BCSA Logo

BOARD MEETING MINUTES - 2009

Return to Board Minutes Central


         
                     
         

 

JANUARY  5, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks

Members Absent: Claudia Frank

Call to order: 5:01 pm PST by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
December 2008 board meeting minutes were approved via electronic vote.

  • Ann pointed out a 50 cent error in the treasurer’s report in the December minutes. The error was due to a transcription error made by the recording secretary. Under expenses, the correct amount for the Specialty AKC application fees is ($85.50).

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence:

    • Received a thank you from AKC for our support of the AKC/Eukanuba National Championship through our Meet the Breeds Booth.

  • Other Correspondence:

    • Received a grant request from Buckeye Border Collie Rescue.

    • Received a request for BCSA handouts for an upcoming circuit of shows in FL. Replied that handouts can be printed off the BCSA website.

    • Received the application for the supported entry at the Greenwich CT show on 6/6/09 by the Bay Colony BCC.

3. Treasurer’s Report: Ann Shaw

  • Opened BCSA checking account at Wachovia Bank NA (soon to be Wells Fargo Bank) in November 2008 with $200.00 initial deposit.

  • Received funds transfer from old bank on 1/2/2009 in the amount of $57,658.71. This amount will be used to open Money Market account. The amount transferred is different from what Wayne had advised. I’ve e-mailed him regarding the $3,020.00 discrepancy.

Restricted Funds Rescue -  

 $ 10,920.47

Restricted Funds Health -  

$ 3,954.66

Unrestricted Fund -  

$ 39,763.58

Total Transferred -  

$ 54,638.71

  • Opened BCSA Money Market account at Wachovia Bank with initial deposit of $57,658.71.

  • Ordered Quicken checks for checking account. Had credit toward supplies so only cost us $30.96. Will order stamps for both accounts and checks for Money Market account from Office Depot since they’re less expensive there.

  • Wayne e-mailed on 1/2: “I should get the checking account statement early next week. In the mean time I am going online to check for cleared checks daily so the final recon should not be too bad.”

  • Depositing $3,220 on 1/6/09.

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2008-33 made by Jo Roach to approve the new membership applications of Zachary Gulaboff-Davis, Colleen DeVore, Lisa McWilliams, and Claudia VanGee. Second – Wayne Koutsky, In Favor – Unanimous.

Motion 2008-34 made by Jo Roach to approve the minutes of the December 2008 BCSA Board meeting. Second – Lisa Pruka, In Favor – Unanimous.

4.2. New Member Application
The following new membership applications were approved:

  • Renee Grittner (New Salisbury, IN)
    Sponsor – Debbie Willoughby

  • Teri Dillon (Plymouth, MI)
    Sponsor – Julie Oakes

Motion to approve the new membership applications by Terri Clingerman, Second – Paige O’Donnell, In Favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank
No report.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Need Volunteer

5.2.3. Juniors: Caitlin Kane
There will be a handling clinic for juniors at the 2009 National Specialty presented by Emily and Jennifer Fish.
An Announce was sent out to solicit applications for the juniors scholarship.

5.2.4. Website: Ann Shaw

  • 2010 Specialty Judge Voting Updated

  • 2009 Specialty Juniors Clinic page set up

  • Herding Instinct Testing pages and forms changed to Herding Instinct Evaluation

  • ROM Updates

  • Junior Handler Scholarship applications (Word, PDF, electronic) set up

  • Regular site maintenance and page updates

  • The board discussed continuing to offer advertising space on our website, like the Doggy Toyland ad/web link that was featured recently. Ann Shaw motioned that we offer one advertising space on our website to one business per month for dog related merchandise only (fee to be determined, no kennel ads). Second – Terri Clingerman, In Favor – Unanimous.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
The board further reviewed the updates suggested by the affiliate club committee regarding the affiliate club policy on our website.  Lisa Weeks will work with Emily to get this project finalized.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
No report.

5.3.3. Agility Trial in June (Michigan): Julie Oakes
At last report, they still need to hire a judge.

5.3.4. Borderlines: Donna Brooks Brisbin
No report.

5.3.5. Membership: Kathy Sours
January new member applications have been forwarded to the board.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • Seminar schedule set, will be going on website. BCU info will be posted as well.

  • Hotels – Paige will get this info on website.

  • Judges are all under contract, transportation arrangements being made. Hotels are done.

  • Applications will be sent in after Ann has a chance to write the checks for fees (pending transfer of balances from Wayne).

  • Work on premium lists proceeding.

  • Susane Hoffman couldn’t hold the duck trial fund raiser because of the weather (too cold!).

  • Nancie Mages is counting leftover ribbons.

  • Logo just about finished.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
Megan sent a list of questions to Brock at Purina regarding the new indoor facility which will potentially be ready in time for the 2010 specialty. Megan also sent a preliminary budget to the board for review.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.10. Versatility: Tashia Lund
Tashia sent an updated versatility worksheet to the board for approval which incorporated the AKC new obedience titles. The board discussed her proposal and made a few changes. Ann Shaw motioned to approve Tashia’s revision with the changes made by the board. Second – Megan Harrison, In Favor – Unanimous.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce
Voting for 2009 will take place by the end of February.

5.4.4. Judges Education: Linn Klingel
Linn contacted all current mentors to determine if they are still interested in being mentors.

5.4.5. Judges Selection Process: Sonja Donaldson
The deadline for voting for the 2010 specialty judges is 30 January.

The judges selection process for 2011 will begin in March. An announcement needs to be submitted to Borderlines now to make sure it is included in the next issue.

An Announce will be posted asking for 2012 National Specialty chair volunteers. We will ask that bid proposals for the 2012 specialty be submitted by August 2009.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Carol Wesenberg
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank
No report.

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
Due to a lack of communication from the IKC, the Optigen Clinic that was being planned for the IKC shows is cancelled.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.

5.8.3. Finance Committee: Beth Bartholomew
The board discussed tax return preparation and decided to table the decision until after Ann has had a chance to organize the treasurer information she is receiving from Wayne.

6. Old Business

6.1. BCSA Registered agent in KY for corporation.
The BCSA is registered as a corporation in the state of KY. As a corporation we are required to have a registered agent that lives in the state of KY. For the last few years, that agent has been Connie Brannen but she is not currently a BCSA member. We need to re-register in January and the board discussed via email the need to select a new agent who is a current BCSA member. Lisa Pruka has asked Ronni DeLay to be our registered agent and Ronni has agreed. Lisa will submit the paperwork to reflect that change.

7. New Business

7.1. Rescue grant request from Buckeye BC Rescue
Buckeye BC rescue has submitted a grant request for $500. The request is for partial medical reimbursement for a rescued dog named Cole. Cole was taken to a shelter and BBCR got him out. Cole was 7-8 months old. He was lame and the vet diagnosed OCD. He had an excellent temperament so they decided to do surgery. Both shoulders had to be done. The vet (Dr. Jim Harrison) gave them a discount but it was still $1000 (receipts for the surgery were included with the grant request). The surgery was successful and Cole is now adoptable.
Motion to approve the Buckeye BC Rescue grant request for $500 by Terri Clingerman. Second – Megan Harrison, In Favor – Unanimous.

7.2. Committee Board Liaisons
During the last board term, the vice president was the sole liaison to all the committees. This did not prove to be the best solution for communicating with all the committees. The board decided to return to the previous practice of having each board member be responsible for communicating with a set of assigned committees. The committees have been divided between the board members and the board liaisons are listed with their committees on our website.

7.3. Eukanuba Meet the Breeds Booth Reimbursement
Catherine Swain asked to be reimbursed $50 for expenses related to the Meet the Breeds booth at the Eukanuba show in CA last month. Lisa Weeks motioned to approve the $50 reimbursement. Second – Paige O’Donnell, In Favor – Unanimous.

7.4. By-Laws Revision
During her 2 terms as president, Michelle (Olson) Canfield started a list of possible by-laws revisions. Michelle will chair a committee to review the possible by-laws changes. Board members Lisa Weeks and Jo Roach will join Michelle on the committee. An Announce will be sent out soliciting volunteers from the membership to serve on this committee.

The ideas for bylaws changes are:

  • Make our delegate a voting member of the board, to keep that person engaged and to have a reason to attend board meetings.

  • Remove the requirement for a sponsor on the membership application and instead publish new applicant names in one issue of Borderlines, invite comments from the membership, and then the board will vote. This will increase the chance that we’ll get valid feedback/info on applicants.

  • Remove the requirement to re-apply for membership upon lapse, instead use a fine (determined by the board). Members would only have to re-apply if their membership has lapsed for more than a year.

  • Tweak timeline for elections. The Nominating Committee should be named much earlier, perhaps by January 1st. Re-align with new Borderlines publication schedule to give people adequate time to nominate others after the slate is announced.

  • Specify co-signers on bank account. Tighten up wording on Treasurer’s accountability.

  • Add an associate (non-voting) member category.

  • Consider removing board liaison requirement from bylaws, move to standing rules to give boards flexibility in how they want to handle the interface to committees.

  • Lower junior age limit to at least 9 (minimum age they can show in juniors); but maybe even lower, since they don’t vote. Perhaps just specify anyone under 18 years old.

  • Clarify nomination process for opposing candidates—do the 10 signatures include the candidates own signature? And do they include junior memberships? Should we further specify they must be voting members in good standing, so that junior names (or associate names) can’t be used?

  • Consider removing annual meeting requirements, quorum issue etc—rework bylaws to be a club managed solely at the national level via mail, email, etc.

  • Affiliate club definition - remove the constraint that they must be AKC licensed to hold events. We want clubs to join as soon as they are forming, and we also want to encourage “social clubs” and “rescue clubs” to be a part of BCSA, for the local educational venues they provide. Or possibly provide two separate categories for affiliate clubs.

7.5. Suggestion Box Submissions/Input from Membership
No submissions.

7.6. Date of Next meeting
Monday, February 9, 2009 5:00 PM PST

7.7. Adjournment
Adjournment motion at 7:23 PM by Terri Clingerman
Second: Michelle Canfield
In Favor: Unanimous


FEBRUARY 9, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks • Claudia Frank

Members Absent: None

Call to order: 5:05 pm PST by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach

January 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Signed and faxed the application for the supported entry at the Greenwich CT show on 6/6/09 by the Bay Colony BCC to AKC.

    • BCSA’s nominees for AKC’s Lifetime Achievement Award are due by 5/8/09. There are three categories: Conformation, Performance, and Companion Events.

    • A letter from AKC asking us to let them know how many Crufts cards we need for this year. The BOB, BOS, and Awards of Merit dogs at our National Specialty qualify.

    • The judging panel has been approved for the following event numbers at the 2009 national specialty: 2009507025, 2009507022, 2009507016, 2009507024, 2009507015, 2009507018, 2009507020, 2009507021, 2009507026, 2009507027, 2009507017, 2009507019.

    • The agility trials at the 2009 national (2009507011, 2009507012, 2009507013) are not yet approved because judge Sue Fregien is overdue to attend an agility judging seminar and AKC needs a site map and disaster/emergency plan.

    • The rally trial at the 2009 national (2009507014) is pending until the associated obedience trial is approved and the disaster/emergency plan is provided.

    • The site for the 2009 national specialty herding events is approved.

    • Permission to hold sweeps on 6/6/09 in conjunction with the Greenwich KC is given.

  • Other Correspondence

    • Notified Buckeye Border Collie Rescue that their grant request was approved.

    • Answered numerous emails about puppies and where to find breeders. Referred breeder inquiries to our referral section on the website.

    • Received a question about color dilution alopecia in blue BCs. Replied that it’s possible that it could occur.

    • Received a request to review the PAL application for Lea Falck’s “Luna.” The board agreed that the dog appears to be purebred. Contacted AKC and requested that they grant Luna a PAL number.

3. Treasurer’s Report: Ann Shaw

  • Sent e-mail to Nancy (Announce & Suggestion Box) and Kathy (Membership) letting them know I'm their Board Liaison.

  • Told Kathy that after things calm down for this year's membership renewal, we should be able to implement the ability for members to use PayPal for their membership. I would like to get it set up the first of February.

  • Received CD from Wayne with BCSA transactions in MS Money format. Expecting three boxes of records via UPS.

  • Ordered Money Market account checks and deposit slips plus checking account stamp. Did not order Money Market stamp because it was so expensive. Will run checks going into the Money Market account through my printer to add deposit advice for now.

  • Received clarification from Wayne on the Money Market $3,020 transfer discrepancy. He advised, "The problem exists in a check we wrote in February of 2008 to the Border Collie Health Foundation that was never cashed for start up funds for $3000. The extra $20 was supposed to be the wire transfer fee that they apparently did not charge us."

  • Transactions successfully transferred from MS Money to Quicken.

  • Received records from Wayne.

  • Organized all treasurer records into plastic bins and folders.

INCOME/EXPENSE 1/1/2009 – 1/31/2009

 

 

INCOME

 

2009 Specialty

369.80

Borderlines

150.00

Futurity

50.00

Membership Dues

6,230.00

Restricted Funds Donations

745.00

Specialty

(30.00)

  TOTAL INCOME

7,514.80

 

 

EXPENSE

 

2009 Specialty-Exp

1,000.00

AKC

13.38

Bank Charge

139.05

Board Meetings

89.28

Borderlines Exp

3,339.18

Club Start-Up

(300.00)

Corporation Fees

14.00

Insurance

650.00

M'ship Exp

240.74

Office

118.92

Restricted Funds Expense

500.00

  TOTAL EXPENSE

5,804.55

 

 

  INCOME LESS EXPENSES

1,710.25

 

ACCOUNTS - JAN 31, 2009

Checking Wachovia

15,267.53

M&I (Closed)

0.00

Money Market-Restricted

42,858.85

Restricted Health

4,194.66

Restricted Rescue

10,925.47

  TOTAL

73,246.51

 

2009 SPECIALTY

INCOME

 

Fundraising-Calendars

1,713.40

  TOTAL INCOME

1,713.40

 

 

EXPENSE 2009 SPECIALTY

 

AKC Fees

850.00

BCU

150.00

Fundraising - Calendars

2,146.10

TOTAL EXPENSE

3,146.10

 

 

  INCOME LESS EXPENSE

(1,432.70)

 

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2009-01 made by Jo Roach to approve the minutes of the January 2009 BCSA Board meeting. Second - Terri Clingerman, In Favor - Unanimous

4.2. New Member Applications
The following new membership applications were approved:

  • Debbie Harrison (Grass Lake, MI)
    Sponsor – Julie Oaks

  • Marie and Alan Koebke (Van Alstyne, TX)
    Sponsor – Wade Campbell

  • Mary Schweitzer (Lincoln, NE)
    Sponsor – Kim Sykes

  • Tim and Donna Walker (Celina, TX)
    Sponsor – Wade Campbell

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank
Claudia continues to add articles to the herding section of our website. Claudia is always open to ideas for herding committee projects.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Ronni DeLay
Ronni has volunteered to serve as the historian committee chair. She will be working on compiling the history of BCSA which she expects will take her a few months and she is open to any ideas that we may have for her as well.

5.2.3. Juniors: Caitlin Kane

  • The juniors scholarship application is up on the BCSA website. Emily and Jenny Fish have agreed to run the Junior Handling Clinic at the 2009 National. Also, I am working with Molly Wisecarver to set up a "Most Versatile Junior" award at the 2009 National.

  • One area that I am really open to thoughts on is how to spread the word and get more junior handlers from all venues involved in the club. With all of these new programs we have available, it would be great to see kids take advantage of them. I tried sending out letters to all Junior Showmanship handlers that the AKC had on record. That did produce any results though. I really think it might have to be a word of mouth by club members. Anytime they see kids with Border Collies at any dog event they should tell them about the BCSA, joining, and the National Specialty.

  • The board discussed that an announcement for the juniors scholarship application process should be included in the Dec/Jan and the Feb/Mar Borderlines issues each year. We need to set a reminder on our calendar for this information to be submitted to the Borderlines editor on time to be included in those issues.

5.2.4. Website: Ann Shaw

  • Futurity section updated and pages added

  • Regular site maintenance and page updates

  • 2009 Specialty pages activated

  • Breeder Referral page updated

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
The affiliate club sent a letter to the new board reviewing its recommended changes regarding Affiliate Club membership.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas

  • We are currently in our "draw" period and have quite a few entries already. I expect the trial to get about 300 runs a day. I have quite a few ribbons and toys left over from last year so will just order what we need to fill in so the cost should not be too bad. I am in the process of making up a BC basket for the worker raffle; if anyone wants to donate anything for the worker raffle that would be great.

  • Denise would like to move this trial back to February in 2010 and would like 3 event numbers again. The board has approved this request.

5.3.3. Agility Trial in June (Michigan): Julie Oakes
The judge is going to be Karen A. Winter (# 18739). We have 6 committee members. I had a note from Joanne, that the show application needs to be filed (this has been done).

5.3.4. Borderlines: Donna Brooks Brisbin
We need to put the publishing deadlines for each issue of BL on our website; Ann will take care of this.

5.3.5. Membership: Kathy Sours

  • New member applications have been forwarded to the board.

  • Membership numbers dropped drastically this year.

    • 71 members did not rejoin for the 2009 year. Last year (2008), we lost 44 members and the year before (2007), we lost 36. In prior years, I did not receive any reason as to why members did not rejoin, I just did not receive their renewal check and form. However, this year, several members who did not rejoin took the time to contact me with their reasons.

    • With the exception of one person who no longer has BCs and two others who are going through divorces and/or life changes, the other notes state that the primary reason for not rejoining was the increase in membership dues. Most of these members were long time members as well as performance exhibitors. Most comments indicated that they felt they were not receiving $50 worth of benefits from BCSA, that the raise in dues was not an option in this time of economic uncertainty, and that their money was better spent for local performance events at home.

    • I received a suggestion of perhaps introducing a non-voting membership at a lower cost which would include Borderlines or perhaps a subscription to an online version only.

  • Megan will put together a survey to ask why members chose not to renew.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • Conformation and obedience are the only venues not approved yet.

  • The board discussed asking Claudia to present to the delegates the idea of AKC sending out less redundant letters of approval since so much paper is wasted with these letters.

  • Nancie has provided an Excel file with her count of the leftover ribbons. There are lots of leftovers which will help save money.

  • No update on the logo from Jeanne.

  • Hotel information is posted on our website. Judges are confirmed. Exhibitor hotels are confirmed. Almost ready to post BCU information on website.

  • Venue contract is being mailed to Lisa.

  • No premium lists will be mailed out. We will put tag lines on Announce to remind members to look on the website for the premium list, etc. We may print the Red Raffle tickets as a page in Borderlines.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
No report.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.10. Versatility: Tashia Lund
I am still working on adding the new obedience titles to the worksheets and get them updated. I need to catch up with Dec- Feb. applications. I had someone email me about our Flyball titles so I am working with her to see what she thinks and maybe we can look at changing them again but I still need to work up the proposal for that.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
I would like input from anyone on what they would like to see in a Recorder. I would like to see titles earned listed, pictures if people want them, etc. If anyone has any suggestions, please let Carol know.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce
Voting for judges for 2009 has started. The board discussed the location plans for future futurities since people need to know where it is going to be held before nominating litters. The board decided that for 2010 and 2011, the futurities will be held at the national specialty. We would prefer that they be held at the national specialty every year. Michelle will contact April to let her know the board’s decision and to have her work on a long range plan for the timing of future futurities.

5.4.4. Judges Education: Linn Klingel

  • The board discussed the timing of our national specialty judges education activities and how best to coordinate our JE with the Beardie club’s national specialty judges education that is being held in Minneapolis the same weekend. The board would like to make it easy for judges to attend both judges education events so we will work with the Beardie club to accomplish this goal.

  • The board also discussed parent club mentors and whether they should be current BCSA members. We decided that from now on, all parent club approved mentors must maintain their BCSA membership.

5.4.5. Judges Selection Process: Sonja Donaldson
The voting to select judges for the 2010 specialty is done and Sonja should be sending out the results soon.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg

  • After more than month of computer problems, I was able to trace back most all of the Breeder Referral additions/updates that were emailed to me, and get them posted to the BCSA website. I apologize for the delay and inconvenience to those members that had to wait for their listing to be posted. If you had submitted an addition/update, and don't see it listed, please send another, as I am sure that I have my computer problem fixed.

  • If a member has submitted an addition/update, after the listing is posted on the website, I send out a confirmation email to them, so they can check that the information is posted correctly.

  • I will be going over the directory with Kathy Sours, our membership chair, and deleting those who are no longer members.

  • I also answer emails from people asking for Border Collie information and/or available puppies/dogs, and refer them to our Breeder Referral Directory.

  • From time to time, non-members submit a listing to the directory. I will send an email back to them, explaining that the Breeder Referral Directory is for members only, and include a link to our membership page on the BCSA website.

5.5.2. Rescue Committee: Need Volunteer
Carol has decided not to renew her membership. Megan will advertise for a new chair and fill in as chair until someone else volunteers.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank
Claudia joined our meeting tonight to give her reports. She would like to know how the board would like her to disseminate information from the AKC and from the Delegate meetings within our club. She suggested sending the relevant information directly to the committee chairs. The board agreed with this idea and would like to be cc’d on these email communications to keep us informed as well.

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
No report

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little

  • As of February 5th, 2008, there are 341 subscribers to BCSA_Announce. This is the busiest time of the year for me with regard to this e-mail group. I have been working with Kathy Sours on the membership renewals. On January 19th, I notified all members via an e-mail message explaining that they had not renewed and their membership was going to lapse at the end of the month. I also explained that if they were members on BCSA_Announce, they would be removed from that group on February 1st. This additional e-mail besides the e-mail announcements on BCSA_Announce seem bring in the memberships from members that had just simply forgotten during the busy holidays. I got lots of responses from members, many who were kind enough to let us know that they have decided that they would not rejoin and many that had forgotten and were sending the money immediately.

  • On February 1st, Kathy sent me the members that had not renewed by January 31st and I removed all of those members that were subscribed to BCSA_Announce from the group. In order to do this efficiently, I need to add an additional column to the roster that Kathy Sours maintains so that I know which members are on the group. I also have to compare e-mail addresses in order to find members on BCSA_Announce since not all members use their names when they subscribe. As renewals come into Kathy with the postmark in January, I have been (and will) add back the members that I had removed from the group.

  • My next step is to go over all the subscribers on BCSA_Announce and verify that they still members (to make sure that I didn't miss anyone). Also, Kathy will be sending me a new roster and I will need to go through my yearly update to add the columns that I maintain for the group.

  • BCSA Suggestion Box: There was one message received in the Suggestion Box this last month.

  • BCSA_2008_National: This list has been deleted.

  • BCSA_2009_National: Lisa is mostly maintaining this list as she is the co-moderator

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.

5.8.3. Finance Committee: Beth Bartholomew
The board discussed our tax preparation for this year and decided to have Ann hire HR Block to prepare our taxes.

5.8.4. By-Laws Committee: Michelle Canfield

  • Seven members have volunteered to serve on this committee. A Yahoo group was started to facilitate discussion. So far the committee has agreed that the delegate should become a voting member of the board. Now under consideration is improving how we approve new members.

  • One change the board decided to make now is to ask sponsors to write a brief introduction of the member they are sponsoring on the sponsor form. Ann will discuss this idea with Kathy and make this change to the online form.

5.8.5. Code of Ethics Revision Committee
Five members have volunteered to serve on this committee. This will be a general review of our code of ethics to see what needs updating. One area that needs consideration is to include preserving working ability in the breeding section.

6. Old Business

6.1. Meet the Breeds Booth at the Eukanuba Invitational
We would like to offer this education opportunity to the Los Angeles affiliate club to help them fulfill their AKC education requirements. Lisa will contact their president to see if they are interested. The BCSA is very grateful to Catherine Swain for stepping up and organizing the BC booth at this show in previous years.

7. New Business

7.1.Agenda Highlights Sent out to the Membership
We started doing this last year but there wasn’t much apparent interest from the membership and the practice was dropped. However, we would like to try again, even if we don’t get many comments, as we feel it is a good way to try to keep the membership informed.

7.2 Supported Entry at the AKC Eukanuba Invitational
Lisa sent out a notice to our affiliate clubs to see if they were interested in this idea but there was no interest.

7.3. Reimbursements for Educational Displays and Demonstrations

  • The board discussed setting limits on how much we reimburse members for their participation in educational events.

  • Based on our financial situation and the current economic climate, Terri Clingerman motioned that we reimburse up to $100 for expenses related to BC educational booths, herding demonstrations, and similar events with requests to be made in advance of the event and receipts required before reimbursement is made. Second by Michelle Canfield, In Favor – Unanimous

7.4. Membership Categories
The board discussed many ideas for adding new levels of membership to better serve our members. As this is also a topic the by-laws committee will be discussing, the board tabled its discussion for now and we’ll wait and see what the committee comes up with.

7.5. AKC B Course Invitational

  • Joyce Aston sent a letter asking for our support for the B Course Invitational that the 4 Corners Herding Association of Tulsa is hosting. This is NOT a B course grant request; it is an all-breed B course trial where dogs must have an HC or HX from the B course to compete in the trial. Our support will go towards the prize money.

    • Terri Clingerman motioned to not support the trial but the motion failed for lack of a second.

    • Michelle Canfield motioned to provide $50 in support of the trial. Second – Paige O’Donnell, In Favor – Ann Shaw, Lisa Weeks, Megan Harrison, Jo Roach; Oppose – Terri Clingerman

7.6 Suggestion Box Submissions/Input from Membership
One suggestion for a cheaper, non-voting membership category.

8. Adjournment

8.1. Date of Next meeting
Monday, 9 March at 5 PM PST

Adjournment motion at 8:06 PM by Michelle Canfield
Second: Lisa Weeks
In Favor: Unanimous


MARCH 9, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks

Members Absent: Claudia Frank

Call to order: 5:24 pm PST by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
February 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Obedience at the 2009 national is not approved yet due to a conflict with the Winnegamie trial 83 miles away.

    • Sweeps is approved at the 2009 national.

  • Other Correspondence

    • Received an inquiry about a photo booth at the 2009 national, forwarded it to Lisa Pruka.

    • Received an inquiry about how to find a miniature BC breeder, replied that there was no such thing as a mini BC and gave the link to our breeder referral web page.

    • Received miscellaneous color, registration, and breeder questions, replied with related links to our website and AKC.

    • Received emails from Peggy Battig regarding vending at the 2009 national.

    • Received a question about leaving a donation to BCSA rescue in a will. Replied with the information on how to specify that.

3. Treasurer’s Report: Ann Shaw

  • In exploring using PayPal for membership dues, there is not a way for a person to pay for their membership (fixed amount) and make a donation to Rescue and/or Health (variable amount) at the same time. At this point, I'm not certain we want to reduce our income by the PayPal charges.

  • BCSA taxes are not yet done. The closest H & R Block office (open only during tax season) did not have someone on staff that was familiar with non-profit entities. I have contacted a CPA and a larger H & R Block office and am waiting for calls back.

BCSA ACCOUNTS – 2/28/09

 

 

Checking

16,887.48

 

 

Money Market

 

Health Restricted

4,374.66

Rescue Restricted

11,165.47

Restricted MM

42,940.54

 Total Money Market

58,480.67

 

 

  TOTAL

75,368.15

INCOME/EXPENSE

2/1/2009- 2/28/2009

 

 

INCOME

 

Borderlines

180.00

Membership Dues

4,412.00

 TOTAL INCOME

4,592.00

 

 

EXPENSE

 

Bank Charge

24.00

Board Meetings

110.18

Education

82.24

M'ship Exp

1,500.00

Office

5.63

Sponsorships

50.00

Web Site

500.00

 TOTAL EXPENSE

2,272.05

 

 

  NET

2,319.95

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2009-02 made by Jo Roach to approve the minutes of the February 2009 BCSA Board meeting. Second – Paige O’Donnell, In Favor – Unanimous.

4.2. New Member Applications
The following new membership applications were approved:

  • Nancy Costner (Monroe, NC)
    Sponsor – Vanessa Evans

  • Jane Johnson (Weaverville, NC)
    Sponsor – Kolter Freeland

  • Kathy O’Mara (Weaverville, NC)
    Sponsor - Kolter Freeland

  • Jody Raubenheimer (Caldwell, ID)
    Sponsor – Judy Boles

Motion to approve the new membership applications by Ann Shaw, Second – Megan Harrison, In Favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed
Claudia has resigned as chairman of the herding committee. An Announce will be sent out asking for a new volunteer to chair this committee.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report. We really need to finish the “Should you breed your dog” educational document as a reference for our website. Lisa will forward the document to the board for review.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
No report.

5.2.4. Website: Ann Shaw

  • This has been a rather slow month for the web with only regular site maintenance and page updates.

  • We have not received any response to our home page ad. I did receive a suggestion that it be moved to the top of the page for better visibility and I did that. Perhaps we priced too high. Any suggestions?

  • Kathy Sours and I have been discussing pros/cons of on-line membership and sponsor form.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

  • No report.

  • The board decided to designate Lisa Weeks as the board member that affiliate clubs should send sweepstakes forms to for signing.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
No report.

5.3.3. Agility Trial in June (Michigan): Julie Oakes
No report.

5.3.4. Borderlines: Donna Brooks Brisbin
No report. The next Borderlines deadline is 15 March.

5.3.5. Membership: Kathy Sours

  • New member applications have been forwarded to the board.

  • Ann and Kathy discussed a PDF version of the membership roster that is mailed out yearly. The board has decided that from now on, if a member provides an e-mail address, it is assumed that the member can receive e-mail attachments from the Membership Chair and a PDF membership roster will be sent by e-mail. If an e-mail address is not provided or if postal mail is specifically requested, the membership roster will be sent by postal mail. This will save the club over $1000 a year in roster printing and mailing costs.

  • Megan has developed a survey to send out to members who chose not to renew. Megan motioned to authorize spending $60 to mail out the survey (with SSA envelopes). Second – Paige O’Donnell, In Favor – Unanimous.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

  • As Megan and Julie plan for 2010, they are keeping track of timelines and keeping a to-do list.

  • Lisa received email addresses for the AKC department that handles parent club specialties. These contacts will be added to the national specialty planning information.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • All events have been approved; just sent in application for futurity.

  • Work on premium lists proceeding; not mailing anything unless requested.

  • Contract from agility secretary is done.

  • Logo just about finished.

  • Working on sponsorship with Natural Balance dog food.

  • BCU Info needs to get put on website (Paige and Lisa still working on fees).

  • Trophy donations – levels of sponsorship rather than individual donations.

    • The board discussed having general levels of sponsorship versus individual prize sponsorships. We feel this would simplify prize sponsorships. We will offer general sponsorships as well as individual venue sponsorships.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison

  • Judges have been decided on and Sonja is sending out contracts. Conflicting trials/clubs approval and forms have been signed.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.10. Versatility: Tashia Lund
No report.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
Kim had some questions about updating the ROM section of the website. Terri will email Kim to ask for more information.

5.4.3. Futurity Committee: April Bruce
April joined a portion of the board meeting so we could discuss futurity planning. We resolved to hold the futurity in conjunction with the national specialty through at least 2011 for planning purposes. We will aim to keep the futurity simple for now until we see what the participation level will be. A budget can be started now based on current entries. One of the issues that needs to be explored further is how to fit the herding futurity in with the rest of the specialty. One suggestion is to have the herding futurity on the Thursdays of specialty week (with the herding trials normally being Mon – Wed). Since we are familiar with the costs involved with herding at Purina, we can estimate how much it will cost to have the herding futurity on a separate day from the herding trials.

5.4.4. Judges Education: Linn Klingel
No report.

5.4.5. Judges Selection Process: Sonja Donaldson

  • The judges for 2010 have been selected and will be posted on the website. Sonja is working on sending out contracts.

  • Judges selection for 2011 has started. An Announce needs to be sent out to request nominations and a nomination page posted on our website.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Megan Harrison (interim) - Need Volunteer
Megan will send out an Announce asking for a volunteer to chair this committee.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Volunteer Needed
Claudia has resigned as our BCSA delegate. The board wishes to extend our profound gratitude to Claudia for all of her hard work for the club over the years. We wish her the very best in having more time to enjoy her dogs!

5.6.2. AKC Gazette Columnist: Terri Clingerman
The latest column is in the current issue of the Gazette.

5.6.3. Legislative Committee: Linda Baron
Linda has been very busy notifying our members of numerous legislative alerts via Announce.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
Lisa is working with Angie to set up BAER, CERF, microchip clinics at this year’s specialty.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Volunteer Needed
We have heard nothing from Ivars in quite some time. Michelle will email the company to see what our sales have been and to evaluate whether it is worth keeping this fundraising opportunity going.

5.8.3. Finance Committee: Beth Bartholomew
No report.

5.8.4. By-Laws Committee: Michelle Canfield
The committee continues to review the possible by-laws changes.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
A Yahoo group has been set up for ease of discussion.

6. Old Business
No old business was discussed.

7. New Business

7.1. Letter to AKC regarding the idea of a yearly exhibitor fee and frozen semen bank
Terri will draft a letter voicing our opposition to these ideas proposed by AKC.

7.2. Budget Review
The board discussed various ways of formulating an operating budget. We will continue this discussion next month.

7.3. Delegate
Lisa will contact AKC to see what the process is for replacing our delegate now that Claudia has resigned. The board will need to appoint someone to finish Claudia’s term until the next election.

7.4. AKC Outstanding Sportsmanship Medallion
We will send out an Announce next month to request nominees for this award and also for the Lifetime Achievement award.

7.5. Kentucky Bluegrass Trial
Terri Clingerman motioned to support the Kentucky Bluegrass trial in the amount of $100 to sponsor a Novice class, Second by Michelle Canfield, In Favor – Jo Roach, Paige O’Donnell, Ann Shaw, Oppose – Megan Harrison, Abstain – none. If we have the 2009 National Specialty logo done in time for the Bluegrass deadline, then we can use that as our ad.

7.6. Suggestion Box Submissions/Input from Membership
The board received an email questioning the amount we spend to maintain our website and an email regarding our non-renewal rate.

8. Adjournment

8.1. Date of Next meeting
Monday, 6 April 2009 at 5 PM PDT

Adjournment motion at 7:45 PM by Lisa Weeks
Second: Megan Harrison
In Favor: Unanimous


APRIL 6, 2009 - BOARD MEETING MINUTES

Roll Call: • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks

Members Absent: Michelle Canfield

Call to order: 5:04 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
March 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • AKC is having a “Meet the Breeds” event at the Jacob Javits Convention Center in New York City on October 17 and 18, 2009. Sponsored by Pet Partners Inc, the provider of AKC's pet healthcare plan, the event will showcase all 161 AKC-registered breeds as well as breeds in the Miscellaneous Class. We are invited to participate by hosting a Parent Club informational booth. We need to respond by June 1 if we want to participate.

    • The Sierra Nevada Border Collie Club has been approved to hold sanctioned B/OB matches. The club’s focal point of activities is the greater Carson City, Nevada area and AKC expects that the club will continue to develop and serve interests in that area. AKC recommends that the club increase it’s number of household members from 17 to at least 20, and hold at least 2 B/OB sanctioned matches over a minimum of 6 months, before the club requests to hold sanctioned A/OA events.

    • The BCSA agility trial in Dexter, MI (June 27&28) has been approved.

  • Other Correspondence

    • Received a request from Mark & Nancy Curtis, asking the board to review the PAL application for their rescued BC “Wildfire.”

    • Received miscellaneous breeder questions, replied with related links to our website and AKC.

    • Received an email regarding submitting samples for a BC epilepsy study.

3. Treasurer’s Report: Ann Shaw

  • BCSA tax paperwork is with accountant Ari del Aguila, Partner at Ross Lane & Co, 7000 Peachtree Dunwoody Rd, Building One, Atlanta GA 30328. 770-804-8044 ext.303. He hopes to start on our return in the next week or so. The return is due by May 15.

  • I have one check on hand to deposit in the amount of $80.00.

  • I will be sending Beth quarterly reports (balance sheet, income/expense and income/expense detail) for her review later this week.

ACCOUNTS 3/31/09

 

 

Checking

15,463.81

 

 

MONEY MARKET

 

Restricted MM

43,034.44

Health Restricted

4,374.66

Rescue Restricted

11,165.47

  Total MM

58,574.57

 

 

  TOTAL

74,038.38

 

 

INCOME/EXPENSE
3/1/2009- 3/31/2009

 

 

INCOME

 

BORDERLINES

400.00

FUTURITY

90.00

  TOTAL INCOME

490.00

 

 

EXPENSE

 

BOARD MEETINGS

132.19

BORDERLINES-EXP

2,086.96

EDUCATION

67.76

M'SHIP-EXP

-455.52

OFFICE

50.28

SPECIALTY.2009-EXP

-468.00

WEB SITE

500.00

  TOTAL EXPENSE

1913.67

 

 

  NET

-1423.67

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2009-03 made by Michelle Canfield to approve the request from the Border Collie Club of Arizona for reimbursement of up to $100 for expenses (receipts provided) relating to hosting a meet-the-breeds booth at the Kachina Dog Shows held in Glendale, AZ April 4-5, 2009. Second - Ann Shaw. In favor - Unanimous.

Motion 2009-04 made by Jo Roach to approve the minutes of the March 2009 BCSA Board meeting. Second Paige O’Donnell. In Favor – Unanimous.

4.2. New Member Applications
The following new membership applications were approved:

  • Cynthis Hopping (Augusta, KY)
    Sponsor – Kurt Lubben

  • Ivy Rice (Birmingham, AL)
    Sponsor – Lisa Schneider

  • Angie Sajewicz (Wynadotte, MI)
    Sponsor – Caitlin Kane

  • Linda Szymanski (Sterling Heights, MI)
    Sponsor – Teri Dillon

  • Jennifer Dec (Ann Arbor, MI)
    Sponsor – Terri Dillon

Motion to approve the new membership applications by Terri Clingerman
Second – Lisa Weeks
In favor – Unanimous

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed
No report.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
Catherine and Lisa discussed the “Should You Breed Your Dog” document. Catherine was waiting for a response from the board before proceeding; she has ideas on how to make the document easier to read.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
No one has applied for the Juniors Scholarship. The board decided to extend the deadline to 15 May 2009. Another Announce will be sent out to solicit applications.

5.2.4. Website: Ann Shaw

  • 2009 Specialty and Judges Selection pages added/updated.

  • Created on-line form for new members. Kathy Sours is currently reviewing. Still need to do Sponsor and Current Member forms.

  • We still have not received any response to our home page ad. Should it be removed from home page or priced lower?

  • Regular site maintenance and updates.

    • The board decided to lower the price of our home page ad space to $50.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
No report.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
No report.

5.3.3. Agility Trial in June (Michigan): Julie Oakes
No report.

5.3.4. Borderlines: Donna Brooks Brisbin
No report. Lisa will contact Donna and ask her to update the board information page.

5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.

Megan has received a good response to the survey sent out to members who did not renew. She will compile the comments and send them to the board for review.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • Work on premium lists proceeding. Not mailing anything unless requested.

  • Logo just about finished.

  • Working on sponsorship with Natural Balance dog food.

  • BCU Info on website.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
Megan has been communicating with Brock at Purina to iron out the details of using the new building if it is completed, and reserving the outside ring areas if the new building is not done.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.10. Versatility: Tashia Lund
No report.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce
April sent Ann some updates for the website.

5.4.4. Judges Education: Linn Klingel
Linn still needs someone to volunteer to coordinate the JE at this year’s specialty.

5.4.5. Judges Selection Process: Sonja Donaldson
Judge nominations for 2011 are due by 15 April. The voting timeline has been updated on the website.
Sonja is working on clarifying some language in the judges contracts as to when the Sweeps and Futurity judges can show at the Specialty and when they cannot.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
Nothing new to report. Adding and updating the referral directory, and answering requests from people looking for breeders.

5.5.2. Rescue Committee: Linda Ramas -
Thank you to Linda for volunteering to chair this committee! Megan will fill Linda in on what has been done in the past with this committee.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Volunteer Needed
Lisa now has the forms to change who our delegate is once we find someone to fill this position.

5.6.2. AKC Gazette Columnist: Terri Clingerman
Terri is working on her next column which will be about the history of our breed. AKC is doing a special Gazette issue in September to celebrate their 125th anniversary and purebred dogs. Each breed columnist is asked to submit historical images of our breed that may be included in the issue.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
No report.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
Looking into the possibility of offering more athletic type apparel.

5.8.3. Finance Committee: Beth Bartholomew
Ann will be sending the quarterly reports to Beth.

5.8.4. By-Laws Committee: Michelle Canfield
No report.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
The board needs to review the committee’s revision.

6. Old Business

6.1. Letter to AKC opposing the exhibitor fee and frozen semen bank
Terri will draft a letter on behalf of the club.

6.2. AKC Delegate
The board needs to choose a club member to finish Claudia’s delegate term.

6.3. Wildfire PAL
Lisa has seen this dog in person and says it appears to be a BC. Terri Clingerman motioned to approve grant PAL status to Wildfire. Second – Megan Harrison, In Favor - Unanimous

7. New Business

7.1. Affiliate Club Start Up Expenses
There has been some confusion about the process of requesting start up expenses. We have added the following note to the Affiliate club webpage to hopefully clear up some confusion: “Grant Process: The Affiliate Club must notify the BCSA Treasurer prior to generating expenses they wish for BCSA to consider reimbursement approval. The Club should provide their proposed expense details and approximate amount for which they will be requesting reimbursement.”

7.2. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, 4 May, 2009 5:00 PDT

Adjournment motion at 7:15 PM by Ann Shaw
Second: Terri Clingerman
In Favor: Unanimous


MAY 4, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks

Members Absent: None

Call to order: 5:09 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
March 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Received a request from AKC to review a PAL application, replied that the dog appeared to be a mix.

    • Mailed a letter to Dennis Sprung saying that BCSA opposes the potential $25 dog tax that was mentioned in AKC board minutes.

    • The results from agility trials #2009507003 and #2009507004 are processed.

  • Other Correspondence

    • Received a formal complaint from Judi Amore against Emily Fish and presented it to the board at our April 2009 meeting. Mailed letters to Judi Amore and Emily Fish regarding the upcoming hearing. Received lists of witnesses for the hearing.

    • Received a request to review a PAL application from Pat Hemrich regarding “Pearl.”

    • Replied to Mark & Nancy Curtis that the board voted to request that AKC grant “Wildfire” a PAL number.

3. Treasurer’s Report: Ann Shaw

  • Quarterly financials sent to Beth Bartholomew for review.

  • Set up individual Specialty categories and divided currently combined income/expense to appropriate Specialty. Resulting reports uploaded to Board Yahoo Group.

  • Due to a misunderstanding and incorrect information received by the board, we were not able to sponsor the Novice-Novice class at the Kentucky Bluegrass trial.

ACCOUNTS 4/30/09

 

 

CHECKING

10,815.19

 

 

MONEY MARKET

 

Restricted MM

43,061.40

_Health Restricted

5,517.46

_Rescue Restricted

11,808.26

  Total Money Market

60,387.12

 

 

     TOTAL

71,202.31

 

INCOME/EXPENSE - 4/1/2009 - 4/30/2009

 

 

INCOME

 

BORDERLINES

 

  Back-Addl Issues

17.00

  Subscriptions

80.00

    TOTAL BORDERLINES

97.00

MEMBERSHIP DUES

450.00

       TOTAL INCOME

547.00

 

 

EXPENSE

 

BANK CHARGE

-8.00

BCSA SPON TRIALS-EXP

 

  2009 Spon Trials

370.20

    TOTAL BCSA SPON TRIALS-EXP

370.20

BOARD MEETINGS

118.74

BORDERLINES-EXP

 

  Printing Costs

2243.19

    TOTAL BORDERLINES-EXP

2243.19

CLUB START-UP

 

  Nutmeg

211.49

    TOTAL CLUB START-UP

211.49

INSURANCE

760.00

NATIONAL-EXP

 

2011 NATL EXP

 

  Facility

1500.00

    TOTAL 2011 NATL EXP

1500.00

    TOTAL NATIONAL-EXP

1500.00

WEB SITE

500.00

       TOTAL EXPENSES

5695.62

 

 

     NET

-5148.62

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2009-05 by Michelle Canfield. The board has received charges preferred against BCSA member Emily Fish, by BCSA member Judi Amore, for alleged misconduct prejudicial to the best interests of the Club or the breed. The allegations involve being an accomplice to the theft of a Border Collie. The board feels that the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club and the breed. Therefore, according to the BCSA bylaws, the board shall entertain jurisdiction of the charges, and will initiate a hearing, conducted as required by the bylaws. Second - Ann Shaw, In favor - Unanimous

Motion 2009-06 made by Jo Roach to approve the minutes of the April 2009 BCSA Board meeting. Second - Megan Harrison, In favor - Unanimous

4.2. New Member Applications
The following new membership applications were approved:

  • Judy Hackett (Brentwood, TN)
    Sponsor – Megan Harrison

  • Sandra Pross (Termerance, MI)
    Sponsor – Denise Teal

  • Caitlin Varhalla (Lake Elmo, MN)
    Sponsor – Ronni Delay

  • Rene and Pat Woodworth (Winona, MN)
    Sponsor – Jacque Hoye

  • Patricia Patton (Temperance, MI)
    Sponsor – Paula Donnell

Motion to approve the new membership applications by Paige O’Donnell
Second – Lisa Weeks
In favor – Unanimous

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain

5.2.2. Historian: Ronni DeLay

5.2.3. Juniors: Caitlin Kane

5.2.4. Website: Ann Shaw

  • 2011 Specialty pages set up.

  • 2010 Futurity pages revised.

  • ROM pages added.

  • Created on-line form for member sponsors. Forwarded link to Kathy Sours for review on April 12. Still have current member form to create.

  • Even after reducing price of home page ads, we have not received any response. I recommend removing since it evidentially isn't appealing to vendors.

  • Regular site maintenance and updates.

    • The board agreed with Ann’s recommendation to remove the home page ad solicitation.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas

5.3.3. Agility Trial in June (Michigan): Teri Dillon
Teri has taken over as trial chair for Julie Oakes (thank you Teri!). Paige and Ann have been working with Teri on how to handle the trial finances.

5.3.4. Borderlines: Donna Brooks Brisbin

5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • The Comfort Inn and Suites has agreed to allow dogs (under 50 lb) in their rooms for our specialty.

  • BCU is getting a good response.

  • The banquet will be at the Comfort Inn and Suites.

  • The logo is done and it is beautiful! Thank you Jeanne Hagen-Santiago!

  • The next Borderlines issue will have feature specialty information.

  • Most specialty wear will need to be pre-ordered. Pre-orders will not be shipped until after the specialty to encourage people to pick up their orders at the specialty (the less mailing the better). Shirts available for purchase at the specialty may be limited in color choices.

  • Ann will be setting up Pay Pal so people can register for many of the specialty events and order specialty wear online (this will NOT include show entries).

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
The proposed schedule has been posted on our website on the 2010 specialty event page.

5.3.9. Specialty – 2011: Emily Fish and April Bruce

  • The fairgrounds deposit has been sent.

  • The proposed schedule has been posted on our website on the 2011 specialty event page.

5.3.10. Versatility: Tashia Lund

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes

5.4.3. Futurity Committee: April Bruce

5.4.4. Judges Education: Linn Klingel
Paige O’Donnell will coordinate the judges education at this year’s specialty. Thank you Paige!

5.4.5. Judges Selection Process: Sonja Donaldson
Sonja has been contacting the judges that were nominated to judge in 2011 to determine their availability and to request bios.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg

5.5.2. Rescue Committee: Linda Ramas

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Volunteer Needed
Lisa Pruka will post an Announce to advertise for our delegate position. A detailed job description will be included in the Announce. The board will review the applications and select the candidate whom we feel is best qualified for the role.

5.6.2. AKC Gazette Columnist: Terri Clingerman

5.6.3. Legislative Committee: Linda Baron

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
The board has received funding requests from the CHF and the Morris Animal Foundation. We will review these requests further and discuss at our next board meeting.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy

5.8.3. Finance Committee: Beth Bartholomew

5.8.4. By-Laws Committee: Michelle Canfield

5.8.5. Code of Ethics Revision Committee: Linda Ramas

6. Old Business

6.1. Executive Session
The board went into executive session to discuss the planning of a disciplinary hearing.

7. New Business

7.1. PAL Application for “Pearl”
The board decided to recommend to AKC to approve the PAL application of “Pearl”.

7.2. BCSA Agility Trials
The board discussed developing a guideline or form similar to the specialty bid form for when agility or herding trials are held in our name. We need to move away from providing advances for these trials so we can better track how our money is being spent.

7.3. Bay Colony BC Club Request

  • “The Bay Colony Border Collie Club hereby requests approval from the BCSA Board to dedicate the BCSA Supported Entry and Puppy and Veterans Sweepstakes to be held at the Windham County KC All Breed show, W. Springfield, MA on Saturday, November 21, 2009 to the memory of Doug Dragoo who was a dedicated Border Collie enthusiast and member of BCSA. His wife, Linda, is currently a member of BCSA.”

    • Motion to approve this request by Terri Clingerman, Second – Michelle Canfield, In Favor – Unanimous.

7.4. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, June 1, 2009, 5:00 PDT

Adjournment motion at 7:46 PM by Lisa Weeks
Second: Terri Clingerman
In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary


MAY 14, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks

Members Absent: None

Call to order: 5:06 pm PDT by Lisa Pruka

A disciplinary hearing was held on 13 May 2009 at 6:30 PM PDT in regard to Motion 2009-05 where the board voted to entertain jurisdiction of the charges brought by Judi Amore against Emily Fish of alleged misconduct prejudicial to the best interests of the BCSA and the breed. Before the hearing began, Megan Harrison informed all involved parties that she would abstain from voting on any motion made by the board as a result of this hearing due to an established relationship with the complainant.

During the hearing, the board received confirmation that none of the dogs that Deanne Veselka sent to a third party in March of 2008 died of Parvo virus. According to witness statements, all three dogs are still alive. No evidence presented during the hearing implicated Emily Fish in the theft of Deanne Veselka's dog, Ice. The ownership dispute of the dogs in question is a matter between Deanne Veselka and a third party, neither of whom are members of the BCSA.

The purpose of this meeting was to discuss the disciplinary hearing and to decide if the charges were to be upheld, and if so, what the punishment would be. The board went into executive session for this discussion.

Paige O’Donnell motioned to uphold the charges brought by Judi Amore against Emily Fish, alleging that Emily Fish violated the BCSA Code of Ethics. Emily Fish’s method of notifying Deanne Veselka of the “death” of her dog, Ice, contained falsehoods, was unprofessional, and was in poor taste. The board feels Emily Fish was not acting in the best interest of the Border Collie fancy as described in the BCSA Code of Ethics.
Second – Michelle Canfield
In Favor – Ann Shaw, Terri Clingerman, Jo Roach
Oppose – Lisa Weeks
Abstain – Megan Harrison

Michelle Canfield motioned to formally reprimand Emily Fish for violating the BCSA Code of Ethics as stated in the aforementioned motion.
Second - Paige O’Donnell
In favor – Ann Shaw, Terri Clingerman, Jo Roach
Oppose – Lisa Weeks
Abstain – Megan Harrison

Adjournment

Adjournment motion at 7:02 PM by Michelle Canfield
Second – Lisa Weeks
In Favor - Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary


JUNE 1, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks

Members Absent: None (Terri joined the meeting part way through)

Call to order: 5:05 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
May 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Requested that AKC grant a PAL application to Pat Hemrich’s “Pearl.”

    • Received a letter from AKC inviting BCSA to host a “Meet the Breeds” booth at the AKC/Eukanuba National Championship in Long Beach, CA this December. Our reply is due by 9/1. We are also invited to advertise in the catalog, and sponsor medallions for WD, WB, BOB, BOS, and BBE plus medallions for the top scoring obedience and agility dogs.

  • Other Correspondence

    • Replied to Pat Hemrich, saying that we will request that AKC grant “Pearl” a PAL number.

    • Received an email from Kelly Whiteman, asking questions about the March minutes and saying she is against supporting the Bluegrass Sheepdog Trial. Replied with the answers.

    • Answered various puppy and breeder inquiries by referring people to our breeder referral page on the BCSA website.

    • Sent Judi Amore and Emily Fish email notification and written letters regarding the outcome of the hearing.

    • Received an application for our Juniors scholarship.

3. Treasurer’s Report: Ann Shaw

  • PayPal account opened.

  • PayPal shopping cart set up for 2009 Specialty items.

ACCOUNTS AS OF 5/31/09

 

 

 

CHECKING

$10,332.14

 

 

MONEY MARKET

 

Restricted Money Market

43,074.55

Health Restricted

5,517.46

Rescue Restricted

11,808.26

  TOTAL MONEY MARKET

$60,400.27

 

 

     TOTAL ALL ACCOUNTS

$70,732.41

 

 

INCOME EXPENSE 5/1/09 – 5/31/09

 

 

INCOME

 

BCSA STORE

60.00

BORDERLINES

187.50

MEMBERSHIP DUES

225.00

  TOTAL INCOME

$472.50

 

 

EXPENSES

 

AKC

15.36

BOARD MEETINGS

90.19

EDUCATION

100.00

2009 NATL EXP

250.00

WEB SITE

500.00

  TOTAL EXPENSES

$955.55

 

 

    NET

(483.05)

4. Interim Business Transacted by E-Mail

4.1. Board Votes

  • Motion 2009-07 made by Jo Roach to approve the minutes of the May 2009 BCSA Board meeting. Second - Ann Shaw. In Favor – Unanimous.

  • Motion 2009-08 made by Jo Roach to approve the minutes of the special BCSA Board meeting held on 14 May 2009 to discuss a disciplinary hearing.  Second - Megan Harrison. In Favor – Unanimous.

  • Motion 2009-09 made by Jo Roach to approve the new membership application of Catherine Price. Second - Ann Shaw. In Favor – Unanimous.

  • Motion 2009-10 made by Jo Roach to approve the new membership application of Ingrid Oliver. Second - Michelle Canfield. In Favor – Unanimous.

4.2. New Member Applications
The following new membership applications were approved:

  • Rachel Amado (Alpine, CA)
    Sponsor – Catherine Zinsky

  • Mary Anne McManus (Naperville, IL)
    Sponsor – Myra Westphal

Motion to approve the new membership applications by Ann Shaw. Second – Paige O’Donnell. In Favor – Lisa Weeks, Jo Roach, Michelle Canfield, Megan Harrison. Absent – Terri Clingerman.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed
We still need a volunteer to chair this committee. Lisa Pruka will send out another Announce.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
Michelle will resend her comments to Catherine about the “Should you breed your dog” document that Catherine is working on.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
No report.

5.2.4. Website: Ann Shaw

  • 2009 Specialty: Set up BCU eRegistration form as well as Banquet Ticket eOrder form and ability to pay with credit card via PayPal.

  • Activated Membership eApplication and Sponsor eForm.

  • Regular site maintenance and updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

  • We need to update the list of the affiliate club officers on our website.

  • The board discussed providing financial assistance to our affiliate clubs each year to support self-sponsored events and health testing.

  • Lisa Weeks motioned to reimburse each affiliate club up to $50 per self-sponsored event and $25 per BCSA supported event, with a maximum of two event reimbursements per club per year. Second – Ann Shaw. In favor – Paige O’Donnell, Megan Harrison, Jo Roach, Michelle Canfield. Absent – Terri Clingerman.

  • Megan Harrison motioned to reimburse Affiliate clubs up to $100 per year to support health testing. Second – Lisa Weeks. In favor – Paige O’Donnell, Ann Shaw, Jo Roach, Michelle Canfield. Absent – Terri Clingerman.

  • Clubs can apply for these funds by emailing the board to request approval prior to the event and then supply receipts to the Treasurer for expenditures after the event for reimbursement.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
No report

5.3.3. Agility Trial in June (Michigan): Teri Dillon
No report.

5.3.4. Borderlines: Donna Brooks Brisbin
No report.

5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
Nothing new to report.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • Working out details of the raffles since Wisconsin law has specific raffle requirements

  • The trophy chair resigned. Lisa and Paige have done most of the work on the trophies. Ann will get the trophy page activated on our website.

  • The host hotel has been announced. See the website for details.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison

  • We will be getting the contract with Purina signed soon.

  • We will be using a different show superintendent this time.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.10. Versatility: Tashia Lund
Applications from this past quarter are being processed. Applications received from January – March are processed the first week of April, April - June the first week of July, July – September the first week of September, and October – December the first week of January.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce
No report

5.4.4. Judges Education: Linn Klingel
Paige is trying to connect with Lynn to work out the details of JE for this year’s specialty.

5.4.5. Judges Selection Process: Sonja Donaldson
Nothing new to report.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
With the help of Kathy Sours and Ann Shaw, we have updated the Breeder Referral Directory on the BCSA website. We deleted those names listed that are no longer members, and changed information for those members that sent in updates with their membership dues.

5.5.2. Rescue Committee: Linda Ramas
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Volunteer Needed
We have had a three members apply for this position (see Old Business).

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
No report.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
The board discussed various other items that could be offered through Ivars. Angel is looking through the catalogs sent by Ivars to get new ideas and hopefully we can offer some new items and increase our revenue through this store.

5.8.3. Finance Committee: Beth Bartholomew.
No report.

5.8.4. By-Laws Committee: Michelle Canfield
No report.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
The code of ethics revision is ready to be posted on our website for review and comments by the membership. The comment period will be open for 2 weeks.

6. Old Business

6.1. BCSA Agility Trials
Nancie Mages has leftover hats that can be used for worker gifts at the specialty or at our sponsored agility trials.

6.2. Delegate
We received three applications to fill our AKC Delegate vacancy. The board reviewed the applications.
Terri Clingerman motioned to appoint Carol Clark as our interim delegate, to serve until our next election in 2010. Second – Megan Harrison. In Favor – Unanimous.

7. New Business

7.1. AKC Medallions for the Invitational
Paige motioned to sponsor medallions for all the venues at the AKC Invitational. Second – Terri Clingerman. In Favor – Unanimous.

7.2. CHF National Parent Club Canine Health Conference
This is a biennial event in Saint Louis that our club usually sends a representative to. The board decided to ask our health committee chair, Angie Roesch if she would like to attend.

7.3. Sweeps/Futurity Judge
AKC has changed the rules (as of 1 January 2009) about what the person judging can exhibit in. The board discussed the possibility of designating one day in each of the venues as “the national specialty” event which would allow our judges to exhibit on the non-national specialty event days. The board did not come to a decision on this matter and tabled the discussion for now until we get more information from AKC.

7.4. Wisconsin AKC Herding Trial
The Collie Club trial has been hosting a herding trial at a nice location in Wisconsin; this is an established trial. The Collie Club is no longer able to sponsor this trial and is willing to relinquish the dates to us. There are enough BCSA club members who are willing to be responsible for putting on this trial. The board would like to see a budget for the trial before committing to sponsor it.

7.5. Juniors Scholarship
We received one application for the Juniors Scholarship. After the board reviewed the application, Michelle Canfield motioned to award the Juniors Scholarship to Kerri McWilliams. Second – Ann Shaw. In Favor – Unanimous.

7.6. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, July 6, 2009, 5:00 PDT

Adjournment motion at 8:00 PM by Michelle Canfield
Second: Terri Clingerman
In Favor: Unanimous
Respectfully submitted by Jo Roach, BCSA Recording Secretary


JULY 6, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Carol Clark

Members Absent: Lisa Weeks

Call to order: 5:05 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
June 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Received AKC’s ballot for their Lifetime Achievement Awards. This year’s nominees are:
      Conformation - Sandra Goose Allen, Jean Fournier, Helen Lee James
      Companion Events - Sharon Anderson, Shirley Indelicato, Jill Jones
      Performance - Jo Ann Frier-Murza, Jacqueline Mertens, Wayne Price
      The due date to return the ballot is 9/14.

  • Other Correspondence

    • Received a request from Laura Krupa to ask AKC to grant an ILP/PAL number to her dog “Sydney.”

    • Answered various puppy and breeder inquiries by referring people to our breeder referral page on the BCSA website.

    • Received a request for BCSA to endorse a children’s book featuring a Border Collie that does Search and Rescue work. Replied with an endorsement from the board.

    • Received a question regarding scheduling at the 2009 national, replied with the answers.

3. Treasurer’s Report: Ann Shaw

  • Payments have been received via PayPal for trophies, BCU and banquet.

  • Set up Money Market account on PayPal. We will receive interest on our PayPal account balance (0.12% average daily yield as of 7/2/09).

  • The June Agility Trial was a great success with a profit of $3,913.05 as of July 6. We are waiting on final expenses.

  • Quarterly reports sent to Beth Bartholomew.

ACCOUNTS AS OF 6/30/09

 

 

CHECKING

$13,652.75

 

 

MONEY MARKET

 

Restricted Money Market

43,087.79

Health Restricted

5,517.46

Rescue Restricted

11,808.26

TOTAL MONEY MARKET

$ 60,413.51

 

 

TOTAL ALL ACCOUNTS

$74,066.26

 

 

INCOME/EXPENSE 6/1/2009- 6/30/2009

 

 

INCOME

 

2009.06 Sponsored Trial

11,403.00

Borderlines

220

Futurity

150

Membership Dues

200

2009 Specialty

895.65

TOTAL INCOME

$12,868.65

 

 

EXPENSES

 

AKC Medallions

215

2009.06 Sponsored Trial

6,815.75

Board Meetings

382.54

Accountant Fee

1,100.00

Health - AKC CHF

200

Membership

173.94

Miscellaneous - Sod-X

100

2009 Specialty

50

Postage

10.81

Web Site

500

TOTAL EXPENSES

$ 9,548.04

 

 

NET

$3,320.61

 

2009 SPECIALTY INCOME

Banquet

53.21

BCU

169.77

Calendars

1,713.40

Trophy

672.67

TOTAL INCOME

$2,609.05

 

 

2009 SPECIALTY EXPENSE

AKC Fees

850

Banquet

50

BCU

150

Calendars

2,146.10

Herding

-468

Judges

859.7

Raffle

50

TOTAL EXPENSE

$3,637.80

 

 

NET

$-1,028.75

 

 

2009 TROPHY DETAIL

Agil

38.48

Conf

87.24

Genl

149.23

Herd

185.48

Obed

139.52

Raly

72.72

TOTAL TROPHY

$ 672.67

 

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2009-11 made by Jo Roach to approve the minutes of the June 2009 BCSA Board meeting. Second - Michelle Canfield. In Favor – Unanimous.

4.2. New Member Applications
The following new membership applications were approved:

  • Kendra Hayes (Miami, FL)
    Sponsor – Paige O’Donnell

  • Robin and Richard Clark (Park Hills, KY)
    Sponsor – Karen Herceg

  • Susan Rolek and Pam Fish (Des Plaines, IL)
    Sponsor – Lisa Pruka

Motion to approve the new membership applications by Jo Roach
Second – Ann Shaw
In favor – Unanimous

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed
Megan will send out another Announce to request a volunteer to chair this committee.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
Caitlin would like to do an article for Borderlines about our first Juniors scholarship recipient.

5.2.4. Website: Ann Shaw

  • 2009 Specialty: More pages activated. Trophy eDonation form set-up. We now have electronic forms for trophies, BCU and banquet. All of these have a PayPal payment option.

  • 2010 Specialty: More pages activated.

  • 2011 Specialty: More pages activated.

  • Electronic membership and sponsor forms being used.

  • The BCSA site now has 1301 pages.

  • Regular site maintenance and updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
Emily has contacted the affiliate clubs to request updates on club officers but had only heard back from the AZ club as of our meeting date.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
Denise sent a financial report to the board and this trial made a profit of $2566.

5.3.3. Agility Trial in June (Michigan): Teri Dillon
Terri sent a financial report to the board and this trial made a profit of $3080 after final expenses. Thank you to our members who worked hard to make both of these agility trials successful.

5.3.4. Borderlines: Donna Brooks Brisbin
The deadline issue for the next BL issue is 15 July.

5.3.5. Membership: Kathy Sours

  • New member applications have been forwarded to the board.

  • The board would like to get PayPal set up to let members renew online. Ann and Kathy are working on this.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
Nothing new to report.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • The premiums are done and ready to be put up on the website. There will be printable PDF entry forms available for ease of entering.

  • An eight page General Information booklet is being sent out courtesy of Nancie Mages – thank you Nancie!

  • The specialty wear order information is online and can be ordered via PayPal or mail in payment.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison

  • Julie and Megan are working with Sonja to finish up the judges contracts.

  • An updated budget will be forwarded to the board.

5.3.9. Specialty – 2011: Emily Fish and April Bruce

  • Our main focus this year is to get all of the contracts in place, make sure we start the process of fundraising, getting committees ready, and promoting our national.

  • At this time we have the fairgrounds contract complete, we are in the process of working on the herding facility, we will start in the next month negotiating with the hotels, and finalizing the secretary (we have a couple of bids we are comparing with different options).

  • The PNWBCC club has just completed a fundraiser for the national and has others in the works to support the national directly. This past weekend members of our club volunteered their time to work the regional USDAA agility trials. As of right now, I am not sure what the final total we made, but will get that to the BOD as soon as I know. A big thank you should go out to those members who took their Saturday and volunteered their time to work the trial.

  • Thanks to Ann, the website has been created and we have just put a committee list up. I am in the process of finalizing some committee chairs who had offered when we put the bid in, but are waiting for a confirmation before publishing their names. After that, then I will start down the list of volunteers and start asking them to do certain jobs.

  • Please let us know if you have any specific questions. When contracts get more finalized I will send out an updated budget. In the meantime, things are constantly growing to make this national a special one. Hope to see you all "Way Out West" in 2011!

5.3.10. Versatility: Tashia Lund
Tashia has resigned as chair of this committee. Paige O’Donnell has volunteered to take over as versatility chair and will also be the board liaison for this committee.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
The board discussed some of Carol’s ideas and decided to re-name this project the BCSA Yearbook. In the first issue we hope to include historical information, notable breed “milestones” plus information from the national specialty. Carol will send out an Announce to request information and ideas from the membership.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report. Lisa Pruka is updating the ROM pages as she gets the information. We would really like to see some work done on the breeding excellence recognition ideas that were discussed by the previous board.

5.4.3. Futurity Committee: April Bruce
No report. Ann and April have been in contact about entry fees.

5.4.4. Judges Education: Linn Klingel
Paige and Megan will be preparing for the JE at the national specialty. Linn may or may not be able to attend. If Linn can attend then she will do the JE presentation. Lisa Pruka will make sure we have sheep available for the herding demonstration part of the JE at the national specialty.

5.4.5. Judges Selection Process: Sonja Donaldson
According to our JS timeline, the bios and a ballot for the 2011 national specialty judge nominees were supposed to be in the current issue of Borderlines but this did not happen. The board discussed a revised the voting timeline to try to get back on track. All efforts will be made to include the judge bios and a ballot (to avoid a separate mailing) in the next issue of BL. This means that since the next issue of BL should be out to members in September, the new voting deadline will be 31 October. Members will be able to copy or cut out the ballot from their issue of BL if they want to mail in their ballot or they can vote online from our website.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
Some breeders have asked to have their names removed from our breeder referral page due to tax issues in some states. At this time the board feels the referral page is still a good benefit for our members and others and we will list those BCSA member breeders who want to be listed.

5.5.2. Rescue Committee: Linda Ramas
Linda is working with Megan and some rescue groups on articles for Borderlines.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Carol Clark
Carol has joined the board email list and will participate in our board meetings. The procedure to have Carol named our delegate by AKC is a lengthy one.

5.6.2. AKC Gazette Columnist: Terri Clingerman
The next column will be short as that issue will include all the breeds rather than just a few groups. If you have any ideas for articles you would like to see in our Gazette column, please contact Terri.

5.6.3. Legislative Committee: Linda Baron
Linda has been busy sending out legislative information via Announce.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch

  • Frequency of the Exercise-Induced Collapse Gene in Diverse Breeds
    http://www.akcchf.org/research/grants/search/index.cfm?search=numberd&display=results&number=1190

  • Evaluation of Multidrug Resistance Genes in Primary Canine Lymphoma Cells Exposed to Enrofloxacin and Prednisolone
    http://www.akcchf.org/research/grants/search/index.cfm?search=numberd&display=results&number=1226

  • The board reviewed the above AKC CHF health study grant requests. Jo Roach motioned to sponsor each study in the amount of $1000 with the money to come from our AKC-CHF donor advised account. Second – Paige O’Donnell. In favor – Unanimous.

  • As of July 2, 2009, our AKC CHF donor advised fund balance is $11,523.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
As of June 30th, 2009, there are 352 subscribers to BCSA_Announce. For reference, in October of 2008 there were 375 subscribers and in February of 2009 (just after removing the non-renewing members) there were 341 subscribers.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
Angel continues to work on updating our store. Items for the specialty have been ordered through our Ivars store.

5.8.3. Finance Committee: Beth Bartholomew
Ann sent quarterly financial reports to Beth for review.

5.8.4. By-Laws Committee: Michelle Canfield
This committee continues to review the list of by-laws questions that was generated by the board.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
The membership comment period has ended and Lisa will send the comments to the board for review.

6. Old Business

6.1. BCSA Sponsored Trials
We discussed developing a general policy for members to follow when they host trials that are sponsored by BCSA. Paige will work on a draft of this policy and present it to the board.

6.2. Delegate
Welcome to Carol Clark! We have sent the paperwork in to AKC for Carol to be named as our delegate and now we wait for the process to happen. Carol’s name has to appear in two issues of the AKC Gazette as a potential candidate and then she has to be voted on by the AKC board to be seated.

6.3. Herding Trial in Genoa City, WI, May 1 and 2, 2010
The collie club has sent a letter relinquishing this trial date to us. Lisa Pruka has received information from the person who owns the facility where the trial will be held. Lisa will come up with a basic budget and forward it to the board for approval and then find someone to chair the trial.

6.4. Janet Larson Versatility Award
At past specialties, we have inadvertently allowed altered dogs to compete in the non-regular Herding Titled class at the national specialty which we have since found out is not allowed by AKC. The only class that AKC allows altered dogs to compete in where the class winner moves on to Best of Breed is the Veterans class. The board felt that in order to continue to allow dogs to earn points towards the JL award from the conformation classes that we needed to come up with a conformation class for altered dogs to compete in. This seemed like the fair thing to do since many of the performance dogs competing for the JL award are altered due to spay/neuter contracts. A board member heard about a Working Dog Sweepstakes class held by a local corgi club (and also by the Belgian Sheepdog Club of America at their national specialty). We quickly modeled this new sweepstakes class after these examples and requested approval from AKC in order to get the premium out in time. We will see how this class works at this year’s specialty and make changes as needed. This class will be held with the other sweepstakes classes and judged by the sweepstakes judge. Entry information about the class is in the premium.

7. New Business

7.1. AKC Lifetime Achievement Awards.
AKC has sent us the names of the nominees for this award. Terri will send out an Announce to request member comments. The board needs to have our club’s vote back to AKC by 14 September.

7.2. PAL Approval for Sydney.
The board was contacted about reviewing Sydney’s PAL application. Terri Clingerman motioned to approve Sydney’s PAL. Second – Michelle Olsen. In Favor – Unanimous.

7.3. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, August 3, 2009, 5:00 PDT

Adjournment motion at 7:13 PM by Ann Shaw
Second: Megan Harrison
In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary


AUGUST 3,  2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman (absent for first hour) • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks (absent for last hour) • Carol Clark

Members Absent: Michelle Canfield

Call to order: 5:05 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
July 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Approval for Agility trials #2010507001, #2010507002, #2010507003 (Feb. 26, 27 & 28, 2010) is pending due to the trial fee and judging panel not being submitted yet.

    • The results for Agility trials #2009507004 and #2009507004 are processed.

    • Sweeps at the 2009 national is approved (regular and working, events #2009507030, #2009507028). AKC reminds us that neither the judge nor any other person residing in the same household as the judge shall exhibit or act as an agent in the regular classes on the national specialty day. In addition, dogs owned wholly or in part by the judge or any member of his/her household are ineligible to be entered in the regular classes on the national specialty day.

    • Sweeps at the Olympic Kennel Club in Enumclaw, WA on 8/15/09 is approved (#2009507029).

    • Wrote Chris Phillips at AKC to request that AKC grant an ILP/PAL number to Laura Krupa’s “Sydney.”

  • Other Correspondence

    • Wrote Laura Krupa to tell her that the board has asked AKC to grant an ILP/PAL number to her dog “Sydney.”

    • Received a request from Laurie Ann Pepin for BCSA to ask AKC to grant an ILP/PAL number to her dog “Maggie Rose.”

    • Received change of address information from a member, forwarded it to Kathy Sours and Ann Shaw (membership and website) and replied with their email addresses for future reference.

3. Treasurer’s Report: Ann Shaw
Based on the number of payments we are receiving for both the Specialty and Membership, offering PayPal is a success.

ACCOUNTS AS OF 7/31/2009

 

 

CHECKING

12,153.84

 

 

MONEY MARKET

 

Restricted Money Market

43,100.62

Health Restricted

5,517.46

Rescue Restricted

11,808.26

 TOTAL MONEY MARKET

60,426.34

 

 

 TOTAL ALL ACCOUNTS

72,580.18

 

 

PayPal (pending transfer)

965.16

 

2009 NATIONAL SPECIALTY RECAP

 

 

2009 SPEC INC

 

Advertising

117.96

Banquet

85.24

BCU

239.73

Calendars

1,713.40

Catalog

96.98

Specialty Wear

198.13

Trophy

 

Agil

167.39

Conf

101.65

Genl

163.72

Herd

443.57

Obed

177.98

Raly

75.72

Total Trophy

1,127.03

 TOTAL 2009 SPEC INC

3,575.47

 

 

2009 NATL EXP

 

AKC Fees

850.00

Banquet

50.00

BCU

429.96

Calendars

2,146.10

Herding

-468.00

Judges

859.70

Rescue Dinner

100.00

 TOTAL 2009 NATL EXP

3,967.76

 

 

 NET

-395.29

 

INCOME/EXPENSE 7/1/09 – 7/31/09

INCOME

 

2009.04 Sponsored Trial

11,838.00

2009.06 Sponsored Trial

-104.00

Borderlines

100.00

2009 Futurity

20.00

2010 Futurity

20.00

Interest Earned-Paypal

0.04

Total 2009 Spec Inc

966.42

 TOTAL INCOME

12,840.46

 

 

EXPENSES

 

AKC

15.12

2009.04 Sponsored Trial

9,271.17

2009.06 Sponsored Trial

978.88

Board Meetings

130.17

Borderlines

2,211.01

Miscellaneous (SOD-X)

100.00

Total 2008 Natl Exp

143.36

Total 2009 Natl Exp

989.66

Web Site

500

 TOTAL EXPENSES

14,339.37

 

 

 NET

-1,498.91

 

4. Interim Business Transacted by E-Mail

1.1. Board Votes

Motion 2009-12 by Michelle Canfield to approve the B course trial grant request made by the Piedmont Border Collie Association for their fall 2009 trial. Second - Jo Roach, In favor – Unanimous

Motion 2009-13 by Jo Roach to approve the new membership application of Karen Bell. Second - Paige O’Donnell, In favor – Unanimous.

Motion 2009-14 made by Jo Roach to approve the minutes of the July 2009 BCSA Board meeting. Second - Michelle Canfield. In favor - Paige O’Donnell, Megan Harrison, Terri Clingerman, Ann Shaw, Abstain - Lisa Weeks

1.5. New Member Applications
The following new membership applications were approved:

  • Terri Doby (Melissa, TX)
    Sponsor – Marie Koebke

  • Elizabeth Diehl (Woodstock, IL)
    Sponsor – Lisa Pruka

Motion to approve the new membership applications by Jo Roach. Second – Lisa Weeks, In favor – Unanimous.

We also received an application for a new affiliate club but the board was not able to review the application materials prior to the board meeting so we will vote on this application at a later date.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed

5.5. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.5.1. General Education: Catherine Swain
No report.

5.5.5. Historian: Ronni DeLay
No report.

5.5.3. Juniors: Caitlin Kane
No report.

5.5.4. Website: Ann Shaw

  • 2009 Specialty: More pages activated. Electronic forms and PayPal being used. Some confusion resulting in multiple forms being submitted, but otherwise things going smoothly. Have tweaked some of the electronic forms to make things clearer.

  • Set up Grant Central Page with all available grants listed.

  • Supported Trials page with information/suggested budget set up.

  • Implemented PayPal payment option for membership renewal later this year and donations to Health and Rescue funds.

  • Set up electronic current member renewal form.

  • Regular site maintenance and updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
Nothing to report.

5.3.5. Agility Trial in April (Pennsylvania): Denise Thomas
No report.

5.3.3. Agility Trial in June (Michigan): Teri Dillon
No report.

5.3.4. Borderlines: Donna Brooks Brisbin
No report.

5.3.5. Membership: Kathy Sours

  • New member applications have been forwarded to the board.

  • The dues schedule for members who join after the middle of the year that the previous board approved will be in effect this year and has been posted to our website.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
Lisa Pruka will be uploading some of the AKC trial manuals to the trial chairs email list for easy reference.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • Trophy donations are coming but we still need more!

  • Herding draw will be on 4 August. Entries so far are looking OK for all venues.

  • Round table discussion schedule is still being worked out as it depends on how many people sign up. These will most likely be held at the fairgrounds during the lunch breaks.

  • We will be hosting the new “RAD” (Run and Done) agility class on Wednesday before the Invitational. Entry details will be coming out soon.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
The 2010 judges contracts are being reviewed.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
We are trying to get the word out to find a herding chair. We really need this soon. April and I are having to make decisions that really should be made by a knowledgeable herding person. I have sent word out to the California clubs. I have gone through all of the local northwest people who others have suggested. So, I am almost at a lost until someone comes forward. We could even do a co-chair for herding. Any suggestions from anyone on someone who may be willing to do this would be greatly appreciated.

5.3.10. Versatility: Paige O’Donnell
Paige is waiting to receive the versatility materials from Tashia.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder/BCSA Yearbook : Carol Clark

  • The board discussed ideas for this publication. After more input, we may combine the old name and the new name such as: “Border Recorder: BCSA 2009 Yearbook”

  • Cindy Geiss has volunteered to help Carol with this project.

5.4.5. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce
No report. Ann has been receiving checks for entries.

5.4.4. Judges Education: Linn Klingel
The board discussed BCSA approved JE presentations and our financial commitment to these presentations. We will gather more information from Linn.

5.4.5. Judges Selection Process: Sonja Donaldson
Thanks to the hard work of Sonja, all the bios for the 2011 judges selection voting were submitted in time to be published in the next issue of Borderlines. Voting information for the 2011 national specialty judges will also be posted on our website. Voting can be done online from our website or via mailed ballot. Information about voting will be on our website and in the next issue of Borderlines. The voting deadline will be October 31, 2009.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
The board discussed that AKC and other breed clubs charge breeders to be listed on their breeder referral pages. We do not want to charge extra for this service as we feel it is an important benefit for all members.

5.5.5. Rescue Committee: Linda Ramas
Nothing new to report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Carol Clark
Carol will be able to attend the delegate’s meeting in Long Beach in December.

5.6.5. AKC Gazette Columnist: Terri Clingerman
Nothing to report. If you have ideas for future columns, please email Terri.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
No report.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little

  • As of July 30th, 2009, there are 354 subscribers to BCSA_Announce.

  • There were no messages received in the Suggestion Box since my last report.

5.8.5. BCSA Online Fundraising Store with Ivars: Angel Duffy
No report.

5.8.3. Finance Committee: Beth Bartholomew
No report.

5.8.4. By-Laws Committee: Michelle Canfield
No report.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
Lisa forwarded the member comments received, along with the comments from the board, to the committee to review.

6. Old Business

6.1. BCSA Sponsored Trials
The board has reviewed and approved the guidelines for BCSA sponsored trials that Paige drafted. These guidelines are posted on our website: http://bordercolliesociety.com/index_sponev.htm

6.2. BCHF Update
The board discussed the latest hold up with getting the 501(c) 3 application filed for BCHF. We are very frustrated by the lack of progress as we know the BCHF board is as well.

6.3. AKC Outstanding Sportsmanship Award
Terri will send out an Announce to request nominations for this award. Information on how to nominate a fellow member is on the home page of our website. Nominations are due by 31 August 2009.

7. New Business

7.1. Committee reports for Annual Meeting at National Specialty
Each board member needs to provide a yearly report for the committee they are a liaison for. Megan will collect the reports and present them in a binder at the meeting.

7.2. PAL Approval for Maggie Rose.
The board was contacted about reviewing Maggie Rose’s PAL application. Terri Clingerman motioned to approve Maggie Rose’s PAL. Second – Megan Harrison, In Favor – Jo Roach and Paige O’Donnell, Oppose – Ann Shaw, Abstain – none, Absent – Lisa Weeks and Michelle Canfield.

7.3. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting

  • Monday, September 14, 2009, 5:00 PM PDT

  • There will be no board meeting in October.

  • Adjournment motion at 7:42 PM by Ann Shaw
    Second: Megan Harrison
    In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary


SEPTEMBER 14,  2009 - BOARD MEETING MINUTES

Roll Call: Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks • Carol Clark

Members Absent: Michelle Canfield

Call to order: 5:06 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
The August 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Wrote Chris Phillips at AKC to request that AKC grant an ILP/PAL number to LaurieAnn Pepin’s “Maggie Rose.”

    • Returned BCSA’s ballot for the 2009 AKC Lifetime Achievement Awards.

    • BCSA is approved to hold puppy/veterans sweeps on 11/21/09 in W. Springfield, MA.

    • Results from the following events have been received and processed: 2009507005

    • Approval for events 210507001, 210507002, 2105070023 (agility trials 1/15/10, 1/16/10, 1/17/10) is pended due to needing the fee, disaster plan, judging assignments and club officer signature.

    • Received a request for grant support from AKC’s Canine Health Foundation.

  • Other Correspondence

    • Wrote from LaurieAnn Pepin to tell her that the board has asked AKC to grant an ILP/PAL number to her dog “Maggie Rose.”

    • Sent Nancy Little an announcement regarding nominations for the 2009 Outstanding Sportsman Award. Members nominate candidates and the award is presented at our national specialty. Received nominations from members.

    • Sent Nancy Little an announcement regarding the finalists for AKC’s Lifetime Achievement Awards. BCSA can cast one vote, and the board is looking for member input.

    • Received a request from BCCGLA for funds for their 2009 specialty and health testing clinic.

    • Received an update from Steve Hamilton regarding the Genetic Analysis of Noise Phobia in Border Collies Project. The update included a copy of an article that was published after the project: Intrabreed Stratification Related to Divergent Selection Regimes in Purebred Dogs May Affect the Interpretation of Genetic Association Studies, published in the Journal of Heredity 2009:100.

    • Received a request from Pat Mann to ask AKC to grant “Twister” an ILP/PAL number.

    • Received many recommendations from BCSA members that BCSA vote for Sharon Anderson for the 2009 AKC Lifetime Achievement Awards in the Companion Events category.

    • Received a copy of the presentation that Arthur Sorkin gave on Border Collies at the 2008 WDJAA Institute.

    • Received an affiliate club membership application form from the Sierra Nevada Border Collie Club.

3. Treasurer’s Report: Ann Shaw

Implemented prorated membership dues (shown below) as approved by Board last year and issued refunds to those that had overpaid.

DUES SCHEDULE – ALL NEW MEMBERS * – EFFECTIVE 1/1/2009

Application Submitted

Dues Amount

January 1 through June 30:

Pay full amount of applicable dues.

July 1 through October 31:

Pay half of applicable dues.

November 1 - December 31:

Pay full amount which covers upcoming year.

* Individual, Household, Junior, Affiliate Clubs, Foreign Individual, Foreign Household

 

ACCOUNTS AS OF 8/31/09

 

 

 

CHECKING

 12,560.78

 

 

MONEY MARKET

 

Money Market

43,100.62

Health Restricted

5,517.46

Rescue Restricted

11,808.26

  TOTAL MONEY MARKET

60,426.34

 

 

  TOTAL ALL ACCOUNTS

72,987.12

 

 

Pay Pal (pending transfer)

606.24

 

2009 NATIONAL SPECIALTY RECAP

 

 

2009 SPEC INC

 

Advertising

1,744.90

Banquet

227.03

BCU

525.84

Calendars

1,713.40

Catalog

255.50

Specialty Wear

1,305.19

Trophy

 

Agil

328.31

Conf

299.32

Genl

348.77

Herd

667.31

Obed

202.98

Raly

112.72

  TOTAL Trophy

1,959.41

   TOTAL 2009 SPEC INC

7,731.27

 

 

2009 NATL EXP

 

AKC Fees

850.00

Banquet

50.00

BCU

429.96

Calendars

2,146.10

Herding Exp Donation

-468.00

Janet Larson Award

41.92

PortAPotty

600.00

RescueDinner

136.60

Trophy-Exp

 

Herd

844.10

  TOTAL Trophy-Exp

844.10

   TOTAL 2009 NATL EXP

4,630.68

 

 

   NET

3,100.59

 

 

INCOME/EXPENSE 8/1/09 – 8/31/09

INCOME

 

Borderlines

315.00

Interest Earned

0.01

Membership Dues

404.87

Specialty-Inc

4155.80

  TOTAL INCOME

4875.68

 

 

EXPENSES

 

Board Meetings

100.83

Borderlines-Exp

2287.48

Miscellaneous

35.00

Total 2009 Natl Exp

678.52

Programs

 

  Education

115.96

  Juniors

500.00

Total Programs

615.96

Web Site

750.95

  TOTAL EXPENSES

4468.74

 

 

  NET

406.94

4. Interim Business Transacted by E-Mail

4.1. Board Votes

Motion 2009-15 made by Jo Roach to approve the minutes of the August 2009 BCSA Board meeting. Second - Ann Shaw. In Favor - Paige O’Donnell, Terri Clingerman, Megan Harrison, Lisa Weeks. Abstain - Michelle Canfield

Motion 2009-16 made by Ann Shaw to approve reimbursement to Nutmeg Border Collie Club for $50.00 Supported Entry 8/22/09 and $50 Match Show 8/22/09. Second - Michelle Canfield. In Favor – Unanimous.

Motion 2009-17 by Megan Harrison to approve the following new members as submitted by our membership chair; Jill Wanie, Laura Everson, Kathy Wagenknecht, Meredith Biel, Lisa Davis, James Bahr, Diane Sanders, Heidi Spiegel, Amy Galperin, Michelle Persian, Ann Braue and Cheryl Leatherman. Second - Ann Shaw. In favor – Unanimous.

4.2. New Member Applications
The following new membership application was approved:

  • Sierra Nevada Border Collie Club (Gardnerville, NV)

Motion to approve the new membership application by Jo Roach. Second – Terri Clingerman. In Favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
Three juniors are coming to the specialty.

5.2.4. Website: Ann Shaw
Regular site maintenance and updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

  • PNWBCC would like to thank the board for letting their club hold supported entries and sweepstakes.
    BCCofAZ was just approved for AKC accreditation.
    BCCNC had a successful Third Annual Specialty and Obedience Trial.
    BCCGLA has updated their officers on the BCSA website.

  • Motion to reimburse the BCCGLA for their $50 event grant and $100 health testing grant by Lisa Weeks. Second – Megan Harrison. In Favor – unanimous.

  • The board also discussed developing a welcome packet for new affiliate clubs. Lisa Weeks will work with Emily on that.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
Denise requested a change in dates to January. The required note has been sent to AKC and the date is now January for 2010.

5.3.3. Agility Trial in June (Michigan): Teri Dillon
We are waiting to hear if the Michigan group wants to hold the trial again next year. If not, we will offer the event numbers to other club members.

5.3.4. Borderlines: Donna Brooks Brisbin
No report.

5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

  • The board discussed who should be responsible for the judges contracts, the Judges Selection committee or the show chairs. The JS chair has a lot of work to do with just the selection process, let alone getting the contracts out. Carol Clark has experience with judge contracts and has volunteered to work with Sonja and take on the judges contracts responsibility.

  • The board also discussed the possibility of online entries for next year’s specialty; more discussion to follow.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell
Entries are closed. Entry numbers are encouraging.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
Obedience judge Sharon Redmer is no longer able to judge for us at next year’s specialty. We will contact the judge who had the next highest number of votes, Brian Cleveland, to see if he is available.

We would like to invite the affiliate clubs to each host a night at the hospitality room.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
The herding contract is about a week away from being finalized. We have the main portions done, just finalizing the extra activities. We have a herding chair! Judy McQuain has stepped up to the plate and has already started forming her committee. Other contracts are being finalized and sorted out and will be done in the next few months. Positions are starting to fill and things are starting to really get rolling.

5.3.10. Versatility: Paige O’Donnell
Paige has received the materials from Tashia and will start processing the latest awards.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Cindy Geiss
Carol Clark and Cindy had a long phone conversation about how to proceed with this project and Carol discussed their ideas with the board.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce

  • The board discussed how to support the futurity without impacting the specialty budget and decided to fund the expense of the sheep rental out of BCSA general funds if the futurity revenue is falling short. Eventually we would like the futurity to support itself but we realize it may take a few years before this becomes a reality.

  • Some of the futurity nomination and confirmation steps are hard to understand and seem redundant. Megan will contact April and discuss this issue with her and see if some of these steps can be simplified.

5.4.4. Judges Education: Linn Klingel

  • The board discussed our judges education materials. Some of the materials in the packet are outdated and the photo quality needs to be improved. There was a committee working on updating the JE materials and they hope to renew their efforts after the specialty. The board also would like to see a JE webpage set up on our website that would include an illustrated standard. Art Sorkin sent the board members a CD of his JE presentation that includes video. Thank you to Mr. Sorkin for providing this very helpful resource!

  • Linn’s report:
    Emily Fish gave the JE presentation at BCCNC. I believe she had 14 present. Most were breeders and a few judges. She said it went well. I expect a list of names from the show chair shortly for my files. Emily volunteered to do more if needed.

  • The August Judges Institute went well. As usual, Jen Thompson was critical to it by bringing 6 dogs to work with!
    I thank her and her helpers and their dogs. Without them I could not have done it. This institute has BC's every other year. There were 17 in participants this year. This is for future judges.

  • A JE presentation will be made at the Dallas Fort Worth Judges Association March 2010 Breed Education series hosted by the Fort Worth KC.

5.4.5. Judges Selection Process: Sonja Donaldson

  • Voting has commenced for 2011 National Specialty Judges, voting ends 10/31/09.

  • Contracts were sent out for 2010 judges, and signed copies received back from a few judges. The 2010 contracts were sent out with the wrong show/trial dates. Per direction from the BCSA President, judges have been notified by email of the correct dates and asked to acknowledge the new schedule and make those changes on the hard copy they sign and return. This will provide a legally- binding contract once initialed by me. Sharon Redmer has informed me that she will be unable to judge obedience for us in 2010 because she agreed to another commitment after receiving the contract with the incorrect dates. I have written an apology to Sharon and advised her that the BOD will be reviewing this issue.

  • Once the 2011 voting is over and tabulated, I will have an opportunity to prepare a draft revision of the JS Process. Changes will include a limitation on judging only once every 5 years, reduction of the specified number of nominations required to be put on the ballot, a process to follow if nominations/voting do not meet the criteria specified in the process (e.g., tie votes, minimal voter participation), time limitations for receiving responses and Bios from nominees, guidelines for judging fees, terms for judging (e.g. - can a judge enter other venues?), a schedule to be implemented annually, etc. Please provide additional suggestions to me for the upcoming revision by November 15, 2009.

  • The new program for selection of judges by the membership has in general been successful, despite the issues we have encountered. It is a significant accomplishment that the membership now chooses judges. The program has been accepted as a fair process by the general membership. The condensed schedule has created some problems, a more realistic schedule with an established annual timeline and revised policy should make the program run smoothly in the future.

  • It is becoming more difficult to identify and retain well-qualified Specialty judges, in part because of the small pool of conformation judges who are Border Collie breeders and the number of herding judges we require each year. Many of the qualified breeders do not wish to judge Futurity or Sweeps because they want to enter. The pool of desirable herding judges is diminished each year as we require 3-4 judges each year and have a 5 year limitation. The BOD should consider a lesser limitation, perhaps four years, for herding judges. Suggestions about how we can identify and encourage potential well-qualified judge candidates for the National Specialty would be appreciated.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Linda Ramas

  • Linda has been sending out emails to various rescues asking for updates to their information.

  • Gail Storm has several ideas on how to utilize the money in the dedicated rescue fund. After the specialty we will work on putting together several forms to post on the website to make it easier for rescue groups to apply for this money. Gail would like to be the chair of the rescue fund. She will work with Linda to make this a better resource for rescue groups.

  • The board discussed if we still want to require BC rescue groups or individuals to be BCSA members before they can apply for grant money?

    • Motion to discontinue requiring BCSA membership in order to apply for BCSA rescue grants by Ann Shaw. Second – Terri Clingerman. In favor – Unanimous.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Carol Clark

  • Carol has been published twice in the AKC Gazette as our delegate nominee. Now we wait for the AKC board to vote to approve her at their October meeting. Carol will then be able to attend the December delegate meeting.

  • The board discussed the AKC Registration Pledge Challenge and decided to participate.

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
The board discussed health testing at the national specialty and whether the costs for these tests should come out of the specialty budget or from the health fund. Historically we have subsidized the costs of the health testing by charging people less than the actual cost of the test. Also discussed was the possibility of opening the health testing to all breeds at the specialty.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
Items for specialty are being ordered through Angel and Ivars.

5.8.3. Finance Committee: Beth Bartholomew
No report.

5.8.4. By-Laws Committee: Michelle Canfield
No report.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
Lisa forwarded the comments from the board to the committee for review. The committee members are waiting until after the specialty to complete the revision since almost all the committee members are also on the 2009 specialty committee.

6. Old Business

6.1. AKC Outstanding Sportsmanship Award medallion
The board selected the winner of this award from the nominations submitted by the membership. The winner will be announced at our specialty.

6.2. Committee reports for Annual Meeting at National Specialty.
Each board member is to remind their committees to submit their reports for the annual meeting by the end of September.

7. New Business

7.1. AKC Approval Process for New Border Collie Judges
A member wrote the board asking if there was any way that the BCSA could step in to help speed up the approval process for a potential AKC Border Collie breed judge. The member felt this prospective judge was highly qualified and expressed frustration about the length of the process. Unfortunately, the BCSA is not involved in the judge approval process and all candidates have to go through the same process. Terri will send a response to the member from the board.

7.2. Agenda items for annual meeting
Terri reports that no agenda items have been submitted by the membership for the annual meeting.

7.3. PAL Request for Twister
The board decided to agree with AKC that Twister appears to be a mixed breed and deny the PAL application.

7.4. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, November 2, 2009, 5:00 PST

Adjournment motion at 8:06 PM by Terri Clingerman
Second: Ann Shaw
In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary


OCTOBER 2009 - BOARD MEETING MINUTES

No Meeting


NOVEMBER 2, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks (joined meeting during agenda item 3) • Carol Clark

Members Absent: None

Call to order: 5:02 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach Motion by Jo Roach to approve the September 2009 BCSA board meeting minutes. Second: Terri Clingerman. In Favor: Megan Harrison, Ann Shaw, Paige O’Donnell, Michelle Canfield. Absent: Lisa Weeks

A question about who took minutes at the Annual General Meeting. Lisa P will take care of getting this information posted on our website.

2. Corresponding Secretary’s Report: Terri Clingerman

AKC Correspondence:

  • Received a letter asking BCSA to approve our affiliate clubs to hold events for 1 or more years. Replied that BCSA approves our affiliate clubs to hold events for 5 years (normally AKC asks parent clubs this question every year - this just allows AKC to skip asking us this question for 5 years).

  • Approval of agility trials #2010507001, #2010507002, and #2010507003 (1/15/10 - 1/17/10) is pending due to lack of club officer signature, fee, and disaster & emergency plan.

  • Wrote Chris Phillips at AKC to request that AKC grant an ILP/PAL number to Sandy LeFevre’s “Tuck” & “Bones.”

  • The following event results have been processed (these are all from the national): #2009507025, #2009507011, #200950708, #2009507010.

Other Correspondence:

  • Wrote Sandy LeFevre to tell her that the board has asked AKC to grant ILP/PAL numbers for “Bones” and “Tuck.”

  • Wrote Pat Mann to say that the board voted to not ask AKC to grant an ILP/PAL number for “Twister.”

  • Received a request from the Border Collie Club of AZ for BCSA to support an entry at the Scottsdale Kennel Club show on 3/6/10.

  • Received two letters of complaint regarding the obedience building at the 2009 BCSA National Specialty. Replied to the letters.

  • Received two emails from the BCSA suggestion box, one regarding the 2011 National Specialty and another asking about pictures from this year’s National. Paige O’Donnell replied that pictures from the official show photographer “Moonshots” are available at www.moonshots.smugmug.com.

  • Received a letter that the “Faith in Fay” book is about to be launched.

  • Received the paperwork for the Sunshine Border Collie Club from Kathy Sours. Kathy has received the club’s check.

  • Received a request from the New Castle Kennel Club to hold a judges education seminar during their show weekend (May 27-31 2010, in New Castle, PA). The club also requests that we have breed approved mentor(s) at ringside.

3. Treasurer’s Report: Ann Shaw

We were charged a $76.70 bank service charge on 10/9 because of excess deposit items. I contacted the bank and asked if they could make some kind of adjustment and they credited the full $76.70, but we may not be as lucky next year.

Based on Beth's recommendation, I have credited back the PayPal fees that were deducted from various income categories (membership and Specialty items) and set up PayPal Fee expense categories for both.

BANK ACCOUNTS 10/30/09

 

INCOME/EXPENSE 10/30/09

CHECKING

$19,268.51

 

 

MONEY MARKET

 

Money Market

43,138.33

Health Restricted

5,418.46

Rescue Restricted

11,906.60

  Total Money Market

$60,463.39

 

 

  TOTAL

$79,731.90

 

 

INCOME

 

2009 Spec Inc

29,679.11

2010 Spec Inc

1,006.55

Membership 2010 Dues

1.75

Membership Dues Prev

-44.56

  TOTAL INCOME

$30,642.85

 

EXPENSE

 

2009 Natl Exp

38,862.61

AKC

16.20

Bank Charge (Cks)

97.57

Board Meetings

135.22

PayPal Fees

13.22

2009 Futurity

611.00

SOD

100.00

2010 Trial Exp

300.00

Trophy Sponsor

-50.00

Web Site

500.00

  TOTAL EXPENSE

$40,585.82

 

 

  NET

$-9,942.97

 

2009 SPECIALTY RECAP AS OF 11/2/09

2009 SPECIALTY INC

 

Advertising

2,005.00

Banquet

1,560.00

BCU

1,450.00

Calendars

1,703.40

Camping-RV

3,240.00

Catalog

2,010.00

Entries

 

Agil

13,690.00

Conf

7,711.00

Herd

25,667.00

Obed

3,405.00

ObedInvite

120.00

Raly

1,220.00

Swps

1,435.00

  TOTAL Entries

53,248.00

Fundraising

718.00

Herd Instinct Eval

2,250.00

Judge Ed

150.00

Parade of Ch

105.00

Photo Contest

200.00

Rescue Events

6,758.50

Rescue Parade

48.00

Specialty Wear

6,219.00

Trophy

 

Agil

460.00

Conf

645.00

Genl

660.00

Herd

800.00

Obed

310.00

Raly

130.00

  TOTAL Trophy

3,005.00

Vendors

1,156.00

    TOTAL 2009 SPEC INC

$85,825.90

 

2009 SPECIALTY EXPENSE

 

Agil Invite

68.88

AKC Fees

6,049.25

Banquet

2,065.37

BCU

2,550.16

Calendars

2,146.10

Camping-RV

2,293.00

Chairs

824.14

Exhibitor Bags

1,686.78

Facility

6,620.00

Fundraising

39.00

GI Print-Donation

0.00

Herding Instinct Eval

1,840.00

Hotel

4,656.54

Janet Larson Award

64.16

Judges

8,672.26

Lunch

1,139.88

PayPal Fees

226.48

Photographer

300.00

Rentals

2,824.70

Rescue Distribution

5,113.43

Rescue Events

1,371.50

Ribbons

4,350.44

Secretary

3,394.51

Specialty Wear

113.89

Supplies

770.04

Trophy-Exp

 

Agil

603.00

AOM

94.50

Conf

541.80

Herd

1,031.30

Obed

109.80

Raly

81.00

Venues-All

2,547.45

  TOTAL Trophy-Exp

5,008.85

Vendors

10.02

VENUE EXP

 

Agil Exp

792.24

Conf Exp

17.60

Herd Exp

7,165.20

Obed Exp

210.00

Sweeps Exp

915.35

  TOTAL VENUE EXP

9,100.39

   * TOTAL 2009 NATL EXP

$73,299.77

 

 

    NET

$12,526.13

* Not including catalog and specialty wear expenses which were not available as of this report.

4. Interim Business Transacted by E-Mail

4.1. Board Votes Motion 2009-18 made by Michelle Canfield to approve reasonable expenses related to inviting Dr. Mark Neff from the University Of California, Davis, to attend the 2009 national specialty and give a presentation on his research relating to the Border Collie and to also stay part of the week to collect DNA samples from dogs in attendance, for further research. Second: Jo Roach. In favor: Terri Clingerman, Paige O’Donnell, Ann Shaw, Lisa Weeks. Abstain: Megan Harrison.

Motion 2009-19 made by Terri Clingerman, to request that AKC grant an ILP/PAL number to Sandy's LeFevre's dog "Bones." Second: Michelle Canfield. In favor: Unanimous.

Motion 2009-20 made by Terri Clingerman, to request that AKC grant an ILP/PAL number to Sandy's LeFevre's dog "Tuck." Second: Michelle Canfield. In favor: Unanimous.

Motion 2009-21, made by Michelle Canfield, to approve the request from the Border Collie Club of Greater Los Angeles (BCCGLA) to co-host herding trials in April, 2010, utilizing BCSA event numbers for a portion of the trials hosted. In exchange for five BCSA members serving on the trial committee, and the use of BCSA's insurance policy on its portion of the events, and in light of the event budget projecting a net income of over $1,000; BCSA shall receive a 20%, or $200 (whichever is greater) cut of the net proceeds of the event. BCCGLA shall retain the remainder of the net proceeds. Second: Megan Harrison. In favor: Terri Clingerman. Opposed: Jo Roach (no other votes recorded – motion became moot after application deadline had passed).

4.2. New Member Applications The following new membership applications were approved:

  • Sarah and Edward Kulzer (Lemont, IL) Sponsor – Dawn and Julie Bosier

  • Stan and Gail Reichel (Palos Verdes Pen., CA) Sponsor - Dawn and Julie Bosier

  • Laura Gilbert (Warrenton, VA) Sponsor – Stacy Einck

  • Vivian Bregman (Wayne, NJ) Sponsor – John Yaquinta

  • Sunshine Border Collie Club (Palm City, FL)

Motion to approve the new membership applications by Terri Clingerman. Second – Michelle Canfield. In Favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank A HUGE thank you to Claudia for deciding to remain as herding chair!

5.2. Public Education Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain Affiliate club BCCGLA will be presenting the Border Collie Meet the Breed booth at the Eukanuba National Championships this year.

5.2.2. Historian: Ronni DeLay No report. 5.2.3. Juniors: Caitlin Kane No report.

5.2.4. Website: Ann Shaw • Specialty results and photos posted. • Affiliate Club eApplication/Renewal activated. • Regular site maintenance and updates.

5.3. Fancier Fellowship Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish The BCC of AZ has requested that the BCSA support the entry at the Scottsdale Kennel Club Show Saturday, March 6, 2010. This will be for breed and obedience plus they are having a breed B match. They are also applying for the BCSA affiliate event grant for this event in the amount of twenty five dollars ($25) and also for the grant for their first Sanctioned B-match to be held after BIS at the same show in the amount of fifty dollars ($50). Motion to approve this supported entry and grant requests by Terri Clingerman. Second: Jo Roach, In Favor: Megan Harrison, Ann Shaw, Paige O’Donnell, Michelle Canfield. Abstain: Lisa Weeks.

The newly approved Sunshine BCC has held a fun match, is planning a sanctioned match, and may hold a supported entry.

5.3.2. Agility Trial in January (Pennsylvania): Denise Thomas Paperwork has been submitted so this trial is all set to go.

5.3.3. Agility Trial in June (Michigan): Teri Dillon We have not heard for sure if the Michigan group wants to hold this trial again next year. Paige will follow-up.

5.3.4. Borderlines: Donna Brooks Brisbin The next issue (Oct/Nov) will be very small due to lack of submissions.

5.3.5. Membership: Kathy Sours New member applications have been forwarded to the board. Renewals for next year are coming in and PayPal is being used for renewals and is working well.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier Megan and Julie have resigned as chairs of this committee. Megan will upload the information they have compiled to the BCSA specialty chairs Yahoo list site.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell Congratulations on our successful first roving specialty! Once all expenses are accounted for, this specialty is expected to make a profit of approximately $2900.00. The judge’s reports will be included in the Borderline specialty issue (Dec/Jan). The agility results have not yet been posted on our website. Paige will follow up on that.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison Agility will be held indoors at Purina with special flooring that is reported to be great for the dogs to run on. Brian Cleveland is under contract for obedience.

5.3.9. Specialty – 2011: Emily Fish and April Bruce The board discussed fund raisers held by affiliate clubs for national specialties; how the money should be accounted for and when it should be sent to the BCSA treasurer.

5.3.10. Versatility: Paige O’Donnell The new versatility certificate is beautiful! Thank you to Jeanne Hagen-Santiago for allowing us to use the drawings she created for the 2009 Specialty.

5.4. Breeding Evolution Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder/BCSA Yearbook: Cindy Geiss We are working on costs per page and it looks like we will be able to offer color advertisements.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes Lisa continues to process ROM applications. Janine Warner has volunteered to work on the breeder recognition award.

5.4.3. Futurity Committee: April Bruce The Futurity debut was held at the 2009 National Specialty. There were 19 litters nominated over the past year, with 26 puppies nominated from those litters. Only 10 of those dogs were entered in the Futurity. At the Futurity, there were minor glitches but none proved to be problematic. Judging went well and there seemed to be a lot of ringside interest. We are now working on getting things ready for the next step, which is adding Herding to next year's Futurity, which will be held at the 2010 National Specialty.

The board discussed about expenses versus income from the first futurity. Michelle will investigate with April about this.

5.4.4. Judges Education: Linn Klingel Discussion about revising our JE materials and possibly clearing up questions about our standard.

5.4.5. Judges Selection Process: Sonja Donaldson Voting for the 2011 judges has ended and Sonja is tabulating the results.

5.5. Population Management Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg No report.

5.5.2. Rescue Committee: Linda Ramas Linda and Gail have been discussing the rescue grant information on our website.

5.6. AKC Community Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Carol Clark Carol is now our official delegate! Carol is planning on attending the December delegate’s meeting.

5.6.2. AKC Gazette Columnist: Terri Clingerman No report.

5.6.3. Legislative Committee: Linda Baron No report.

5.7. Health and Welfare Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch Angie was able to attend the CHF Health Conference and will write a report for Borderlines.

5.8. General Club Administration These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy No report.

5.8.3. Finance Committee:

  • Beth Bartholomew Beth and Ann have been corresponding about treasurer procedures. One recommendation from Beth was to change the way the PayPal fees are categorized; this change has been made. The second recommendation was to have Lisa P be the signatory on the checks written to Ann for her webmaster services. The board discussed this recommendation and decided not to change the current procedure of documented/automated electronic payments made to Ann from our bank.

  • Ann will send out an Announce about donating to the Rescue and Health Funds via PayPal.

  • The board discussed our conference call company. Carol will investigate other companies for better rates.

5.8.4. By-Laws Committee: Michelle Canfield Michelle is compiling the committee suggestions for review and then the suggestions will be forwarded to the board.

5.8.5. Code of Ethics Revision Committee: Linda Ramas No report.

6. Old Business

6.1. Future Specialties The board discussed setting a “drop dead date” after which any specialty will be cancelled for lack of specialty chairs? We can go forward with the judges selection process for 2012 but we need to have specialty chairs by March 1, 2010 in order to be able to move forward. We cannot sign judges to contracts when we don’t know where or when the specialty will be held.

7. New Business

7.1. BCSA Event Numbers The board discussed developing a policy for allowing other clubs to use our event numbers to put on trials that would not financially benefit the BCSA. So far, we have allowed our extra agility event numbers to be used to host trials that BCSA members have organized as fund-raisers for the BCSA. We have had inquiries from affiliate clubs and others who are interested in using our herding event numbers. The board discussed liability issues and whether we should charge for the use of our event numbers. Carol will ask the parent club list to see how other clubs have handled this situation. We would like to see our herding event numbers used in a way that would benefit our club members and affiliate clubs. A formal policy will be developed after more information has been gathered.

7.2. Nominating Committee We need 5 members to serve on the nominating committee for the 2010 board election. The board will send suggestions to Lisa P.

7.3. BCSA Herding Trial in WI, May 2010 As first discussed by the board during our June 2009 meeting, the Collie Club of Southern WI has relinquished their herding trial dates to the BCSA. This trial will be organized by BCSA members and the proceeds will benefit BCSA. Lisa P will submit a budget to the board for approval.

7.4. BCCGLA B Course Duck Trial Grant The BCCGLA has applied for the B course grant to support their January 30-31, 2010 B course herding trials. They are offering 3, B course duck trials. Motion to approve BCCGLA’s request for the B course grant by Megan Harrison. Second: Paige O’Donnell. In favor: Unanimous.

7.5. Versatile Stockdog Award The board received an email from a member regarding how the Versatile Stockdog award was tabulated at the 2009 National Specialty. Discussion of this agenda item was tabled until our next meeting.

7.6. Suggestion Box Submissions/Input from Membership We received two emails from the BCSA suggestion box, one regarding the 2011 National Specialty facility cost and another asking about pictures from this year’s National. In regard to the facility cost for the 2011 National Specialty, the cost of the facility ($11,900) is only part of the budget and doesn't mean the event will lose money. Any group bidding to hold the national has to submit a detailed budget and is required to at least break even. If necessary, the group must hold fundraisers in advance to raise money. The board reviews the initial budget and continues to review them regularly up until the event. This was the process for the 2009 national in WI and it worked very well. While it looks like the Oregon facility is expensive, the overall Oregon budget is a reasonable one. For more information on our specialty bid process please visit this page on our website: http://archive.bordercolliesociety.com/nat_spec/bid/host.htm

8. Adjournment 8.1. Date of Next meeting Monday, December 7, 2009, 5:00 PM PST

Adjournment motion at 8:16 PM by Michelle Canfield Second: Ann Shaw In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary


DECEMBER 7, 2009 - BOARD MEETING MINUTES

Roll Call: Michelle Canfield, Lisa Pruka, Terri Clingerman, Jo Roach, Ann Shaw, Megan Harrison, Paige O’Donnell, Carol Clark (joined meeting during new business)

Members Absent: Lisa Weeks

Call to order: 5:06 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
Motion by Jo Roach to approve the November 2009 BCSA board meeting minutes. Second: Paige O’Donnell. In Favor: Unanimous.

2. Corresponding Secretary’s Report: Terri Clingerman

AKC Correspondence

  • Received a request from AKC to send them up-to-date info on who our officers are, plus an updated membership list.

  • Received a notice from AKC that our annual club dues are due by 1/1/10. Forwarded that to Ann Shaw so she can mail the check to them.

  • The following event results have been processed (these are all from the national): #2009507012, #2009507014

  • Agility trial #2010507003 (1/17/10) cannot be approved until a time zone for accepting entries matches the time zone of the event, and a club officer signature is required.

  • The herding trials (#2010507024, #2010507025, #2010507026 , #2010507027 in Leona Valley CA) cannot be approved until the following conflicts are resolved: Pembroke WC of SoCA’s event (24 miles away), and trials by BCCGLA at the same site and also another one 9 miles away. Contacted AKC to tell them that BCSA did not approve these events.

  • Agility trials #2010507001, #2010507002, and #2010507003 (1/15/10 - 1/17/10) are now approved.

Other Correspondence

  • Replied to an email sent to the BCSA suggestion box regarding the 2011 National Specialty.

  • Received a grant request from MidAmerica Border Collie Rescue to help with medical expenses for “KayCee.”

  • Received a grant request from Mid-Atlantic Border Collie Rescue to help with medical expenses for 7 BCs taken from a BC puppy mill in Portland, TN.

  • Contacted BCCGLA to remind them that the board did not give them approval to use BCSA’s herding numbers for their trial, because they contacted us too late for us to grant them. They are still able to hold their trials, they just won’t have separate event numbers for each type of stock.

  • Received a letter from HSUS asking us to work with them regarding responsible breeding. Have not replied back.

  • Received a question regarding if BCSA will be rotating the specialty around more frequently now, and if 2012 will be at Purina. Replied that the board hopes that the specialty will rotate around the country on occasion in order to reach more people and so more people can attend. Also the location depends on people volunteering to chair the event, and as of now, there are no chairs for 2012.

  • Received a request from Laura Sleutal to ask AKC to grant a PAL/ILP number for “Jolie.”

3. Treasurer’s Report: Ann Shaw

ACCOUNTS AS OF 11/30/09

CHECKING

15,086.95

 

 

MONEY MARKET

 

Money Market

43,151.18

Health Restricted

5,478.46

Rescue Restricted

12,016.66

 Total Money Market

60,646.30

 

 

  TOTAL

75,733.25

 

 

 

 

NOVEMBER 2009 INCOME

2009 Spec Inc

-444.00

2010 Spec Inc

100.00

Borderlines

197.50

Futurity

70.00

Membership

3,820.00

  TOTAL INCOME

3,743.50

 

NOVEMBER 2009 EXPENSE

2009 Natl Exp

5,182.04

2010 Natl Exp

276.21

Affiliate Clubs

175.00

AKC

25.00

Bank Charge

64.70

Borderlines-Exp

1,532.34

PayPal

73.78

Futurity Exp

95.99

Web Site

500.00

  TOTAL EXPENSE

7,925.06

 

 

  NET

-4,181.56

2009 SPECIALTY RECAP AS OF 12/6/09

(Note: The catalog bill of approximately $5,000 is still outstanding.)

2009 SPEC INC

 

Advertising

2,005.00

Banquet

1,580.00

Calendars

1,703.40

Camping-RV

3,240.00

Catalog

2,010.00

Entries

 

Agil

13,690.00

Conf

7,711.00

Herd

25,247.00

Obed

3,405.00

ObedInvite

120.00

Raly

1,220.00

Swps

1,435.00

  Total Entries

52,828.00

Fundraising

718.00

Herd Instinct Eval

2,250.00

Parade of Ch

105.00

Photo Contest

200.00

Rescue Events

6,758.50

Rescue Parade

48.00

Specialty Wear

6,175.00

Trophy

 

Agil

460.00

Conf

645.00

Genl

660.00

Herd

800.00

Obed

310.00

Raly

130.00

  Total Trophy

3,005.00

Vendors

1,156.00

   TOTAL 2009 SPEC INC

83,781.90

 

 

2009 NATL EXP

 

Agil Invite

68.88

AKC Fees

6,049.25

Banquet

2,065.37

Calendars

2,146.10

Camping-RV

2,293.00

Chairs

824.14

Exhibitor Bags

1,686.78

Facility

7,129.00

Fundraising

39.00

GI Print-Donation

0.00

Herding Instinct Eval

1,840.00

Hotel

4,656.54

Janet Larson Award

64.16

Judges

8,672.26

Lunch

1,139.88

PayPal Fees

226.48

Photographer

300.00

Rentals

2,824.70

Rescue Distrib

5,113.43

Rescue Events

1,371.50

Ribbons

4,350.44

Secretary

3,394.51

Specialty Wear

4,509.70

Supplies

770.04

Trophy-Exp

 

Agil

603.00

AOM

94.50

Conf

541.80

Herd

1,031.30

Obed

109.80

Raly

81.00

Venues-All

2,665.16

  Total Trophy-Exp

5,126.56

Vendors

10.02

Venue Exp

 

Agil Exp

792.24

Conf Exp

17.60

Herd Exp

7,165.20

Obed Exp

210.00

Sweeps Exp

915.35

  Total Venue Exp

9,100.39

   TOTAL 2009 NATL EXP

75,772.13

 

 

    NET

8,009.77

4. Interim Business Transacted by E-Mail

4.1 Board Votes
Motion 2009-22 made by Paige O'Donnell to hold a BCSA sponsored herding trial in Genoa WI, on May 1 & 2, 2010. Second: Michelle Canfield. In favor: Jo Roach, Megan Harrison, Ann Shaw, Terri Clingerman.

Motion 2009-23 by Megan Harrison to approve a supported entry hosted by the Sunshine Border Collie Club, May 9, 2010 in Farmington, GA. Second: Jo Roach. In favor: Terri Clingerman, Michelle Canfield, Lisa Weeks, Ann Shaw. Abstain: Paige O’Donnell.

Motion 2009-24 made by Terri Clingerman, to approve Mid-Atlantic Border Collie Rescue's grant request for $675, to help pay for medical care (vaccinations, worming, neutering, micro-chipping) for 7 BCs rescued from a puppy mill bust in Portland, TN. Second: Michelle Canfield. In favor: Unanimous.

Motion 2009-25, made by Terri Clingerman, to approve MidAmerica Border Collie Rescue's grant request for $726.62. This is to help cover medical expenses for a BC in rescue who had a kidney problem and needed treatment. The dog is doing very well now. Second: Ann Shaw. In favor: Unanimous.

4.2 New Member Applications
The following new membership applications were approved:

  • Richard Dorrington (Painesville, OH)
    Sponsor – Jennifer Thompson

  • Gloria Shipman (Des Moines, IA)
    Sponsor – Julie Bosier

  • Susan Devaux (Johnson City, TN)
    Sponsor – Paige O’Donnell

  • Kelley Adams (Monroe, GA)
    Sponsor – Paige O’Donnell

  • Denise Adrian-Caver (Elm Creek, MB, Canada)
    Sponsor – Ronni Delay

  • Cara Goch (Armada, MI)
    Sponsor – Lesley Early

  • K. Melissa Winters (Allen, TX)
    Sponsor – Marie Koebke

Motion to approve the new membership applications by Ann Shaw. Second: Jo Roach. In Favor: Unanimous.

5. Committee Business/Reports:

Each board member needs to remember to email their committee chairs for updates prior to each board meeting.

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank
No report.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
No report.

5.2.4. Website: Ann Shaw

  • Lisa P will email 2009 specialty winners photos to Ann for the website.

  • The specialty agility results still need to be posted.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
No report.

5.3.2 Agility Trial in January (Pennsylvania): Denise Thomas
No report.

5.3.3. Agility Trial in June (Michigan): Teri Dillon
Paige still has not heard if the Michigan group wants to host this trial again in 2010.

5.3.4. Borderlines: Donna Brooks Brisbin
No report.

5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.

5.3.6. National Specialty Steering Committee: Need Volunteer
Michelle will send out an Announce with a job description for this committee and request volunteers.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • This specialty is pretty much wrapped up except we are waiting for the catalog bill.

  • There will be articles about the specialty in the next issue of Borderlines.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison

  • The hotel and photographer are under contract.

  • The logo is being developed.

  • The budget has been updated and sent out.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.10 Versatility: Paige O’Donnell
All awards have been sent out that Paige has received applications for. The 2009 awards are listed on our website.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder/BCSA Yearbook: Cindy Geiss
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce
The board had some questions about the futurity budget (mainly regarding pay outs). Michelle and April have corresponded regarding the budget and Michelle will forward that information to the board. Ann, Lisa P and April will continue to work on this issue.

5.4.4. Judges Education: Linn Klingel
No report.

5.4.5. Judges Selection Process: Sonja Donaldson
Sonja will be posting the 2011 voting results on our website. The voter turn out was improved over past selections. The voting results will also be in the next issue of Borderlines as will information regarding the start of the 2012 judges selection process.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Linda Ramas
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Carol Clark
No report.

5.6.2. AKC Gazette Columnist: Terri Clingerman
Terri asked for future column ideas. One idea was a write up of our BCU at this year’s specialty.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
No report.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1 BCSA Announce & Suggestion Box: Nancy Little
As of November 28th, 2009, there are 368 subscribers to BCSA_Announce.
There were 3 messages received in the Suggestion Box since my last report in October.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
No report.

5.8.3. Finance Committee: Need Volunteer
The following letter is from Beth Bartholomew:

“Effective 31 December 2009, I am resigning as the finance committee. This is due to a number of factors, including my being the new treasurer for my other breed club.

Ann has done an excellent job in her first year as treasurer from what I see, and she has taken my suggestions and immediately acted on them as to how to post certain items, etc. However, one of the major red flags to anyone looking at a business is “related party” transactions and BCSA does have those. Extra steps need to be taken with such transactions to make sure they appear totally clear and above board. As a CPA, being aware of such things is part of my job; hence my strong advice as to how to handle payments. Perhaps some on the board do not understand how hot a topic this is in business and how it can appear to those on the outside, even if the board knows it is all right. I see this as one of the reasons for having an “expert” on the finance committee. The club has had some rough times financially in the past and I would never want to see that happen again.

I would also like to strongly suggest that the board review major contracts on a regular basis, like every two years. The two that immediately jump to mind are Borderlines printing and website maintenance. Should anyone ask, the board should always be able to prove that bids were solicited and there were valid reasons that the current vendor was selected. This is central to all business of the club appearing fair and impartial.

Minor contracts should be reviewed on a regular basis as well. The club is in relatively good financial shape right now, but little amounts add up. I hope the club will guard its assets (and reputation) and stay in a strong financial position. Review of accounting records on a quarterly basis by the finance committee should also be continued.

In the future, I hope that the club will push to have more than one person on this committee (or any committee, for that matter). I thank you for the chance to serve the club in this capacity. “

--------------------------------

  • Ann will post to Announce that we need a volunteer for this committee.

  • The board re-opened discussions about our online payments to Ann as website manager. Ann will investigate how Lisa can make these online payments versus the current automatic payment system. 

  • Ann will investigate website management costs.

5.8.4. By-Laws Committee: Michelle Canfield
We need to get the revisions sent out to the membership for comment. The board needs to review the draft Michelle sent out prior to 21 December so we can stay on our time table for approval.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
No report.

6. Old Business

6.1. Versatile Stock Dog Award
The board discussed the tabulation of this award and prefers to keep the tabulation the same as it was for the 2009 specialty, except that we would like to see the award “weighted” in favor of the advanced classes to acknowledge the increased difficulty. The board feels the original way that the award was tabulated favored those members who could afford to enter every single herding class. Additionally, the award favored those that were able to get into all the herding classes they entered through the draw. The board will continue to discuss this issue and gather more input from members.

6.2. Rescue Benefit Dinner at the National Specialty
There was a discussion about switching the rescue benefit dinner from Friday of the specialty week to Wednesday so that more herding exhibitors could be involved. The compromise of switching the benefit dinner to Thursday night was reached.

6.3. BCSA Event Numbers
Lisa Weeks has offered to draft a proposal regarding affiliate clubs and other groups using our herding and agility event numbers. This proposal will be discussed by the board.

6.4. BCSA Herding Trial in WI, May 2010
After the board voted to approve this herding trial, the Collie Club that originally held this trial and trial date decided that they didn’t want to give us this date after all so this trial will not a BCSA event.

6.5. Nominating Committee
Lisa has compiled a list of potential committee candidates and will start contacting them about serving.

7. New Business

7.1. December Delegate Meeting Agenda
The board discussed the proposed Grand Champion title for conformation.

7.2. Sierra Nevada BC Club Start Up Cost Reimbursement
Ann Shaw motioned to approve the $500 start up reimbursement request from our new affiliate club, the Sierra Nevada BCC. Second by Terri Clingerman. In Favor – Unanimous.

7.3. Top 5 Breed Health Concerns
The board discussed a survey we received from the CHF concerning the top health concerns in our breed.

7.4. PAL Request for Jolie
Terri Clingerman motioned to approve the PAL request for Jolie. Second: Megan Harrison. In Favor: Unanimous.

7.5. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, January 4, 2010 PST

Adjournment motion at 7:04 PM by Michelle Canfield
Second: Terri Clingerman
In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary


Page Updated 04.14.2015

Home | Club Info | Borderlines | Border Recorder | Breed Info | RescueEvents | Programs | Contact Us | Top

The Border Collie Society of America, Inc. was founded in April 1993.  This site is owned by the Border Collie Society of America, Inc. and was established 12.94.