28 and 29, 2013. Forwarded to Board for further discussion.
- Received email from Robin Clark with the Obedience stats for June, 2013.
Linda Ramas
BCSA Corresponding Secretary
Pursuant to discussion:
• Ms. Soest’s email will be forwarded to Health Committee Chair for response.
• We will seek a member near Aberdeen, SD for demo.
• Ronni will email Carolyn re: Ms. Fischer and let Linda know response
• No money in budget for NYC MTB.
Motion to approve Secretary’s Report made by Carol Clark, seconded by Claire Hamilton. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

Treasurer's Report as of 7/31/13 – Submitted 8/6/13 – Ann Shaw

• Sent Sue Rolek information for July reconciliation.

ACOUNTS AS OF 7/31/13

   

CHECKING

13,450.34

   

MONEY MARKET

53,645.91

Health Restricted

6,482.58

Rescue Restricted

15,705.57

  TOTAL MONEY MARKET

75,834.06

   

  TOTAL

89,284.40

 

 

 

 

 

 

7/1/13 TO 7/31/13

   

INCOME

 

2013 Spec Inc

4,854.00

Borderlines

80

Membership Dues

120

Sponsored Trials

-300

  TOTAL INCOME

4,754.00

   

EXPENSE

 

2013 Natl Exp

2,554.50

AKC

215

Bank Charge

12.95

Fees

113.25

M'ship-Exp

299.2

Programs

1,000.00

  TOTAL EXPENSE

4,194.90

   

  NET

559.1

 

2013 SPECIALTY (all dates)

   

INCOME

 

2013 Spec Inc

 

2013 Spec Inc:Catalog

100

2013 Spec Inc:Larson

10

2013 Spec Inc:RV

1,110.00

2013 Spec Inc:Spec Wear

543

2013 Spec Inc:Sponsor

1,825.00

2013 Spec Inc:Vendor

825

TOTAL 2013 SPEC INC

4,413.00

   

EXPENSE

 

2013 Natl Exp

 

2013 Natl Exp:AKC Fees

875.00

2013 Natl Exp:Facility

500

2013 Natl Exp:Logo

59.00

2013 Natl Exp:Ribbons

2,198.83

2013 Natl Exp:Trophy

 

2013 Natl Exp:Trophy:Agil

544

2013 Natl Exp:Trophy:Conf

256

2013 Natl Exp:Trophy:Herd

984

2013 Natl Exp:Trophy:Junr

47.5

2013 Natl Exp:Trophy:Raly

66

2013 Natl Exp:Trophy:Swep

30

Total 2013 Natl Exp:Trophy

1,927.50

  TOTAL EXPENSE

5,560.33

   

  NET

-1,147.33

Motion to approve July Treasurer’s Report made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. July Treasurer’s report approved.

Committee reports:

• Herding Committee – Interested volunteer will send bio. Debra Meinhardt volunteered to do herding stats.

Motion to approve purchase of AKC data for stats if doesn’t exceed $200 and have volunteer work with Susanne Hoffman made by Sonja Donaldson. No second.

Amended motion to approve purchase of AKC data for stats if doesn’t exceed $200 made by Sonja Donaldson, seconded by Wade Campbell. Passed unanimously. BCSA will purchase data from AKC if cost does not exceed $200.

• ROM – Jana Brady working on proposal for modifications. Claire will let her know that any approved changes will be from this point forward, not retroactive.

• Legislation Committee – Still seeking volunteer.

• Breeder Referral Committee – Still seeking a volunteer.

• Judges Education Committee – No report.

• Affiliate Committee – No report.

• Standard Committee – AKC Board approved publication of proposal in August Gazette. Had not come out as of date of this meeting.

• Futurity Committee – Want to start accepting nominations for litters born before September 1, 2013. Want to have a Maturity competition for litters that were previously nominated or born during Futurity restructuring. Want to have judge not announced ahead of time (like Top 20). Stacy Einck-Paul will summarize criteria for posting.

• Juniors Committee – Working on a flier to be placed in Exhibitor Bags at National. Want to have change in by-laws to allow Junior members at age 9 to correspond with AKC Juniors program.

• Health Committee – Committee Chair attending Parent Club Health Conference.

• Bylaws Revision Committee – Received some input, Committee needs to meet.

• Member Relations Committee – No report.

Unfinished business:

• 2014 Judges Selection – Ann Shaw received the nominations and Sonja Donaldson tabulated results.

o Agility - Motion to accept 4 nominated for Agility pending availability made by Ann Shaw, seconded by Claire Hamilton. Passed unanimously. Sonja will contact four nominees.

o Obedience - Motion to use 2 criteria for tie-breakers: 1-approved for rally and 2-closest to Purina made by Claire Hamilton, seconded by Ann Shaw. Passed unanimously. Sonja will contact nominees based upon above criteria.

o Herding - Motion to have Claire Hamilton and Wade Campbell make suggestions if needed to fill slate after nominees have been contacted made by Claire Hamilton, seconded by Carol Clark. Sonja will consult with Wade and Claire if we don’t have enough for ballot after nominees have been contacted.

o Conformation Sweeps – Ronni DeLay, Carol Clark and Kelly Whiteman all asked that they be removed from consideration. Motion to contact top 3 nominees and consult via email if don’t end up with 3 candidates made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Sonja will contact top 3 nominees and consult with board via email if does not end up with enough candidates.

o Parent Club Specialty – Motion to remove foreign judge from consideration due to costs made by Claire Hamilton, seconded by Kelly Whiteman. Passed unanimously. Foreign judge will be removed from consideration and top 4 nominees will be contacted.

o National Specialty – Motion to contact judges in order nominated with budget limitations on foreign judges explained to them when contacted made by Kelly Whiteman, seconded by Claire Hamilton. Passed unanimously. Sonja will contact judges in order nominated and will explain budget limitations to those who do not live in the USA.

• Website – Tabled.

• Planned Giving - Tabled.

• BCSA Health and Rescue Foundation - Tabled.

• Junior Scholarship Award Selection Criteria – Claire Hamilton will ask Juniors Chairs to submit suggestions.

• Heartland Border Collie Club Herding Trial – Ann Shaw will pay final bill when entry monies are received. At this point it appears to be a $901.25 loss.

• Delegates Report – Carol Clark will email complete report and it will be posted on BCSA website.

• Sportsmanship Award – Nominees from membership were Heidi Laskowski and Lisa Pruka. Motion to recognize Joyce Norris with the AKC Sportsmanship Award made by Sonja Donaldson, seconded by Claire Hamilton. In favor: Sonja Donaldson, Claire Hamilton, Wade Campbell and Kelly Whiteman. Opposed: Linda Ramas, Ann Shaw and Stacy Einck-Paul. Joyce Norris will receive the AKC Sportsmanship Award. Ronni DeLay will contact AKC to obtain award to be presented at the Banquet at the National.

• 2013 National Specialty

o Annual meeting scheduled for Friday evening at 5:00.

o Janet Larson competition has 15 entries.

o Top 20 Conformation competition has 17 entries.

o All herding entries were accommodated – no alternates.

o Agility trials full.

o Several members are going to meet Joyce Norris at Purina on August 26 to help build the Duck “B” Course.

o BAER testing will be on Wednesday and Thursday in the evening.

o Ribbons are ordered.

o Judging program should be out any day.

o Herding judges’ and workers’ lunches were discussed. Linda Ramas reported that in the past Purina has been known to set up a concession stand at the Herding Trial field. Committee can handle how it wants, so long as there is no expense over and above the cost of food.

o No coupons toward next year’s membership as “thank you” for volunteers will be given. Do not want to put cost of this year’s National onto next year’s income.

New business

• Borderlines - Editor asked that deadline for issue after National be pushed back two weeks to allow contributors time to submit articles. Approved. Kelly Whiteman will contact Cindy Eaton-Ecklund and ask her to send Announce regarding new deadline.

• Board Meeting Date – next Board Meeting will fall on Monday immediately following National unless changed. Agreed to change date.

Motion to Adjourn made by Ann Shaw, seconded by Carol Clark. Approved unanimously.

Meeting adjourned 11:14 p.m. EST

Next meeting will be September 16, 2013 at 9:00 pm Eastern time.


SEPTEMBER 19, 2013 - BOARD MEETING MINUTES

Roll call: Present: Claire Hamilton, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson, Stacy Einck-Paul and Wade Campbell. Absent: Ronni DeLay and Ann Shaw.

Call to order: 9:04 pm Eastern Time

Motion to approve August 2013 meeting minutes as corrected made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

Corresponding Secretary’s Report – August 1, 2013 through September 13, 2013
- Received email from Debra Meinhardt inquiring about starting up the Herding Stats again. We are working on getting the reports from AKC.
- Received letter from Dirk Eberling regarding the pros and cons of neutering his border collie. Sent him a reply with an article published in the Whole Dog Journal.
- Received email from Jean-Albrecht-Murphy regarding the Herding stats. Responded to her letting her know we are working out the details and hope to have the stats reinstated in the near future.
- Received email from Lisa Pruka regarding the results of the June Herding trial and article that was published in Borderlines.
- Received email from AKC regarding AKC Humane ACE Honorees. Forwarded email to Board.
- Received email from AKC regarding Canine's Final Five in Orlando - AKC/Eukanuba National Championship 2013
- Received email from National Animal Interest Alliance Annual Conference – Forwarded same to Board.
- Received email from Lisa Pruka explaining costs of HBCC herding trial and asking where unused ribbons should be sent to. Forwarded same to the Board.
- Received email from Kat Ferruzza inquiring about the “Live Streaming” of the Specialty Show and whether BCSA followed AKC protocol in notifying members in the premium that this was going to take place. Forwarded to Board.
- Received email from Terri Clingerman inquiring about what the new award for SOD/SODX is. Responded to her letting her know the award is $100 until a new award can be commissioned.
- Received email from Paige O’Donnell formally protesting the results of the AKC Sportsmanship Award and how it was awarded. Forwarded to Board.
- Received email from Michael Sorrel asking about the 2013 Specialty and whether it is open to the public. Responded letting him know the dates, times, location and that it is open to the public.
- Received email from AKC asking BCSA to give blanket approvals to yearly events held by other clubs. Forwarded to Board for discussion.
- Received email from Diane Craig inquiring about the dates of the 2014 Specialty. Responded to her with the dates and location.
Motion to give one (1) year approval to all regional specialties in order to give Board time to review policy made by Linda Ramas, seconded by Carol Clark. Approved unanimously. All regional specialties approved for one (1) year.
Pursuant to discussion:
• Amy Novak and Kasie McGee will be invited to attend a portion of the Board Meeting when National Report is finalized in order to be available for questions and discussion.
• $64 profit from Heartland Border Collie Club herding trial needs to go to Ann Shaw.
• Carol Clark will draft a response to Paige O’Donnell and email it to the Board list so Linda Ramas can send.
Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Sonja Donaldson. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

None.

Committee reports:

  • • ROM Committee – Ann Shaw needs to change website to direct applications to new Committee Chair.

  • • Herding Committee – Haven’t gotten prices for raw data needed to determine if we would like to accept Debra Meinhardt’s offer to do herding stats.

  • • Legislation Committee – APHIS passed and AKC is still fighting it. Still seeking volunteer.

  • • Breeder Referral Committee – Still seeking a volunteer.

  • • Judges Education Committee – Linn Klingel-Brown wants a budget for programs. She needs to submit what she wants for Board to review.

  • • Affiliate Committee – No report.

  • • Standard Committee – Proposal published in August Gazette. Will go back before the AKC Board in October.

  • • Futurity Committee – Stacy Einck-Paul received packet of info from past chair and is reviewing. She wants input on Herding Futurity and will post on Announce and in Borderlines for suggestions.

  • • Juniors Committee – Flier was placed in Exhibitor Bags at National.

  • • Health Committee – No report.

  • • Bylaws Revision Committee – Linda will schedule committee meeting. Received information from AKC regarding electronic balloting which will be included with other suggestions received.

  • • Member Relations Committee – Frank Baylis appointed new chair.

Unfinished business:

  • • 2014 Judges Selection – Sonja Donaldson contacting all nominees and will have slate published in Borderlines and put on Announce.

  • • Website – Still researching website software options.

  • • Planned Giving - Tabled.

  • • BCSA Health and Rescue Foundation - Tabled.

  • • Junior Scholarship Award Selection Criteria – Chairs submitted information to Claire Hamilton.

  • • Delegates Report – Carol Clark presented a program on herding at the meeting which was well-received.

  • • BCCGLA Request for “B” Course Herding Trial Grant – approved. Linda Ramas sent email, need to be sure Ann Shaw sent check.

  • • 2013 National Specialty – Final report not yet completed.

    • o Certificates of Appreciation and voucher for one year paid membership given to 2013 chairs and to chairs from past Nationals that did not receive anything.

    • o Linda Ramas, 2012 chair, graciously refused to accept the paid membership because she is on the Board that voted to give these tokens of the club’s appreciation.

New business

• Membership Applications:

Ellen & Terry Edwards
Kyra Doody
Heartland BC Club
Victory Hulett
Darwin Baker
John Burgess
Susan and Rob Geers-Meiners

Motion to vote collectively to approve new members made by Kelly Whiteman, seconded by Wade Campbell. Passed unanimously. Membership applications will be voted on collectively.  Motion to approve all new members made by Sonja Donaldson, seconded by Carol Clark. Passed unanimously. All new member applicants approved.

Motion to Adjourn made by Wade Campbell, call cut off before seconded.

Meeting adjourned 10:58 p.m. EST

Next meeting will be October 14, 2013 at 9:00 pm Eastern time.


OCTOBER 14, 2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Ann Shaw, Carol Clark, Sonja Donaldson and Wade Campbell. Absent: Stacy Einck-Paul.

Call to order: 9:05 pm Eastern Time

Motion to approve September 2013 meeting minutes made by Claire Hamilton, seconded by Wade Campbell. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

Corresponding Secretary’s Report – September 17, 2013 to October 14, 2013:
- Received email from Liz Hunter regarding the Obedience Challenge for 2014. She has volunteered to handle it.
- Received email from Pat Charlton volunteering for the Breeder Referral Committee Chair.
- Request for 2012 HIT certificate. Mailed out to recipient.
- Received email from Merritt Buck regarding looking to purchase a puppy. Referred him to our Breeder Referral Directory
- Received email from Richard Elliott regarding looking to adopt a puppy. Referred him to our Rescue Group Contact List.
- Received Email from Angela Wright regarding missing specialty catalog. Claire Hamilton responded indicating we will look into it for her.
- Received various correspondence from AKC regarding 2013 Specialty. Will forward to Board and Chairs.
Motion to appoint Liz Hunter to Chair Obedience Challenge at 2014 National made by Kelly Whiteman, seconded by Linda Ramas. Passed unanimously. Liz Hunter appointed to Chair Obedience Challenge for 2014 National.
Motion to appoint Pat Charleton Chair of Breeder Referral Committee made by Claire Hamilton, seconded by Linda Ramas. Passed unanimously. Pat Charleton appointed Chair of Breeder Referral Committee.
Pursuant to discussion, Amy Novak and Kasie McGee will be asked to send out catalog immediately. They also need to let Ann Shaw know what order to put the ads on the website.

Results for 2012 and 2013 need to be gotten from Carolyn at Lab Tested in a format that will make it easy to put them on the website.
Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Sonja Donaldson. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

Treasurer's Report as of 8/31/13 – Submitted 9/23/13 – Ann Shaw

• Sent Sue Rolek information for August reconciliation.

ACCOUNTS AS OF 8/31/13

   

CHECKING

62,119.69

   

MONEY MARKET

43,658.06

Health Restricted

6,482.58

Rescue Restricted

15,758.57

  TOTAL MONEY MARKET

65,899.21

   

  TOTAL

128,018.90

 

8/1/13 TO 8/31/13

   

INCOME

 

2013 Spec Inc

61,889.00

Membership Dues

50

  TOTAL INCOME

61,939.00

   

EXPENSE

 

2013 Natl Exp

19,425.97

B'lines Expense

2,093.70

Bank Charge

66.95

Board Meetings

228.08

Health Survey Monkey

204

Web Site

1,250.95

  TOTAL EXPENSE

23,269.65

   

  NET

38,669.35

 

 2013 SPECIALTY (all dates)

2013 SPEC INC

 

2013 Spec Inc:Advertise

1,190.00

2013 Spec Inc:Agil Chall

1,040.00

2013 Spec Inc:Banquet

1,260.00

2013 Spec Inc:Catalog

1,445.00

2013 Spec Inc:Entry

 

2013 Spec Inc:Entry:Agil

16,705.00

2013 Spec Inc:Entry:Cor

14,848.00

2013 Spec Inc:Entry:Herd

24,160.00

  Total 2013 Spec Inc:Entry

55,713.00

2013 Spec Inc:Groom

2,300.00

2013 Spec Inc:Herd Challenge

1,025.00

2013 Spec Inc:Larson

0

2013 Spec Inc:RV

5,160.00

2013 Spec Inc:Spec Wear

2,932.00

2013 Spec Inc:Sponsor

2,800.00

2013 Spec Inc:Throws

47

2013 Spec Inc:Top 20 Conf

1,400.00

2013 Spec Inc:Vendor

1,875.00

  TOTAL 2013 SPEC INC

78,187.00

 

2013 NATL EXP

 

2013 Natl Exp:AKC Fees

995

2013 Natl Exp:Chairs

4,320.58

2013 Natl Exp:Facility

500

2013 Natl Exp:Golf Carts

393.6

2013 Natl Exp:Herd Test

558

2013 Natl Exp:Judges

851.39

2013 Natl Exp:Logo

59

2013 Natl Exp:Microchips

673

2013 Natl Exp:Office

622.47

2013 Natl Exp:Petty Cash

1,000.00

2013 Natl Exp:Pins

242

2013 Natl Exp:Ribbons

12,200.55

2013 Natl Exp:Spec Wear

3,058.08

2013 Natl Exp:Throws

560

2013 Natl Exp:Trophy

252.73

2013 Natl Exp:Trophy:Agil

544

2013 Natl Exp:Trophy:Conf

407.9

2013 NATL EXP:Trophy:Conftop20

114.58

2013 Natl Exp:Trophy:Herd

984

2013 Natl Exp:Trophy:Junr

47.5

2013 Natl Exp:Trophy:Raly

66

2013 Natl Exp:Trophy:Swep

30

2013 Natl Exp:Trophy:Trop

1,637.52

  Total 2013 Natl Exp:Trophy

4,084.23

2013 Natl Exp:Vol Gifts

104.95

  TOTAL 2013 NATL EXP

30,222.85

   

  NET

47,964.15

Motion to Approve August Treasurer’s Report made by Carol Clark, seconded by Wade Campbell. Passed unanimously. August Treasurer’s Report approved.

Treasurer's Report as of 9/30/13 – Submitted 10/14/13 – Ann Shaw

• Sent Sue Rolek information for September reconciliation.
• Specialty Report will be submitted after recently received checks are reconciled and deposited.

ACCOUNTS AS OF 9/30/13

   

CHECKING

16,254.76

   

MONEY MARKET

 

BCSA

43,658.06

Health Restricted

6,482.58

Rescue Restricted

15,758.57

  TOTAL MONEY MARKET

65,899.21

   

  TOTAL

82,153.97

 

 

 

9/1/13 TO 9/30/13

   

INCOME

 

2013 SPEC INC

5,006.00

BORDERLINES

77.5

MEMBERSHIP DUES

350

  TOTAL INCOME

5,433.50

   

EXPENSE

 

2013 NATL EXP

52,386.93

AKC:Delegate

212.33

BANK CHARGE

-27.05

BOARD MEETINGS

105.75

FEES

173.77

HEALTH

680.87

OFFICE

8.46

  TOTAL EXPENSE

53,541.06

   

  NET

-48,107.56

Motion to Approve September Treasurer’s Report made by Kelly Whiteman, seconded by Carol Clark. Passed unanimously. September Treasurer’s Report approved.

Committee reports:

• ROM Committee – No report.

• Herding Committee – Linda tried to get price from AKC regarding data, but needs more information regarding what is needed. Claire will speak to Debra Meinhardt and then contact AKC.

• Legislation Committee – No report.

• Breeder Referral Committee – Pat Charleton appointed Chair.

• Judges Education Committee – Booth for Eukanuba being headed up by Linn Klingel-Brown with Holley Grooms coordinating volunteers.

o Motion to approve budget up to $500 made by Claire Hamilton, seconded by Carol Clark. Passed unanimously. Committee may spend up to $500 for booth.

• Affiliate Committee – No report.

• Standard Committee – Proposal scheduled to go back before the AKC Board in October. No comments or questions received from publication in Gazette.

• Futurity Committee – No report.

• Juniors Committee – No report.

• Health Committee – No report. Claire received some information that she will forward to Committee Chair.

• Bylaws Revision Committee – No report.

• Member Relations Committee – Linda will send email to Frank Baylis.

Unfinished business:

• 2014 Judges Selection – Sonja Donaldson contacted all nominees and will have slate published in Borderlines and put on Announce. Voting will be November 1-15, 2013.

• Website – Still researching website software options. FrontPage will not be supported in the future, so it is important to migrate to a new program before support ends.

• Junior Scholarship Award Selection Criteria – Chairs submitted information to Claire Hamilton. Sent back with request for more detail.

• Delegates Report – Carol Clark didn’t get to attend many committee meetings because she presented a program on herding. She is waiting to get formal committee reports in order to formulate her report.

• 2013 National Specialty – Final report should be done by next meeting.

• Claire Hamilton mailed out certificates of Appreciation and voucher for one year paid membership to past National Chairs who were not in attendance at the banquet.

New business:

• Motion to keep track of location of BCSA property by keeping an inventory in the archives section of the website made by Ann Shaw, seconded by Sonja Donaldson. Passed unanimously. Anyone who has BCSA property in their possession should let Ann Shaw know what they have so that an inventory can be kept in the archives section of the website.

o Marcia Terry has MACH bars
o Ronni DeLay has Border Recorders
o Need inventory from Amy Novak and Kasie Mcgee
o Need to find out who has the Meet the Breed banner purchased a few years ago

• DNA Testing for Parentage
BCSA needs to continue in its efforts to encourage DNA testing of all breeding stock. This is especially important because of potential “Clear by Parentage” issues for CEA, CL and TNS. Sonja Donaldson will ask Lisa Weeks to write an article for the upcoming health issue of Borderlines.

Motion to Adjourn made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously.

Meeting adjourned at approximately 10:30 (exact time not noted).

Next meeting will be November 11, 2013 at 9:00 pm Eastern time.


NOVEMBER 11, 2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson, Stacy Einck-Paul and Wade Campbell. Absent: Ann Shaw.

Call to order: 9:05 p.m. Eastern Time

Motion to approve October 2013 meeting minutes as corrected made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. Meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

Corresponding Secretary’s Report – October 15, 2013 to November 11, 2013 - corrected
- Received email from Guy Smith regarding looking for breeder for a border collie puppy. Referred him to the Breeder’s list on our website.
- Received email from Frances Hannan asking for Board member information for AKC. Responded to her with the information
- Received several Panel Overdue Notices from AKC. Called them and corrected the situation.
- Received and email from Tony Sangus asking when his information was going to be put on the breeders’ list. Sent information to Board.
- Received email from Megan Harrison expressing her discontent on the Announce Message that went out regarding obedience ribbons.
- Received Robin Clark’s September Obedience Stats. Forwarded same to Board.
- Received email from Laura Wright regarding Meet the Breeds booth. Claire Hamilton is working with her.
- Received card from Peri Norman thanking the club for letting her judge the National and what a great time she had.
Motion to approve corrected Secretary’s Report made by Wade Campbell, seconded by Kelly Whiteman. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

None.

Committee reports:

• ROM Committee – Claire Hamilton received information from Jana Brady and forwarded to the Board, but the Board did not have time to review prior to the meeting.

• Herding Committee – Claire Hamilton will speak to Debra Meinhardt regarding what information she needs and then contact AKC.

• Legislation Committee – Still seeking volunteer.

• Breeder Referral Committee – No report.

• Judges Education Committee – Claire will ask committee members if they will take pictures of the Meet the Breed Booth at Eukanuba and do a write-up for Borderlines.

• Affiliate Committee – No report.

• Standard Committee – AKC Board of Directors gave approval to ballot membership.

• Futurity Committee – Conformation portion is ready to roll, but seeking input for Herding futurity.

• Juniors Committee – No report.

• Health Committee – Claire will ask to see article for Borderlines before it is published.

• Bylaws Revision Committee – Submitted 1st draft. Need to add electronic balloting per recent AKC directive and publish in Borderlines for comment.

• Member Relations Committee – No report.

Unfinished business:

• 2014 Judges Selection – Votes being collected by Ann Shaw. Should have results by next meeting.

• Website – tabled.

• Junior Scholarship Award Selection Criteria – tabled.

• Delegates Report – No report.

• 2013 National Specialty – Final report should be done by next meeting with detailed financial breakdown.

• DNA Testing for Parentage - Sonja Donaldson working on an article for Borderlines.

• BCSA property inventory – Call to all members - Anyone who has BCSA property in their possession should let Ann Shaw know what they have so that an inventory can be kept in the archives section of the website.

New business:

• Donation to Health Fund made by Kathleen Hayden in honor of Mouse, who was owned and loved by Linda Peacock.

• Recognition for outstanding service to the club – Sonja Donaldson will submit ideas next meeting.

• Membership Applications

Kathy Clark
Heather Dickinson
Carol Ely
Cindy Elliott
Andrea Friedel
Mark Guinto
Randy & Sheri Hartgrove
Susan Horak
Katie Rodgers
Diana Smith
Jennifer & Ben Wahlund
Beverly Williams

Motion to vote collectively to approve new members made by Wade Campbell, seconded by Stacy Einck-Paul. Passed unanimously. Membership applications will be voted on collectively.

Motion to approve all new members made by Stacy Einck-Paul, seconded by Wade Campbell. Passed unanimously. All new member applicants approved.

• Janet Larson Award – Carol Clark will submit proposed revisions to reflect any new AKC classes in 2014.

• Motion to hold 2 Agility trials concurrently on Wednesday and 2 Agility trials concurrently on Thursday at 2014 National made by Sonja Donaldson, seconded by Claire Hamilton. In favor: Linda Ramas, Claire Hamilton, Kelly Whiteman, Sonja Donaldson, Stacy Einck-Paul and Wade Campbell. Opposed: Carol Clark. Motion passed. Agility will have 2 concurrent trials on Wednesday and 2 concurrent trials on Thursday at the 2014 National Specialty.

Motion to Adjourn made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously.

Meeting adjourned at 10:33 p.m.

Next meeting will be December 9, 2013 at 9:00 pm Eastern time.


Roll call: Present: Ronni DeLay, Claire Hamilton, Kelly Whiteman, Linda Ramas, Ann Shaw, Sonja Donaldson, Stacy Einck-Paul and Wade Campbell. Carol Clark arrived at 9:33 p.m.

Call to order: 9:03 p.m. Eastern Time

Motion to entertain part one of Lisa Weeks’ complaint against Heather and Kyle Henisey made by Stacy Einck-Paul, seconded by Linda Ramas. In favor: Ann Shaw, Wade Campbell, Stacy Einck-Paul, Sonja Donaldson, Linda Ramas and Claire Hamilton. Opposed: Kelly Whiteman. Passed. Board will entertain part one of complaint.

Motion to entertain part two of Lisa Weeks’ complaint against Heather and Kyle Henisay made by Wade Campbell, seconded by Claire Hamilton. Passed unanimously. Board will entertain part two of complaint.

Motion to allow counsel at hearing made by Wade Campbell, seconded by Sonja Donaldson. Passed unanimously. Parties may have counsel at hearing.

Hearing set for January 6, 2014 at 9:00 p.m. EST. Linda Ramas will send certified letter to Heather and Kyle Henisey and will notify Lisa Weeks.

Motion to adjourn made by Ann Shaw, seconded by Wade Campbell. Passed unanimously.

Special meeting adjourned at 9:41 p.m. EST.


DECEMBER 9, 2013 - BOARD MEETING MINUTES

Roll call: Present: Ronni DeLay, Kelly Whiteman, Linda Ramas, Carol Clark, Sonja Donaldson and Wade Campbell. Absent: Ann Shaw, Claire Hamilton and Stacy Einck-Paul.

Call to order: 9:02 p.m. Eastern Time

Motion to approve November 11, 2013 meeting minutes made by Wade Campbell, seconded by Carol Clark. Passed unanimously. Meeting minutes approved.

Motion to approve November 25, 2013 special meeting minutes made by Carol Clark, seconded by Wade Campbell. Passed unanimously. Special meeting minutes approved.

President’s report: None

Corresponding Secretary’s report:

November 2013 Corresponding Secretary’s Report
- Received email and paper formal complaint from member Lisa Weeks against members Heather and Kyle Henisey.
- Received email from Tony Van Beek regarding getting listed on breeders’ referral list.
- Received email from Lisa Pruka regarding not getting to vote for 2014 Specialty judges due to receiving Borderlines after the fact.
- Received email from Cheryl Fishcher inquiring in where to find the DAM of Merit on website.
- Received email from Paige O’Donnell inquiring why she has not received an answer to her formal complaint regarding the process by which the AKC Sportsmanship Award was handled by the BCSA Board.
- Received email from Richard Weiss looking for a border collie puppy. Referred him to the website breeders’ referral list and rescue directory
Motion to approve Secretary’s Report made by Kelly Whiteman, seconded by Carol Clark. Passed unanimously. Secretary’s Report approved.

Treasurer’s report:

None.

Committee reports:

  • ROM Committee – Submitted applications for 2 ROMX awards and 1 ROM award. Chair advised that the ROM applicant did not meet the current qualification requirements.

    • Motion to approve the 2 ROMX applicants made by Carol Clark, seconded by Sonja Donaldson. In favor: Linda Ramas, Carol Clark, Wade Campbell and Sonja Donaldson. Abstain: Kelly Whiteman because one of the applicants her dog. Passed. ChX Tainsh New Dawn At BonniDune HSAs STDs is now a ROMX and V Ch Linwald’s Come By Ivy CD RN HSAs MX MXJ XF is now a ROMX.

    • Motion to list all titles on certificate even if not AKC titles made by Kelly Whiteman, seconded by Carol Clark. Passed unanimously. Certificates will list all titles even if not AKC titles.
      o Kelly Whiteman will draft a form letter for Chair to use when notifying people that application has been denied and will forward the form letter to Jana Brady as soon as the Board approves it.

    • While the issue is being investigated and input from membership solicited, the website will be changed to say that BCSA strongly recommends that applicants have an AKC DNA profile number and a hip score.

  • Herding Committee – No report.

  • Legislation Committee – Still seeking volunteer.

  • Breeder Referral Committee – No report.

  • Judges Education Committee – Claire will ask committee members if they will take pictures of the Meet the Breed Booth at Eukanuba and do a write-up for Borderlines.

  • Affiliate Committee – No report.

  • Standard Committee – Reported that there was no activity this month.

  • Futurity Committee – No report.

  • Juniors Committee – See unfinished business.

  • Health Committee – Submitted articles for upcoming Borderlines.

  • Bylaws Revision Committee –1st draft will be in upcoming Borderlines for member input. AKC says it doesn’t need to see revisions until the Board has approved them.

  • Member Relations Committee – No report.

Unfinished business:

• DNA Testing for Parentage - Sonja Donaldson wrote article for upcoming Borderlines and also published the AKC advisory committee report.

• 2014 Judges Selection – There was a tie for the second Obedience judge. Motion to hold straw vote at Eukanuba made by Kelly Whiteman, seconded by Sonja Donaldson. Passed unanimously. A straw vote will be held at Eukanuba to determine the second Obedience judge.

• Website – tabled.

• Motion to accept the Junior Scholarship Award Selection Criteria submitted by Committee Chair and only give one award per year made by Sonja Donaldson, seconded by Wade Campbell. In favor: Linda Ramas, Sonja Donaldson, Carol Clark, Wade Campbell. Opposed: Kelly Whiteman. Motion passed. Board accepts the recommendations submitted by Junior Chair.

• Delegates Report – No report, meeting is later this week.

• 2013 National Specialty – Net profit over $20,000. Final detail still pending.

• Recognition for outstanding service to the club – Jeannie Hagen-Santiago volunteered to provide artwork for cards. Sonja Donaldson will reach out to Member Relations Committee Chair to discuss.

• BCSA property inventory – Linda Ramas will contact Terri Clingerman to see if she has Versatility Pins.

New business

• 2015 Judges Selection Sonja will send her thoughts regarding the process to the Board members and this will be on the agenda at the January meeting.

• Motion to reimburse 50% of the cost of Quicken software to Ann Shaw made by Carol Clark, seconded by Wade Campbell. Passed unanimously. BCSA will pay for 50% of the cost of Quicken software, and ask Ann to research possibility of upgrading to Quickbooks next year.

• Janet Larson Award – Carol Clark will submit proposed revisions to reflect any new AKC classes in 2014.

• 2014 National

o Theme will be: “Building on our heritage”
o Carolyn Johnson does not want to secretary entire event, but is willing to do agility. Kelly Whiteman working to secure new secretaries for herding, conformation, obedience, rally and sweeps.
o Chairs should submit 2014 budget by January 31, 2014.
o No cattle runs for herding.
o Need to try to figure out a new location for B Ducks.
o Janet Larson Competition will end on Saturday so that winner can be announced at banquet.

Motion to Adjourn made by Wade Campbell, seconded by Sonja Donaldson. Passed unanimously.

Meeting adjourned at 10:53 p.m.

Next meeting will be January 13, 2014 at 9:00 pm Eastern time.


Page Updated 03.22.2015

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