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BOARD MEETING MINUTES - 2011

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JANUARY  10, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka

Members Absent: Carol Clark

Meeting called to order by Art Sorkin at 7:05 p.m.

1. Recording Secretary’s Report: Linda Ramas

Motion by Jo Roach to approve December 2010 BCSA Board minutes via email prior to her departure from Board. Second Ann Shaw. In favor: Unanimous

2. Corresponding Secretary’s Report: Paige O’Donnell

Lisa Pruka Received AKC letter noting that two of the first ten dogs to earn Obedience Grand Master (OGM) were border collies. - will publish in Borderlines.

3. Treasurer’s Report: Ann Shaw

  • Sent Sue Rolek information for December reconciliation.

  • 2010 National Specialty final report below.

ACCOUNTS AS OF 12/31/10

   

CHECKING

17,642.33

   

MONEY MARKET

 

Money Market

43,316.42

Health Restricted

4,649.08

Rescue Restricted

9,807.43

  TOTAL MONEY MARKET

57,772.93

   

TOTAL

75,415.26

DECEMBER 1 – 31, 2010

   

INCOME

 

2010 Spec Income

35

Border Recorder Orders

40

Borderlines

320

Membership Dues

6,445.00

Sponsored Trials - Income

11,533.00

  TOTAL INCOME

18,373.00

   

EXPENSES

 

2010 Natl Exp

96.83

AKC-Delegate

858.64

B'lines Expense

2,272.75

Bank Charge

20.45

Board Meetings

83.57

Border Recorder Fees

166.72

Education

26.62

FEES-Paypal

159.13

M'ship-Exp

176

Postage

13.03

Versatility

24.59

Sponsored Trials-Exp

7,181.99

Web Site

500

  TOTAL EXPENSES

11,580.32

   

  TOTAL

6,792.68

 

 

2010 NATIONAL SPECIALTY (Final Report)

2010 SPEC INC

 

Advertising

975

Agility Seminar

2,275

Banquet

2,672.10

Calendars

1,689.85

Catalog

3,190

CGC-TDI

374

Conf Fun Match

130

Entries

43,865

Grooming

1,340

Health

3,035

HIC

1,745

Janet Larson

100

Judge Ed

200

Obed Match

232

Parade of Ch

165

Photo Contest

415

Rescue Dinner

792

Rescue Parade

12

RV-Park

5,570

Specialty Wear

7,137

Top20 Conf

700

Top20 Obed Invite

165

Trophy

2,445

Vendors

650

TOTAL INCOME

79,873.95

2010 NATL EXP

 

Agility

304.1

Agility Seminar

1,400

AKC Fees

5,629.35

Banquet

3,898.26

Calendars

1,945.65

Catalog

3,190

CGC-TDI

160

Chair

1,047.42

Equipment

200

Facility

6,205

GI

63.54

Health

68.46

BAER

540

CEA-CH

140.85

CERF

594

Exp Health

59.36

MDr1

360

Misc

12.52

TNS

937.94

TOTAL Health

2,713.13

Herding

2,328.18

HIC

953.17

Hotel

3,925.73

Janet Larson

47.67

Judge

7,501.78

Judging Program

149.1

Misc

131.13

Photo Contest

120.78

Porta-Potties

400

Rescue Dinner

1,619.23

Ribbons

3,236.86

RV-Park

4,443.90

Silent Auction

176.55

Specialty Wear

5,264.63

Sweeps

1,011.75

Top 20 Agil

48.74

Top 20 Conf

48.73

Top 20 Obed Invite

275

Trophy-Exp

8,846.79

Video

150

Workers

211.11

TOTAL EXPENSE

72,198.86

   

 TOTAL PROFIT

7,675.09

 

4. Interim Business Transacted by E-Mail: uniform transaction act as long

  • General Ed Committee to contact Margie Clutter and Mary Thompson regarding Chairman?

  • Motion made by Megan Harrison to waive the membership fee for 2011 for the Individuals affected by the burglary and subsequent check theft at our Treasurer's home. This waived membership fee allows those members to cover any bank fees issued to them on our behalf Seconded Paige O’Donnell. In favor: Unanimous

  • The following new membership applications were approved:

    • Mara Doherty (Wonder Lake, IL. Sponsor - Nancie Mages)

    • Kimberly Halcom (McHenry, IL. Sponsor - Nancie Mages)
      Elizabeth Hezeau (Garland, TX. Sponsor - Kim Sykes)

    • Sharon and Robert Penland (Blacksburg, SC. Sponsor - Robin Penland-Elliot)

    • Sherry Frerichs (Bartonville, IL. Sponsor - Noel Sieh)

      • Motion to approve the new membership applications by Jo Roach. Second: Ann Shaw. In favor: Unanimous

  • Ann Shaw will collect all previous motions brought to the Board and create one document.

5. Committee Business/Reports: Tabled until February’s Board Meeting

5.1 Any new reports that were not submitted by email? No Report

5.2 Any questions/corrections/issues with email reports? No Report

5.3 Any committees that need to be queried? No Report

6. Old Business

6.1 Stolen checks and how to deal with them:

  • Ann Shaw will look into electronic deposit with bank.

  • Ann Shaw will discuss with insurance carrier regarding coverage for such losses.

6.2 Judges Selection Policy:

6.2.1 Problems with secrecy
Ballots will be sent to Art Sorkin and Ann Shaw.

6.2.2 Revised policy from Sonja Donaldson:

  • Corresponding Secretary along with Show Chairs will handle contracts.

  • Paige O’Donnell will review contracts from 2010 and report back to Board at next Board meeting

  • EXCLUSIONS – - Motion made by Meghan Harrison that BCSA will have an exclusion policy for judges of judging the breed 3-6 months prior to the Specialty. No exclusions for judges in the other events/venues offered at the Specialty. Second: Terri Clingerman - In favor: Unanimous

6.3 How proration of new member applicants works:

  • Pro-ration is the date of acceptance and decide cutoff for members to respond to new member applicants. Table this discussion for next meeting.

  • Lisa Pruka makes a motion for new membership dues to be the same throughout the year except for members that joining the last quarter. Last quarter members won’t have to pay for following year. Second: Paige O’Donnell – In favor: Unanimous

6.4 Foreign Dues:
Board needs to adopt policy/set dues. Table this discussion for the next Board meeting.

6.5 2011 Specialty:

  • Linda Ramas is the Board Liaison for the 2011 Specialty

  • Videographer? Should we continue this practice?

  • Board to ask April Bruce and Emily Fish to contact judges regarding unsigned contracts

  • Junior judge? Linda Erby - We can find another judge for juniors – maybe someone local

  • Specialty Judges committee to decide whether judges should use shuttle for transportation

  • Documents needing BOD signature should be sent to Ann Shaw and she will send out accordingly

  • Ann Shaw recently updated 2011 Specialty website

6.6: Paperwork for Supported Entry/Sweeps
Oconee River KC May 8-9, 2011 - Lisa Pruka will send out paperwork form – Show Chair will need to send to Paige O’Donnell for signature

6.7 By-law interpretation for class of membership change?

6.7.1 Status Change of Affiliate Clubs – Report from Emily Fish received per December Mtg.
Inform clubs that need to be Associate until licensed. – Approved

6.8 Proposal for Conformation Mentor Rules:

6.9 Push Juniors Scholarship: Junior Committee email
Meghan Harrison will publish information on website and yahoo groups.

6.10 Should VP be a backup signatory on bank accounts.
Ann Shaw will get new signature cards and Art Sorkin and Megan Harrison can sign cards and return to Ann Shaw

6.11 Health Committee:
Report from Frances Hannan. OFA Reports

6.12 Versatility:

6.12.1 Versatility Mailing:
Two out of 45 were damaged. Paige O’Donnell will put cardboard with certificates and pins wrapped in bubble wrap to alleviate possible damage to certificates and pins.

6.12.2 Grand Champion and Versatility:
Motion made by Terri Clingerman to incorporate new title Grand Champion be added to Versatility – may fit in between two categories – Grand Champion is easier to achieve – make it 4 points – Motion seconded by Lisa Weeks: In Favor: Unanimous

6.12.3 Terri Clingerman will take over versatility

6.13 2013 Specialty:
2013 Specialty still needs a chair

6.14 How to disperse the BCHF monies?
Paige O’Donnell will discuss with Emily Czapsek for a specific organization.

6.15 Border Recorder:

  • Can pedigree page photos be offered in color? Discussion tabled to next meeting.

  • Pedigree Pages will be offered to non-BCSA members at a higher price.

6.16 Historian Liaison:

  • Need new Historian

  • Lisa Pruka will take over responsibility of Historian in the interim

6.17 Web Site:
Ann Shaw needs to be kept up to date and notified of changes in committees and other information.

6.18 Futurity 2011:
Lisa Pruka and Megan Harrison will work on clarifying what is happening with this event.

6.19 Judges Ed Comitttee

  • Linn Klingel to continue as Chair of Ed Committee

  • Paige O’Donnell has breeder brochures for general education

6.20 Any last minute old business since agenda prepared? None

7. New Business: Deferred to next Board meeting.

7.1 Set committee budgets (per By-Laws)

7.2 Revenue Generation

7.2.1 Border Recorder. Go back in time as well as forward? Republish old single issue? Prior years?

7.2.2 New ideas?  Is a committee needed specifically for this? Should finance committee be tasked?

7.3 Policy, Procedure, and Transition Manual
Discuss. Appoint committee of Board members?

7.4 Show and Trial Manual
Discuss. Appoint committee of past specialty chairmen?

7.5 Master Plan for Growth, including affiliate club relations?
Discuss. Appoint committee?

7.6 Standard Revision
Discuss. Appoint committee?

7.7 Judges Ed
Discuss.

7.8 Any other new business?

8. Adjournment

8.1. Date of Next meeting
Monday, February 7, 2011 at 5:00 pm PST

Adjournment motion at 10:00 PM by Art Sorkin
Second: Ann Shaw
In Favor: Unanimous
Respectfully submitted by Linda Fuzak Ramas, BCSA Recording Secretary


FEBRUARY 7, 2011 - BOARD MEETING MINUTES

Roll Call: Members Present: Art Sorkin, Megan Harrison, Linda Ramas, Ann Shaw, Terri Clingerman, Lisa Pruka and Carol Clark

Members Absent: Paige O’Donnell, Lisa Weeks

Call to order: 7:05 p.m. by Art Sorkin

Adopt Agenda - Agenda Approved
Committee submissions need to be submitted five (5) days prior to Board meeting to get on agenda for discussion.

1. Recording Secretary’s Report: Linda Ramas
Art Sorkin made a motion to approve Minutes for January board minutes - Unanimous

2. Corresponding Secretary’s Report: Paige O’Donnell

  • Had an inquiry regarding whether a donation was tax deductible, thanked the person for their inquiry and donation and responded that our Non-Profit status is not one that allows tax deductions, per Ann.

  • Had an inquiry regarding submitting the ORKC Sweeps paperwork for the BCSA Supported Entry in Georgia. Signed, scanned, mailed and e-mailed the application to AKC and copied the Show Chair and Barbara Fitzgerald.

  • Had an inquiry regarding whether a rescue dog was a Border Collie, responded that the photo indicated the dog was at least part BC.

  • Had an inquiry regarding whether someone should breed their BC’s or not, forwarded the “Should I breed My Dog” brochure and suggested their Breeder or breed mentor would be a good starting point for information.

  • Had a request regarding how many AKC BCs were registered in 2008, 2009, 2010 directed the requestor to the AKC web site and reports for additional information.

  • Had an inquiry regarding BCSA’s intervention regarding a Breeder in Tennessee. The Board decided this was better suited being addressed by the AKC.

  • Had an inquiry regarding educational information for an upcoming Meet the Breed session, directed the requester to the BCSA website and downloadable education information.

  • Had a request by the Co-Owner of “ The American Border Collie Magazine” to remove the mention of the magazine from BCSA’s web site since the magazine is no longer in publication. We complied with the request.

  • Had a request of donating old Borderlines to BCSA

  • Received notification from the AKC that both the Sierra Nevada Border Collie Club and Nutmeg Border Collie Club are AKC licensed to hold championship pointed events. SNBCC is also licensed to hold obedience, rally, agility and herding/tests and trials.

  • No new member applicants.

3. Treasurer’s Report: Ann Shaw

  • Treasurer’s Report was approved

  • Sent Sue information for January reconciliation.

  • 2010 National profit of $7,675.09 is now $5,875.09 because of $1,800 rescue payout.

3.1 General Account Balances

ACCOUNTS AS OF 1/31/11

   

CHECKING

22,412.79

 

 

MONEY MARKET

 

Money Market

43,316.42

Health Restricted

5,169.08

Rescue Restricted

10,247.43

  Total Money Market

58,732.93

   

  TOTAL

81,145.72

 

 

 

JANUARY 1 – 31, 2011

   

INCOME

 

2011 Spec Income

60

Borderlines

67.5

Futurity

40

Membership Dues

8,935

Restricted Funds Donations

60

  TOTAL INCOME

9,162.50

   

EXPENSES

 

2010 Natl Exp

1,800

2011 Natl Exp

235

Bank Charge

12.95

Board Meetings

101.16

Fees

51.93

Insurance

571

Web Site

500

  TOTAL EXPENSES

3,272.04

   

  TOTAL

5,890.46

4. Interim Business Transacted by E-Mail:

  • All actions taken between meetings are by signed, written consent of all 9 Board members.

  • The Board adopted a policy of not compensating “hard working” members with perks like free membership while at the same time reaffirming the existing policy of paying certain members with specialized skills or equipment (currently webmaster and BL editor/publisher) to perform services that would otherwise have to be contracted out at higher cost and/or lesser service.

  • The Board decided that the 2011 Show Chairs should be asked to rearrange PT/HT from a single run on two different days to two runs with different judges on a single day.

5. Committee Business/Reports:

5.1 New Reports That Were Not Submitted by Email: None

5.2 Questions/Corrections/Issues with Email Reports: None

5.3 Committees Needing to be Queried: None

6. Old Business

  • The Board decided that the webmaster doesn’t have to track time spent each month any more because the time spent has been more than the time being paid for in almost every month when it was tracked.

  • Ann Shaw made a motion to ratify BCSA Motions by Email.pdf processed. Second Megan Harrison In favor: Linda Ramas, Carol Clark, Terri Clingerman - Not in favor: Lisa Pruka

6.1 Set Committee Budgets (per By-Laws)
Board liaison will ask Committees for budget for those who need it. All other will default to zero.

6.2 Border Recorder

6.2.1 Front Cover Policy
BCSA will use multiple dogs on the cover in future Border Recorder. BCSA logo will be used on the back cover of Border Recorder. Criteria to be determined at a later date.

6.2.2 2010 Web Page
The Border Recorder page is available on the web site

6.2.3 Go back in time as well as forward - Republish old single 1998 issue
Paige O’Donnell will take copy of Border Recorder to Westminster

6.3 BCCGLA Herding Trial Request
Board approved BCCGLA Herding Trial grant of $100. Paige O’Donnell will notify club that grant was approved.

6.4 2011 Specialty

6.4.1 Videographer

  • One videographer gave options - Either pay or comp rooms

  • Second videographer based on its sales. Videographer wants permission to video

  • Decision on videographer should be made by Show Chairs. Chairs should allow room comp if they use the first videographer.

6.4.2 Top 20 Agility Invitational

  • Lisa Pruka gave information to Amanda Gross to order report from AKC January through December 2010 based on AKC rankings 200 dogs.

  • Lisa Pruka will help determine member dogs and contact those individuals.

  • Board will publish criteria for Top 20. To qualify for Top 20 Agility Invitational individual needs to be a member as of 3/31/10.

6.5 Foreign Dues:
Ann Shaw will check with Kathy Sours how much more for foreign forms and mailing.

6. 6 Historian
Lisa Pruka volunteered to do it in the interim until a new person is named.

6.7 Web Site Issues.

6.7.1 Replace BCSA e-mail addresses with contact form because of spam complaints. Ann Shaw will leave as is.

6.7.2 Board approved that Ann Shaw can stop tracking her hours worked on website.

6.8 Insurance and Loss Mitigation

6.8.1 Need an all-risk theft/casualty policy that covers financial instruments and other property.  Ann Shaw to follow up on comparison of insurance versus electronic deposit.

6.8.2 Electronic Deposit

  • Ann Shaw to follow up on comparison of insurance versus electronic deposit.

  • Carol Clark will contact other AKC delegates from other parent clubs regarding insurance and loss mitigation.

6.9 Judges Education
Art Sorkin will work with individuals for revision of Judges Education policy to be completed by August 2011.

6.10 Policy, Procedure, and Transition Manual
Board discussed the need for a policy, procedure and transition manual. Discussion was held on appointing committee to handle this manual.

6.11 Show and Trial Manual

  • Terri Clingerman volunteered to gather information.

  • Board will look into appointing a committee consisting of former Specialty chair people.

  • Megan Harrison will contact Purina regarding the 2013 Specialty.

6.12 Master Plan for Growth, Including Affiliate Club Relations
Board decided to appoint a committee to look into this.

6.13 Standard Revision

  • Board decided to appoint a committee to revise breed standard.

  • Lisa Weeks or Lisa Pruka will coordinate committee.

6.14 Revenue Raising.

  • Publish on Announce for volunteers for this committee.

  • Border Lines advertising rates will be cut in half.

6.15 Judge Selection Policy
Art will discuss with Lisa Weeks to coordinate revisions and send back Board for final review.

6.16 Last minute old business: None

7. New Business

7.1 Upcoming March Delegate Meeting Agenda.
Inquiries should be sent to Carol Clark

7.1.1 AKC Herding Championship Event
Carol Clark will talk to Doug Ljungren in logistics of hosting an event

7.1.2 Herding Futurity - None

7.2 Other New Business: None

8. Adjournment
Motion made by Carol Clark to adjourn the meeting. Second: Ann Shaw. In Favor: Unanimous Meeting adjourned at 9:50pm

8.1. Date of Next Meeting - March 9, 2011 at 5:00 pm PST


MARCH 9, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: None.

Call to order: 7:05 p.m. CST by Art Sorkin

Adopt Agenda

Agenda is adopted as published

1. Recording Secretary’s Report: Linda Ramas

Adopted as published

2. Corresponding Secretary’s Report: Paige O’Donnell

  • Corresponding Secretary Report: 2/1/11 to 2/28/11 - Adopted as published

  • Received a request for a grant to hold a B Course herding trial from BCCGLA.

  • Received a request from a member to send a Birthday card to her relative, the member made a rescue donation in the relative’s name.

  • Received a request to recommend good basic training and BC specific books, recommended Terri Arnold’s obedience books, The Versatile Border Collie and The Ultimate Border Collie to start.

  •  Received an application for a new affiliate club located in Georgia.

  • Received correspondence requesting numbers of Border Collies registered with AKC in 2008, 2009 and 2010. Replied that the BCSA Board is supporting AKC’s standing to not publish statistics due to the potential negative use of statistics in legislation and anti-AKC organizations.

  • Received correspondence from AKC that the tracking test is approved for the 2011 National Specialty, all of the events for the National are now approved.

  • No objections - Accepted as members:

    • Debra DeGidio, St. Paul, MN

    • Amanda Gross, Portland, OR

    • Kristin Laue & Joshua Laue, McDonnell, IL

    • Deborah O’Crowley, Stillwater, MN

    • Jill Sestini, South Berwick, ME

  • Border Collie Club Greater Atlanta:

    • Ann Shaw will follow up to see if club sent in their dues.

    • Paige O’Donnell will contact club to notify them that they need to apply for membership and go through the publishing process. Once approved, they can apply for grants as any other affiliate. Reimbursements will be handled in accordance with Club rules.

  • Ann Shaw will change section on grants to Corresponding Secretary on web.

  • Art Sorkin will contact AKC about approving Border Collie Breed clubs without notifying parent club, BCSA.

  • Recognize and thank Kathy Sours, Kat Ferruzza, Lisa Pruka, Virginia Grossman, and Emily Czapek for their ad in Border Lines and donation of $250 to the Rescue Fund in memory of Judy Jurgens.

3. Treasurer’s Report: Ann Shaw

Treasurer's Report as of 2/28/11 – Submitted 3/3/11 – Ann Shaw - Adopted as published

3.1 General Account Balances

  • Sent Sue Rolek information for February reconciliation. Received acknowledgement and she has no Finance Committee report for the month.

ACCOUNTS AS OF 2/28/11

 

 

CHECKING

25,491.65

   

MONEY MARKET

43,340.07

Health Restricted

5,484.08

Rescue Restricted

10,897.43

  Total Money Market

59,721.58

   

TOTAL

85,213.23

 

INCOME

 

2011 Spec Income

10

Borderlines

80

Futurity

60

Membership Dues

6,495

  TOTAL INCOME

6,645.00

   

EXPENSES

 

2011 Natl Exp

300

B'lines Expense

1,803.40

Bank Charge

24.95

Board Meetings

95.55

Fees

146.64

M'ship-Exp

337.74

Office

112.86

  TOTAL EXPENSES

2,821.14

   

  TOTAL

3,823.86

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

The Board agreed to allow Ann Shaw to process a check for the webmaster services with one signature while the Wachovia/Wells Fargo transition was still happening.

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email: None

5.2 Any questions/corrections/issues with email reports: None

5.3 Any committees that need to be queried - Versatility

6. Old Business

6.1 Lisa Pruka, Megan Harrison, and Paige O’Donnell presented info to the Board an update on the teleconference with 2011 National Chairs

  • Review information on direction of budget, schedule, logo and other issues, including Agility Top 20, Conformation Top 20 (Suzanne LeRoy volunteered to chair and Kim Halcom volunteered to help per Sonja Donaldson), Judges Ed and herding demo, etc.

  • Expenses for compensated hotel rooms should go through credit card. One form will be used and sent to one person.

  • Change the name (BCSA Obedience Challenge) Lisa Pruka will notify Specialty Chairs.

  • Logo approved too.

  • Club would like to use regular printer for catalog.

  • Ads need to go to Ann Shaw for website.

  • Ann Shaw will check on herding instinct form and get back to Emily Fish.

6.2 Border Recorder
Paige O’Donnell will locate 1998 copy of Border Recorder and ask printer what it would cost to duplicate.

6.3 SOD/SODX as parent club titles instead of award
Carol Clark will double check with AKC. Terri Clingerman will discuss with committee options of awards.

6.4 AKC Moratorium – AKC plans to resolve soon.

6.4.1 Not necessary for BCSA to take an official position on Moratorium just yet.

6.4.2 BCCAZ questions about using BCSA herding event numbers.

  • No Board action to be taken at this time. Board will revisit if moratorium is still in place.

  • Lisa Weeks will communicate to club Board’s discussion to policy changes

6.5 Local Specialty Date Conflicts:

  • NCBCC Specialty in August: Does the AKC moratorium affect this Specialty

  • Lisa Pruka will talk to 2011 Specialty Chairs regarding having NCBCC host Sunday show and then contact NCBCC what we are proposing.

  • Art Sorkin to contact AKC Events Planning about giving approval from BCSA Board for future shows.

6.5.2 Adopt Policy for Requirements for affiliate clubs to hold specialties:
This discussion has been tabled to the April Board meeting.

6.6 Foreign Dues:
Board discussed foreign membership dues - No changes will be made by the Board as to Foreign Memberships. Board will revisit of additional foreign members join. Ann Shaw will discuss Board’s decision with Membership Chair, Kathy Sours.

6.7 Insurance and loss mitigation:

6.7.1 Is there a need for an all-risk theft/casualty policy that covers financial instruments and other property:
Ann Shaw will follow up on possibility of homeowner’s rider for people handling checks

6.7.2 Electronic Deposit or otherwise change procedures:
Ann Shaw discussed the costs involved with electronic bank deposits and the machine needed. An additional USB port would need to be installed into her computer to handle electronic deposits.

6.8 Standard Revision

  • Lisa Weeks will head effort.

  • Art Sorkin will address this issue in President’s message in BorderLines.

  • Lisa Weeks will solicit input and feedback.

6.9 Judge Selection Policy
Still needs revision. Refer back to Sonja Donaldson and committee.

6.10 Borderlines issues

6.10.1 Explain why applicant names are published and solicit comments.
Art Sorkin emailed Cindy Eaton Eklund about publishing and about publishing both names with household membership.

6.10.2 Evaluation and expectations of Border Lines and editor’s job responsibilities
Lisa Pruka will draft proposal on these issues

6.10.3 Themed issues
Paige O’Donnell will discuss with Editor

6.11 Rankings
Rankings should be published quarterly. Lisa Pruka will discuss with Susanne Hoffman

6.12 Facilities survey for possible National sites:
Terry Clingerman will reach out to affiliate clubs for feedback

6.13 Committee Budgets:
Discussion was held on various committees that may need to prepare budgets annually. Further discussion is needed for this issue.

6.14 Last minute old business since agenda prepared: None

7. New Business

7.1 New business since agenda prepared: None

8. Adjournment

8.1. Date of Next meeting – Wednesday, April 13, 2011 - 5:00 pm PST

Adjournment motion: 10:32 pm


APRIL 13, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: None

Call to order: 7:04 p.m. by Art

Adopt Agenda

Adopted as published

1. Recording Secretary’s Report: Linda Ramas

March Board Minutes adopted as published

2. Corresponding Secretary’s Report: Paige O’Donnell

  • Adopted as published

  • Corresponding Secretary Report: 3/1/2011 to 3/31/2011

  • Received a thank you for BC book recommendations.

  • Received a request for assistance to find a stud dog, referred requestor to the BCSA breeders listing.

  • Sent a “Thank You” to Kat Ferruza for the generous donation to the BC Rescue Fund.

  • Received a request on whether a Non-BCSA member could enter the BCSA Nationals, replied that you can except for the Top 20 events which require membership.

  • Received a letter requesting more information about the Border Collie, printed information from the web site and also sent a Borderlines issue to the requestor.

  • Correspondence went to a potential Affiliate Club regarding submitting applications and requesting reimbursement.

  • Correspondence went to AKC regarding the BCSA approval of Regional Specialty dates.

  • Received correspondence from AKC to register the February 24 and 25th, 2012 Agility numbers. Also received - - correspondence from AKC for participation in meet the breeds booth at the Jacob Javits Convention Center on November 19 and 20, 2011.

  • No new members.

3. Treasurer’s Report: Ann Shaw

Treasurer's Report as of 3/31/11 – Submitted 4/4/11 – Ann Shaw

  • Sent Sue Rolek information for March reconciliation. Confirmed received.

ACCOUNTS AS OF 3/31/11

 

 

CHECKING

21,040.98

   

MONEY MARKET

 

Money Market

43,352.81

Health Restricted

4,973.77

Rescue Restricted

11,752.74

  Total Money Market

60,079.32

   

TOTAL

81,120.30

 

3/1/11 To 3/31/11

   

INCOME

 

Borderlines

277.5

Futurity

60

Membership Dues

1,010.00

  TOTAL INCOME

1,347.50

   

EXPENSES

 

2011 National Exp

3,288.50

Affiliate Clubs

100

AKC

30.18

Board Meetings

79.09

Fees

1,286.89

Office

13.51

Web Site

1,000.00

  TOTAL EXPENSES

5,798.17

   

  TOTAL

-4,450.67

3.1 General Account Balances

  • Adopted as Published

  • Ann Shaw will pay AKC invoice sent by Lisa Pruka.

  • Endorsed check from AKC was deposited.

  • Ann Shaw will move excess money from checking to money market with notice to Board.

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

The Board approved sending a letter to Event Plans revoking a five (5) year blanket approval for licensed specialties that had been submitted in Nov 2009. Request will need to be made to Corresponding Secretary. Corresponding Secretary will present to the Board for approval. Further discussion on parameters of the events will be discussed at April Board meeting.

5. Committee Business/Reports:

5.1 New reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried?

  • Ann Shaw will follow up with Sue Rolek on monthly confirmation of statement reconciliation.

  • Ann Shaw will follow up with the yearly audit status

6. Old Business

6.1 Action Items from March meeting not reported as done

6.1.1 Paige O’Donnell:
- 1998 Border Recorder – Booklet is 163 page and 7 dividers black and white – high quality copy print

6.1.2 Carol Clarke:
- will double check with AKC on parent club titles and SOD/SODX and waiting for a response from Doug Ljungren
- Carol Clark reported that USASA doesn’t do any special type of herding titles – Still waiting on the stats and rankings question

6.1.3 Ann Shaw: Use of registered mail
- Kathy Sours to use Registered Mail for $1000 or more
- Lisa Pruka to contact Specialty Chairs Specialty money to be sent registered mail
- Paige O’Donnell to notify Jackie Hoye and Denise Thomas regarding sending monies via registered mail.

6.1.4: Lisa Pruka:
- Write up some ideas on expectations and evaluation criteria for BL editor position. Board needs to read and consider for discussion for next meeting
- Check with herding contacts re: places that can hold a B course [responses pending – defer to May Board Meeting].
-Check on how herding stats/ranking get done to get an idea how to do it for other venues

6.1.5: Lisa Weeks:
- Poll affiliates re: facilities
- Get past Judges Ed attendee names and ask for feedback on standard. Send email out and publish question in Border Lines
- Seek other feedback on standard

6.2 Send someone to AKC CHF conference in St. Louis – People have been sent in the past and submitted reports to Border Lines. Board to query committee if anyone is interested in going

6.3 2011 Specialty Issues

6.3.1 Herding event numbers at 2011 National?
- Lisa Pruka will get forms signed and submit with payment.

6.3.2 Art Sorkin: Scheduling of Annual Meeting
- Futurity and sweepstakes will be moved up so that meeting can be afterward

6.3.3 Art Sorkin: Hotel capacity and overflow hotel - Only information is Comfort Inn

6.3.4 Web page updates - Ann Shaw just finished up web updates

6.3.5 Updated Event Center contract - Officer needs to sign contract

6.3.6 Open Positions and help needed
- Chair for the Agility Invitational – done, Chief Course Director for Herding, and Judges' Hospitality Chair still needed

6.4 Judges Ed, Houston – AKC Institute, Friday, July 22, 2011 in the afternoon
- Need replacement for Paige O’Donnell. Barbara

6.5 Rankings
- Does BCSA want to do it? Discussion deferred to May Board meeting
- Do we have enough info yet? Discussion deferred to May Board meeting

6.6 Lisa Pruka: Discuss what to do with Noteworthy Dogs as part of the ROM program.
- Lisa Pruka will write up some ideas on expectations and evaluation criteria for Border Lines editor position.
- Check with herding contacts re: places that can hold a B course – Responses are pending and will be deferred to Mary Board meeting.
- Check on how herding stats/ranking get done

6.7 Border Recorder 1998
- 1998 Border Recorder – 163 page and 7 dividers black and white – high quality copy print – Determine cost and number of books to duplicate

6,8 Ann Shaw: When should Kathy Sours use Registered Mail?
- Kathy Sours to use Registered Mail for $1000 or more
- Lisa Pruka to contact Specialty Chairs Specialty money to be sent registered mail
- Paige O’Donnell to notify Jackie Hoye and Denise Thomas regarding sending monies via registered mail.

6.9 Terri Clingerman: Versatility pins – Matter still pending and deferred to May Board Meeting

6.10 AKC stand alone Meet the Breeds, Nov 19-20 in NYC.
- BCSA will ask local clubs to do this Lisa Weeks to ask Bay Colony and Nutmeg

6.11 Any last minute old business since agenda prepared: None

7. New Business

7.1 Any new business since agenda prepared: None

8. Adjournment

8.1. Date of Next meeting
Wed. May 11, 2011

Adjournment motion: 9:29 p.m

By: Art Second: Paige  


MAY 11, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent:

Call to order:7:18 p.m. by Art Sorkin

Adopt Agenda

Board adopted the Agenda for the May Board Meeting.

1. Recording Secretary’s Report: Linda Ramas

Board adopted the Agenda for the May Board Meeting.

2. Corresponding Secretary’s Report: Paige O’Donnell

Board Adopted the Corresponding Secretary’s report for - 4/1/2011 to 4/30/2011.

  • Received a request for additional information on qualification of a dog to be included in Working Dog Sweepstakes. Responded with the qualifications.

  • Received a request asking how often it is advised to breed a bitch. Responded with various answers depending on the health clearances, age, and condition of the bitch.

  • Received notification of a puppy mill seizure in Texas.

  • Received a request regarding qualification criteria of the Top 20 Agility Invitees. Responded with the appropriate link for the BCSA 2011 Top 20 Agility Event.

  • Received a request regarding whether a dog was qualified for Versatility Awards. Directed the person to the BCSA web site which outlines the criteria.

  • Received requests from Nutmeg Border Collie Club, Sierra Nevada BCC, Kentuckiana Tartan BCC, BC Club of Northern California, requesting permission to hold Regional Specialties.

  • Received correspondence from Bay Colony BCC requesting reimbursement for an AKC Sanctioned A/OA Match (for Breed and Obedience) and a Supported Entry and Puppy/Veteran’s Sweepstakes.

  • Received notification of new member applications.

  • Received an application for BCSA Junior Handler’s Scholarship.

  • Received written correspondence for BCSA to support a BC lymphoma cancer grant being applied to AKC CHF for research done by Dr. Bruce Smith VMD, PH D.

  • Received an application for a rescue grant for Border Collie “Wish” who needs two ACL replacements.

  • Received suggestions for improvements/inclusions for Borderlines.

  • AKC sent notification regarding the “extra” agility number not being used by the National Specialty, responded that the number will instead be used by the Supported entry in December in MN.

  • Paige O’Donnell will make sure Notice of Annual Meeting in June Border Lines plus call for agenda items.

  • Board voted to accept the following individuals and club as members:

    • Affiliate Club:

      • Border Collie Club of Greater Atlanta

    • Individual:

      • Ellen Wagner

      • Brenda Kay Stevens

      • Lisa Ross

      • Gina Cattivera

    • Associate:

      • Marian Pott

3. Treasurer’s Report: Ann Shaw Adopted

3.1 General Account Balances

  • Sent Sue Rolek information for April reconciliation.

  • Checked with insurance company and audit is not necessary. We are meeting requirements for Fidelity Bond policy.

ACCOUNTS AS OF 4/30/11

 

 

CHECKING

6,752.40

 

 

MONEY MARKET

 

Money Market

53,366.66

Health Restricted

6,001.56

Rescue Restricted

12,780.53

  Total Money Market

 72,148.75

   

  TOTAL

78,901.15

 

 

 

4/1/11 to 4/30/11

   

INCOME

 

2011 SPEC INC

110

BORDER RECORDER

140

BORDERLINES

20

FUTURITY

50

MEMBERSHIP DUES

80

  TOTAL INCOME

400

   

EXPENSES

 

2011 NATL EXP

260

AKC

 

AKC

584.28

B'LINES EXPENSE

1,779.40

BOARD MEETINGS

160.22

INSURANCE

775

PROGRAMS

29.68

SPONSORED TRIALS-EXP

600

WEB SITE

500

  TOTAL EXPENSES

4,688.58

   

  TOTAL

-4,288.58

Respectfully submitted, Ann Shaw

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

  • The Board approved a change of procedure so that Versatility pins and certificates are mailed instead of presented at the National.

  • The Board granted permission for Nutmeg BCC’s 2011 specialty date and location.

5. Committee Business/Reports:

5.1 New reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Old Business

6.1 Action Items from March meeting not reported as done

  • Lisa Pruka should get list from AKC by May 15th

  • Lisa Pruka received about 5 responses about B courses for future Specialty sites

  • Paige O’Donnell working with printer on costs to replicate the 1998 Border Recorder

  • Lisa Weeks is getting responses to standard revisions.

6.2 Discuss and approve a specialty conflict policy
Policy adopted and will be posted on the website and BorderLines

6.2.1 KTBCC and SNBCC requests for 2012 specialty permissions.
Clubs that hold specialties every year at the same time and place will be grandfathered in. Paige O’Donnell will send letter to AKC granting permission and clubs will be copied on letter.

6.3 Grants

6.3.1 Jr. Handler Scholarship – Application Accepted by the Board

6.3.2 Cancer Researcher – Art Sorkin will write letter of support to CHF

6.3.3 BCBCC request for grant for A matches, etc. was accepted by the Board

6.3.4 Board approved the grant request from MBCR for ACL surgery on rescue dog “Wish.”

6.4 Rankings
Issue will be tabled for future meetings

6.5 Border Recorder 1998 – Board approved 50 copies of this Border recorder will be printed

6.6 Judges Ed

6.6.1 Pay for dogs for Penta Institute in PA?  June 3rd-5th in Greensboro

6.6.2 Mentor List – Subject was deferred to June board meeting

6.6.3 Linn Klingel will have printing costs for Houston and Cindy Geise’s herding  

6.7 AKC stand alone Meet the Breeds, Nov 19-20 in NYC.
Lisa Weeks will reach out to the local clubs about possible attendance on behalf of BCSA.

6.8 AKC Institute Houston – Board approved the expenses for Linn Kingel to attend.

6.9 2011 National

6.9.1 Discussions were held regarding various possible issues with the 2011 National Specialty.

6.10 Borderlines - Terri volunteered to work with Cindy Eaton-Eklund. Further Discussions on various individual’s suggestions are tabled for June board meeting

6.11 Last minute old business - None

7. New Business

7.1 No new business since agenda was prepared

8. Adjournment

8.1. Date of Next meeting – June 8, 2011 5:00 PST

Adjournment motion: 10:20 p.m

By: Art Sorkin Second: Linda Ramas

COMMITTEE REPORTS

  • Historian: Ronni DeLay (Megan) Megan resigned as liaison.

  • Juniors: Caitlin Kane. (Megan)  Nothing to report.

  • Website: Ann Shaw (Ann) Borderlines Report Required-yes

    • Regular website maintenance and updates.

    • Additional 2011 Specialty pages set up. Let April and Emily know that I needed 7 to 10 days to set up consolidated order form, related PayPal and testing.

  • Specialty – 2012: Linda Ramas (Lisa P) in Jefferson WI – nothing new to report.


JUNE 8, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: None

Call to order: 7:05 p.m. CST by Art Sorkin

Adopt Agenda

Board adopted Agenda

1. Recording Secretary’s Report: Linda Ramas

Board approved minutes of previous meeting as published

2. Corresponding Secretary’s Report: Paige O’Donnell

  • Other Correspondence:

    • Received a request from BCBCC for reimbursement for upcoming events, per our Affiliate club process the Board voted for the reimbursement and a check was sent.

    • Received a request asking to register a BC. Responded that the BCSA is not a registry and gave the appropriate website information.

    • Notified requesting Affiliate Clubs that their events had been approved by the Board and that AKC had been notified.

    • Received a request for a kennel reference. Googled the information and sent the links to the requestor.

    • Received a request for BCSA to continue to sponsor the 3 day Agility Trial in Michigan. The Board approved and notification was sent.

    • Received a request for a referenceable goose control BC kennel, send website information.

    • Received a request to let a family know that a donation had been made to BCSA on behalf of the family’s recent BC passing. Sent a note to the family.

    • Received a request to have a BCSA sponsored Conformation event at the shows prior to the AKC/Eukanuba National Championship in Orlando, Florida in December.

    • Received notification that the ACL surgery slotted for BC rescue “Wish”, did not happen and did BCSA want its donation back. The Board will discuss.

  • AKC Correspondence:

    • AKC notified BCSA of 5 Junior Handler’s that are currently competing with Border Collies.

    • AKC notified BCSA that the Judge slated for the BCSA supported Agility Trials in December in Minnesota is not approved. Notified the Chairman who will notify AKC and BCSA of the resolution.

    • AKC was notified regarding the Regional Affiliate Club’s intentions to hold shows and dates of the shows. Received confirmation from AKC that the requesting affiliate’s dates had been recorded.

    • AKC notified BCSA that they will have an AKC Meet the Breeds booth on December 17 & 18, 2011 in conjunction with the AKC/Eukanuba National Championship in Orlando, Florida. AKC requested that the BCSA participate.

  • Board approved report as published.

Vote on published new member applicants from April/May Borderlines. No members to vote on.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

  • Sent Sue Rolek information for May reconciliation.

  • Trophy donations are coming in for 2011 Specialty. RV/Parking Chair made deposit.

  • Ann Shaw requested that the 2011 liaison remind Show Chairs that they should not hold onto any checks and checks totaling over $500 be sent registered mail.

ACCOUNTS AS OF 5/31/11

CHECKING

7,612.00

   

MONEY MARKET

 

Money Market

53,381.98

Health Restricted

6,121.56

Rescue Restricted

10,780.53

  Total Money Market

70,284.07

   

  TOTAL

77,896.07

 

 

 

5/1/11 to 5/31/11

   

INCOME

 

2011 Spec Income

1,915.00

Borderlines

87.5

Membership Dues

480

  TOTAL INCOME

2,482.50

   

Expenses

 

Affiliate Clubs

100

Bank Charge

24.95

Board Meetings

85.71

Education

379.39

Fees

32.85

Programs

500

Web Site

500

  TOTAL EXPENSES

1,622.90

   

  TOTAL

859.6

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

  • The Board decided to consolidate the 2011 National conformation from three days (Th,F,Sa) to two days (F,Sa).

  • The Board accepted the membership of Sandy Birdsall as her name was accidentally omitted from the list voted on at the May meeting.

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

  • 0.2.4 Website: Ann Shaw
    - Regular website maintenance and updates.
    - Still working on 2011 Specialty consolidated order form. Waiting on additional changes from April.

  • 0.4.1. Border Recorder: Cindy Geiss: No BL report for now. No Report

  • 0.8.2 Suggestion Box: Ann Shaw: Request to add dual champion 

6. Old Business

6.1 Action Items from May meeting not reported as done - None

6.2 Return of rescue check for Wish – Linda Ramas will contact rescue and discuss options

6.3 Supported Entry/Meet the Breeds for Orlando (before Eukanuba) –
- Paige O’Donnell can organize this and contact several people
- Board approve supported entry for Thursday the 15th

6.4 2011 National

6.4.1 Herding Futurity – A vs B course and added expense

6.4.2 Any other specialty issues? - None

6.5 CHF Conference –
- Board approved for two individuals to attend Conference – one primary and one secondary. Expenses will be paid accordingly. Megan Harrison will notify individuals.

6.6 AKC Meet the Breeds requests

6.6.1 Stand Alone Meet the Breeds, Nov 19-20 in NYC. – Paige O’Donnell will follow up with both clubs identified about attending. Further discussion tabled to July Board meeting

6.6.2 – Eukanuba – Paige O’Donnell will follow up with clubs.

6.7 Versatility Pins:
- Board approved ordering more pins.

6.8 Standard Revision:
- Lisa Weeks will summarize comments to date for next Borderlines and seek further comments. Lisa Weeks will run another “Opinion Counts” in Announce and Borderlines. Results will be published as summary of comments in future publication of Borderlines.

6.9 Judges Selection Policy:
- Policy to be written up and presented to Board for approval

6.10 Judges Ed Mentor List Requirements:
- Further discussion is needed – tabled for July Board meeting

6.11 Questions raised by the Herding Committee
- Board discussed Herding Committee questions and will respond accordingly.

6.12 Issues raised by Linn/Judges Ed Committee

6.12.1 Carolyn Biondi:
- Motion made by Lisa Weeks to approve Carolyn for Judge’s education – second by Carol Terri – Board approved motion In favor: Linda Ramas, Art Sorkin, Megan Harrison, Carol Clark, Lisa Weeks, Terri Clingerman Opposed: Paige O’Donnell
- Megan Harrison made a motion to not approve any further individuals until a policy has been established. This policy should be voted on at the July Board meeting. Paige seconded motion - Approved unanimous.

6.12.2 Stipend for people bringing dogs to Institutes:
- Discussion tabled for future Board meeting.

6.13 Borderlines:
- Terri Clingerman volunteered to work with Cindy Eaton Eklund (and Paige O’Donnell as Liaison)

6.13.1 Lisa Pruka Suggestions

6.13.2 Terri Clingerman Suggestion

6.13.3 Kat Ferruzza Suggestions

6.14 Final last minute old business since agenda prepared - None

7. New Business

7.1 Any new business since agenda prepared - None

8. Adjournment

8.1. Date of next Board meeting
Wed. July 13, 2011 at 5:00 pm PST
Adjournment motion: 9:42 p.m CST
By: Art Sorkin Second: Linda Ramas


JULY 13, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent:

Call to order: 7:14 pm CST p.m. by Art

Adopt Agenda

Board approved Agenda as published

1. Recording Secretary’s Report: Linda Ramas

Board approved as published.

2. Corresponding Secretary’s Report: Paige O’Donnell

Board approved as published

- Received a question regarding how many points are needed for a Border Collie to gain its AKC Championship. Directed the person to the AKC web site and the point schedule.
- Received a question regarding what fencing to use for a Border Collie sensitive to thunder. Responded with several suggestions to calm a BC during a storm, including creating a safe area and fencing suggestions.

AKC:
- AKC notified BCSA that the new Judge slated for the BCSA supported Agility Trials in December in Minnesota is not approved due to required continued education. Notified the Chairman who stated the Judge is scheduled for the education prior to December.

Board approved the following members:

Barbara Hadden
Susan Haight
Katherine LaRosa
Carol Wheeler
Herold, Phil (Associate Membership)
Hustad, Leon
Kelley, Janis
Mccullough, Terry (Associate Membership)
Meinhardt, Debra
Mier, Joey & Molly
Pruitt, Deanna & Billy
Quella, Venita

3. Treasurer’s Report: Ann Shaw

ACCOUNTS AS OF 7/31/11

 

 

CHECKING

10,532.09

 

 

MONEY MARKET

53,412.19

Health Restricted

6,121.56

Rescue Restricted

10,805.53

  Total Money Market

70,339.28

 

 

TOTAL

80,871.37

 

 

 

7/1/11 To 7/31/11

 

 

INCOME

 

2011 Spec Inc

5012

Border Recorder Orders

47

Borderlines

120

Membership Dues

150

  TOTAL INCOME

5,329.00

 

 

EXPENSES

 

2011 Natl Exp

1,339.16

Bank Charge

12.95

Board Meetings

95.8

Fees

81.27

Futurity Exp

100

2010 Spec Inc:Health

600

Programs

49.43

Web Site

500

  TOTAL EXPENSES

2,778.61

 

 

  TOTAL

2,550.39

Board approved as published

3.1 General Account Balances: “Our current bank balance is $8,434.97, Money Market is $53,396.84, Restricted Health is $6,121.56 and Restricted Rescue is $10,805.53. We recently received $25 for Restricted Rescue from Helping Udders.”

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

The Board agreed to send a 2nd attendee to the AKC CHF Conference in St. Louis.

5. Committee Business/Reports: Accepted

5.1 Any new reports that were not submitted by email?

5.2 Any questions/corrections/issues with email reports?

5.3 Any committees that need to be queried?

6. Old Business

6.1 Action Items from June meeting not reported as done

6.2 Mentor Policy:
- Board adopted policy Lisa Weeks proposed. Policy will be published in

6.3 Affiliate club grant request – Board needs heads up but no vote is needed.
- Discussion was held on requirements on whether a vote needs to be taken or Board just needs to be notified.

6.4 Return of rescue check for Wish – MABCR is going to return grant check to Treasurer. Linda Ramas will follow up with Ann Shaw re: receipt of check

6.5 2011 National - Any outstanding specialty issues to be discussed?

6.5.1 Nat’l Spec. Agility Champion of the Year:
- Board in agreement for changing the event to Agility Champion of the Year

6.5.2 Criteria for Conformation Top 20:
- Discussion deferred for 2012 National Specialty

6.6 Stand Alone Meet the Breeds, Nov 19-20 in NYC:
- Lisa Weeks will follow up and answer questions posed by clubs Terri Clingerman to follow up with area affiliate clubs.
- Terri Clingerman will put together together information to hand out.
- Discuss messaging for urban audience – How do we want to be represented.

6.7 Judges Selection Policy:
- Criteria still being discussed - tabled to next Board meeting
- Top 20
- Futurity

6.8 Announce policies:
- Further discussion tabled for next meeting

6.9 Feedback for non-renewal before the lapse deadline
- Art Sorkin will discuss Membership Chair’s procedure for notifying members that BCSA has not received membership dues.

6.10 SOD/SODX monetary guidelines
- $100 limit Terri Clingerman will notify of $100 limit for award

6.11 Replacement judge for Dana Mackenzie – pending information from Sonja Donaldson - Board approved Terry Kenny as replacement judge for herding at 2011 Specialty – Art Sorkin will notify Show Chairs

6.12 Final Any last minute old business since agenda prepared? None

6.13 Border Recorder:
- Megan Harrison will notify Cindy Eaton-Eklund of deadlines for ordering Border recorder

7. New Business

7.1 Any new business since agenda prepared?
- Health Committee requesting approval to use funds to use Survey Monkey to poll membership on issues of health and other topics. Megan Harrison will go back to Committee for more details on scope of surveys

8. Adjournment

8.1. Date of Next meeting
Wed. August 10, 2011

Adjournment motion: 9:13 p.m. CST

By: Art Sorkin Second: Linda Ramas


AUGUST 10, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: None

Call to order: 7:05 p.m. CST by Art

Adopt Agenda

Board adopted agenda

1. Recording Secretary’s Report: Linda Ramas

Board adopted as published.

2. Corresponding Secretary’s Report: Paige O’Donnell

Board adopted as published

- Received a request regarding chronic eye issues with a BC asking for suggestions, consulted a Vet and corresponded the response.
- Received a request regarding Affiliate club reimbursement, directed them to the process on the web site.
- Received a request asking when the invitations for the Conformation Top 20 were being sent, responded with potential dates, gave suggestions for entering without an entry form.
- Received a request to include an Affiliate Club Obedience and specialty premium on BCSA’s website, forwarded the premium to Ann Shaw for inclusion on the website.
- Received a request regarding what questions and answers to expect for potential puppy buyers when interviewing Breeders, responded with suggestions and answers from several sources.
- Received a request regarding information on breeding sables to merles, consulted breeders of “color” for their pros and cons, responded with the information. Received a thank you e-mail.
- Received a request looking for a home for a BC/Lab mix showing herding tendency toward children, forwarded the request to BC Rescue Chair, Linda Ramas who promptly responded.
- Received a request looking to rescue a BC in the S Florida area, forwarded the request to BC Rescue Chair, Linda Ramas.
- Received a request from an aspiring 14 year old photographer to include a photo of his BC on the BCSA web site, forwarded request to Ann Shaw with the recommendation of including the photo in the color section of the website.
- Received a request for BC’s to participate in a Responsible Dog Ownership Day in CT, forwarded the request to the NE Affiliate Clubs.
- Received notification that 2 BC’s were in a Humane Society in Florida, forwarded the information to Linda Ramas who engaged Starfish BC Rescue located in Florida.

No new applicants were voted on for membership.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

• Sent Sue Rolek information for July reconciliation.
• Received $25 from Helping Udders for Restricted Rescue

ACCOUNTS AS OF 8/31/11

 

 

CHECKING

11,196.63

 

 

MONEY MARKET

 

Money Market

53,427.46

Health Restricted

4,572.08

Rescue Restricted

12,605.53

  Total Money Market

70,605.07

 

 

TOTAL

81,801.70

 

 

 

 

8/1/11 to 8/31/11

 

 

INCOME

 

2011 Spec Inc

4,413.00

Futurity

100

Membership Dues

340

  TOTAL INCOME

4,853.00

 

 

EXPENSES

 

2011 Natl Exp

1,278.16

B'lines Expense

2,286.00

Bank Charge

12.95

Board Meetings

67.53

Fees

82.58

Health

-1,000.00

Programs

410.29

Sponsored Trials-Exp

300

Web Site:Maintenance

500

Web Site:Domain

250.95

  TOTAL EXPENSES

4,188.46

 

 

  TOTAL

664.54

Board adopted as published.

4. Interim Business Transacted by E-Mail:
- All actions taken between meetings are by signed, written consent of all 9 Board members.

5. Committee Business/Reports: See attached August Committee Report

5.1 Any new reports that were not submitted by email? - None

5.2 Any questions/corrections/issues with email reports? - None

5.3 Any committees that need to be queried? - None

6. Old Business

6.1 Action Items from June meeting not reported as done
- Restricted funds – Rescue and Health
–Discussion on what are these funds used for how much is truly restricted

6.2 Specialty Coordinator – Discuss
- Board discussed the creation of a Specialty Coordinator position for future Specialties.
- Board appointed Lisa Pruka and Megan Harrison to share the responsibilities of Specialty Coordinators
- Lisa Pruka and Megan Harrison will draft job description for position and will be discussed at next Board meeting

6.3 Herding Committee

6.3.1 SOD/SODX prize – Terri Clingerman will check with cowdogart for availability of award

6.3.2 Advanced competition at Nationals – Discussion was held regarding possible herding invitational being added to future specialties. Terri Clingerman and Lisa Pruka will write something up for discussion at next Board meeting

6.4 Use of Health Funds for, e.g., Health Committee work?
- Funds can be used for specific

6.5 2011 National - Any outstanding specialty issues to be discussed?

Is there is anything the BOD would like to advertise in the catalog, e.g., BCSA logo merchandise or the Border Recorder?
- Carol Clark will look into what has been done in the past.
- Chairs need to send in any bills ASAP

6.6 Stand Alone Meet the Breeds, Nov 19-20 in NYC.
- Lisa Weeks indicated that we will be covered but no specifics as of yet. She will follow up on materials to be available.

6.7 Judges Selection Policy
- Lisa Weeks is still waiting on response from Sonja Donaldson.

6.8 Next Meeting Date:
- September 21, 2011

6.9 Midwest Border Collie Rescue – sponsorship at their annual rendezvous
- Board approved $200.00 to sponsor event

6.10 Final any last minute old business since agenda prepared? - None

7. New Business

7.1 Any new business since agenda prepared?
- Sportsman of the Year – Carol Clark will check with AKC

8. Adjournment

8.1. Date of Next meeting
Wednesday, September 21, 2011 at 5:00pm PST

Adjournment motion: 9:10 p.m CST

By: Art Second: Ann

August Committee Reports:

BCSA Suggestion Box – Ann Shaw, Chair – Report 7/31/11

From 7/1/11 to 7/31/11

Compliment:
Thank you for adding the “Top 20” venues to the BCSA National Specialty. These venues provide members who support the Parent Club and agree to abide by the Code of Ethics of BCSA additional opportunities to exhibit their dogs. These events are a well-deserved recognition available to those who have chosen to support our breed. I hope that invitations will soon be sent out, we need ample time to make travel arrangements for the fast approaching Specialty. Thank you again for adding these special opportunities for BCSA members.

Suggestion:
The June 2011 minutes indicate that the herding committee had questions that would be answered by the BOD. What were the questions? What are the responses? In general, it would be helpful to see more specifics in the Board minutes to help better understand what issues have been discussed, and what the resolution is. Thank you for your consideration.

Web Site Committee Report – Ann Shaw – 7/31/11

• Regular website maintenance and updates.
• 2011 Specialty updates for trophies and ads.

Respectfully submitted, Ann Shaw

Herding Committee Report – Claudia Frank – 8/3/11

Herding Instinct Certification Program
No changes, questions or comments at this time.

Committee Members
Joyce Norris

HERDING CHAMPIONSHIP EVENT & OTHER EVENTS

- Claudia Frank talked to Carol Delsman (AKC Rep) at the recent ASSA National at Purina Farms. She had many suggestions for a Herding Championship event that could be done in the formats now approved by the AKC.
- She also suggested that we have a special type of event at the National that would be similar to the Invitationals for Obedience & Agility. One was to take the top ten scorers in specific courses and add them together to be the competitors in a finals round for a championship title of some sort.
- I do believe that the BCSA needs to do more things to encourage HIGHER levels of competency in BCs and not just ones that can pass and get titles. In past years if it WAS a Border Collie it was a good working stockdog. However, now days if you need a good working stockdog you need to research the bloodlines carefully for their working abilities as a huge percentage of BCs are now NOT bred for working and/or are bred from less than quality workers. This fact is turning our breed into just another breed of dog rather than the premier stockdog as it was intended!!
- IF THE BOARD would like to pursue something of the above please give me the amount of time that would be devoted to it and the amount of funds that would be available to use.

AKC RECOGNITION OF PARENT CLUB TITLES
- From February Report: The following was taken from the Minutes for the Delegate’s Meeting from December 2010.
“As a new accommodation for parent clubs, we now record parent club performance event titles if AKC does not provide a similar title.”
Apparently the SOD & SOD-X do not fall into the new parent titles in that they use a scoring system for one of the award parts that belongs to a different organizationa… the USBCHA.

NATIONAL SPECIALTY – 2011

Herding Instinct Evaluations – Next Evaluation National Specialty 2011
(The “P&P” for the National Herding Instinct Testing has been given to the 2011 National Co-Chairman.) Update -
Person in charge of Herding Instinct Evaluations – Mary Thompson
Announcement in “BL”:
Repeated Announcements on BCSAAnnounceList -
Evaluation Forms:
Handouts:
Assistants (3 works best):
Creator of Passing Certificates: (Will have club logo as opposed to National logo in background.) Print enough for all possible testing spots plus ten. Waiver: Denise Teal provided a copy of the Waiver she had created.
Instinct Evaluations. Each person must sign waiver.
Scheduling/Paperwork: Mary Thompson - Evaluator: Ian Caldicott

Have you ever wondered how your Border Collie(s) would react if he/she saw sheep and what instincts would come alive? Here’s your chance to find out while you’re at the National. You can have him/her evaluated at the 2011 BCSA Specialty on Thursday, September 15 from 10am to 5pm. No prior experience is necessary for you or your dog.
Those dogs showing instinct will receive a certificate from the BCSA on site if you pre-register. Please indicate a second choice for time, date and mail to the address at the bottom.
We guarantee you will have an interesting and enjoyable experience but take no responsibility for what the experience may do to alter your life style!
Entry Form (opens in new window)

Fee: $40 per dog or $20 per currently fostered rescue dog
Mail & Info: Mary Thompson - 14774 W Lacey Rd, Pocatello ID 83202
If you have questions, e-mail Mary at idahobones03@yahoo.com.

Other: NO REFUNDS AFTER JULY 1, 2011. If this event does not fill with pre-registrations, entries will be accepted on the day of testing.

National Specialty – High Scoring Herding Dog Award
The AWARD described on the web site is a “Border Collie Throw”

2011 BORDER COLLIE NATIONAL SPECIALTY
September 11-18, 2011 - Linn County Expo, Albany Oregon
HERDING AWARD - HIGH SCORING ADVANCED
Score Tabulators, Holly Horton & April Bruce

We will again be offering the High Scoring Advanced Herding Award.
• Requirements: Scores will be used from regular runs in the Advanced class. Each stock and course must be entered and competed in at least once during the National Week (Monday - Wednesday) to qualify. The highest score earned on each course will be added together with the highest overall score winning.
• Award: See trophy section of the web site.
• Score Tabulator: Holly Horton and April Bruce
• Entry: Form (opens in new window). Fill out and print form and send to April Bruce, PO Box 42, Draper UT 84020.
• There is no entry fee but you must sign up by July 31, 2011 to be eligible.
• Email with any questions - snofirebcs@yahoo.com. .

SOD & SOD-X
The BCSA Board has discontinued the $100 gift certificate to Border Collies in Action for the SOD or SOD-X awards. The Herding Committee’s position is that this award is the most important award the BCSA provides and as such should have high recognition compared to other awards. Other breeds can do agility, obedience, etc but only BCs are the paramount stockdog.

I have checked on the rough prizes for a BCSA pin with the award initials on it. Some ideas had items from an all ready in production line of pieces and other ideas were original to BCSA for the award. I contacted Terri Clingerman to get a price for the awards. None that I could find were at or below what was offered previously. Terri provided me with photos of awards currently used by BCSA. I believe the rectangular pin with SOD or SOD-X on it would work fine.

Another SOD was awarded and it was to Kathie Woods and her Jet. She sent a photo and has been asked to present a few paragraphs about their trip to earning the award. The Award information will be added to the BCSA web site and appear in the “BL”.

Herding Stats
- Stats for 2010 is available in April 2011. Results will be available on “BL” and the web site. This has been completed and posted on the web site, given to the “BL” editor and posted on the BCSAAnnounceList internet site.

Instructional Information available on web site & “Borderlines”.
- Basic herding information available for use as handouts
- Eight articles from a series titled “It’s Not Magic” have been added to the web site. They will also be used in the “BL” magazine. The most recent is title “Magic Words”. Several more are in the works.


SEPTEMBER 15, 2011 - ANNUAL GENERAL MEETING MINUTES

Members in attendance:

Emily Fish
Heather Hutchings
Kyle Henisey
Art Sorkin
Catherine Swain
Lisa Weeks

Art Sorkin, President, called the meeting to order at 6:10PM, 9/15/11. The President noticed the absence of a quorum (118 required) and announced that no business could be conducted.

Heather Hutchings made a motion to adjourn, which was seconded by Catherine Swain. Unanimous in favor.

Meeting adjourned 6:12PM.


SEPTEMBER 21, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark

Members Absent: Megan Harrison

Call to order: 7:10 p.m. CST by Art Sorkin

Adopt Agenda

Board approved as published

1. Recording Secretary’s Report: Linda Ramas

Board approved minutes of previous meeting as published

2. Corresponding Secretary’s Report: Paige O’Donnell

Board approved report as published.

- Received a request for historical information regarding BCSA, responded with the requested information.
- Received a request to see BC’s herding, responded with the link to AKC Event’s calendar in her area.
- Received an inquiry why no BC’s were in attendance at last year’s AKC Meet the Breeds in NY, responded that it was during our Nationals.
- Received an informational email regarding a BC mix.

AKC
- Received notification from AKC that the BCSA sponsored Agility Events for December 2, 3, 4, 2011 in MN have been approved.
- Received notification from AKC that the BCSA sponsored Agility Events for February 24, 25, 26, 2012 in PA need an Officer signature, signed the forms and returned to AKC.
- Received notification from AKC, that the BCSA sponsored Agility Events for February 24, 25, 26, 2012 in PA were approved pending assignment of the Judges.

Board approved the following individuals as members:

McGEE, KELLEY “KASIE”
BRENGAN, JODY
BUTT, DIONNE
CHAPMAN, GIL
DROKE, ELIZABETH
EICHENLAUB, JEAN
MUNOZ, KIM
NETHERWAY, MAXINE
SPEIGHT, LAURA
STENZEL, BONNIE
STENZEL, H.RAECHEL
WETZEL, TERA

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances
Treasurer's Report as of 8/31/11 – Submitted 9/5/11 – Ann Shaw

• Sent Sue Rolek information for August reconciliation.

   

ACCOUNTS AS OF 8/31/11

   

CHECKING

11,196.63

   

MONEY MARKET

 

Money Market

53,427.46

Health Restricted

4,572.08

Rescue Restricted

12,605.53

  Total Money Market

70,605.07

   

TOTAL

81,801.70

 

 

 

 

8/1/11 to 8/31/11

   

INCOME

 

2011 Spec Inc

4,413.00

Futurity

100

Membership Dues

340

  TOTAL INCOME

4,853.00

   

EXPENSES

 

2011 Natl Exp

1,278.16

B'lines Expense

2,286.00

Bank Charge

12.95

Board Meetings

67.53

Fees

82.58

Health

-1,000.00

Programs

410.29

Sponsored Trials-Exp

300

Web Site:Maintenance

500

Web Site:Domain

250.95

  TOTAL EXPENSES

4,188.46

   

  TOTAL

664.54

4. Interim Business Transacted by E-Mail:
- All actions taken between meetings are by signed, written consent of all 9 Board members - None

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email? None

5.2 Any questions/corrections/issues with email reports? None

5.3 Any committees that need to be queried? None

6. Old Business

6.1 Action Items from August Board Meeting not Reported as Done
- Art Sorkin will send the Specialty Conflict Policy for Anne Shaw for web site
- SOD/SOX trophies – Board decided on giving a custom painted picture of dog

6.2 Sportsmanship Award
- Ronni DeLay was voted by the Board to receive the AKC Sportsmanship Award

6.3 Health Survey
- Board approved the survey to go out.

6.4 Specialty Coordinator Job Description
- Lisa Pruka sent the job description to Board

6.5 2011 National

6.5.1 Financial Results
- Income and Expenses are still pending

6.5.2 Exhibitor Feedback
- Board discussed positive feedback received for having the Specialty out West.

6.5.3 Show Secretary Issues
- Board discussed areas of improvement for future Specialties

6.5.4 HT/PT Complaint
- Paige O’Donnell will respond to exhibitor’s complaint.

6.5.5 Judges Ed
- Art Sorkin indicated positive feedback was given for the Judges Education

6.6 Upcoming Judges Ed and Replacing Linn Klingel as Chair
- Board discussed the procedure of looking for a new Chair for Judges Education. Linn Klingel will stay on as a committee member.
- Lisa Weeks will reach out to mentors to fill the Chair position.
- Board decided that the Committee should have members from different regions. Lisa Weeks will begin looking into possible committee members
- Lisa Pruka will handle the Judges Education at the Kentuckania Cluster.

6.7 Standard
- Lisa Weeks submitted responses to the standard revision - 5 members responded and 9 judges responded
- Discussion will be deferred to the next Board meeting

6.8 Final Any last minute old business since agenda prepared - None

7. New Business

7.1 Any new business since agenda prepared - None

8. Adjournment

8.1. Date of Next Board Meeting
Wed. Oct 12th, 5:00 PM PST.

Adjournment motion: 9:50 p.m CST

By: Art Sorkin
Second: Linda Ramas


OCTOBER 12, 2011 - BOARD MEETING MINUTES

Members Present: Art Sorkin; Megan Harrison; Linda Ramas; Ann Shaw; Terri Clingerman; Lisa Weeks; Lisa Pruka; Carol Clark

Members Absent: Paige O’Donnell

Call to order: 7:06 p.m. by Art Sorkin

Adopt Agenda

Board approved agenda as published

1. Recording Secretary’s Report: Linda Ramas

Board approved Minutes as published

2. Corresponding Secretary’s Report: Paige O’Donnell

Board approved as published.

- Received a request for information regarding a reputable Border Collie Breeder. Directed them to the Breeder referral page on the web site.
- Received a thank you from the Washington area for having the National Specialty in the Northwest.
- Received a complaint regarding the National Specialty. The Board responded to the individual issues.
- Received correspondence on input for the Conformation Top 20 Event.
- Received notification regarding BCSA supporting an ACORN grant for a study of BC Sensory Neuropathy. The Health Chair and the President were copied and responded.
- Received notification that there were several errors and missing runs on the AKC’s results for National Specialty Herding. The Specialty Coordinator contacted AKC to resolve.

AKC
- Received correspondence from AKC regarding a National Specialty complaint.
- Received notification from AKC that the National Specialty results had been recorded and closed out in their records.

No new members to vote on.

3. Treasurer’s Report: Ann Shaw

Board approved Treasurer’s Report as published

3.1 General Account Balances

Treasurer's Report as of 9/30/11 – Submitted 10/5/11 – Ann Shaw

• Sent Sue Rolek information for September reconciliation.
• 2011 National Specialty interim report as of October 5, 2011. There are still a number of outstanding expenses and items that need to be correctly categorized.

ACCOUNTS AS OF 9/30/11

 

 

CHECKING

32,219.25

   

MONEY MARKET

43,440.41

Health Restricted

4,116.54

Rescue Restricted

12,655.53

  Total Money Market

60,212.48

   

  TOTAL

92,431.73

 

 

 

9/1/11 TO 9/30/11

 

 

INCOME

 

2011 Spec Inc

50,487.90

Border Recorder Orders

99

Borderlines

30

Futurity

70

Membership Dues

40

  TOTAL INCOME

50,726.90

   

EXPENSES

 

2011 Natl Exp

38,690.75

AKC

165

Bank Charge

12.95

Board Meetings

69.74

Fees

7.22

M'ship-Exp

258.62

Web Site

500

  TOTAL EXPENSES

39,704.28

   

  TOTAL

11,022.62

2011 NATIONAL SPECIALTY

(Interim Report – As of 10/5/11)

INCOME

 

Advertising

825.00

Banquet

760.00

Catalog

1,425.00

Conf Match

110.00

CoolBreedSemen

125.00

Entries

 

  Agil

13,824.00

  Conf

-595.00

  Herd

17,470.00

  Trak

500.00

  VenueNeeded

7,625.00

     TOTAL Entries

38,824.00

Fees

-15.00

Fundraising

1,772.00

Grooming

880.00

Health

 

  BAER

280.00

  Blood

40.00

  CERF

120.00

     TOTAL Health

440.00

Health Clinic

120.00

HIE

700.00

Hospitality

500.00

Judge Ed

240.00

Larson

160.00

Obed Match

77.00

Parade of Ch

390.00

Photo Contest

205.00

Pizza

160.00

Raffle-Agil_Natl

1,060.00

RV Parking

4,225.00

Shipping

110.00

Silent Auction

1,333.00

Spec Wear

2,814.00

ToBeCategorized

4,336.90

Top20 Agil

300.00

Top20 Conf

450.00

Tracking

412.00

Trophy

 

  Agil

594.00

  Conf

1,773.00

  Genl

885.00

  Herd

1,070.00

  Obed

455.00

  Raly

140.00

     TOTAL Trophy

4,917.00

Vendor

50.00

          TOTAL INCOME

67,705.90

EXPENSE

 

 

 

AKC Fees

4,664.50

Facility

17,131.00

Health

463.00

Herd

675.00

Judges

11,978.58

Meals

3,828.30

Misc Supplies

811.93

Ribbons

4,127.38

Secretary

1,019.00

Spec Wear

4,685.28

Sweeps

430.00

Trophies

5,342.17

          TOTAL EXPENSE

55,156.14

 

 

          NET

12,549.76

 

 

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members. None reported

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email? None reported

5.2 Any questions/corrections/issues with email reports? None reported

5.3 Any committees that need to be queried? None reported

6. Old Business

6.1 Action Items from September meeting not reported as done - None

6.2 Sportsmanship Award

6.3 Meet the Breeds
- Previous groups that expressed interest in working the Meet the Breeds are not able to attend.

6.4 Specialty Coordinator Job Description
- Lisa Pruka sent description prior to last month’s board meeting. Nothing else has been submitted to date.

6.5 Nationals

6.5.1 2011

6.5.1.1 Financial Status
- Final reconciliation is still pending due to outstanding expenses. 6.5.1.2 Show Secretary Problem
- Lisa Weeks discussed Board’s concerns with Trial Secretary. Trial Secretary responded that she will address BCSA’s concerns during the week of October 10, 2011.
- Something will go out addressing refunds through Announce
6.5.1.3H/PT Complaint
- Board has properly responded to member’s complaint. No further correspondence is warranted

6.5.2 2012

6.5.2.1 Status
- Specialty Coordinators preparing a list of herding judges to replace Joyce Norris
6.5.2.2 Sweeps Judge
- Paige O’Donnell has accepted the assignment as Sweepstakes Judge.

6.5.3 2013

6.5.3.1 Judge Selection
- Sonja Donaldson is preparing for solicitation for judges for the 2013 Specialty

6.6 Judges Ed - Replacing Linn Klingel
- Lisa Weeks will poll mentors and report findings at next board meeting

6.7 Nominating Committee
- Board discussed parameters of who should serve on committee

6.8 Border Recorder
- Older Border Recorder has been printed.
- Megan Harrison will put out another reminder on Announce that the deadline for the new Border Recorder is October 31st. If not enough ads are sold, the Border Recorder will carry over to next year.

6.9 Standard
- Lisa Weeks has not received any further responses from judges or members.
- Board discussed various options for handling Standard revisions –
- Board will send out a Letter of Clarification. Art Sorkin will draft letter for Board’s review.

6.10 Final any last minute old business since agenda prepared? None reported

7. New Business
7.1 Any new business since agenda prepared? None reported

8. Adjournment
8.1. Date of Next meeting:
Wed. Nov 9, 5PM PDT.

Adjournment motion: 9:04 CST p.m

By: Art Second: Linda


NOVEMBER 9, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark • Linda Ramas joined meeting at 7:40 CST

Members Absent:

Call to order: 7:05 CST p.m. by Art Sorkin

Adopt Agenda

Any changes?

1. Recording Secretary’s Report: Linda Ramas

Board approved minutes of previous meeting as published

2. Corresponding Secretary’s Report: Paige O’Donnell

Board approved report as published.

- Received multiple requests that the National Specialty herding results were inaccurate. The Specialty Coordinator contacted AKC to resolve.
- Received multiple correspondences that the HT/PT refund checks had not been received. Explained the Trial Secretary had not provided the information and forwarded to the Board for resolution.
- Received notification that a Specialty wear pre-order had not been received, forwarded request to the Co-Chair.
- Received a request from the Pennsylvania Federal of Dog Clubs requesting a rescue contact, forwarded the BCSA’s - - Rescue Liaison’s information.
- Received a request to locate a Breeder, found the Breeders contact information and sent to the requestor.
- Received a request for a Breeder in the Virginia area, forwarded the BCSA Breeder referral link.
- Received a request to regarding Vendor Chair for the 2012 National Specialty, forwarded the request to the National Specialty Chairman.
- Received correspondence suggesting the Herding Invitational was a good idea.
- Received a request for the premium for the BCSA Agility Trial in MN, forwarded request to the Agility Chairman for the event.
- Received a request for clarification of BCSA supported Agility Event numbers, specified that 2 would be associated with the MN trial for 2012 and not 3 as in 2011.

AKC

- Received correspondence from AKC regarding the event numbers and applications for the National Specialty for 2012. Forwarded this information to the Board and Chairman and the application process is underway.

Board approved the following individuals as new members of BCSA:

Crawford, Gillian
Fitzgibbon, Anne (Associate)
Haderly, Kari
Kieft, Sandy (Associate)
Lane, Bethann
Nicholson, Mimi
Waters, Lori

3. Treasurer’s Report: Ann Shaw

Board approved Treasurer’s report as published.

3.1 General Account Balances
Treasurer's Report as of 10/31/11 – Submitted 11/6/11 – Ann Shaw

• Sent Sue Rolek information for October reconciliation.
• Still waiting on final billing from Show Secretary for 2011 National Specialty.

ACCOUNTS AS OF 10/31/11

 

 

CHECKING

20,537.91

 

 

MONEY MARKET

 

Money Market

43,440.41

Health Restricted

4,116.54

Rescue Restricted

12,655.53

  Total Money Market

60,212.48

 

 

TOTAL

80,750.39

 

101/1/11 To 10/31/11

 

 

INCOME

 

2011 Spec Inc

-502

Borderlines

170

Membership Dues

150

Sponsored Trials

-279.06

  Total Income

-461.06

 

 

EXPENSES

 

2011 Natl Exp

7,486.40

AKC

454.61

B'lines Expense

2,102.90

Bank Charge

15.95

Board Meetings

88.39

Border Recorder

10.5

Fees

6.71

Futurity

409.93

Office

114.89

Programs

30

Web Site

500

  TOTAL EXPENSES

11,220.28

 

 

  TOTAL

-11,681.34

Respectfully submitted, Ann Shaw

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

- Individuals will choose their own SOD trophy
- Terri Clingerman will check with the artist to see if they can do bases for the statues with a plaque

5. Committee Business/Reports:

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Old Business

6.1 Action Items from October meeting not reported as done

6.2 Supported Entry Request for Nebraska, April 2012
- Board agreed to support entry allowing them to use logo and BCSA name. Art Sorkin will respond

6.3 Judges Selection Policy Proposal
- Lisa Weeks needs comments from entire Board before final vote

6.4 Alan Wilton Donation
- Board approved a donation of $200.00 to Annadune – Ann Shaw will handle
- Board approved a donation of $200.00 to the Dingo Sanctuary

6.5 Nationals

6.5.1 2011

6.5.1.1 Status
- Lisa Pruka will ask Carol Delsman about remedies available thru AKC

6.5.2 2012

6.5.2.1 Status
- Lisa Pruka will see if Terry Wofford is available as the replacement herding judge
- Lisa Pruka will judge Herding Futurity
- Still need Rally Judge, Junior Showmanship – Linda Ramas will check AKC website

6.5.3 2013

6.5.3.1 Judge Selection?

6.5.4 Use of Paypal and/or credit cards
– It’s up to show secretary

6.5.5 Paypal/credit card entries
- Discussion was held but no decisions were made.

6.6 Judges Ed - Replacing Linn Klingel
- No one has volunteered yet

6.7 Nominating Committee

6.8 Border Recorder – Status of reprint
- Reprint has been completed. Joey Baker is waiting for mailing instructions

6.9 Kelly Whiteman Letter
- Art Sorkin will respond to Kelly Whitman’s letter

6.10 Vote on Nominating Committee

Carol Clark, MO
Ronni DeLay, KY
Carolyn Biondi, NY
Jaime Jackson, NV
Trish Spradley, NM

- Lisa Pruka made a motion to not approve current list of individuals for the Nominating Committee – Paige O’Donnell second the motion – Vote: In Favor – Linda Ramas, Megan Harrison, Terri Clingerman, Ann Shaw; Not in Favor – Lisa Weeks; Abstain – Carol Clark – Motion carried.
- Paige O’Donnell made a motion to for the Board to get Bios on Art Sorkin’s choices for Nominating Committee – Terrie second the motion – In Favor: Ann Shaw, Lisa Pruka, Megan Harrison, Linda Ramas – Not in Favor: Lisa Weeks – Abstain: Carol Clark – Motion carried
\- Board may suggest other individuals to be on Committee – Need to send them to Art before November 16, 2011
- Art Sorkin to get bios on proposed Nomination Committee members to the Board by November 16, 2011.
- Special Board meeting will be held November 26, 2011 at 5:00 pm PST to vote on Nominating Committee.

6.11 Any final last minute old business since agenda prepared - None

7. New Business

7.1 Any new business since agenda prepared? - None

8. Adjournment

8.1. Date of Next meeting:
Wednesday, December 7, 2011, at 5:00 PM PDT.

Adjournment motion: 10:19 p.m CST

By: Art Second: Unanimous


NOVEMBER 26, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison • Linda Ramas • Paige O’Donnell • Terri Clingerman • Lisa Weeks Lisa Pruka • Carol Clark

Members Absent: Ann Shaw

Call to order: 7:06 p.m. by Art Sorkin

Adopt Agenda

Any changes?

1. Discuss and Vote on Proposed Nominating Committee

Carol Clark, MO
Ronni DeLay, KY
Holly Grooms, GA (alternate Claire Hamilton, GA)
Jaime Jackson, NV
Trish Spradley, NM (alternate Suzanne LeRoy, CA) -

Motion was made by Carol Clark to approve Proposed Nominating Committee – Second: Lisa Weeks
Opposed: Megan Harrison, Lisa Pruka, Paige O’Donnell, Terri Clingerman, Linda Ramas - Absent from vote: Ann Shaw

New Proposed Committee Slate:

Carol Clark
Ronni DeLay
Jaime Jackson
Claire Hamilton
*To be Named

Art will contact new individuals mentioned and present a new slate via email.

Meeting called by Art Sorkin and second by Linda Ramas at 5:30 pm PST 


DECEMBER 7, 2011 - BOARD MEETING MINUTES

Roll Call: Art Sorkin • Megan Harrison (signed off at 8:30 CST) • Linda Ramas • Ann Shaw • Terri Clingerman • Lisa Weeks • Lisa Pruka • Carol Clark • Paige O’Donnell joined in at 8:15 CST

Call to order: 7:04 p.m. CST by Art Sorkin

Adopt Agenda

Board approved Agenda as published.

1. Recording Secretary’s Report: Linda Ramas

Board approved revisions to minutes of previous meeting.

2. Corresponding Secretary’s Report: Paige O’Donnell

Board approved Corresponding Secretary’s Report as published.

Corresponding Secretary Report: 11/1/2011 to 11/30/2011

- Sent a thank you note to acknowledge a rescue donation.
- Sent a thank you note to acknowledge a Health donation.
- Received a thank you note from Ronni Delay regarding the Sportsmanship Award.
- Received a request for the BCSA supported Agility trial in Minnesota, forwarded the request to the trial secretary.
- Received a request for Affiliate club expense reimbursement.
- Received a request for a herding demo, responded with herding folks contact information.
- Received a request for rescue information, forwarded the request to the rescue coordinator.
- Notified the Nominating Committee of their selection to the Committee.
- Received numerous thank you notes from folks who received their HT/PT refund checks from the National.

AKC
- Received notification from AKC that Parent club dues are due.

No new member applications were presented.

3. Treasurer’s Report: Ann Shaw

3.1 General Account Balances

Treasurer's Report as of 11/30/11 – Submitted 12/6/11 – Ann Shaw

• Sent Sue Rolek information for November reconciliation.
• Still waiting on final billing from Show Secretary for 2011 National Specialty.

ACCOUNTS AS OF 11/30/11

 

 

CHECKING

18,113.68

   

MONEY MARKET

 

Money Market

43,453.19

Health Restricted

3,681.54

Rescue Restricted

12,655.53

  Total Money Market

59,790.26

   

  TOTAL

77,903.94

 

11/1/11 TO 11/30/11

   

INCOME

 

2011 Spec Inc

-459

Border Recorder Orders

1,065.87

Borderlines

120

Futurity

70

Membership Dues

660

  TOTAL INCOME

1,456.87

   

EXPENSE

 

2011 Natl Exp

42

Affiliate Clubs

550

AKC

25

Bank Charge

-7.05

Board Meetings

65.3

Fees

58.46

Programs

706.69

Sponsored Trials:2011.12

1,940.70

Web Site

500

  TOTAL EXPENSE

3,881.10

   

    NET

-2,424.23

Board approved Treasurer’s Report as published

4. Interim Business Transacted by E-Mail: All actions taken between meetings are by signed, written consent of all 9 Board members.

Board voted unanimously in favor of new Nominating Committee members:

- Claire Hamilton, GA
- Claudia Frank, OH
- Ronni DeLay, KY
- Carol Clark, MO (chair)
- Jaime Jackson-Swanson, NV

5. Committee Business/Reports

5.1 Any new reports that were not submitted by email - None

5.2 Any questions/corrections/issues with email reports - None

5.3 Any committees that need to be queried - None

6. Old Business

6.1 Action Items from Nov meeting not reported as done - None

6.2 Kelly Whiteman Letter #2 Regarding Standard Revision
- Board discussed options regarding Standard Revision.
- Motion made by Lisa Pruka to create a committee to explore whether or not there is a need to revise the Standard and if the outcome is in the affirmative, this committee will serve. In Favor: Carol Clark, Terri Clingerman, Lisa Weeks, Megan Harrison, Linda Ramas Absent: Paige O’Donnell
- Board will put out a request for individuals interested in being on the committee on Announce. Lisa Pruka will handle
- Board appointed Kelly Whiteman as Chair – Lisa Pruka will notify her appointment
- Art Sorkin will draft letter

6.3 Minutes Correction – No action taken

6.4 Judges Selection Policy Status
- Lisa Weeks sent Judge’s Selection Policy for Board’s review

6.5 Meet the Breeds Eukanuba Budget
- Board agreed to a $200 budget for materials needed for the Meet the Breeds event.

6.6 Nationals

6.6.1 - 2011
6.6.1.1 Status
- Art Sorkin corresponded with AKC regarding remedies – has not received a response
- Lisa Pruka has contacted Carol Delsman regarding remedies and is awaiting a response
- Board discussed contacting judges to get a copy of judge’s sheets to resolve issues from National
- Ann Shaw will send a letter to Trial Secretary requesting an accurate accounting of entries, a list of entrants and armband numbers.

6.6.2 - 2012
6.6.2.1 Status – Nothing to report

6.6.3 - 2013
6.6.3.1 Status – Nothing to report

6.7 Judges Ed - Replacing Linn Klingel, etc.
- Board still looking for an individual to volunteer to Chair.

6.8 Determine selection criteria for Border Recorder cover
- Board decided to have a picture of a border collie with sheep in pasture. Carol Clark will send some pictures from specialty for Board’s review

6.9 Stud Book
- Paige O’Donnell will reply to recent request to close Stud Book.

6.10 PNWBCC Sweeps/Supported Entry
- Board voted unanimously to approve the supported entry. Art Sorkin will notify club.

6.11 Any final last minute old business since agenda prepared - None

7. New Business

7.1 Any new business since agenda prepared - None

8. Adjournment

8.1. Date of Next meeting:
Wed. Jan 11, 5PM PDT.

Adjournment motion: 8:47 p.m. CST

By: Unanimous Consent


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