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BOARD MEETING MINUTES - 2012

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JANUARY  11, 2012 - BOARD MEETING MINUTES

Members Present: Art Sorkin • Megan Harrison (joined in at 7:16 p.m. CST) • Linda Ramas • Ann Shaw • Terri Clingerman (joined in at 7:13 p.m. CST) • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: Paige O’Donnell

Call to order: 7:10 p.m. CST by Art Sorkin

Adopt Agenda

- Board adopted Agenda as published.

1. Recording Secretary’s Report: Linda Ramas

- Board approved minutes of December meeting as corrected.

2. Corresponding Secretary’s Report: Paige O’Donnell

- No report was presented.

- Board approved the following individuals as members:

Lucy McCloskey
Terri Pope

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 12/31/11 – Submitted 1/2/12 – Ann Shaw

• Sent Sue Rolek information for December reconciliation.
• Still waiting on final billing from Show Secretary for 2011 National Specialty. Ann Shaw will make a journal entry for 2011 Specialty for Trial Secretary expenses in the interim.

ACCOUNTS AS OF 12/31/11

 

 

CHECKING

8,765.91

 

 

MONEY MARKET

 

Money Market

63,478.01

Health Restricted

3,871.54

Rescue Restricted

13,055.53

  Total Money Market

80,405.08

 

 

  TOTAL

89,170.99

 

 

 

12/1/11 TO 11/30/11

 

 

INCOME

 

Borderlines

240

Membership Dues

5,975

Sponsored Trials - Income

16,702

  TOTAL INCOME

22,917

 

 

EXPENSE

 

Total 2011 Natl Exp

-123.25

Affiliate Clubs

100

B'lines Expense

2,637.36

Bank Charge

36.95

Board Meetings

116.35

Fees

221.4

M'ship-Exp

89

Programs

302.95

Sponsored Trials - Exp

8,109.01

Web Site

500

  TOTAL EXPENSE

11,989.77

 

 

  NET

10,927.23

- Board approved Treasurer’s report as published.

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

No actions taken.

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Ongoing Business

6.1 Action Items from Dec meeting not reported as done - None

6.2 Discuss and vote on Standard Exploratory Committee membership and Board liaison

- After careful consideration, the Board has chosen the following individuals to serve on the Standard Exploratory Committee:

Kelly Whiteman - Chair
Ronni DeLay
Maxine Netherway
Joyce Herie
Linn Klingel Brown
Frank Bayliss

- Megan Harrison made a motion to approve Standard Exploratory Committee – Board approved by unanimous consent
- Board agreed unanimously to have Lisa Pruka be the Board Liaison for the Exploratory Committee.
- Lisa Pruka will contact individuals of their appointment.
- Board discussed what kind of timeline is warranted for the Committee to get information back to the Board.

6.3 Discuss and vote on draft Judges Selection Policy
- Megan Harrison motioned to approve Judges Selection Policy; Lisa Pruka seconded the motion – Board approved the policy by unanimous consent.

6.4 Discuss establishing a policy relating to ethics violations, including breeder and rescue listings
- Linda Ramas will write up a process for publishing rescue listings.

6.6 Review draft letter to judges re: Standard
- Art Sorkin will send the letter for the AKC’s Judges newsletter, Kelly Whiteman, Linn Klingel, and under Judges Education section of BCSA website.

(Megan Harrison left the meeting)

6.6 Nationals

6.6.1 2011
6.6.1.1 Status
– Only outstanding issue is the trial secretary’s billing

6.6.2 2012
6.6.2.1 Status
– Linda Ramas reported that everything is going well and on point.

6.6.3 2013
6.6.3.1 Status
- Specialty will be held at Purina Farms on September 2-8, 2013

6.7 Replacement Parade of Champions ribbon for Debbie Lane
- Board decided that the ribbon presented was within the guidelines stated in information booklet – No further action taken.

6.8 Discuss what to do with Futurity
- Board decided to turn Futurity over to the Specialty Coordinators to handle in the future. Art Sorkin will notify current Chair of the change and ask Chair to send paperwork to Megan Harrison and Lisa Pruka.

6.9 Discuss Herding Invitational
- Board approved a Herding Challenge event for 2012 Specialty. The event will be held on Thursday, October 25, 2012.

6.10 Send someone to Penta/ADSJ Institute
- Board approved sending someone to Institute. Lisa Weeks will contact Linn Klingel for possible individuals and dogs to attend.

6.11 Any final last minute ongoing business since agenda prepared
- Discussion on Herding Committee’s questions
- Questions on 2012 Specialty should be directed to Linda Ramas
- Lisa Weeks will contact Linn Klingel regarding Judges Education

7. New Business

7.1 Any new business since agenda prepared - None

8. Adjournment

8.1. Date of Next meeting
Wednesday, February 8, 2012 at 5:00 p.m. PDT.

Adjournment motion: 9:08 p.m. CST

By: Unanimous Consent


FEBRUARY 2, 2012 - BOARD MEETING MINUTES

Members Present: Art Sorkin • Linda Ramas • Paige O’Donnell • Ann Shaw • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: Megan Harrison; Terri Clingerman

Call to order: 7:07 p.m. CST by Art Sorkin

Adopt Agenda

Board adopted Agenda as published.

1. Recording Secretary’s Report: Linda Ramas

Board approved Revised January Minutes as published.

2. Corresponding Secretary’s Report: Paige O’Donnell

Corresponding Secretary Report: 12/1/2011 to 12/31/2011

- Received correspondence regarding the successful MN BCSA Sponsored Agility trial (4 MACHs!) and an update that the vendors donated items to be raffled in support of MN BC Rescue and raised $1,250.00 thanked the Chairman for the update and fabulous rescue results.
- Received a notice of dissatisfaction with a breeder regarding business practices. Sent the information to the Board for advisement.
- Received a request to close the BC stud book. Responded that the BCSA did not feel that action was warranted at this time.
- Received multiple requests from BCSA Members to be included in the BC Standard Review Committee. Forwarded the information to the BCSA Liaison.
- Sent Thank you notes to the people who donated to the BCSA Health and Rescue funds.
- Received a complaint regarding a BC rescue organization and requesting potential recourse. Responded with appropriate action suggestions.
- Received a request regarding BCSA Membership dues due date. Responded with the dates, grace period ad lapsed dates.
- Received a request regarding the specific qualification criteria for the Herding Invitational. Responded that the qualification information was being discussed and once completed would be published.
- Received information regarding a potential National site in Colorado.

AKC

- Received notification from AKC that the agility application for the December 1-2, 2012 trials was received and accepted.

Corresponding Secretary Report: 1/1/2012 to 1/31/2012

- Received a request for the Herding Challenge criteria, responded with the criteria as presented from the Herding Liaison.
- Received a request regarding a behavior issue with a BC, responded with a few suggestions pertinent to the behavior.
- Received information from a resort and conference center in IL as a potential National Specialty site.

AKC

- Received notification from AKC that the results from the agility trials held December 3, 4 2011 in MN were available on the AKC web site.
Board approved Corresponding Secretary’s Reports as published

No new member applicants from latest Borderlines.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 1/31/12 – Submitted February 5 – Ann Shaw

• Sent Sue Rolek information for January reconciliation.

ACCOUNTS AS OF 1/31/12

ACCOUNTS AS OF 1/31/12

   

CHECKING

14,614.40

   

MONEY MARKET

 

Money Market

63,491.68

Health Restricted

3,896.54

Rescue Restricted

13,200.53

  Total Money Market

80,588.75

   

  TOTAL

95,203.15

 

 

 

1/1/12 TO 1/31/12

   

INCOME

 

Borderlines

52.5

Membership Dues

6,530.00

 Restricted Funds Donations

215

 Sponsored Trials - Income

75

  TOTAL INCOME

6,872.50

   

EXPENSE

 

2011 Natl Exp

-446

AKC:Delegate

419.44

Bank Charge

-4.05

Insurance

571

M'ship-Exp

258.62

Web Site

500

  TOTAL EXPENSE

1,299.01

   

  NET

5,573.49

Board approved report as published.

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

None.

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Ongoing Business

6.1 Action Items from January meeting not reported as done
- Linda Ramas will send updated Budget to Board by February 9, 2012

6.2 Judges Selection Committee questions/requests - from Sonja Donaldson

6.2.1 Written description of responsibilities of the National Specialty Committee.
- Lisa Pruka will send description of National Specialty Coordinators to Sonja Donaldson.
6.2.2 Establish the chain of communication between the National Specialty Committee, the Judges Selection committee, the BOD Liaison, and the Board.
- Lisa Weeks will notify Sonja Donaldson of the chain of communication for the 2012 and 2013 Specialties.
6.2.3 Electronic mechanism to count votes for judges. Summarize procedure, put into place for 2013 election.
- Votes will be collected electronically but not counted.
6.2.4 Verification of the count for 2013 nominations. Carol Clark did in the past.
- Count for nominations will go to Sonja Donaldson and Carol Clark.

6.3 Parade of Champion Rosettes & Debbie Lane new email
- Board decided to replace the ribbon to include the call name of the dog. Lisa Pruka will request the replacement streamers when the 2012 ribbons.

6.4 Futurity
- Lisa Pruka will send an itemized list of what needs to be sent to by the current Futurity Chair.

6.5 Nationals

6.5.1 2012
6.5.2.1 Status
- Board agreed that a non-member may chair an event at Specialty as long as they conduct themselves within BCSA guidelines
6.5.2 2013
6.5.2.1 Status
- Nothing to report

6.6 Herding Committee Questions

6.6.1 SOD/X certificate go ahead
- Board would like to see a more simplified version of the certificate.
6.6.2 Joyce Norris’s offer to do a duck seminar on the Sunday prior to the beginning of the National
- Board decided not to have this seminar for 2012
6.6.3 Decision on putting on an Invitational or Challenge (and who does what)
- This event will be held as a Herding Challenge. Lisa Pruka and Sonja Donaldson will be in charge.
6.6.4 Herding Instinct Evaluations – 2012 organizer?
- Specialty Chair is still in need of an organizer for this event
6.6.5 Advanced Herding Award
- Board discussed the qualifications for this award. Dogs must be entered at least one time on each advanced course. Highest score from each course will be added together to determine winner.

6.7 Replacement Gazette Columnist (by June deadline)
- Art Sorkin will send out on Announce a request for a volunteer for this.

6.8 What is the budgeted cost for the Health Survey
- Ann Shaw will notify Sonja Donaldson of the cost of the survey and was covered under the Health Restricted Fund

6.9 Standards Exploratory Committee
- Board requests a list of names that will be contacted by the Committee. Lisa Pruka will notify committee of Board’s request.

6.10 Final last minute ongoing business since agenda prepared - None

7. New Business

7.1 Any new business since agenda prepared - None

8. Adjournment

8.1. Date of Next meeting
Wednesday, March 21, 2012 5:00 PM PDT.

Adjournment motion: 8:58 p.m CST

By: Unanimous consent


MARCH 21, 2012 - BOARD MEETING MINUTES

Members Present: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Terri Clingerman • Lisa Pruka

Members Absent: Ann Shaw; Lisa Weeks; Carol Clark

Call to order: 7:20 p.m. by Art Sorkin

Adopt Agenda

Board adopted Agenda by unanimous consent.

1. Recording Secretary’s Report: Linda Ramas

Board approved minutes of previous meeting as published by unanimous consent.

2. Corresponding Secretary’s Report: Paige O’Donnell

- Corresponding Secretary Report: 2/1/2012 to 2/29/2012
- Received a request for the Herding challenge criteria, responded with the criteria.
- Received a request to be removed from the breeder’s Referral Listing on the web site, sent the request to the web master.
- Received a request for a Breeder in Texas, forwarded the link to the breeder referral page on the web site.
- Received a request to update the web site with the current list of BCCNC Officers, forwarded the request to the web master.
- Received a request on how to contact the Border lines Editor in order to submit BL contributions, responded with the Editor’s e-mail address.
- Received information from the new Eukanuba Convention center in NY as a potential National Specialty site.

Board approved Corresponding Secretary’s Report as published by unanimous consent.

The Board has approved the following individuals/households as new members:

  • BARRAS, PAULA

  • COOK, ELLIE (household)

  • HURLBURT, LINDA

  • IKSTRUMS, THERESA

  • PRIMOZIC, JOHN (household)

  • SILVA, GAY

  • WOLF, JOANN

  • SU, ZHIQIANG (household)

  • NEIL HENRICH

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 2/29/12 – Submitted March 4 – Ann Shaw

• Sent Sue Rolek information for February reconciliation.

ACCOUNTS AS OF 2/29/12

 

 

CHECKING

20412.40

 

 

MONEY MARKET

 

Money Market

63,504.51

Health Restricted

4,156.54

Rescue Restricted

13,500.53

  Total Money Market

81,161.58

 

 

  TOTAL

101,573.98

 

 

2/1/12 TO 2/29/12

 

 

INCOME

 

Border Recorder Orders

317.00

Borderlines

47.50

Futurity

80.00

Membership Dues

9,348.25

Restricted Funds Donations

-215.00

  TOTAL INCOME

9,577.75

 

 

EXPENSE

 

2011 Natl Exp

251.50

AKC

83.25

B'lines Expense

2,380.60

Bank Charge

12.62

Board Meetings

142.31

Fees

201.37

M'ship-Exp

208.10

Web Site

500.00

  TOTAL EXPENSE

3,779.75

 

 

  NET

5,798.00

Respectfully submitted, Ann Shaw

Board approved Treasurer’s Report as published by unanimous consent.

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

Board discussed foreign judges’ travel reimbursements.

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email
- All Futurity paperwork has been sent to Lisa Pruka; website has been updated

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Ongoing Business

6.1 Action Items from Feb meeting not reported as done - None

6.2 Seminars in SC in July – from Linn Klingel
- Lisa Pruka will coordinate with seminar people and Paige O’Donnell

6.3 Judges Selection Procedure

6.3.1 Megan’s proposal re: appointed committee
- Board discussed creating a Board appointed committee to serve for two year terms to select judges for nominations for future specialty judging assignments
- Lisa Pruka, Megan Harrison and Paige O’Donnell will work on new policy.

6.3.2 Policy on foreign judges
- Board discussed creating a policy on how often foreign judges will be chosen to judge a national specialty.
- Megan Harrison will draft policy.

6.4 Disposition of Money Market Funds
- Board deferred discussion on this subject to the next board meeting.

6.5 Nationals

6.5.1 2012

6.5.1.1Status6.5.1.2 Have Logo Commissioned (per Megan Harrison)
- Board has approved to have the logo for future specialties be commissioned starting 2013. Specialty Coordinators will work on finding someone for the 2013 logo.

6.5.2 2013

6.5.2.1 Status – Nothing to report

6.6 Standard Exploratory Committee – How to proceed
- Board would like committee to draft a proposal to present to the Board. Lisa Pruka will notify committee of Board’s wishes.

6.7 Replacement Gazette Columnist – Discuss and vote on Mary Fish Arango.
- Board voted unanimously to appoint Mary Fish Arango as Gazette Columnist

6.8 Obedience statistics
- Board discussed the possibility of tracking obedience stats for border collies. Art Sorkin will follow up with Robin Clark who inquired about the statistics.

6.9 Fundraising idea – Paige O’Donnell
- Linda Ramas will work with American Looms regarding throws for Specialty and BCSA logo.

6.10 Final any last minute ongoing business since agenda prepared - None

7. New Business

7.1 Any new business since agenda prepared – None.

8. Adjournment

8.1. Date of Next meeting
Wed. April 11 5PM PDT.

Adjournment motion: 9:03 p.m

By: Art Sorkin Second: Unanimous


APRIL 11, 2012 - BOARD MEETING MINUTES

Members Present: Art Sorkin • Megan Harrison (arrived at 7:30 pm CST) • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Carol Clark

Members Absent: Lisa Pruka

Call to order: 5:04 p.m. PDT by Art Sorkin

Adopt Agenda

Board adopted Agenda as published.

1. Recording Secretary’s Report: Linda Ramas

Board approved minutes of previous meeting as published

2. Corresponding Secretary’s Report: Paige O’Donnell

No correspondence received for the month of March.
No new member applicants to vote on.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 3/31/12 – Submitted April – Ann Shaw

• Sent Sue Rolek information for March reconciliation.

ACCOUNTS AS OF 3/31/12

 

 

CHECKING

15,456.64

 

 

MONEY MARKET

 

Money Market

63,518.30

Health Restricted

4,156.54

Rescue Restricted

13,550.53

  Total Money Market

 81,225.37

 

 

  TOTAL

 96,682.01

 

 

 

3/1/12 TO 3/31/12

 

 

INCOME

 

Borderlines

15.00

Futurity

70.00

Membership Dues

60.00

  TOTAL INCOME

145.00

 

 

EXPENSE

 

2012 Natl Exp

3,812.70

Bank Charge

12.95

Board Meetings

93.54

Programs

681.57

Web Site

500.00

  TOTAL EXPENSE

5,100.76

 

 

  NET

-4,955.76

 

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

None

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Ongoing Business

6.1 Action Items from March meeting not reported as done - None

6.2 Judges Ed

6.2.1 Seminars in South Carolina in July
- No further information has been received.

6.3 Judges Selection Procedure Revision – Discussion deferred until May Board meeting.
- Art Sorkin will go through revision and send comments to Megan Harrison.

6.4 Disposition of Money Market Funds – Carried over from March Board meeting
- Discussion was held on whether some of the organization’s monies should be put in a higher yielding account. - Ann Shaw will look into other options to increase higher interest rates for monies.

6.5 Nationals

6.5.1 2012

6.5.1.1 Status
6.5.1.2 Lisa Pruka’s and Megan Harrison’s suggestions: Board approved the following:
- open the top 20/invitational/challenge events to non-members but charge them a higher entry fee
- make the conformation top 20 open to BCSA members and non-members
- make the agility the same as 2011 – Lisa Pruka won't get a list to determine rankings, it will be open to anyone who wants to give it a try
- for all of these events (except conformation) there will be a premium charge for non-members
6.5.1.3 Futurity Revisions – Deferred to next Board meeting
6.5.1.4 Throws
- Linda Ramas is waiting for the actual samples to take pictures for Board review.

6.5.2 2013

6.5.2.1 Status
- Megan Harrison will be checking out a possible venue for herding and will report back to Board.
6.5.2.2 Have Logo Commissioned
- Megan Harrison and Lisa Pruka will seek out quotes from several places/individuals.

6.6 Standard Exploratory Committee
- Board decided to allow the Committee to proposed revisions for the Board’s review.

6.7 Juniors Chair
- Board is seeking a volunteer to chair Juniors program.

6.8 Obedience Stats
- Art Sorkin has not received a response from individual as to whether they would like to maintain the stats.

6.9 Final any last minute ongoing business since agenda prepared:
- Still no volunteer for Judges Education Chair

7. New Business

7.1 Any new business since agenda prepared - None

8. Adjournment

8.1. Date of Next meeting
Wed. May 9 5PM PDT.

Adjournment motion: 6:15 p.m PDT

By: Unanimous Consent


MAY 9, 2012 - BOARD MEETING MINUTES

Members Present: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent:

Call to order: 5:12 p.m. by Art Sorkin

Adopt Agenda

Board approved the agenda as published.

1. Recording Secretary’s Report: Linda Ramas

Board approved minutes of previous meeting as published.

2. Corresponding Secretary’s Report: Paige O’Donnell

  • Board approved Corresponding Secretary’s Report as published.

  • Corresponding Secretary Report 4/1/2012 to 4/30/2012

  • - Received a request on how to get started with Border Collies in Herding, sent several links including AKC’s getting started in Herding and BCSA’s information.
    - Received a request to clarify what answers to expect when asking the questions in BCSA’s “Questions to Ask a Breeder”, responded to the specific questions to be clarified.
    - Received a Junior Scholarship application, forwarded to the Board for discussion.
    - Received a request to locate a breeder, sent the BCSA Breeder referral link.
    - Received a complaint regarding a breeder’s practices and lack of response, responded with suggestions the Board recommended.
    - Received a request on whether a “tan and white” Border Collie was a valid color, referred them to the color section on the BCSA web site and verified Australian red is indeed a valid BC color.
    - Sent notification of the proposed BCSA 2013-2014 Slate as presented by the Nominating Committee

  • AKC
    - Received notification that the Trial Chair for Agility for the National is not a BCSA Member and to either select a Member or update the BCSA Roster, the Trial Secretary was notified.
    - Received notification that applications had not been received for the National Specialty for events to be held in September of 2012, notified the Board and the Chair/Co-Chairs are following up with applications for October.

  • There were no new members to vote on for this meeting.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances:

Treasurer's Report as of 4/30/12 – Submitted 5/2/12 – Ann Shaw

• Sent Sue Rolek information for April reconciliation.
• Researched alternative to Wells Fargo Money Market earning .20 APY. Recommended transferring all or part of the funds to Sallie Mae to earn .85 APY. Board to discuss.

ACCOUNTS AS OF 4/30/12

   

CHECKING

9,952.89

   

MONEY MARKET

 

Money Market

63,531.85

Health Restricted

5,121.90

Rescue Restricted

14,515.89

  Total Money Market

83,169.64

   

  TOTAL

93,122.53

 

4/1/12 TO 4/30/12

   

EXPENSE

 

B'lines Expense

500.00

Bank Charge

12.95

Board Meetings

59.88

Border Recorder Fees

2,401.92

Fees

1,250.00

Insurance

779.00

Web Site

500.00

  TOTAL EXPENSE

5,503.75

   

  TOTAL

-5,503.75

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Ongoing Business

6.1 Action Items from April meeting not reported as done – None
- Art Sorkin still waiting on a response from Robin Clark on obedience stats.

6.2 Judges Ed - Seminars in SC in July
- Lisa Pruka will do the seminar in SC in July, 2012; Cindy Geise will do the seminar in PA in August, 2012
- Expense reimbursement will be determined on a case by case basis.
- Lisa Weeks will look up individuals who have expressed interest in being on the committee and send to Linn Klingel

6.3 Judges Selection Procedure Revision –
- Art Sorkin presented revisions to the Board – Art Sorkin will send revision to Judges Selection Committee Chair.

6.4 Disposition of Money Market Funds
- Board approved by unanimous consent the transfer of money market funds from Wells Fargo to Sallie Mae.

6.5 Nationals

6.5.1 2012
6.5.1.1Status
- AKC notified BCSA that there is a conflict with Obedience and Rally being held on the 27th and 28th. Also there is a conflict on Friday for agility. Lisa Pruka has sent emails to affected clubs for permission to co-exist for those conflicted events.

6.5.1.2 Futurity Suggestions
- Lisa Pruka still revising – will present to Board when revisions are done.

6.5.1.3 Throws
- Linda Ramas will put up pictures and post on Announce and website.

6.5.2 2013
6.5.2.1 Status
6.5.2.2 Have Logo Commissioned
- No new updates on possible

6.6 Border Recorder Status
- Border Recorders are printed - Printer needs direction as to what to do next.

6.7 Standard Exploratory Committee – discuss Lisa Week’s concern and current status
- Board will request that the revisions are complete and submitted to the Board by August 31, 2012.

6.8 Zachary Davis, Jr. Scholarship Application
- Board approved by unanimous consent for Zachary Davis to receive the Junior Scholarship.

6.9 Membership Decline
- Board discussed several options to increase membership.

6.10 Any final last minute ongoing business since agenda prepared - None

7. New Business

7.1 Any new business since agenda prepared - None

8. Adjournment

8.1. Date of Next meeting
Wed. June 13 5PM PDT.

Adjournment motion: 7:45 p.m MST

By: Unanimous Consent


JUNE 13, 2012 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: Megan Harrison; Paige O’Donnell

Call to order: 5:08 p.m. by Art Sorkin

Adopt Agenda

Board adopted the agenda as published.

1. Recording Secretary’s Report: Linda Ramas

- Board approved minutes as published.

2. Corresponding Secretary’s Report: Paige O’Donnell

Corresponding Secretary’s Report May 1 through May 31, 2012

-Received a request for a reputable breeder, referred requestor to the BCSA Breeder Referral page on the web site.
-Received a request for getting title information included on “title” pages. Replied with Versatility link on the web page and included the Borderlines Editor’s e-mail address.
-Received an update regarding a small claims court proceeding against a BC rescue group.
-Received a request on how to navigate the BCSA web page to find entry forms for the 2012 National. Replied with instructions.
-Received a request on what criteria and back ground information does BCSA use when selecting candidates for the BCSA Board of Directors. Responded with the quotation from the By Laws.

AKC
-Received notification that the 2012 Obedience trials are scheduled for the 2012 National.
-Received notification that the Agility trials are pending since the Trial Chairman is not a BCSA Member.

- Board approved report as published.

- No new members to vote on.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 4/30/12 – Submitted 6/5/12 – Ann Shaw

• Sent Sue Rolek information for May reconciliation.
• Nothing done to Money Market account. Art Sorkin felt more research needs to be done. Perhaps we need to stay where we are since we are safe and the interest would not be that much more.

ACCOUNTS AS OF 5/31/12

   

CHECKING

11,116.67

 

 

MONEY MARKET

 

Money Market

63,545.98

Health Restricted

5,121.90

Rescue Restricted

14,515.89

  Total Money Market

 83,183.77

   

  TOTAL

94,300.44

 

 

 

5/1/12 TO 5/31/12

   

INCOME

 

2012 Spec Inc

380.00

Borderlines

195.00

Membership Dues

510.00

Sponsored Trials - Income

3,656.67

TOTAL INCOME

4,741.67

   

EXPENSE

 

2011 Natl Exp

43.32

2012 Natl Exp

3,066.00

Bank Charge

12.95

Board Meetings

51.91

Fees

29.71

Web Site

500.00

TOTAL EXPENSE

 3,703.89

   

TOTAL

1,037.78

- Board approved report as published.

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

- Board approved a $500 Grant for Skyway Border Collie Rescue

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Ongoing Business

6.1 Action Items from May meeting not reported as done

6.2 Judges Ed - Seminars in SC in July
- Linn Klingel will be attending this seminar.

6.3 Proposed Judges Selection Procedure Revision – discuss
- Board discussed the revision – tabled for next board meeting

6.4 Disposition of Money Market Funds – Rates
- Ann Shaw will look into additional higher yielding funding options for BCSA accounts

6.5 Nationals

  • 6.5.1 2012

    • 6.5.1.1Status

    • 6.5.1.2 Throws status
      - Linda Ramas will post information on the throws to Ann Shaw for posting on the website.

  • 6.5.2 2013

    • 6.5.2.1 Status

    • 6.5.2.2 Logo
      - Megan Harrison sent information on possible artist to do 2013 Specialty.

6.6 Border Recorder Status – new one and old one
- Discussion deferred to next meeting

6.7 Standard Exploratory Committee – current status
- Lisa Pruka sent information to the Board.
- Committee waiting for Borderlines to come out and suggestions to come in.

6.8 Robin Penland-Elliot complaint
- Board discussed the complaint and decided this issue should be directed to AKC.

6.9 Health grant sponsorship - AKCCHF

6.10 What to do about future Nationals
- Board discussed options for future Specialties if no one volunteers to chair.
- Art Sorkin will address in his President’s column in Borderlines

6.11 Any final last minute ongoing business since agenda prepared - None

7. New Business

7.1 Any new business since agenda prepared - None

8. Adjournment

8.1. Date of Next meeting
Wed. July 11 5PM PDT.

Adjournment motion: 7:00 p.m.

By: Unanimous Consent


JULY 25, 2012 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent:

Call to order: 5:10 p.m. by Art Sorkin

Board adopted modifications to the agenda.
Art Sorkin asked if the board wished to renew the July 11, 2012 motion concerning his removal, because it had not been voted on. Linda Ramas indicated that [unnamed] board member(s) sought the counsel of an [unnamed] attorney as to validity Paige O'Donnell's 7/11/12 motion to remove the President, per both BCSA By-Laws and Kentucky statutes. Linda Ramas reported that per the attorney, BCSA By-Laws are in accordance with AKC By-Laws and Kentucky statutes, and the 7/11/12 motion to remove Art Sorkin as President is legal. Linda Ramas gave the alternative to Art Sorkin that he could tender his resignation by August 1, 2012, or the motion for removal would be renewed and voted upon at the August 8, 2012 meeting.

1. Recording Secretary’s Report: Linda Ramas
Board approved June Board Minutes as published.

2. Corresponding Secretary’s Report: Paige O’Donnell
- Received a request for the decision on the Junior Scholarship application, responded that Zachary Davis was awarded the Junior Scholarship; Congratulations Zachary!
- Received a request for guidance in selected a Herding trainer, responded with suggestions and questions.
- Received a request for BC Breeders that have “goose” dogs, responded with some suggestions of Breeders/Trainers.
- Received a request on whether a BC Breeder was reputable according to BCSA, asked for more information, and received no additional information.
- Received a request for blanket Affiliate club approval, forwarded the request to the Board.
- Received a request to update Affiliate Club information on the web, forwarded the request to the web master.
- Received a request to change an address on the BCSA Breeder referral page, forwarded request to the web master.

AKC
- Received approval for the Saturday October 27th, Rally even at the 2012 National.
- Received approval for the Obedience events for Saturday and Sunday, October 27th and 28th at the 2012 National.
- Received approval for the Agility events for Wednesday (Excellent only), Thursday and Friday (all classes including FAST) October 24th through 26th at the 2012 National.

Board approved Corresponding Secretary’s Report as published.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances
Treasurer's Report as of 6/30/12 – Submitted 7/312 – Ann Shaw

• Sent Sue Rolek information for June reconciliation.
• Did not have time to research Money Market.

ACCOUNTS AS OF 6/30/12

 

 

CHECKING

2,597.81

 

 

MONEY MARKET

 

Money Market

63,559.65

Health Restricted

5,121.90

Rescue Restricted

14,015.89

  Total Money Market

82,697.44

 

 

  TOTAL

85,295.25

 

 

 

6/1/12 TO 6/308/12

 

 

INCOME

 

Border Recorder

270.00

  TOTAL INCOME

270.00

 

 

EXPENSE

 

2012 Natl Exp

2,308.80

AKC

585.87

B'lines Expense

2,437.96

Bank Charge

12.95

Board Meetings

94.28

Programs

524

Sponsored Trials-Exp

2,325.00

Web Site

500

  TOTAL EXPENSE

8,788.86

 

 

  NET

-8,518.86

Respectfully submitted, Ann Shaw
Board approved Treasurer’s Report as published.

3.2 Money Market Funds – Rates and account restrictions? – Ann Shaw will look at a few other options.

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

  • Board approved Midwest Border Collie Rescue $200 donation

  • Board approved the following individuals as new members of BCSA:

    • Mary Keenan; Jenna Klemp; Lori Walden

  • Board approved a Supported entry Orlando

  • Election and Balloting service approved.

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email? - None

5.2 Any questions/corrections/issues with email reports? - None

5.3 Any committees that need to be queried? - None

6. Ongoing Business

6.1 Action Items from June meeting not reported as done

6.2 Election and balloting service? How was it handled in the past?

6.3 Proposed Judges Selection Procedure revisions 9 and 10c

6.3.1 Sonja Donaldson’s annotations and comments – withdrawn by Art Sorkin

6.4 AKC communications

6.4.1 Request for judge recommendations for National Championship shows.
- Board discussed options to get these recommendations. Board decided to put out a poll out to membership through the website and Announce. Terri Clingerman will draft text for website and poll.
- Board discussed AKC’s request for information for the Dog Book. Paige O’Donnell will be on charge of getting the information and photos for book.
6.4.2 Meet the Breeds Orlando
6.4.3 Supported Entry Orlando - business conducted by email

6.5 Nationals

6.5.1 2012

6.5.1.1 Status
6.5.1.2 Annual meeting time/date?
- Annual meeting is scheduled for October 25, 2012 immediately following top agility around 7:30pm
6.5.1.3 Paid grooming space?
- AKC is going to withdraw its policy of free grooming spaces
6.5.1.4 RV pumping bundled or separately paid?
- Carol Clark will handle as RV Chairman
6.5.1.5 AKC Sportsmanship Medal?
- Carol Clark will contact AKC for medal and Announce. Deadline will be September 19, 2012
6.5.1.6 Futurity – Lisa Pruka made a motion to put the Futurity program on hiatus for a year to refine the program and get a volunteer to step up and run the program. Paige O’Donnell seconded the motion. Motion passed by unanimous consent.

6.5.2 2013

6.5.2.1 Status – Nothing to report

6.6 Standard Exploratory Committee – status?

6.7 Final last minute ongoing business since agenda prepared? - None

7. New Business

7.1 Any new business since agenda prepared?
The list of names on both petitions were sent to the board prior to the July 25th meeting. There was discussion regarding validity of the petitions. All names on the lists were BCSA voting members in good standing.

Linda Ramas made a motion to end discussion regarding the validity of the petitions. Terri Clingerman seconded the motion. In Favor: Carol Clark, Ann Shaw, Megan Harrison; Opposed: Lisa Weeks; Abstained: Paige O’Donnell and Lisa Pruka. Motion passed

8. Adjournment

8.1. Date of Next meeting
Wed. August 8, 2012 @ 5PM PDT.
Adjournment motion: 7:32 p.m
By: Unanimous Consent


AUGUST 8, 2012 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent:

Call to order: 7:08 p.m. CST by Art Sorkin

Adopt Agenda

Any changes?

Paige O’Donnell made a motion to remove Art Sorkin as President of BCSA for failure to perform his duties as President of BCSA. Linda Ramas seconded the motion. A vote was taken: In favor: Lisa Pruka, Megan Harrison, Ann Shaw, Terri Clingerman Opposed: Carol Clark, Lisa Weeks. Motion carried by 2/3 required consent votes.

1. Recording Secretary’s Report: Linda Ramas

Lisa Pruka made a motion to approve the revised July 25, 2012 minutes. Terri Clingerman seconded the motion. In favor: Unanimous consent. Board approved the Revised July 25, 2012 minutes as published.

2. Corresponding Secretary’s Report: Paige O’Donnell

- Received a photo and sent it to the Borderlines Editor for potential use in the publication.
- Received an Obedience premium for an Affiliate club, sent to the web master to put on the web site.
- Received a request to find a member to sponsor a potential member, connected the sponsor and the potential member.
- Received a Thank You note from the Junior Scholarship recipient.
- Let the Eukanuba Chair know that BCSA Board voted favorably to support an entry for 2012.
- Received correspondence from a man who would like to herd with his BC, gave him guidance on when to look at the web for “getting started” information.
- Received correspondence from someone who would like to submit BC photos, responded with the Borderlines Editor’s contact information.
- Received and validated, per the by-laws, 2 write in petitions for the Board election. Sent the petitions to the Treasurer for independent verification. Sent an-e-mail to the Board detailing actions.
- Received articles regarding pet stress management, sent to the Borderlines Editor.

Carol Clark made a motion to approve the Corresponding Secretary’s Report. Terri Clingerman seconded the motion. In Favor: unanimous consent. Board approved Corresponding Report as published.

No new member applicants to vote in.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 7/31/12 – Submitted 8/6/12 – Ann Shaw

• Sent Sue Rolek information for July reconciliation.
• Money Market research sent to Board.

ACCOUNTS AS OF 7/31/12

 

 

CHECKING

7,154.52

 

 

MONEY MARKET

 

Money Market

58,359.65

Health Restricted

5,121.90

Rescue Restricted

14,015.89

  Total Money Market

 77,497.44

 

 

TOTAL

84,651.96

 

7/1/12 TO 7/31/12

 

 

INCOME

 

2012 Spec Inc

1,240.54

Borderlines

40

Membership Dues

385

  TOTAL INCOME

1,665.54

 

 

EXPENSE

 

2012 Natl Exp

1,182.29

AKC

215

Bank Charge

12.95

Board Meetings

556.21

Fees

62.38

Programs

80

Web Site

0

  TOTAL EXPENSE

2,108.83

 

 

  NET

-443.29

- Paige O’Donnell moved to approve Treasurer’s Report. Linda Ramas seconded the motion – Board approved Treasurer’s report as published.

- Ann Shaw reported on APY rates from several other banks and Board decided to keep the money market at Wells Fargo.

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

Endorse SAOVA’s position opposing proposed APHIS/USDA pet regulations

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email?
- Terri Clingerman will contact Joyce Norris about Borderlines article on Master Herding Title
- Board discussed nominees for the AKC Sportsmanship Award
- Linn Klingel reported that the Judges Education in SC went really well.

5.2 Any questions/corrections/issues with email reports? None

5.3 Any committees that need to be queried? None

6. Ongoing Business

6.1 Action Items from June meeting not reported as done.

6.2 Meet the Breeds NYC - Kari Steicher willowbrookjrtbc@yahoo.com volunteered.
- Lisa Weeks will contact Kari Steicher about handling the Meet the Breeds.

6.3 Nationals

6.3.1 Futurity – decide what to do with and how to do it
- This issue was decided upon at the last Board meeting. Lisa Pruka has contacted individuals entered about the decision to put the futurity program on hold.

6.3.2 2012 Status
- Linda Ramas reported that everything is going as planned with Specialty.
- Lisa Pruka reported the counts for herding, agility and conformation

6.3.3 2013 Status
- Carol Clark will be out in the area to look at a possible site for herding

6.4 1998 Border Recorder
- Lisa Pruka will ask the printer to send copies for sale at the Specialty.

6.5 Standard Exploratory Committee
- Kelly Whiteman reported that they sent revisions to AKC for review.

6.6 Final any last minute ongoing business since agenda prepared? None

7. New Business

7.1 Any new business since agenda prepared?
- Board approved $100 for a color cover for this issue of Borderlines.
- Board discussed ballots for election. Terri Clingerman will draft an Announce message to clarify how the voting is to be handled.

8. Adjournment

8.1. Date of Next meeting
Wed. September 12, 7:00PM CST.

Adjournment motion: 8:06 p.m

By: Lisa Pruka Second: Terri Clingerman In Favor: Unanimous Consent


SEPTEMBER 12, 2012 - BOARD MEETING MINUTES

Present: Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: None

Call to order: 7:08pm p.m. by Megan Harrison

Adopt Agenda

Board adopted agenda as published.

1.Recording Secretary’s Report: Linda Ramas

- Motion 2012-04 by Linda Ramas to approve August minutes Lisa Pruka second the motion - In favor, Terri Clingerman, Carol Clark, Ann Shaw, and Paige O’Donnell Abstain – Lisa Weeks

2. Corresponding Secretary’s Report: Paige O’Donnell

Corresponding Secretary Report August 1 through August 31

- Received a request from BCCNC for a grant for expenses associated with their Specialty, forwarded to the Board and subsequently the Treasurer for processing.
- Received a request from Purina to provide a list of prevalent BC health concerns to assist in a project they are creating for responsible dog ownership and awareness, complied with a list from the Board.
- Received a thank you for the BC information listed on the web from a prospective new BC Owner.
- Received a request from the Bay Colony BC Club for approval to hold a Specialty and Sweeps for 2012 and 2013, the Board approved the request and AKC was notified.
- Received a request to hold a BCSA supported entry at Grand Island Kennel Club All Breed show, the Board approved the request.
- Received several requests to withhold e-mail addresses on future membership rosters to avoid “propaganda”, apologized for the misuse of the BCSA membership list.
- Received notification of a new BC book available on Kindle, suggested an Author Bio and story short be provided to the Borderlines Editor.
- Received notification that an election ballot had not been received, asked for a short wait since several had not received ballots, confirmed receipt.
- Received a request asking assistance with verifying a litter and getting papers for a pup from the litter, referred them to AKC.
- Received a request from BCCAZ for a Herding B Course grant, forwarded to the Board and subsequently the Treasurer.
- Received notification that a health link could not be accessed, verified and responded that the link was under construction pending updated health information.
- Corresponded with a 2012 Judge who had questions regarding the 2012 National Specialty, answered the questions.

AKC
- Sent approval for Bay Colony BC Club 2012 and 2013 Sweeps and Specialty approval.
- Verified with AKC that the balloting was still valid with regard to the Past President position.

Vote on published new member applicants from latest Borderlines.
Jacqueline Bayes
Michele Borgman
Bay Colony Border Collie Club
Brown, Mallissa
Cowin, Alison J
Ecker, Dawn
Farber, Nicole
Solinger, Mark & Tricia
Spencer, Tabitha
Waldo, Lisa
Windley, Renea

Motion made by Lisa Pruka to approve all members – Carol Clark second the motion - In Favor – Ann Shaw Not in Favor – Lisa Weeks, Terri Clingerman, Linda Ramas, Paige O’Donnell - Motion failed

Terri Clingerman to vote on each applicant individually Lisa Weeks second the motion - Vote taken as follows:

Jacqueline Bayes – In Favor: Unanimous Consent
Michele Borgman - In Favor: Unanimous Consent
Bay Colony Border Collie Club - In Favor: Unanimous Consent
Brown, Mallissa – In Favor: Lisa Pruka, Ann Shaw, Carol Clark Opposed: Paige O’Donnell, Linda Ramas, Lisa Weeks, Terri Clingerman
Cowin, Alison J - In Favor: Unanimous Consent
Ecker, Dawn - In Favor: Unanimous Consent
Farber, Nicole - In Favor: Unanimous Consent
Solinger, Mark & Tricia - In Favor: Unanimous Consent
Spencer, Tabitha - In Favor: Unanimous Consent
Waldo, Lisa - In Favor: Unanimous Consent
Windley, Renea - In Favor: Unanimous Consent

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 8/31/12 – Submitted 9/6/12 – Ann Shaw

• Sent Sue Rolek information for August reconciliation.
• Money Market research sent to Board.

ACCOUNTS AS OF 8/31/12

 

 

CHECKING

7,655.26

 

 

MONEY MARKET

 

Money Market

58,586.17

Health Restricted

4,917.90

Rescue Restricted

13,815.89

  Total Money Market

77,319.96

 

 

  TOTAL

84,975.22

 

 

 

8/1/12 TO 8/31/12

 

 

INCOME

 

2012 Spec Inc

4,762.86

Borderlines

62.50

Membership Dues

445.00

Restricted Funds Donations

-204.00

  TOTAL INCOME

5,066.36

 

 

EXPENSE

 

2012 Natl Exp

350.57

Affiliate Clubs

100.00

B'lines Expense

2,223.60

Bank Charge

12.95

Board Meetings

270.22

Fees

135.90

Office

20.00

Programs

656.38

Web Site

1,000.00

  TOTAL EXPENSE

4,769.62

 

 

  NET

296.74

Board approved Treasurer’s Report as published.

4. Interim Business

4.1 Bay Colony Poll
- Motion 2012-02 and 2012-03 – Original motion by Paige, amended motion by Lisa Weeks

- Motion was made by Lisa Pruka to close two previous polls and vote for approval of a Conformation Sweeps and Specialty in November for 2012 and 2013 – Linda Ramas Second – In favor: Unanimous

4.2 Supported Entry
- Motion 2012-01 by Paige on August 16, 2012 Second Lisa Pruka In favor, Lisa Weeks, Linda Ramas, Terri Clingerman, Ann Shaw and Carol Clark

4.3 Vice President/Stacey Einck-Paul
- Motion was made by Lisa Pruka to appoint Terri Clingerman as Vice President and Stacey Einck-Paul appointed to the vacant position held by Terri Clingerman on the Board. Second Linda Ramas In favor, Carol Clark, Paige O’Donnell, Ann Shaw, Lisa Weeks - Abstain – Terri Clingerman

4.4 Minutes of August Board Meeting
- Motion 2012-04 by Linda Ramas to approve August minutes - Second Lisa Pruka In favor, Terri Clingerman, Carol Clark, Ann Shaw, and Paige O’Donnell Abstain, Lisa Weeks

4.5 Title requirement for herding challenge
- Decision for the title requirements for the herding challenge was made by Specialty Coordinators with the Board’s support.

4.6 Agility Trial event numbers
- Motion 2012-03 by Lisa Pruka to allow Denise Thomas to use three (3) agility numbers in PA
Second Paige O’Donnell - In Favor Ann Shaw, Linda Ramas, Terri Clingerman, Carol Clark, Lisa Weeks

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email?

5.1.1 Letter to reinstate Art Sorkin
- Megan Harrison will prepare a response to letter sent to the Board

5.2 Any questions/corrections/issues with email reports? None

5.3 Any committees that need to be queried? None

6. Ongoing Business

6.1 Judges Selection Procedure Revision - Status
- Board needs to revisit the last revision.

6.2 Nationals

6.2.1 2012
6.2.1.1Status
- Board approved an additional 10 throws to be ordered for the Specialty.
- Linda Ramas will send volunteer pin quote to Board.

6.2.2 2013
6.2.2.1 Status – New Chairs – Amy Novak and Kasie McGee
Purina needs a $500 deposit

6.2.3 Future Specialties – should we book Purina for future events to hold some dates (no deposit required) in case we don’t have a roving event? Whiskey Creek will be capable of holding herding (sheep, cattle, ducks) near Purina for 2014 forward.
- Board decided to contact Purina to hold dates for 2014, 2015, 2016 Specialties.

6.3 Standard Exploratory Committee

6.3.1 See revisions
- Board discussed questions regarding revisions. Megan Harrison requested Board members with questions to email Lisa Pruka to forward to committee.

6.4 Juniors Chair
- No discussion was held.

6.5 Obedience Stats
- There was no response from the individual who inquired about obedience stats about handling the stats.

6.6 Any final last minute ongoing business since agenda prepared? - None

- Carol Clark gave the Board an update from the delegate meeting. AKC Approved a Reserve 3 point major at one National Specialty per year which was passed by 2/3 at the delegates meeting. Also discussed was that obedience trials can now have a "wait list" such as agility has (or it will be coming when instituted). The triathalon title will be instituted at sometime- 3 titles from 3 different venues, all must be AKC events.

7. New Business

7.1 Any new business since agenda prepared?
- Outstanding Sportsmanship Award – Nominations are due September 19, 2012

8. Adjournment

8.1. Date of Next meeting
Wed. October 10, 2012 7:00pm CST

Adjournment motion: 9:12 p.m

By: Unanimous Consent


OCTOBER 10, 2012 - BOARD MEETING MINUTES

Roll Call: Megan Harrison • Linda Ramas (joined call at 7:30pm) • Paige O’Donnell • Ann Shaw • Terri Clingerman (joined call at 8:00pm)• Lisa Weeks (joined call at 7:30pm) • Lisa Pruka (Left meeting at 8:00pm) • Stacy Einck-Paul • Carol Clark

Members Absent: Ann Shaw

Call to order: 7:12p.m. by Megan Harrison

Adopt Agenda

Lisa Pruka made the motion to approve agenda, Motion Second - Carol Clark, In Favor: Unanimous Consent

1. Recording Secretary’s Report: Linda Ramas

Lisa Pruka made a motion to adopt the minutes, Motion Second – Carol Clark, In Favor: Paige O’Donnell, Linda Ramas, Terri Clingerman, Lisa Weeks, Abstain: Stacy Einck-Paul

2. Corresponding Secretary’s Report: Paige O’Donnell

Board approved Corresponding Secretary’s report as published.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

 

ACCOUNTS AS OF 9/30/2012

 

 

CHECKING

7,551.93

 

 

MONEY MARKET

 

Money Market

58,598.91

Health Restricted

4,917.90

Rescue Restricted

13,815.89

  Total Money Market

77,332.70

 

 

  TOTAL

84,884.63

 

 

 

9/1/2012- 9/30/2012

 

 

INCOME

 

2012 SPEC INC

1,771.00

MEMBERSHIP DUES

-120.00

  TOTAL INCOME

1,651.00

 

 

EXPENSE

 

2012 NATL EXP

1,290.74

AFFILIATE CLUBS

50.00

BANK CHARGE

12.95

BOARD MEETINGS

200.74

EDUCATION

199.90

TOTAL EXPENSE

1,754.33

 

 

  NET

-103.33

Board approved Treasurer’s Report as published.

4. Interim Business

4.1 Vote for sportsmanship award

Lisa Pruka made a motion to approve the recipient of the Sportsmanship Award; Motion Second by Lisa Weeks; In favor - Terri Clingerman, Paige O’Donnell, Carol Clark. Stacy Einck-Paul, Linda Ramas

4.2 4 year Purina contract
Lisa Pruka made a motion to approve four (4) year contract with Purina for the National Specialty. Motion Second – Stacy Einck-Paul; In Favor: Paige O’Donnell, Carol Clark, Linda Ramas, Lisa Weeks

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email
- Two (2) year end reports submitted – more expected

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None Submitted requests for year end reports

6. Ongoing Business

6.3 Judges Selection Procedure Revision

Lisa Pruka made a motion to approve the revised Judges’ Selection Process; Motion Second – Linda Ramas; In favor: Paige O’Donnell, Carol Clark, Lisa Weeks, Terri Clingerman

6.5 Nationals

6.5.1 2012
6.5.1.1 Budget requested

6.5.2 2013 Update requested

7. New Business

7.1 Any new business since agenda prepared?

Dog Bathing at National – Discussion pending upon reviewing Specialty Budget

8. Adjournment

8.1. Date of Next meeting
Wed. Nov. 14, 2012 7:00pm CST

Adjournment motion: 8:09 p.m

By: Paige O’Donnell by Unanimous Consent


NOVEMBER 14, 2012 - BOARD MEETING MINUTES

Present: Megan Harrison • Linda Ramas • Paige O’Donnell • Terri Clingerman • Lisa Weeks • Lisa Pruka • Stacy Einck-Paul • Carol Clark

Members Absent: Ann Shaw

Call to order: 7:03 CST by Megan Harrison

Adopt Agenda

Linda Ramas made a motion to adopt the agenda with the addition of Linda Ramas’ request for dividing up the Rescue Auction proceeds to three rescue Stacy Einck-Paul seconded – In Favor: Lisa Weeks, Paige O’Donnell, Lisa Pruka, Carol Clark

1. Recording Secretary’s Report: Linda Ramas

- Board approved Recording Secretary’s report as amended. In favor Unanimous Consent

2. Corresponding Secretary’s Report: Paige O’Donnell

- Received correspondence regarding Herding statistics, responded that we are looking for a volunteer.
- Received correspondence regarding BC’s and heart worm medication, responded with some suggestions.
- Received correspondence from a Host Hotel in Des Moines, Iowa with information about holding a National Specialty.
- Received a request for a contract template for Chair people for the National, had the National Specialty coordinators forward a template.
Board approved the Corresponding Secretary’s Report as published

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

  • Sent Sue Rolek information for October reconciliation.

  • Treasurer's Report as of 10/3112 – Submitted 11/15/12/12 – Ann Shaw

ACCOUNTS AS OF 10/31/12

   

CHECKING

12,796.32

 

 

MONEY MARKET

 

Money Market

53,610.15

Health Restricted

4,917.90

Rescue Restricted

13,865.89

  Total Money Market

 =SUM(ABOVE) 72,393.94

   

TOTAL

85,190.26

 

 

 

10/1/2012 -10/31/2012

   

INCOME

 

2012 Spec Inc

57,302.00

Border Recorder

75

Borderlines

165

Futurity

-520

Membership Dues

250

  TOTAL INCOME

57,272.00

   

EXPENSE

 

2012 Natl Exp

53,441.63

ACK

390.77

B'lines Expense

2,161.06

Bank Charge

41.7

Board Meetings

270.89

Fees

188.23

Office

33.33

Web Site

500

  TOTAL EXPENSE

57,027.61

   

  NET

244.39

4. Interim Business

4.1 Annual meeting – Called to order and adjourned.
- Members present Megan Harrison, Linda Ramas, Lisa Pruka, Angel Duffy, and Danielle Davis

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried
- Board discussed the futurity program and who will chair that program. Stacy Einck-Paul volunteered to chair the program.

6. Ongoing Business

6.1 Judges Selection Committee
- Board will post the new Judge’s Selection Committee on website and on facebook.
- Megan Harrison will write a response to Ronni Delay’s email requesting the Board to not appoint a committee until she begins her term as President.
- Board decided that Lisa Pruka will serve as a committee member in her role as Specialty Coordinator.

6.2 2012 Specialty
- Board wants to wait until final numbers are in before any monies will be paid out to rescues from the rescue auction proceeds.

6.3 2013 Specialty
- Board needs update from Specialty Chairs. Lisa Pruka will request an update.

7. New Business

8. Adjournment – 8:05pm by unanimous consent

Next Meeting – Wednesday December 5, 2012 at 7:00 pm CST


DECEMBER 5, 2012 - BOARD MEETING MINUTES

Meeting called to order: 7:06 pm CST

Adopt Agenda

- Terri Clingerman made a motion to approve the agenda as published Linda Ramas seconded – In Favor: Unanimous Consent.

1. Recording Secretary’s Report: Linda Ramas

- Carol Clark made a motion to approve revised minutes Ann Shaw seconded – In favor: Unanimous Consent

2. Corresponding Secretary’s Report: Paige O’Donnell

- Request regarding heartworm medication suggestions for a BC having a reaction, responded with suggestions.
- Request regarding herding stats for a BC, responded with information.

AKC
- Correspondence from AKC that the supported agility trials for Friday, Saturday, and Sunday February 22, 23, 24, 2012 require a club officer signature and event dues. Correspondence was sent to Denise Thomas for action.
- Correspondence from AKC that all of the National Specialty events have been recorded.
- Correspondence from AKC that dues are due, the Treasurer has sent the 2013 dues to AKC.
- Request regarding information for the 2013 Board of Directors, completed form and sent to AKC.

Board approved the Corresponding Secretary’s Report as published.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 11/30/12 – Submitted 12/4/12 – Ann Shaw

• Sent Sue Rolek information for November reconciliation.

ACCOUNTS AS OF 11/30/12

   

CHECKING

7,603.42

 

 

MONEY MARKET

 

Money Market

53,594.61

Health Restricted

4,917.90

Rescue Restricted

14,065.89

  Total Money Market

72,578.4

   

  TOTAL

80,181.82

 

 

 

11/1/12 – 11/30/12

   

INCOME

 

2012 Spec Inc

9,319.78

Futurity

70

  TOTAL INCOME

9,389.78

   

EXPENSE

 

2012 Natl Exp

13,407.97

Bank Charge

15.95

Board Meetings

27.1

Office

28.66

Sponsored Trials-Exp

103

Web Site

1,000.00

  TOTAL EXPENSE

14,582.68

   

  NET

-5,192.90

- Board approved the Treasurer’s Report as published by Unanimous Consent

3.1 2012 National Balances
- Ann Shaw needs to update the report before final report is distributed to Board
- Report will be distributed to the Board. Then a poll can be taken to decide what payouts, if any, will go to rescues groups that helped with rescue dinner/auction.

4. Interim Business

4.1 Midwest Herding Trial
- Paige O’Donnell made a motion to approve herding numbers for Midwest herding trial. Stacy Einck-Paul seconded – In Favor: Unanimous consent

4.2 New Member Poll
- Paige O’Donnell made a motion to approve new members:

Abel, Jean
Lorenz, Anna
Mehrkam, Alix & Doug
Muir, Mark & Stacey
Roberto, Claudia
Schmidt, Beth
Smith, Adrian & Deanna
Tierney, Thomas & Nancy
Wagner, Ellen

Lisa Weeks seconded – In favor: Unanimous Consent

4.3 Appoint Initial JSC Committee
– Lisa Pruka and Paige O’Donnell have volunteered to serve on committee.

4.4 Standard Revision Committee
- Committee submitted and updated report on the progress of the Standard Revision.
- Board discussed revisions. Lisa Weeks will make Board’s suggested revisions and present to the Board.

5. Committee Business/Reports:

5.1 Lisa Pruka resigned from ROM
- Kimberly Sykes will receive inquiries for ROM until a new chair is appointed.

5.2 Cindy Geiss and Angel Duffy resigned from Border Recorder

6. Ongoing Business

6.1 2013 report
- Co-Chairs submitted an updated report on the progress of the Specialty.

6.2 Four (4) year contract from Purina will be sent in January 2013
Official future dates are as follows:
September 1 – 7, 2014
August 31 – September 6, 2015
September 5 – 11, 2016

7. New Business
- Versatility Chair will now handle the SOD/SODX awards.

8. Adjournment

Meeting adjourned at 8:50pm by
Lisa Weeks made a motion to adjourn meeting Stacy Einck-Paul seconded In Favor: Unanimous Consent; Absent: Lisa Pruka


 

Page Updated 03.22.2015

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