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BOARD MEETING MINUTES - 2008

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JANUARY  7, 2008 - BOARD MEETING MINUTES

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank

Call to order: 5:02 pm PST by Michelle Olsen

1. Delegate Business:
No new business.

2. Recording Secretary’s Report: Jo Roach
December 2007 minutes approved via electronic vote.

3. Corresponding Secretary’s Report: Terri Clingerman

  • From the AKC Gazette, verifying that Jo Roach’s Slider is the first BC quad CH and Gerianne Darnell’s Riva is the second (because they’re writing an article about that). I replied that that was correct.

  • Received an inquiry from someone who bought a BC from a breeder in IL 15 years ago but can’t remember who it was, and hopes to contact them again for his next BC.

  • Received an inquiry from someone who wants to make a donation in memory of a BC, replied with information on BC rescue.

  • Received an inquiry from someone who never got papers for their BC and wants to breed their dog, replied with information on how to contact AKC to resolve registration issues and a few things to think about before breeding.

  • Received a letter from someone who bought a pup that hadn’t been checked by a vet, who had some defects. Replied that she should write a letter to the breeder explaining the situation.

  • Received an email from someone who didn’t get AKC papers and needs help with her pup, replied with info on how to contact AKC (regarding the breeder) and info on local BC clubs.

  • Received another email from someone who didn’t get AKC papers, replied with info on how to contact AKC for help with that.

  • Received an email asking why her BCSA versatility award hasn’t arrived yet (after a several month delay), replied and said I’d check into that.

  • Thank you letter from Gayle Echevarria regarding our donation of the top Border Collie prize for obedience at the Invitational.

4. Treasurer’s Report: Wayne Koutsky

4.1 General Account Balances
Last month: $77,959

This month:
Checking balance: $1087
Savings (Money Market) balance: $47,903
Health balance: $7269
Rescue balance: $16,320
Total: $72,579

4.2 2007 Specialty Income/Expenses
Income: This month: $64,353 Last month: $64,299
Expenses: This month: $64,132 Last month: $52,394

Wayne is pretty sure all 2007 specialty expenses have been accounted for. This agenda item will be closed out as we move on to the 2008 specialty.

We hope to publish a 2007 year-end report in the next Borderlines issue and also a detailed 2007 Specialty income/expense report.

5. Interim Business Transacted by E-Mail

5.1. Board Votes

  • Motion 2007-08 Made by Lisa Pruka to approve the following for the nominating committee to select the board members for 2009-2010: Gerianne Darnell, Emily Czapek, Terri Clingerman, Joyce Norris and Nancie Mages. Second – Jo Roach, In favor – Unanimous.
  • Motion 2007-09 Made by Terri Clingerman to approve the Bay Colony Border Collie Club's request to hold a supported entry at the Greenwich KC, Norwalk, CT on June 7, 2008. They will support conformation and obedience plus have Puppy and Veteran sweepstakes at the show. Second – Jo Roach, In Favor – Unanimous.
  • Motion 2007-10 Made by Terri Clingerman that we approve Mary Beth and Dennis Steinke for BCSA membership. They were sponsored by Claudia Frank. Second – Jo Roach, In Favor – Unanimous.
  • Motion 2007-11 Made by Terri Clingerman that we approve Janet Frey for BCSA membership. She is sponsored by Ronni Delay. Second – Jo Roach, In Favor - Unanimous.
  • Motion 2007-12 made by Jo Roach to approve the minutes of the December 2007 BCSA Board meeting. Second – Sally Davis, In Favor – Unanimous.

5.2. New Member Applications
The following new membership applications were approved:

  • Kathleen Mueller (Pittsburgh, PA)
    Sponsor: Karen Herceg

  • Deborach Rohssler (Granada Hills, CA)
    Sponsor: Karen Moureaux

    • Motion: Wayne Koutsky
      Second: Sally Davis
      In Favor: Unanimous

6. Committee Business/Reports:

6.1. General Committee Productivity Project: Lisa Pruka
Here is the schedule for committees to submit an update report to Borderlines:
Jan 15: Health Committee
Mar 15: General education, Judges Selection
May 15: Judges Education, AKC Gazette
July 15: BCSA Affiliate clubs, Breeder Recognition
Sept 15: Breeder Referral, Juniors
Nov 15: Versatility, Rescue

6.2. Affiliate Clubs: Emily Fish
At this time we would like to continue on our goals of doing an affiliate club membership application, and work on writing up more information about affiliate clubs. Our committee continues to be a place where affiliate clubs can pass information along to the other clubs as well as help each other out with items that may come along in establishing an affiliate club. It is also a place to have access to a wider span of BC enthusiasts beyond the BCSA membership. I look forward to an exciting 2008!

6.3. Agility Trial in Feb: Pennsylvania: Karen Herceg
No report.

6.4. Agility Trial in June: Michigan: Denise Teal
No report.

6.5. AKC Gazette Columnist: Gerianne Darnell
I am continuing a two part series in the Gazette on the first two BC Quad Champions. Beyond that, I am open for ideas from the membership on articles they would like to see in the Gazette!

6.6. BCSA Announce & Suggestion Box: Nancy Little
As of December 30th, 2007 there are 375 subscribers to BCSA_Announce.

6.7. BCSA Merchandise Manager for Ivars Account: Carol Wesenberg
Carol has offered to investigate how we can increase our orders through this account.

6.8. Border Recorder: Volunteer Needed
The board discussed retiring this committee since no one has shown interest in volunteering. We also discussed an electronic version and perhaps renaming this project. Lisa will post another request for volunteers on Announce.

6.9. Borderlines: Sally Davis

The board voted to permanently suspend the advertising policy and replace it with a position statement on quality breeding practices. This will simplify and streamline the advertising process and give opportunity to broaden the policy's original intent and message.
Motion: Jo Roach
Second: Lisa Pruka
In favor: Unanimous

The board voted to offer a commissioned position with Borderlines. The commission will be based on advertising sold to outside vendors (not to BCSA members) and will be 20% of the advertising fee.
Motion: Lisa Pruka
Second: Sally Davis
In favor: Unanimous

2007 Borderlines income was $2800 while expenses were $28,500 which means each issue cost over $4000 to produce and deliver.

To save space and money, the board decided to start printing only board meeting minutes “highlights” in Borderlines with the full text of the minutes available on the website (akin to what AKC BOD does in Gazette).

6.10. Breeding Excellence Recognition (formerly ROM): Kim Sykes
Sandra Shults have volunteered to help on this committee.

6.11. Breeder Referral: Karen Herceg
No report.

6.12. Finance Committee: Beth Bartholomew
No report.

6.13. Futurity Committee: Volunteer Needed
There were some members interested in volunteering for this committee after the specialty but no one has followed though.

6.14. General Education: Volunteer Needed
Donna Mallory has decided not to continue as chair but she will finish up the Breed you Dog document.

6.15. Health: Cecilia Lamb

6.15.1. CHIC: The BCSA 2007 Health Survey results are a key, necessary input for our clubs venture into the AKC/OFA sponsored "CHIC" program. According to the requirements of "CHIC", we needed this information to establish the top genetic health concerns of our particular breed, before our official application letter could be written requesting entry for the Border Collie to "CHIC". Once the top genetic concerns are realized by our Club, our submission of this letter of application would allow OFA/AKC via CHIC, to maintain the Border Collie breed in this health database. This database allow public record for breeders, buyers and researchers, to see different Border Collie lines, strengths and weakness, and helps guide better educated breeding decisions, buying decisions, and help AKC and BCSA make decisions of where to invest research monies, including monies for health studies and continued education.

Basically dogs eligible for CHIC would have to meet the testing requirements the BCSA Health Committee standardizes as such, via our Health Survey results, and then, these results/criteria must be approved by CHIC. Each dog allowed into this database must be micro chipped or tattooed for permanent identification purposes, and have been genetically tested for CHIC required tests. Just because a dog is tested and acknowledged by CHIC, does not mean it is "Clear" or "Normal" or passed said tests, though, CHIC absolutely encourages release of abnormal results. For the betterment of the breed, abnormal results are as important as normal results. There is no need once tests are complete to have to submit additional forms to register results, OFA and CERF does this automatically, and there are no fees for this UNLESS you want to submit, PennHIP, GDC, OVC, or parent club maintained databases, the fee for these submissions is $25.00.

Also CHIC has a DNA database in which we can submit our dogs DNA, either by blood sample or Cheek Swab for storage for future Health Research studies. The BCSA Health committee would like to have the approval from CHIC by this spring in time to organize a DNA collection clinic for the 2008 National Specialty.

6.15.2. Health Survey: Deadline for survey is Jan 15. Casey is preparing a short summary for BL.

6.15.3. PPCP News: As of 10/31/07 BCSA has 776 members declared for the Purina Parent Club Partnership Program, 189 have participated in 2007, earning $3,094.75.

6.15.4. AKC CHF: Roughly $6,700+ in our account now following our funding of the two BC specific studies.

6.16. Herding: Claudia Frank

The HAC has taken quite a bit of time and once everything is firmed up it will be reviewed by the staff just to make sure we aren't doing something that is impossible computer wise or policy wise and then on to the herding enthusiasts for their final comments. All the work will need to be formatted into a very precise style dictated by the AKC but it is better that the committee does this formatting rather than have the staff have to redo it all and maybe leave out something or change a meaning which has been known to happen.

The board voted to approve the Stockdog of Distinction – Excellent award that was discussed during our last meeting. In addition to the requirements for the Stockdog of Distinction award, this Excellent level would require fifteen additional points earned from an Open Class at a traditional ISDS type field trial with at least 10 dogs in competition.
Motion: Terri Clingerman
Second: Lisa Pruka
In favor: Unanimous

6.17. Historian: Mickey Bruzek
Michelle discussed this project with Mickey. The original goal of this project is to find out from the AKC archives what they need from us.

6.18. Juniors: Volunteer Needed
Mary Beth has decided not to continue as chair; Lisa posted a request for new chair on Announce but has received no responses. We would like the Juniors committee to propose a scholarship program we could adopt.

6.19. Judges Education: Linnea Klingel
No report.

Upcoming presentation requests:
February 2008: Linn at Westminster – Linn needs dogs/handlers (will be reimbursed for parking and gas).
Feb 21-24, 2008 Advanced Judges Institute in conjunction with IKC in Chicago – dogs/handlers have been arranged.
Spring 2008: California, Art Sorkin will present
July 2008: Omaha, NE – Linn will present

6.20. Judges Selection Process: Sonja Donaldson Chair
The board discussed a letter that Sonja sent detailing the status of the Judges Selection process which incorporated suggestions from the membership web survey. The main change to the policy that the board decided on was to not utilize the judges questionnaires but instead request a bio from each judge. Also, for voting purposes, members will have the option to vote online plus ballots will be printed in Borderlines for members who prefer to vote by mail. The board will discuss starting the 2009 JS process at our next meeting.

6.21. Legislative Liaison: Linda Baron
No report.

6.22. Membership: Kathy Sours
January new member applications were forwarded to the board for approval.

6.23. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

6.24. Nominating Committee Procedure: Karen Herceg
The board decided to retire this committee.

6.25. Recruitment: Volunteer Needed
The board decided to retire this committee

6.26. Rescue Liaison: Carol Wesenberg

  • Requested a tracking method to report web traffic interest in the featured foster dog back to the rescue group. Ann was able to quickly add a page counter to allow for reporting the number of page views back to the featured rescue group each month.

  • A few additional updates were made to the Rescue Contact list on the website.

  • Began working on a short survey to send to featured rescue groups to gather feedback on the interest generated in their foster dog.

Goals for 2008:

  • Complete the updating of the rescue contact list on the website by the end of March.

  • Create a short survey to send to the rescue groups that have a feature dog highlighted on the web to gather their feedback – put in use by May.

  • Review content on all rescue pages and make any update requests and additions – complete by May.

  • Prepare information to highlight the grant program for rescues and distribute to encourage applications (via email possibly) – complete by July.

  • Prepare a message for highlighting ILP listing and encourage rescue dogs to complete registration for future participation in AKC events – would like to send out in August/September.

  • Also encourage members to submit photos, information on their ILP listed dogs through rescue for posting on the site – ongoing, would like additional dogs added throughout the year.

  • Complete summary for Borderlines of Rescue Committee work – November.

6.27. Specialty – 2008: Linda Koutsky

  • Conformation judge Kelly Whiteman has encountered some difficulty in scheduling an interview with an AKC representative which prevents her application to judge juniors from moving forward in a timely fashion. In order to not hinder our show chairpersons in preparing for the specialty, Terri Clingerman motioned to accept Linn Klingel’s offer to judge Juniors at the 2008 specialty, Wayne Koutsky seconded and the board voted unanimously in favor.

  • Laura Tomaszewski has volunteered to co-chair the 2008 specialty with Linda. Terri Clingerman motioned to approve Laura as the co-chair, Wayne Koutsky seconded and the board voted unanimously in favor.

  • There will be no obedience seminars at the specialty.

6.28. Specialty – 2009: Lisa Pruka

The board discussed a proposal presented by Lisa Pruka to host the specialty in Jefferson, Wisconsin. The dates of the specialty will be October 5-11 2009. It has been a goal of many to eventually adopt the "roving specialty" method that most other parent clubs use, to most effectively bring the event to the widest number of people, create new challenges every year by changing venues, to spread the workload to different crews, and allow everyone in the country equal opportunity to both travel to new places and also sometimes enjoy having the event in their own backyard. For several years, the BCSA board has been willing to consider a proposal for a specialty held elsewhere than Purina Farms. The facility in Wisconsin will allow for additional herding opportunities (3 days of B course ducks, plus 3 of A course sheep instead of 2). Club members are planning fund raisers. Lisa Pruka will co chair the specialty with the other co chair and committee chairs to be named later. The board has requested monthly budget reports from the trial committee so we can track expenses and avoid problems. It is imperative that national specialties not lose money. Kelly Hagstrand motioned to accept this bid for the 2009 National Specialty; Sally Davis seconded; voting in favor were Jo Roach, Terri Clingerman, and Lisa Pruka; voting against was Wayne Koutsky. The motion was approved.

Terri Clingerman will inform Purina Farms of our decision in addition to confirming our intention of holding our 2010 specialty at Purina. An announcement will be posted to request volunteers to help with the 2009 specialty.

6.29. Specialty – 2010: Julie Bosier & Megan Harrison
No report.

6.30. Versatility: Tashia Lund
No report.

6.31.Website: Ann Shaw

  • Monthly featured rescue started again.

  • Set-up Judges Selection Message Board.

  • 2006 Specialty win photos added.

  • 2007 Specialty results partially complete.

  • Regular site maintenance and page updates.

7. Old Business

7.1. ILP Issues
Audrey Cunningham’s “Tabith” (a black and white smooth coat) – the board decided not to support purebred status.

7.2. HEC Email List
The HEC (Herding, Earthdog, Coursing) Committee has developed an online discussion list to reach a wider audience for input. Our delegate Claudia Frank, our vice-president Lisa Pruka, our recording secretary Jo Roach and BCSA member Susan Rhodes will represent the BCSA on this discussion list.

7.3. Judges Ed Herding Video
Michelle is still working on this project with a friend of hers who is assisting with the video editing.

7.4. Membership Dues Increase
An online membership survey will be posted this month requesting feedback on how to pay for the increased costs of producing Borderlines. One option listed in the survey is to increase membership dues so we will be able to see how favorable this idea is with the membership.

7.5. Vision 2008 – Long Term Goal Setting
Michelle has outlined Vision 2008 in the Dec/Jan issue of Borderlines and has requested feedback from the membership. We will discuss the feedback at our next meeting.

7.6. Short Term Goals
The board will discuss this topic at our next meeting.

8. New Business

8.1. Meet The Breeds at the Eukanuba AKC Invitational

  • Catherine Swain sent a summary report of how the booth went this year.

  • She has offered to chair the event again next year and the board has accepted her offer.

  • She made a cute video of a talking dog that explains the “issues” of our breed as a pet. Michelle suggested she work with Ann to incorporate it onto our website, it is very catchy and entertaining. She offered a copy of the video to anyone else doing a meet-the-breeds booth.

8.2. 2008 Nominating Committee

  • The nominating committee is required to be named by May 1, but it is better for everyone if we can start MUCH earlier. Bylaws specify that the president names the committee and chair, with board approval.

  • The nominated slate must be mailed out to the membership by July 1st so it would be ideal if the slate can be named by the May 15th deadline to be included in Borderlines to save money and effort.

  • Opposition must be filed with the Corresponding Secretary before August 1st. If there is no opposition, then the slate is automatically elected. Otherwise, by-mail balloting must be performed before September 1st (see bylaws for more details).

  • Nomination Committee (approved via electronic poll - see Section 5.1, Motion 2007-8): Terri Clingerman (Chair), Emily Czapek, Gerianne Darnell, Joyce Norris & Nancie Mages. They have a teleconference number and are free to get started.

8.3. Bay Colony Border Collie Club Supported Entry
The BCBCC has requested approval to hold a supported entry on behalf of BCSA at the Greenwich KC, Norwalk, CT on June 7, 2008. They would like to support conformation and obedience. They would also like to have Puppy and Veteran Sweeps at this show. The Greenwich KC has provided them with a name of a judge, David Kirkland, that can do the sweeps. The board voted to approve this request (see Section 5.1, Motion 2007-09).

8.4. Suggestion Box Submissions/Input from Membership
No submissions.

8.5. Date of Next meeting
Monday, February 4, 2008, 5:00 PM PST
Adjournment

8.6 Adjournment motion at: 6:54 PM by Terri Clingerman
Second: Sally Davis
In Favor: Unanimous
 


FEBRUARY 7, 2008 - BOARD MEETING MINUTES

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Jo Roach

Members Absent: Claudia Frank • Wayne Koutsky

Call to order: 5:03 pm PST by Michelle Olsen

1. Delegate Business:
No new business.

2. Recording Secretary’s Report: Jo Roach
January 2008 board meeting minutes approved via electronic vote.

3. Corresponding Secretary’s Report: Terri Clingerman

  • BCSA may nominate a candidate for AKC’s Lifetime Achievement Awards 2008 in each of the three categories (Conformation, Companion Events, Performance). Nominations are due by May 9, 2008.

  • Contacted Kelly Whiteman to let her know that Linn Klingel will be judging Junior Showmanship at the 2008 national.

  • Received an inquiry asking if it was true that a BC couldn’t live in an apartment. Replied that if the person was truly committed to exercising and working the dog, that a lower-key adult BC might work out.

  • Received negative comments and questions regarding the BCSA Stockdog of Distinction award from an anonymous member and from Kelly Whiteman, Paige O’Donnell, Susan Devaux, and Carol Clark. Replied to all, except the anonymous member, explaining more about the award. Claire Hamilton contacted VP Lisa Pruka about the award and Lisa replied to her.

  • Sent Purina Farms a letter thanking them for their generous hospitality, and that while we’ll be there for our national in 2008 and 2010, we’ll be at another site for 2009. And, we’ll contact them regarding 2011 in the future.

  • Sent Catherine Swain a letter thanking her for the terrific job she did with the “Meet the Breeds” booth at the AKC Invitational in Dec. 07.

  • Received positive comments regarding the SOD from Pat Ward.

  • Received a question about if BCs shed their fur, replied that they do.

  • Received a rescue grant request for $100 from Casey Carney of Northwind Border Collies to partially defray medical costs for a foster BC.

  • Received an email from someone who unknowingly bought a BC from a puppy mill, and wonders how to stop mills. Replied that educating future puppy buyers is the key, and suggested she recommend that friends who are looking to buy a puppy (even if it’s not a BC) look on the BCSA website for information on what makes a good breeder, and that rescue can be a good option as well.

  • Received a request from Judy Gerty to review an ILP application for “Shelby” that was rejected by AKC.

  • Received a question about a BC that seems to be showing signs of aggression to a child in the family (growling over food), recommended that they seek help asap from a trainer and for now, closely supervise the dog when she’s with the child and not allow the dog to be near the child when the child has food.

4. Treasurer’s Report: Wayne Koutsky

4.1. General Account Balances
Last month: $72,579

This month:
Checking balance: $5,093.23
Savings (Money Market) balance: $50,794.53
Health balance: $4,221.95
Rescue balance: $16,697.76
Total: $76,807.47

5. Interim Business Transacted by E-Mail

5.1. Board Votes

  • 2008-01: Made by Lisa Pruka to approve the membership applications of Linda Grove/Shirley Fulton and Kathleen Corum. Second – Sally Davis, In Favor - Unanimous

  • 2008-02: Made by Jo Roach to approve the membership application of Jean Barrett.
    Second – Kelly Hagstrand, In Favor - Unanimous

  • 2008-03: Made by Jo Roach to approve the minutes of the January 2008 BCSA Board meeting.
    Second - Terri Clingerman, In Favor - Unanimous

  • Motion 2008-04: Made by Wayne Koutsky to approve an Obedience Seminar October 11th and 12th, 2008 with Debbie Quigley as a fundraiser for the National Specialty. Second – Jo Roach In Favor - Unanimous

  • Motion 2008-05: Made by Wayne Koutsky to approve $2,800 to cover the cost of trophies for the 2008 National Specialty. Second – Jo Roach, In Favor - Unanimous

5.2. New Member Applications
The following new membership applications were approved:

  • Julie Beich (Madison, WI)
    Sponsor: Tracy Sengupta

  • Catherine Price (Big Bend, WI)
    Sponsor: Lisa Pruka

  • Eileen and Chris Roth (Los Angeles, CA)
    Sponsor: Ruth Deming

  • Linda Holloway (Ponca City, OK)
    Sponsor: Joyce Aston

  • Motion: Sally Davis
    Second: Terri Clingerman
    In favor: Unanimous

One membership application was tabled pending further discussion.

6. Committee Business/Reports:

6.1. General Committee Productivity Project: Lisa Pruka
Here is the schedule for committees to submit an update report to Borderlines:
Mar 15: General education, Judges Selection
May 15: Judges Education, AKC Gazette
July 15: BCSA Affiliate clubs, Breeder Recognition
Sept 15: Breeder Referral, Juniors
Nov 15: Versatility, Rescue

6.2. Affiliate Clubs: Emily Fish
No report at this time.

6.3. Agility Trial in Feb: Pennsylvania: Denise Thomas
Karen Herceg can no longer chair this event; Denise Thomas will take over as chair.

6.4. Agility Trial in June: Michigan: Denise Teal
No report.

6.5. AKC Gazette Columnist: Gerianne Darnell
I am continuing a two part series in the Gazette on the first two BC Quad Champions. Beyond that, I am open for ideas from the membership on articles they would like to see in the Gazette!

6.6. BCSA Announce & Suggestion Box: Nancy Little

  • I have been working with Kathy Sours on Membership renewals and I sent out an e-mail message to all of the members that had not renewed and a reminder that anyone that is subscribed to BCSA_Announce will be removed on February 1st (if they do not renew). This seems to have helped generate activity from some of the members that let it go to the last minute.

  • I have a question for the board. Is it possible to do online renewals for members? Lots of people asked about this and I'm wondering if this is a possibility for sometime in the future.

  • As of January 27th, 2008, there are 382 subscribers to BCSA_Announce.

  • There were 4 messages received in the Suggestion Box since my last report (December 30th, 2007).

  • 2008 Specialty - I have been adding members as per Linda Koutsky's request.

  • 2009 Specialty - Created this new group and added members as per Lisa's request. I made Lisa the moderator so she can add members without having to contact me.

6.7. BCSA Merchandise Manager for Ivars Account: Carol Wesenberg
No report

6.8. Border Recorder: Carol Clark
Carol has volunteered to investigate options with this project.

6.9. Borderlines: Sally Davis
The board had a long discussion about how to reduce the costs involved in producing Borderlines, taking into account the responses we received from the membership through the recent Borderlines Survey. Since the decision to hire Paper and Ink to produce Borderlines was made by the previous board, Michelle provided some background about that decision. Here are the decisions the board has now made:

  • Have all articles for submission be sent to our new volunteer proofreader Donna Brisbin. As needed, we can add volunteers to help with proofreading, editing and soliciting articles.

  • Adjust advertising rates so that we are no longer subsidizing the cost of the ads. The board had the understanding that the ads were priced to provide a small profit. We were recently informed by Barbara at Paper and Ink that we were wrong and that we are losing money on each ad after factoring in the cost of production. We compared our ad rates to other dog and breed magazines and decided to double the cost of our black and white ads across the board. Also, since color ads have to be run in the multiple of 4’s, meaning if we only get 2 paid color ads then the club has to pay for the other two color “filler” ads, we decided to discontinue offering color ads. However, those color ads that have already been purchased will be run. Here are a few examples of ad costs in other magazines (for full page black and white ads): Front and Finish - $385, Clean Run - $600, Working Border Collie - $185, Golden Retriever GR News - $145, ASCA Aussie News - $75.

  • We will find someone to put together a step by step instruction on “how to make an ad” that can be posted on the Borderlines page on the website. We will also ask Ann to add a separate Borderlines button on the website menu bar to make it easier for people to find.

  • We will continue to have 6 issues produced per year.

  • We will obtain bids from other publishers.

  • We will return to publishing more venue stats, however we will limit the stats from each venue to one page per issue and maximize page use to fit in as many stats as possible. We need volunteers to compile stats for agility and conformation.

  • We will continue to push the commissioned advertisement position through an ad in Borderlines.

  • We have increased non-member subscription rates (see website for details, previously non-members were charged barely above cost).

  • We would like to develop themed issues. A schedule will be developed starting with the next BL deadline.

6.10. Breeding Excellence Recognition (formerly ROM): Kim Sykes
No report.

6.11. Breeder Referral: Karen Herceg
No report.

6.12. Finance Committee: Beth Bartholomew
Beth needs the 990 when Wayne completes it for review.

6.13. Futurity Committee: April Bruce
April is requesting suggestions and she is researching what other breed clubs do. One question is whether it should be associated with the specialty or as a stand alone event. She is considering futurities for conformation and herding to start with.

6.14. General Education: Catherine Swain
Catherine Swain has taken over as chair. Lisa sent Catherine the document that Donna has been working on and Catherine emailed Donna and offered to help finalize the document.

6.15. Health: Cecilia Lamb

  • The committee is going to look into possible seminars for the 2009 specialty about breeding and/or health.

  • The survey is now finished and Casey has forwarded the results to the board and has asked us to review and to help make a graph. Michelle will be helping Casey with this and the results will then be posted on the website and in Borderlines.

6.16. Herding: Claudia Frank
No report.

6.17. Historian: Mickey Bruzek
No report.

6.18. Juniors: Volunteer Needed
Still hoping for someone to volunteer to chair this committee…

6.19. Judges Education: Linnea Klingel

  • 16+ judges have signed up for the NY JE and 26+ have signed up for Chicago.

  • Excellent response from judges who received the JE Power Point presentation on CD.

  • Have had several requests from interested judges who have attended JE and would like to judge sweepstakes. This can be for regional specialties too. This information needs to be posted somewhere (website?), not just on Announce. Call/email the JE committee for the list of judges looking for sweeps and specialty matches.

  • Along with this perhaps we can revamp the judges list somehow and list judges who have shown an interest and understanding of the breed plus have had current JE participation. Need ideas on to how to make the list available. Should it be online or the have JE committee keep the list? It is difficult because one member’s "good" judge is another’s "bad' judge. We don't want to defame anyone but there seems to be a need for a list.

  • Need to provide information about the need for parent club approved breed JE seminar requests to go thru JE and then the board. As stated in the Purpose for Affiliate Clubs, “The BCSA also feels that judges education may be more effective when done at a local level. By working with the BCSA Judges Education Committee, with materials and format provided by this body, it will be possible to uniformly educate judges around the country.”
    A yearly email regarding mentor, presenter, and committee participation will be sent out soon

  • Upcoming presentation requests:

    • February 2008: Linn at Westminster.

    • Feb 21-24, 2008: Linn at the Advanced Judges Institute in conjunction with IKC in Chicago.

    • Spring 2008: California, Art Sorkin will present

    • July 2008: Omaha, NE – Linn will present

6.20 Judges Selection Process: Sonja Donaldson Chair

  • The committee is compiling contract and expense information from past specialties in preparation for the upcoming judges selection process.

  • Below is the schedule for selecting judges for the next 3 specialties. We will select judges for 2009 and 2010 this year so we can get on track with this process. The selection process for 2009 and 2010 has been staggered slightly to avoid confusion as much as possible.

2009 Specialty: proposed modified timeline for 2008:

  1. March 15: Solicit nominations from membership via Borderlines (which will come out in mid-April), each member can submit 3 names per venue (4 judges for herding for 2009 only).

  2. April 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).

  3. April 30: Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.

  4. May 2: Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.

  5. May 16: Deadline for receiving bio’s back from judges.

  6. In order to keep the process moving forward quickly for 2009 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).

  7. May 17: Publish the top 10 finalists in BL (which comes out in mid-June), along with their bios. Post to Announce simultaneously. Request vote by General Membership. *Note this is a day late for our BL deadline, but Barb will know it’s coming and we’ll delay publication if need be.

  8. July 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification. The ballots will be printed in Borderlines to reduce the cost of a separate mailing. No write-in nominations are allowed.

  9. July 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.

2010 Specialty: proposed modified timeline for 2008:
Start immediately with the 2010 process after the 2009 process finishes.

  1. September 15: Solicit nominations from membership via Borderlines (which will come out in mid-October), each member can submit 3 names per venue.

  2. October 5: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).

  3. October 30: Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.

  4. October 31: Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.

  5. November 15: Deadline for receiving bio’s back from judges.

  6. In order to keep the process moving forward quickly for 2010 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).

  7. November 15: Publish the top 10 finalists for each venue in BL (which comes out in mid-December), along with their bios. Post to Announce simultaneously. Request vote by General Membership.

  8. December 30: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification. The ballots will be printed in Borderlines to reduce the cost of a separate mailing. No write-in nominations will be allowed.

  9. January 1. 2009: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.

Proposed longer-term schedule, to occur in 2009 for 2011 Specialty:
We still need to decide on a date by which show chairs must be named for the specialty planning to proceed.

  1. January 15: Solicit nominations from membership via Borderlines (which will come out in mid-February), each member can submit 3 names per venue.

  2. March 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder to come out after BL arrival).
    March 15: Deadline for receiving membership nominations. Members may submit via email (to JS chair and Corresponding Secretary both) or regular mail (to Corresponding Secretary), must identify themselves for membership verification.

  3. April 1: Requests for bios, cost, availability go out to top 10 judges (sent and received by JS committee), along with a request to “save the date.”

  4. April 30: Deadline for receiving bios back from judges.

  5. May 1: Board discusses bios, costs, availability; chooses 8 herding finalists and 6 finalists in all other venues (choice based mostly on membership vote weighting).

  6. May 15: Publish the finalists in BL which comes out in June (along with names of the non-finalists and the number of membership votes they received as compared to finalists).

  7. July 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to JS chair and Corresponding Secretary both) or mailed ballot (to Corresponding Secretary), must identify themselves for membership verification. The ballots will be printed in Borderlines to reduce the cost of a separate mailing. No write-in nominations will be allowed.

  8. July 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee

6.21. Legislative Liaison: Linda Baron
Linda has been kept busy sending notices of pending legislation to BCSA_Announce.

6.22. Membership: Kathy Sours

  • February new member applications were forwarded to the board for approval.

  • Roughly 10% of the membership did not rejoin this year as of Saturday, Feb 2, 2008. However, we had 45 new members join between 7/15/07 and 1/15/08 that did not need to renew so we are just about even.

6.23. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

6.24. Rescue Liaison: Carol Wesenberg
Carol would like to do write-ups of previous rescue grant recipients.

6.25. Specialty – 2008: Linda Koutsky

  • Two motions were made and approved regarding the specialty (see Interim Business Transacted by Email – Board Votes Section 5.1)

  • Linda requested help in finding a trophy chair. Michelle offered a suggestion.

  • The conformation schedule is being changed to help break up the schedule and make each day shorter. Sweepstakes will take place on Friday morning with the regular dog classes held in the afternoon. The regular bitch classes will be held Saturday morning, followed by the non-regular classes, juniors and then BOB. Linn Klingel will be judging juniors and the non-regular classes.

6.26. Specialty – 2009: Lisa Pruka

  • Check the 2009 Specialty page for updates.

  • The fairgrounds has been notified that we do want to use the facility, they are sending a contract.

  • Lisa would like to use one of the BCSA agility event numbers to hold an agility trial in February 2009 as a fund raiser for the 2009 Specialty. The board approved this request.

  • All the venue chairs have been named. Committees are forming. Lisa is waiting to hear back from a potential co-chair.

  • An obedience trial conflict in the area at the same time as our specialty has been resolved.

  • The specialty budget is being reviewed and adjusted.

  • Terri has written to Purina to let them know we won’t need a 2009 date at Purina. This adheres to the 1999 resolution “Bob Tainsh moved that you use Purina for all future specialties and that we will give Purina one year notice, if we decide to move. Ronnie DeLay seconded and the motion was passed.”

6.27. Specialty – 2010: Julie Bosier & Megan Harrison
Nothing to report yet.

6.28. Specialty – 2011

  • We do not have Purina booked for 2011.

  • Bids to host this specialty at Purina or elsewhere are welcome at any time!

6.29. Versatility: Tashia Lund
Tashia sent a list of new titles to the board to be approved for versatility. The board discussed the proposed additions and approved them. These additions include new AHBA herding titles, AKC FAST agility titles, and additional Flyball titles. Tashia is also creating a list of the different titles we recognize in our versatility program to make it easier for new people to follow.

6.30. Website: Ann Shaw

  • Set up Borderlines survey form.

  • Enhanced home page for easier navigation.

  • 2007 Specialty results – waiting on Sweeps (done now). All other venues done.

  • Judge's Selection Message Board: We encountered a lot of spam on the message board. I recommend setting up in a "comment" form (instead of the traditional message board) that would generate an automatic e-mail to both the web address and the person who is in charge of the comments. The person in charge would verify membership and send me approval to post the comment to the web. I think we would accomplish the same goal of letting people comment on posts by other members. Removing spam and not messing up the message board is tricky and prevents folks from using the search feature.

  • ROM and ROMX sires sections updated.

  • Regular site maintenance and page updates.

7. Old Business

7.1. ILP Issues
The board is currently reviewing a dog that was rejected by AKC for an ILP.

7.2. Judges Ed Herding Video
The video is at the editor’s now and he is working on it.

7.3. Membership Dues Increase & Other Budgetary Concerns

  • Due to increasing club operation costs, and the fact that we haven’t modified our dues in a decade, the board voted to increase dues effective July 15, 2008. Individual and Household dues will increase by $10; with Individual membership going to $50, Household to $60, and Junior memberships staying the same at $15.
    Motion to approve the dues increase – Terri Clingerman, Second – Sally Davis, In Favor - Unanimous

  • We compared these values to other parent clubs and have determined that they are in line with the membership dues for other parent clubs. This increase will help offset the current cost of publishing Borderlines.

  • People applying for membership between now and July 14, 2008 will still pay the old rate for 2008. The new rates will go into affect for the 2009 membership year renewal period.

7.4. 2008 Nominating Committee

  • The committee has been meeting via conference calls and their discussion about candidates is ongoing.

  • May 15: ideal date for slate to be published in BL

  • July 1: deadline for mailing slate to membership.

  • Aug 1: deadline for opposition to file with the Corresponding Secretary.

  • Sept 1: deadline for ballot mailing, if we do a separate ballot mailing (versus having the ballot in Borderlines).

  • Committee: Terri Clingerman (Chair), Emily Czapek, Gerianne Darnell, Joyce Norris and Nancie Mages.

7.4. Short Term Goals
Get budget under control.

8. New Business

8.1. Cobo Center Herding Demo

  • Joyce Norris does a herding demo at the Cobo Center in Detroit each spring (March of this year); it’s an educational event for the public (as part of a dog show). Part of her expenses are reimbursed by Great Lakes BC Rescue (who benefits from her being there) and she is asking for us to pay half of her travel expenses (mileage for a 10-hour drive) and printing costs for handouts (which we have done in the past).

    • Motion to approve Joyce’s request – Lisa Pruka, Second – Terri, In Favor – Unanimous.

8.2. Rescue Grant Request: Casey Carney

  • Casey has applied for a rescue grant in the amount of $100 to go towards the medical bills for a dog she is fostering.

    • Motion to approve Casey’s request – Terri Clingerman, Second – Sally Davis, In Favor – Unanimous

  • The money for this grant will come from the Rescue Fund which is a restricted fund which means that money has been donated specifically for rescue and cannot be used for anything else but rescue.

8.3. Kentucky Bluegrass Trial—seeking donations

  • The board voted to support this trial by sponsoring the Novice-Novice class like we have done in the past. We will let the BCHF use the free ad space that we will receive from our donation.

    • Motion to approve the $100 class sponsorship - Sally Davis, Second – Terri Clingerman, In Favor – Unanimous

8.4. Border Collie Health Foundation

  • The foundation is nearly ready to file for their 501(c)3 status and they will be hiring Ed Sledzik to guide them through this process. Ed Sledzik is an AKC Delegate and he is an expert in the area of taxes and accounting as it relates to dog clubs and non-profit foundations. Other parent clubs use him for tax advice and he is well spoken of.

  • Once their non-profit status is established, this will enable people that donate money to receive tax benefits in return. The foundation will raise funds to support health research for our breed. Most parent clubs have health foundations. Our health committee will continue to work on our own BCSA issues and within AKC. Perhaps we will be able to hand off many health committee issues to the BCHF but it will take them a few years to get going.

  • The foundation is ready for a donation from us.

    • Motion to approve a donation of $3000 to the BCHF as start up money – Sally Davis, Second – Kelly Hagstrand, In Favor – Unanimous

  • The money for this donation will come from the Health Fund which is a restricted fund which means that money has been donated specifically for health issues and cannot be used for anything else but health issues

8.5. Suggestion Box Submissions/Input from Membership

  • Email from Carol Clark complaining about SOD awards.

  • Anonymous member complaint on the SOD awards.
    Email from Ronni Delay asking that the rest of the specialty winners be published in BL and on the website (winners of a few non-regular classes, herding belt buckles etc were excluded).

  • More member input can be found in the Corresponding Secretary’s report.

8.6. Online payments
The board discussed offering PayPal or other online methods of payment for membership renewals, purchases, donations, etc. We will continue to investigate this idea.

8.7. Meet the Breeds Booth ~ Silver Bay KC of San Diego in 23/24 February 2008

  • Kristine Weathers has volunteered to represent the BCSA at this event. However, she can only be there on Sunday. It would be nice if we could find a volunteer to provide coverage for Saturday as well.

  • Kristine has asked that the BCSA cover the cost of providing copies of our educational handouts at the booth.

    • Motion to reimburse Kristine for up to $100 – Terri Clingerman, Second – Sally Davis, In Favor - Unanimous

8.8. Date of Next meeting
Monday, March 3, 2008, 5:00 PM PST

8.9. Adjournment
Adjournment motion at: 7:47 PM by Lisa Pruka
Second: Terri Clingerman
In Favor: Unanimous


MARCH 3,2008 - BOARD MEETING MINUTES

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank

Call to order: 5:00 pm PST by Michelle Olsen

1. Delegate Business:
Claudia forwarded information to the board for discussion regarding AKC proposing to start taking entries for events (like they did for the AKC National Agility Championship this year). The Dog Show Superintendent’s Association has expressed concern about the apparent conflict of interest. Also, that would put the AKC in direct competition with the DSSA for event superintending.

2. Recording Secretary’s Report: Jo Roach
February 2008 board meeting minutes were approved via electronic vote.

3. Corresponding Secretary’s Report: Terri Clingerman

  • The judging panel for event #2008507016 has been approved (Mon. Course A sheep at the national).

  • The judging panel for event #2008507012 has been approved (Mon. Course B sheep at the national).

  • The judging panel for events #2008507018 & #2008507017 have been approved (Tues. Course A ducks & Tues. Course B sheep at the national).

  • The judging panel for event #2008507020 has been approved (Wed. Course B sheep, HT, and PT at the national).

  • The judging panel for event #2008507021 has been approved (Wed. Course A sheep, HT, and PT at the national).

  • AKC invites BCSA to have a breed table complete with literature, displays, and dogs at their “Responsible Dog Days” celebration in New York City on 9/20.

  • AKC has received our applications for the Wednesday and Thursday agility trials (events #2008507015 and #2008507013) at the national.

  • Notified Casey Carney that her rescue grant request was approved.

  • Wrote Donna Brisbin and asked that a summary of the Borderlines survey be included in the next Borderlines issue.

  • Notified Kristine Weathers that the club will reimburse her up to $100 for copying expenses for the “Meet the Breeds” booth she’s running at the Silver Bay Kennel Club show in February.

  • Wrote two PWCCA members to find out more information on how that parent club handles credit card transactions.

  • Received a question from Jennifer Dec in MI, asking about how to start up an affiliate club. Replied with some info from our website to help get her group started.

  • Emailed Dave Strickland and his sponsor Joyce Aston, asking for more information regarding his membership application.

  • Received a question about if a BC puppy can be all white. Replied that it is possible, but unusual.

  • Contacted Judy Gerty to let her know that the board voted against requesting AKC to reconsider Shelby’s ILP.

  • Received a question about finding obedience training in MA, replied with the link to AKC’s obedience club page.

  • Received a complaint about a breeder, replied that the situation is best resolved by communicating with the breeder.

  • Received a question from a potential BC owner, asking questions about the breed and about agility trials. Replied with info from our website, AKC’s website, and recommended she get “The Versatile Border Collie” by Janet Larson.

  • Received a request from Paula Smith, to ask AKC to grant an ILP/PAL number to her dog “Alex.” Informed Paula that the board agreed that Alex should be granted an ILP/PAL, and contacted Chris Phillips at AKC to let her know.

  • Received a request on how to ILP a dog with AKC, replied with a link to the appropriate page on their website.

  • Received a note from Gerianne Darnell saying that she’d like to step down after 4 years as BCSA’s columnist for the AKC Gazette.

  • Received a negative comment from Kelly Whiteman regarding how the Border Collie Health Foundation was funded in Feb. of 2008.

  • Received a negative comment from Kelly Whiteman regarding BCSA’s donation to the Kentucky Bluegrass Herding Trial.

  • Received a message from Linda Koutsky, resigning as 2008 specialty co-chair.

4. Treasurer’s Report: Wayne Koutsky

4.1. General Account Balances
Last month: $76,807

This month:
Checking balance: $8,343
Savings (Money Market) balance: $51,001
Health balance: $5,022
Rescue balance: $12,898
Total: $77,264

Adjustments to fund balances were made this past month when it was realized that money for two rescue grants last year were mistakenly taken from the health fund instead of rescue.

Wayne is working on the 2007 year-end report.

4.2. 2008 Specialty Income/Expenses
Income: This month: $900 (agility seminar)
Expenses: This month: $2,300 (application fees and trophy down payment)

5. Interim Business Transacted by E-Mail

5.1. Board Votes

  • Motion 2008-06 by Terri Clingerman to ask AKC to approve an ILP for Judy Gerty's "Shelby."
    Second – Jo Roach, In Favor – none, Opposed – Kelly Hagstrand, Lisa Pruka, Wayne Koutsky

  • Motion 2008-07 by Terri Clingerman that the 2008 BCSA national specialty committee must assign Kelly Whiteman all regular and non-regular conformation classes for the National show, in accordance with the members vote in 2007.
    This motion failed for lack of a second.

  • Motion 2008-08 by Jo Roach to approve the new membership application of Dave Strickland.
    Second – Wayne Koutsky, In Favor – Sally Davis, Kelly Hagstrand, Terri Clingerman, Opposed – None, Abstain – Lisa Pruka

  • Motion 2008-09 by Jo Roach to approve the new membership application of Terry Preuss.
    Second – Lisa Pruka, In Favor - Unanimous

  • Motion 2008-10 by Lisa Pruka to approve Paige O'Donnell as co-chair for the 2009 National Specialty.
    Second – Terri Clingerman, In Favor - Unanimous

  • Motion 2008-11 by Jo Roach to approve the minutes of the February 2008 BCSA Board meeting.
    Second – Wayne Koutsky, In Favor - Unanimous

  • Motion 2008-12 by Terri Clingerman to ask AKC to grant an ILP/PAL number to Paula Smith's "Alex."
    Second – Lisa Pruka, In Favor - Unanimous

  • Motion 2008-13 by Terri Clingerman to reverse the judging changes made by the 2008 specialty chairs on the national specialty day. This restores Kelly Whiteman to judging all regular and non-regular classes, and Linn Klingel to judging only Junior Showmanship.
    Second – Kelly Hagstrand, In Favor – Sally Davis, Lisa Pruka, Jo Roach, Opposed – Wayne Koutsky

5.2. New Member Applications
The following new membership applications were approved:

  • Jamie Jackson (Reno, NV)
    Sponsor: Jeanne Hagen-Santiago

  • Greg Kirmeier (St. Paul, MN)
    Sponsor: Jacque Hoye

  • Tera Majors (Monaca, PA)
    Sponsor – Rebecca Hollada

  • Kimberly Munoz (Minden, NV)\
    Sponsor – Jeanne Hagen-Santiago

  • Janine Warner (Charlevoix, MI)
    Sponsor – Casey Carney

  • Motion to approve new applications - Wayne Koutsky
    Second - Sally Davis
    In Favor - Unanimous

6. Committee Business/Reports:

6.1. General Committee Productivity Project: Lisa Pruka

  • Here is the schedule for committees to submit an update report to Borderlines:

    • Mar 15: General education, Judges Selection

    • May 15: Judges Education, AKC Gazette

    • July 15: BCSA Affiliate clubs, Breeder Recognition

    • Sept 15: Breeder Referral, Juniors

    • Nov 15: Versatility, Rescue

6.2. Affiliate Clubs: Emily Fish
No report.

6.3. Agility Trial in Feb: Pennsylvania: Denise Thomas
Karen sent the judge’s expenses to Wayne for the 2008 trial. Denise Thomas took the leftover ribbons and plans to use flat ribbons for Q’s next year.

6.4. Agility Trial in June: Michigan: Denise Teal
No report.

6.5. AKC Gazette Columnist: Gerianne Darnell

  • I am working on the second part of a two-part series on the first two Quadruple Champion Border Collies.

  • Gerianne is stepping down as columnist after this latest column. Gerianne will write one more (June) and then we need someone for the next deadline which is September. Terri will act as editor for now and will put out an announcement for guest columnists. Motion to approve – Lisa Pruka, Second – Jo Roach, In favor – Wayne Koutsky, Sally Davis, Kelly Hagstrand, Abstain – Terri Clingerman.

6.6. BCSA Announce & Suggestion Box: Nancy Little
No report.

6.7. BCSA Merchandise Manager for Ivars Account: Carol Wesenberg
No report

6.8. Border Recorder: Carol Clark
Sent an email to Announce asking for input on what people would like to see.

6.9. Borderlines: Sally Davis and Donna Brooks Brisbin

  • The transition to having Donna do more of the proof-reading seems to be going well.

  • We will ask Barbara of Paper and Ink to write up a step by step description of how to make a “camera ready ad” that can be posted on our website and in Borderlines.

  • We are still working on getting bids from other publishers.

  • Lisa will put out an announcement to solicit volunteers to compile conformation and agility stats for Borderlines.

6.10. Breeding Excellence Recognition (formerly ROM): Kim Sykes
No report.

6.11. Breeder Referral: Karen Herceg
No report.

6.12. Finance Committee: Beth Bartholomew
Waiting for the 990 from Wayne.

6.13. Futurity Committee: April Bruce
April sent the board guidelines for entries and judges.

6.14. General Education: Catherine Swain
Catherine is waiting to hear back from Donna, the previous chair, about the document she was working on. Otherwise Catherine will continue completing the document with our suggestions. Catherine sent her animation to Ann to add to the website.

6.15. Health: Cecilia Lamb

  • Casey is finalizing the information and results of the 2007 Health Survey. We are getting ready to draft the application letter to CHIC for our induction into the program.

  • The board discussed the health survey results and decided to list Hips, Shoulders and CERF as required CHIC tests, and BAER, Cardiac, CEA, Thyroid and Elbows as optional tests. We will ask the committee to research the different test methods for Hips and Shoulders for the requirement listing.

  • The health committee discussed plans for health clinics for the 2008 National Specialty, and ways we could make the turn out more successful.

  • The health committee also discussed what health related articles we would like to see in upcoming issues of Borderlines, and who was going to be responsible for what article and the submission deadlines for such, etc.

  • The health survey results are ready to be posted on our website.

6.16. Herding: Claudia Frank

  • Thank you for putting the "Excellent" level to the "Stockdog of Distinction" Award into effect. Robin Penland Elliot's "PAT" which qualified for the SOD award will be the first to earn the SOD-X award. She earned the initial title with enough points to carry her to the Excellent level.

  • Denise Teal will be taking entries for the 2008 National Specialty Herding Instinct Testing. She'll do the scheduling, get test sheets & certificates. The judge/tester will be Joyce Norris. I'll be assisting with the event also. The test will be on Thursday this year.

  • I am always open to suggestions as to what could be done to increase membership involvement in herding and to maintain the awareness for the need to maintain the BC as a THE top stockdog. If you think there is something we can do please let me know.

6.17. Historian: Mickey Bruzek
Working with AKC to get things into the archives.

6.18. Juniors: Volunteer Needed
No report.

6.19. Judges Education: Linnea Klingel

  • New York (Westminster JE) went well. Lori Mauger will write an article for Borderlines about the experience.

  • Chicago (JE) went exceptionally well I thought. Special thanks to all those who took time out of their weekend to come to very difficult show sites to help out.

  • Made a new presentation book that is easier for the presenter. I made enough copies to send to Art Sorkin for the May seminar and for NE in July. I also hope to have enough for the National. We went thru almost 60 for February seminars. Nancie Mages may be able to reduce costs and do some of the binding for me in the future.

  • Lisa will do the JE presentation for the National.

  • Still get thanked for sending out CD of JE Power Point to approved judges! They were much appreciated.

  • Many judges attending recent seminars wish to be on a list for BC Sweeps as it counts more heavily for requirements when applying. I recommend that Sweeps assignments go first to BC breeders applying to judge, and then work with the JE list of names.

  • Ann and Linn are working on posting a notice on our website requesting that regional clubs looking for Sweeps judges contact Linn to find out who has attended JE recently and expressed interest in assignments for experience.

  • Upcoming presentation requests:

    • Spring 2008: California, Art Sorkin will present

    • July 2008: Omaha, NE – Linn will present

6.20. Judges Selection Process: Sonja Donaldson
Sonja sent the revised JS draft to the board for review. The board discussed the question of what to do if a judge “over-fills” like at last year’s specialty. For now, we will do what we did last year and find another judge. We would like to establish a procedure to choose provisional judges from the list of judges that have attended our JE presentation. If at some point we start consistently over-filling each year, then we can decide to routinely split the entry over two days (like we are trying this year). The board was not in favor of limiting entries to keep judges from over-filling.

6.21. Legislative Liaison: Linda Baron
No report.

6.22. Membership: Kathy Sours
March new member applications were forwarded to the board for approval.

6.23. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

6.24. Rescue Liaison: Carol Wesenberg
No report.

6.25. Specialty – 2008: Laura Tomaszewski

  • Linda Koutsky has resigned as co-chair of the specialty, Laura will continue as chair.

  • The schedule on the webpage needs to be updated to reflect that on Friday, Sweepstakes will be held in the morning and the class dogs will be judged in the afternoon. Class bitches will be judged on Saturday morning followed by Juniors, the non-regular classes and BOB.

6.26. Specialty – 2009: Lisa Pruka and Paige O’Donnell
Lisa and Paige are starting to get chairs named. They are looking into using the Olympia Resort and Spa for the host hotel.

6.27. Specialty – 2010: Julie Bosier & Megan Harrison
No report.

6.28. Versatility: Tashia Lund
I am working on the new worksheets that include the new changes/titles and a sheet on all the titles we recognize and what organization they are from. Plus, I have some awards to print off.

6.29. Website: Ann Shaw

  • 2008 Specialty: Move pages activated.

  • 2009 Specialty: Main and committee pages set up. Arch logo created for 2009.

  • Regular site maintenance and page updates.

7. Old Business

7.1. Membership Dues Increase & Other Budgetary Concerns
In light of our recent dues increase, Kathy Sours brought up the point that currently we do not charge more for foreign memberships, even though we incur higher mailing costs for sending Borderlines to foreign members (when we have them). The board discussed the issue and Sally Davis motioned to institute a foreign membership dues category at a level $25 more than our domestic membership dues, Terri Clingerman provided the second and the motion passed unanimously.

7.2. 2008 Nominating Committee

  • Timeline:

    • May 15: ideal date for slate to be published in Borderlines.

    • July 1: deadline for mailing slate to membership.

    • Aug 1: deadline for opposition to file with the Corresponding Secretary.

    • Sept 1: deadline for ballot mailing, if we do a ballot.

  • Committee: Terri Clingerman (Chair), Emily Czapek, Gerianne Darnell, Joyce Norris & Nancie Mages.

  • Inspectors of Election: we need two sets of 3 people who live near each other to serve in this capacity, must be named by September 1.

7.3. Border Collie Health Foundation
The following is the breakdown of how the $3000 that the board approved to be donated to the BCHF during last month’s meeting will be spent:

  • $750 filing fee for the 501(c)3 status.

  • $800 Ed Sledzik services to help file plus 1 year of advice.

  • $250 Ed Sledzik services to file 1st tax return, plus a 2nd year of advice.

  • $1200 in start up money for general expenses.

7.4. Meet The Breeds Booth ~ Silver Bay KC of San Diego 23/24 February 2008
Kristine Weathers was planning on representing us at this event but she was unable to attend after all.

7.5. Goals
Budget is our main focus.

8. New Business

8.1. AKC Lifetime Achievement Awards Nominations
Nominations from our club are due in May. Terri will send out an email announcement to solicit suggestions.

8.2. Online payments
Ann Shaw has experience in setting up PayPal accounts for online payments. We will ask Ann and Kathy Sours to investigate the possibility of setting up an online payment system for membership renewal. New members will still need to send a check in with their application form.

8.3. AKC’s Online Breeder Classifieds
Claudia Frank asked if anyone was monitoring these online ads to verify that breeders listed as members of BCSA are indeed members. Lisa will email Karen Herceg to see if she is willing to add this to the list of Breeder Referral committee duties.

8.4. CBCA Cross Registration
A question from a member about foreign registrations caused us to notice that AKC no longer lists the CBCA as an acceptable foreign registry for our breed. This is a problem since CBCA is still “the” Ministry of Agriculture approved registry in Canada. Michelle sent an email to Special Registry Services reminding them of this and pointing them to a copy of our letter from Jim Crowley confirming permanent acceptance of CBCA as a registry.

8.5. AKC Sportsmanship Medallion
We need to initiate the nomination process for this award next month. Terri will look up the process that we followed last year and send out an announcement.

8.6. Agenda
The board discussed the idea of sending out a board meeting agenda to the membership two weeks before each meeting and invite comments from the membership. The board is in favor of adopting this idea.

8.7. Bay Colony Border Collie Club Supported Entry
The Bay Colony Border Collie Club has requested approval to hold a Supported Entry with Puppy and Veterans Sweeps and support the Highest Scoring BC in obedience and agility events at the Windham City KC All Breed show in W. Springfield, MA on November 22, 2008 on behalf of BCSA.
Motion to approve – Terri Clingerman, Second – Lisa Pruka, In Favor – All.

8.8. Suggestion Box Submissions/Input from Membership
Question from Sonja Donaldson on how much we have spent on the BCHF. Michelle responded with the numbers.

8.9. Date of Next meeting
Thursday, April 10, 2008 5:00 PM PDT

8.10. Adjournment
Adjournment motion at: 6:32 PM by Lisa Pruka
Second: Terri Clingerman
In Favor: Unanimous


APRIL 10,2008 - BOARD MEETING MINUTES

 

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank, Kelly Hagstrand

Call to order: 5:01 pm PST by Michelle Olsen

1. Delegate Business:
Claudia submitted her report from the March 2008 Delegate’s Meeting held in New York, NY. The next meeting is in Quincy, MA on June 8 & 9, 2008.

2. Recording Secretary’s Report: Jo Roach
March 2008 board meeting minutes were approved via electronic vote.

3. Corresponding Secretary’s Report: Terri Clingerman

  • Conformation, obedience, and rally at the National Specialty can’t be approved yet because our event is in conflict with the Mattoon KC and Sandemac KC shows that weekend.

  • Obedience at the national can’t be approved yet because AKC thinks it’s limited and that we owe them a $15 event fee.

  • Paperwork from events #2008507001 and #2008507002 (agility trials in February) has been processed.

  • Sweeps on 6/7/08 at the Greenwich Kennel Club in Norwalk, CT is approved.

  • The following events for the 2008 specialty were initiated on-line:
    #2008507011, #2008507012, #2008507016, #2008507017, #2008507018, #2008507019, #2008507020, #2008507015, #2008507021, #2008507013, #2008507010, #2008507014, #2008507022, #2008507008, #2008507007

  • Sent a letter to our affiliate clubs reminding them to use BCSA materials when presenting Judge’s Education programs.

  • Sent a message to the membership asking for nominations for AKC’s Annual Lifetime Achievement Award.

  • Received a call from Joy Brewster, Greenwich KC, with questions about Bay Colony BCC’s (formerly known as Mid-Atlantic BCC) approval to hold a supported entry in conjunction with their all breed show in June. Joy’s club needs to finish the paperwork now and BCBCC hasn’t filed their part of it. Replied that BCSA approved the supported entry at the Jan. ’08 meeting, gave her the contact info for the BCBCC president (and cc’d her in the reply).

  • Received 2 suggestions for AKC’s Lifetime Achievement Award.

  • Received two requests for BC breeders, replied with a link to our breeder referral page on our website.

  • Received a question about breeding a BC, replied with information regarding health checks and other things to consider before breeding.

  • Faxed the application to AKC for the Bay Colony BCC’s supported entry for the Greenwich KC show in June, 2008.

  • Received a letter of complaint from Bonnie Harris that NCL and TNS are not listed as required or optional CHIC tests.

  • Received an email from a dad whose son is in the Air Force and who can no longer keep his two BCs, requesting help with getting them into rescue. Replied with information on how to contact Mo-Kan BC rescue.

  • Received an email from a member, saying that her dog wasn’t listed in the “new titles” section for her new NA. Contacted Ann Shaw to get the dog added.

  • Received a request for information on finding a BC in AL, replied with information from our breeder referral and rescue pages on the website.

  • Received a request for information on finding a BC in Nevada, replied with information from our breeder referral and rescue pages on the website.

  • Received a question about CHIC requirements from Megan Harrison.

  • Received an address change for Beverly & Jerry Fletchall, forwarded it to Kathy Sours (membership chair).

  • Received some suggestions regarding CHIC and epilepsy research from Cecilia Lamb.

  • Received a question about tracking at the 2008 national and forwarded it to Laura Tomaszewski (the chair).

  • Received a question about how to find a mate for a male dog, whose papers are lost. Replied with “do you want to really breed?” information and AKC’s website.

  • Received a question about finding a BC owner to chase some geese off a property in NY, suggested they post the question on Sheepdog-L.

  • Received a question about Casey Carney on how to get a copy of video on the BCSA website for North Star BC Rescue to use at an educational booth at a Dog Expo in June. Forwarded Catherine Swain’s email address to her.

4. Treasurer’s Report: Wayne Koutsky

4.1. General Account Balances

  • Last month: $77,264

  • This month:

    • Checking balance: $1,311

    • Savings (Money Market) balance: $42,491

    • Health balance: $5,022

    • Rescue balance: $12,898
      Total: $61,722

4.2. 2008 Specialty Income/Expenses
Income to date: $1,035
Expenses to date: $2,300

5. Interim Business Transacted by E-Mail

5.1. Board Votes
Motion 2008-14 made by Jo Roach to approve the minutes of the March 2008 BCSA Board meeting.
Second – Sally Davis, In Favor - Unanimous

5.2. New Member Applications
The following new membership applications were approved:

  • Anne and Jim Lynch (Hereford, AZ)
    Sponsor: Sandy Canary

  • Gay and Silmar Silva (Newborn, GA)
    Sponsor – Nancy Mages

  • Doreen Workman (Houston, TX)
    Sponsor – Cathy Mitchell

Motion to approve new applications – Sally Davis
Second – Wayne Koutsky
In Favor - Unanimous

6. Committee Business/Reports:

6.1. General Committee Productivity Project: Lisa Pruka

Here is the schedule for committees to submit an update report to Borderlines:

  • May 15: Judges Ed, Gazette, Futurity

  • July 15: BCSA Affiliate clubs, Breeder Recognition

  • Sept 15: Breeder Referral, Juniors

  • Nov 15: Versatility, Rescue

6.2. Affiliate Clubs: Emily Fish
No report.

6.3. Agility Trial in Feb: Pennsylvania: Denise Thomas
Due to low entries and other factors, this trial lost money this year. Denise has some good ideas on how we can turn this around for next year.

6.4. Agility Trial in June: Michigan: Denise Teal
No report.

6.5. AKC Gazette Columnist: Gerianne Darnell
Submitted the second part of column on the 2 BC quad champions.

6.6. BCSA Announce & Suggestion Box: Nancy Little
No report.

6.7. BCSA Merchandise Manager for Ivars Account: Carol Wesenberg
No report.

6.8. Border Recorder: Carol Clark
No report.

6.9. Borderlines: Sally Davis and Donna Brooks Brisbin

  • Notes from Donna: “The April/May issue is the first issue that I received all of the content directly, rather than having it filtered through Paper & Ink. It certainly made things much more organized and far much easier on me. I was able to review the articles, proofread them, work out any questions, and standardize fonts, etc. prior to submitting it. With the ads, I was also able to review and make some changes that were approved by the submitters which made them look more like ads.”

  • The board considered other ideas that Donna has proposed. We really need to research other publishing options as although the cost for publishing the last issue was less, it is still too much. Donna suggested signed contracts for long term ads and the board agreed that this is a good idea.

  • Lisa sent out an Announce request for volunteers to compile conformation and agility stats.

6.10. Breeding Excellence Recognition (formerly ROM): Kim Sykes
No report.

6.11. Breeder Referral: Karen Herceg
Recently a member asked if anyone monitored the online AKC breeder classifieds to make sure that people who claim BCSA membership truly are members. Karen will add this to her list of duties.

6.12. Finance Committee: Beth Bartholomew
No report.

6.13. Futurity Committee: April Bruce
April is wrapping up her final draft for the 2009 Futurity to submit to the board. The board decided to give April the OK to get the conformation futurity for the 2009 specialty started. Once we see how the process for the 2009 futurity goes, we can make changes as needed.

6.14. General Education: Catherine Swain

  • The BC Animation is now on our website.

  • The board will ask Catherine to finish up the “So You Want to Breed Your Dog” pamphlet since she hasn’t heard from Donna.

  • Lisa has been doing some research on health education and has encouraged Casey Carney and Catherine to team up to work on a Border Collie University/Heath Institute, modeled after the Basset and Berner clubs’ University concept:
    http://www.bhca-bhu.org/BHU-BUT.htm
    http://www.bernergarde.org/home/default.aspx

6.15. Health: Cecilia Lamb

6.15.1. CHIC:
The board discussed the CHIC test requirement dilemma after receiving feedback from members. We are wondering just how useful being a CHIC member club will be? We need more data. Michelle will talk to Cecilia and ask her to review our website and the health research information and ask her for additional input. We will table the discussion about CHIC requirements until we get more information.

6.15.2. PPCPP:
We received a check for $2075 from the Purina Parent Club Partnership Program for 2007. Wayne will split that amount between the health and rescue funds. Another $2075 from the PPCPP for 2007 goes into our BCSA AKC CHF account.

6.15.3 Epilepsy Research through AKC CHF:
The BCSA donated $2,500 toward this project last year:
http://www.akcchf.org/research/grants/search/index.cfm?search=number&display=results&number=917
The CHF has asked if we could donate more money for this research project. The board discussed various donation and funding raising options. Since this was the number one health concern from our recent health survey, we do feel it is important research for us to support. One idea was to come up with a plan where we donate money from our CHF account and then come up with a matching fund donation from our health fund and coordinate with the Staffordshire Bull Terrier Club.

6.16. Herding: Claudia Frank
No report.

6.17. Historian: Mickey Bruzek
No report.

6.18. Juniors: Volunteer Needed
No report.

6.19. Judges Education: Linnea Klingel

  • Working on an online list of judges education attendees and a separate list of attendees interested in sweepstakes assignments.

  • Upcoming presentation requests:

    • Spring 2008: California, Art Sorkin will present

    • July 2008: Omaha, NE – Linn will present

6.20. Judges Selection Process: Sonja Donaldson

Due to the late delivery problem we are having with Borderlines, we realized we needed to revise the JS timeline. This late delivery problem also necessitated sending out postcards to solicit judge nominations for the 2009 Specialty. Kat Ferruzza very graciously stepped up and agreed to get this task done.

Here is the revised timeline (revised dates underlined):

2009 Specialty: proposed modified timeline for 2008:

  1. March 15: Solicit nominations from membership via Borderlines (which will come out in mid-April), each member can submit 3 names per venue (4 judges for herding for 2009 only).

  2. April 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).

  3. April 30: Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.

  4. May 2: Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.

  5. May 16: Deadline for receiving bio’s back from judges.

  6. In order to keep the process moving forward quickly for 2009 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).

  7. May 17:  Publish the top 10 finalists in BL (which comes out in mid-June), along with their bios.  Post to Announce simultaneously.  Request vote by General Membership. *Note this is a  day late for our BL deadline, but Barb will know it’s coming and we’ll delay publication if need be.  

  8. August 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations are allowed.

  9. August 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.

 2010 Specialty: proposed modified timeline for 2008:

  1. July 15:  Solicit nominations from membership via Borderlines (which will come out in mid-September), each member can submit 3 names per venue.

  2. September 5:  Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).

  3. October 15:  Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.

  4. October 17:  Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.

  5. October 30:  Deadline for receiving bio’s back from judges.

  6. In order to keep the process moving forward quickly for 2010 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).

  7. November 15: Publish the top 10 finalists for each venue in BL (which comes out in mid-December), along with their bios.  Post to Announce simultaneously.  Request vote by General Membership.

  8. January 30 2009: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations will be allowed.

  9. January 31. 2009: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.

Proposed longer-term schedule, to occur in 2009 for 2011 Specialty (will update this later if needed):

  1. January 15: Solicit nominations from membership via Borderlines (which will come out in mid-February), each member can submit 3 names per venue.

  2. March 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder to come out after BL arrival).

  3. March 15: Deadline for receiving membership nominations. Members may submit via email (to JS chair and Corresponding Secretary both) or regular mail (to Corresponding Secretary), must identify themselves for membership verification.

  4. April 1: Requests for bios, cost, availability go out to top 10 judges (sent and received by JS committee), along with a request to “save the date.”

  5. April 30: Deadline for receiving bios back from judges.

  6. May 1: Board discusses bios, costs, availability; chooses 8 herding finalists and 6 finalists in all other venues (choice based mostly on membership vote weighting).

  7. May 15: Publish the finalists in BL which comes out in June (along with names of the non-finalists and the number of membership votes they received as compared to finalists).

  8. July 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to JS chair and Corresponding Secretary both) or mailed ballot (to Corresponding Secretary), must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations will be allowed.

  9. July 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee

6.21. Legislative Liaison: Linda Baron
Linda is overwhelmed by the number of spay/neuter laws being proposed as well as the amount of breed-specific legislation.

6.22. Membership: Kathy Sours
PayPal discussion with Ann.

6.23. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

6.24. Rescue Liaison: Carol Wesenberg
The first Borderlines rescue feature was highlighted in the Feb/March issue and looked VERY nice! My plans were to do one each issue but I believe I unfortunately missed the deadline for the next issue because of my computer...so I will look to have a rescue feature in the future issues...with the exception of probably the very next one!

6.25. Specialty – 2008: Laura Tomaszewski

  • The Parade of Champions will be held on Saturday during the conformation classes; right after Juniors and before Best of Breed. Emily Fish will MC the parade.

  • All applications have been approved except Rally.

  • The specialty logo is finished and looks great! The photo contest was a great idea.

6.26. Specialty – 2009: Lisa Pruka and Paige O’Donnell

  • They are busy filling committee chair positions.

  • Education seminars are being developed along the lines of the Border Collie University concept.

  • The Olympia Resort will be the host hotel.

  • Banquets will include the traditional social and rescue banquets plus a new mid-week herding banquet to honor the herding competitors.

6.27. Specialty – 2010: Julie Bosier & Megan Harrison
No report.

6.28. Versatility: Tashia Lund
Nothing new to report.

6.29. Website: Ann Shaw

  • 2008 Specialty: More pages activated.

  • With help of graphic artist, Border Collie video added to site

  • Addressed Kathy Sours concerns via e-mail on using PayPal for membership dues.

  • Regular site maintenance and page updates.

7. Old Business

7.1. 2008 Nominating Committee

  • Timeline:

    • May 15: ideal date for slate to be published in BL

    • July 1: deadline for mailing slate to membership

    • Aug 1: deadline for opposition to file with the Corresponding Secretary.

    • Sept 1: deadline for ballot mailing, if we do a ballot.

  • Committee: Terri Clingerman (Chair), Emily Czapek, Gerianne Darnell, Joyce Norris & Nancie Mages.

  • Inspectors of Election: we need two sets of 3 people who live near each other to serve in this capacity, must be named by Sept 1.

  • Inspectors of Election: Emily Fish (Camas, WA) Barbara Stewart (Portland, OR) & Art Brest (Tualatin, OR).
    Alternate Inspectors of Election: Sonja Donaldson (Santa Barbara, CA), Susan McClair (Santa Barbara, CA), Mary Arango (Carpinterio, CA)

Motion to accept the inspectors made by Lisa Pruka, Second by Terri Clingerman, In Favor – Unanimous

7.2. AKC Lifetime Achievement Awards Nominations
The board received two nominations for this award (to be forwarded to AKC). Sally Davis motioned to select Helen Phillips as our club’s nomination, Second by Jo Roach, In Favor - Unanimous

7.3. Online payments using PayPal
Ann Shaw and Kathy Sours discussed the possibility of setting this up. The board feels it is worth a try, especially since it was requested by the membership. Lisa Pruka motioned to offer PayPal as a renewal option for this year’s renewal period, Second by Terri Clingerman, In Favor – Jo Roach, Abstain – Wayne Koutsky and Sally Davis.

7.4 CBCA Cross Registration
After 3 emails, Michelle finally got a response from the Special Registry Services of AKC, saying they would correct the acceptable foreign registry list for our breed on their website to include the CBCA. We’re still waiting for that correction to be made but we consider this matter to be settled.

7.5 AKC Sportsmanship Medallion
Terri will send out an announcement to solicit nominations for this award. We will choose the winner at our September board meeting.

7.6 Agenda
We did not get any comments as a result of publishing a short agenda for this meeting. However, Michelle will continue post the agenda for future meetings.

7.7 Short Term Goals
Budget is our main focus.

8. New Business

8.1. Suggestion Box Submissions/Input from Membership
• Mary Whorton asking where the stats were on the website, she could not find them. Lisa responded to her.
• Sonja Donaldson expressing concerns over notes on CHIC in the latest minutes, Michelle responded to her.

8.2. Date of Next meeting
Thursday, May 15, 2008, 5:00 PM PDT

8.3. Adjournment
Adjournment motion at: 6:42 PM by Wayne Koutsky
Second: Sally Davis
In Favor: Unanimous


MAY 15, 2008 - BOARD MEETING MINUTES

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis . Kelly Hagstrand • Terri Clingerman • Jo Roach

Members Absent: Claudia Frank • Kelly Hagstrand • Wayne Koutsky

Call to order: 5:03 pm PST by Michelle Olsen

1. Delegate Business:
The next Delegate's Meeting will be held June 8 & 9th in Quincy, MA.

2. Recording Secretary's Report: Jo Roach
April 2008 board meeting minutes were approved via electronic vote.

3. Corresponding Secretary's Report: Terri Clingerman

  • AKC Correspondence:

    • A letter asking parent clubs to sponsor medallions for their breed at the AKC Invitational in Long Beach, CA for BOB, BOS, Best Bred-By, and top scoring dogs in Obedience and Agility.

    • AKC did not receive an application for a TD or TDX test at the 2008 national (because we aren't having tracking).

    • The following events are approved for the date:

      • Event #2008507010 (Fri. rally at the national) is approved for location

      • Event #2008507007 (Fri. conformation at the national) is approved for location

      • Event #2008507022 (Sat. obedience at the national) is approved for location

      • Event #2008507008 (Sun. obedience at the national) is approved for location

      • Event #2008507011 (Mon. herding at the national) is approved for date

      • Event #2008507012 (Mon. herding at the national) is approved for date

      • Event #2008507016 (Mon. herding at the national) is approved for date

      • Event #2008507017 (Tues. herding at the national) is approved for date

      • Event #2008507018 (Tues. herding at the national) is approved for date

      • Event #2008507019 (Tues. herding at the national) is approved for date

      • Event #2008507020 (Wed. herding at the national) is approved for date

      • Event #2008507021 (Wed. herding at the national) is approved for date

    • The following events are approved for the judges:

      • Event #2008507019 (Course A sheep Tues. at the national) is approved for judge

      • Event #2008507011 (Course A ducks Mon. at the national) is approved for judge

  • Other Correspondence:

    • Received an email from someone who's BC suddenly developed aggression, recommended that the dog have a thorough health examination including blood work, and if that was normal to consult a trainer who could evaluate the dog in person.

    • Received a question about who the 2008 national herding judges are, replied that they're available on the AKC Events site.

    • Received a request from Vicki Thayer to review her ILP/PAL application for "Casey" after AKC rejected it.

    • Received a request for info on miniature BCs, replied that there is no such thing.

    • Received a nomination for the Good Sportsmanship award.

    • Received a request for info on matches, replied with info about how to find a kennel club on AKC's website.

    • Received a letter from Dr. Emily Czapeck, President of the Border Collie Health Foundation, regarding the May agenda item "Discussion on the Health Foundation, future relationship with BCSA." Forwarded the letter to the board.

    • Received a question about what to do with a shy puppy, replied with info about socializing it.

    • Received an email from someone whose dog is missing from the BCSA versatility list.

    • Received an email asking about BC registration.

    • Received an email asking if there is an official opinion on breeding TNS carriers. Replied that two carriers should not be bred and that there is not an official BCSA statement regarding breeding carriers (of any disease).

    • Received a question about registering a pup w/AKC who is CKC or ABCA registered, replied with info about open registration.

    • Received an email regarding breeding practices, asking if BCSA can do anything to stop or deter breeders from knowingly breeding dogs who produce multiple puppies with serious health problems.

    • Received an email from Lori Mauger, thanking the photo contest committee for choosing her dog "Ross" for the 2008 specialty logo:

      • Hi Terri, Many thanks to the board and to the photo contest committee for choosing the picture of my dog, Ross, to be the subject of the 2008 BCSA specialty logo. In addition, please express my thanks and admiration to the artist, Jeanne Hagen-Santiago, for her beautiful interpretation of the photo. I am blessed to have Ross in my life, and I am humbled that he will represent the 2008 BCSA specialty. Thanks again! Sincerely,Lori Mauger

4. Treasurer's Report: Wayne Koutsky

4.1. General Account Balances

  • Last month: $61,722

  • This month:

    • Checking balance: $1,869.52

    • Savings (Money Market) balance: $42,610.38

    • Health balance: $5,021.95

    • Rescue balance: $12,897.76

    • Total: $62,399.61

4.2. April 2008 Income and Expenses

  • Income:

    • Restricted health and rescue funds donation (PPCPP): $2,075.42

  • Expenses:

    • Board meetings: $60.90

    • Borderlines printing costs: $300.00

    • AKC specialty application fees: $15.00

    • Liability Insurance: $1095.00

4.3. 2008 Specialty Income/Expenses

  • Income: $900.00

  • Expenses: $2,314.00

5. Interim Business Transacted by E-Mail

5.1. Board Votes

  • Motion 2008-15 by Jo Roach to approve the new membership applications of Debbie (Dionne) Butt, Joanne Gamba, and Susan Risner.
    Second - Sally Davis, In Favor - Unanimous

  • Motion 2008-16 made by Lisa Pruka to approve a supported entry and sweepstakes for the PNWBCC Supported entries on August 15 and 16, 2009 in Enumclaw WA. Puppy and Veteran Sweepstakes will be on August 15.
    Second - Jo Roach, In Favor - Unanimous

  • Motion 2008-17 made by Jo Roach to approve the minutes of the April 2008 BCSA Board meeting.
    Second - Kelly Hagstrand, In Favor - Unanimous

  • Motion 2008-18 made by Terri Clingerman for BCSA to sponsor medallions at AKC's Invitational in Long Beach, CA this December. The medallions will be for top winning BCs in conformation (BOB, BOS, Best Bred-By) and top scoring BCs in obedience and agility. The cost to sponsor the medallions is $165.
    Second - Jo Roach, In Favor - Unanimous

5.2. New Member Applications
The following new membership applications were approved:

  • Michelle Davis (Thief River Falls, MN)
    Sponsor - Tashia Lund

  • Amy Miller (Clermont, GA)
    Sponsor - Barbara Fitzgerald

  • Amanda Prince (Agoura Hills, CA)
    Sponsor - Sonja Donaldson

  • Cathy Niles (Gainsville, TX)
    Sponsor - Joanne Doucet

Motion to approve new applications - Sally Davis Second - Lisa Pruka
In Favor - Unanimous

6. Committee Business/Reports:

6.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually "raise the bar" on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed's development.

6.1.1. Herding: Claudia Frank
No report.

6.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

6.2.1. General Education: Catherine Swain
No report.

6.2.2. Historian: Mickey Bruzek
No report.

6.2.3. Juniors: Volunteer Needed

6.2.4. Website: Ann Shaw

  • 2008 Specialty: More pages activated.

  • Set up Futurity section and forms.

  • Began set-up of PayPal for members to pay dues via credit card.

  • Update of Versatility forms.

  • Regular site maintenance and page updates.

6.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, "bridge the gap" between political factions for the best interest of the breed.

6.3.1. Affiliate Clubs: Emily Fish
Please join our affiliate clubs in supporting their upcoming events. BCCGLA on May 22, 2008 (conformation and obedience), BCCNC on August 29, 2008 (conformation and obedience), KTBCC on Sept. 26-28, 2008 (herding trial and tests). We have been encouraging more members of affiliate clubs to join BCSA.

6.3.2. Agility Trial in Feb in Pennsylvania: Denise Thomas
No report.

6.3.3. Agility Trial in June in Michigan: Denise Teal
No report.

6.3.4. Borderlines: Donna Brooks Brisbin (Sally Davis, Liaison)
Donna has researched other publishers and has recommended that we hire Bear Associates and that we switch to them in time for our 15 July Borderlines issue. The board agreed with Donna's recommendation and has directed her to proceed with her plan.

6.3.5. Membership: Kathy Sours
May new member applications were forwarded to the board for approval.

6.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

  • The board discussed starting up a Yahoo email group of co-chairs for upcoming specialties, past co-chairs and the judges selection committee so that people can share ideas and to document the process of organizing a specialty. Lisa will get this set up.

  • The board also discussed a contract of expectations to have specialty chairs sign/agree to that would ensure that the board is aware of specialty contracts being signed and changes that need to be made. Michelle will draft a contract to get started.

6.3.7. Specialty - 2008: Laura Tomaszewski

  • All events are approved now.

  • Working hard to get the premium list finished and mailed out.

  • The board discussed how cash flow is handled at the specialty and will require that all money be tracked by receipts.

6.3.8. Specialty - 2009: Lisa Pruka & Paige O'Donnell
They are working on putting the schedule together and organizing special events along with fund-raising events. They are continuing to fill volunteer spots.

6.3.9. Specialty - 2010: Julie Bosier & Megan Harrison
No report.

6.3.10. Specialty - 2011
The board has reviewed a proposal submitted by Emily Fish to host our national specialty September 11-18, 2011 in Albany, Oregon. The event will be held at the Linn County Fair and Expo Center and nearby Wolston Farms.
Emily Fish and April Bruce will co-chair this event. Lisa Pruka motioned to accept the proposed specialty bid. Second - Jo Roach, In Favor - Unanimous.

6.3.11. Versatility: Tashia Lund
Tashia has sent out the Versatility certificates from applications that have been sent in so far. The new Versatility worksheets are up on the website with the new titles included.

6.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

6.4.1. Border Recorder: Carol Clark
Carol would like to see this become an annual publication. Carol would like to include sections for new titles, memorials, kennel ads, affiliate clubs, and specialty winners for all venues.

6.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

6.4.3. Futurity Committee: April Bruce

  • A couple of litters have been nominated for the 2009 Conformation Futurity.

  • The board will review April's draft of the herding futurity guidelines and then it will be posted for the membership to review and comment on.

6.4.4. Judges Education: Linnea Klingel

  • The board discussed judge misconceptions about our breed and how we can address those misconceptions.

  • Upcoming presentation requests:

    • Spring, 2008: California, Art Sorkin presenting.

    • July, 2008: Omaha: Linn

6.4.5. Judges Selection Process: Sonja Donaldson

  • Thank you to Kat Ferruzza and Kathy Sours for getting the judge nomination reminder postcards sent out!

  • Sonja has posted the nominated finalists for the 2009 specialty on the website and they will be in the next Borderlines issue.

6.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, "right" breeders produce more, "wrong" breeders produce less, rescue (a short-term stopgap).

6.5.1. Breeder Referral: Karen Herceg
No report.

6.5.2. Rescue Committee: Carol Wesenberg
No report.

6.6. AKC Community
Invest in our "dog fancier family", support protection of dog owners'
rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

6.6.1. AKC Delegate Business: Claudia Frank
No report.

6.6.2. AKC Gazette Columnist: Gerianne Darnell/Terri Clingerman

  • I just finished a two-part article on the first two QUAD CH Border Collies.

  • I will be preparing my last column that is due in June, and the column will then be taken over (at least temporarily) by Terri Clingerman.

6.6.3. Legislative Committee: Linda Baron
No report.

6.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

6.7.1. Health: Cecilia Lamb

  • CHIC: The Health Committee is asking the board to please review CHIC's significance in the Border Collie breed one more time. We ALL feel this is very important to the future of our breed's health. The health committee feels there is too much benefit from using the CHIC program to be ignored.  The health committee recommends simplifying the CHIC requirements to the following: Hips (OFA, PennHip, OVC, etc.), CERF (every year until 7 years old) and participation in the DNA repository (optional). It is the health committee's recommendation that the BOD come to a decision that will allow the Border Collie to be enrolled as a CHIC breed, even if that means only requiring tests that everyone can agree on. The health committee and the board can always revisit the CHIC requirements (and change them) at a later date.

  • The board discussed the health committee's request. Jo Roach motioned to list CERF, Hips and the DNA repository as our three required CHIC tests and the following optional tests: thyroid, elbow, shoulders, CEA/CL/TNS DNA tests, cardiac and BAER. Second - Sally Davis, In Favor - Terri Clingerman, Abstain - Lisa Pruka.

  • BCHF: The board discussed our future relationship with the BCHF. We feel we need to complement each other and not compete against each other for funding. As the BCHF finishes organizing, we will begin planning how we can work together in the future.

  • CHF Epilepsy Research: The board continued discussing the request for more funding for this project:
    http://www.akcchf.org/research/grants/search/index.cfm?search=number&display=results&number=917
    We will ask the health committee to investigate this study and possible fund-raising ideas. If we decide to further our support, we are considering contributing $5000 from our Purina CHF account and at least $1000 from our own BCSA health fund. In addition we would then like to challenge other BC clubs (national and international) to join our efforts and come up with the rest of the money needed ($26,000 total for BCs).

6.8. General Club Administration
These committees manage club infrastructure tasks that aren't directly related to our mission statement, but are necessary for the operation of the organization.

6.8.1. BCSA Announce & Suggestion Box: Nancy Little
As of May 1st, 2008 there are 369 subscribers to BCSA_Announce. There were 2 messages received in the Suggestion Box since my last report (March 21st, 2008).

6.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.

6.8.3. Finance Committee: Beth Bartholomew
No report.

6.8.4 2008 Nominating Committee: Terri Clingerman
The committee has selected the 2009-2010 slate of officers for the 2008 board election. Bios for the slate have been posted on the website and will be in the next issue of Borderlines. If balloting is necessary and since Jo is running again, we need someone else to receive the ballots, verify membership status, and then ship the ballots to the inspectors of election after the due date. Kat Ferruzza has volunteered to do this job. This committee is now officially closed.

7. Old Business

7.1. ILP Issues

  • Vicki Thayer's "Casey" - approved by the board.

  • Dinah Reece's "Dave" - approved by the board.

7.2. Online payments using PayPal
Plans to provide this service are underway.

7.3 AKC Sportsmanship Medallion
Nominations are still being accepted. We will choose a winner at our September meeting.

7.4 Short Term Goals
Budget is our main focus.

8. New Business

8.1. Business Continuity
The board spent a few minutes discussing "business continuity". Areas of concern for members who possess vital club records and resources:

  • Member is suddenly incapacitated or dies; we don't know how to contact family to retrieve materials

  • House fires, flood, natural disasters where records are lost or destroyed

  • Computer hard drive crashes, other electronic data loss.

  • Disgruntled member resigns suddenly, unwilling to hand over records.

8.2. Suggestion Box Submissions/Input from Membership
No submissions.

8.3. Date of Next meeting
Thursday, June 12, 2008, 5:00 PM PDT

8.4. Adjournment
Adjournment motion at 7:19 PM by Lisa Pruka
Second: Terri Clingerman
In Favor: Unanimous


JUNE 12, 2008 - BOARD MEETING MINUTES

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank

Call to order: 5:02 pm PST by Michelle Olsen

1. Recording Secretary’s Report: Jo Roach
Motion to approve the May 2008 board meeting minutes by Kelly Hagstrand, Second by Terri Clingerman, In Favor – Unanimous.

2. Corresponding Secretary’s Report: Terri Clingerman

  • Letter to Michelle from Emily Langley complaining about a possible harassment email from another member. Michelle advised on how to bring formal charges if she wishes, but pointed out that the email may not have come from whom Emily thought.

  • AKC Correspondence

    • A letter reminding BCSA that AKC licensed and member clubs may not hold events sanctioned for registries/other organizations other than AKC. Doing so may result in a penalty, up to being expelled from AKC membership. Clubs may request an exemption for events if they are not contrary to the best interest of AKC and the sport of purebred dogs. The letter notes that AKC approval is not required for versatility or performance activities developed by AKC Parent Clubs and sponsored by such clubs unless they are held as a special attraction at an AKC event.

    • Applications for agility trials held in OH on June 28 & 29 are approved.

    • The judging panels for the following events have been approved:

    • #2008507011 (Monday A course ducks at the national)
      #2008507012 (Monday B course sheep at the national)
      #2008507017 (Tuesday B course sheep at the national)
      #2008507018 (Tuesday A course ducks at the national)
      #2008507019 (Tuesday A course sheep at the national)
      #2008507021 (Wednesday A course ducks and HT/PT at the national)

    • A letter saying that the club, members, or the general population (including the owner) can nominate dogs for AKC’s “ACE” award (Award of Canine Excellence). Dogs must be purebred or registerable, and have performed some exemplary act (large or small) that has significantly benefited an individual or community. One award will be given in each of these categories: Law Enforcement, Search & Rescue, Therapy, Service, and Companion Dog. Each winner will receive $1000 cash, an engraved sterling silver medallion, and their names will be engraved on the ACE Awards plaque at AKC headquarters in NYC. Dogs receiving honorable mention will be awarded a bronze medallion. All entrants will receive a Certificate of Recognition. To nominate a dog, send the following: • a non-returnable, clear color photograph of the dog • a 500 word or less description of how the dog has demonstrated excellence • the dog’s call name, registered name if applicable, breed, age and sex • owner’s-0nominator’s name(s), address, phone number, and email The deadline is June 30. Send to: Ronald N. Rella – ACE Awards 2008 American Kennel Club 260 Madison Ave., 4th Floor New York, NY 10016

  • Other Correspondence

    • Received a letter asking for help finding a BC in Utah, replied with information from the website.

    • Received an email from Kelly Whiteman, saying she was pleased that the 2011 national specialty will be held in Oregon.

    • Received an email asking for help with medical expenses due to a congenital problem, explained that BCSA doesn’t fund individual dogs.

    • Received a request for info on who to contact regarding vendors for the 2008 national, forwarded Laura’s email address.

    • Received a request for more info on attending the 2008 national, replied with our website.

    • Received a DVD from Nestle Purina that has excerpts from the AKC/AKC Canine Health Foundation’s Breeders Symposium held at the University of Pennsylvania.

3. Treasurer’s Report: Wayne Koutsky

3.1. General Account Balances

Last month:

$62,399.61

 

 

This month:

 

Checking balance:  

 $  1,312.37

Savings (Money Market) balance:  

 $36,341.72

Health balance:  

 $  5,021.95

Rescue balance:  

 $12,897.76

Total:  

 $55,573.80

3.2. May 2008 Income and Expenses

Income:

Borderlines Advertising 

 $570.00

Borderlines Back Issues 

 $25.00

Investment Interest 

 $75.99

Specialty Agility Seminar 

 $475.00

Prior Specialty 

 $75.00

Membership Dues 

 $380.00

Other Income 

 $37.86

Restricted Fund Rescue Donation 

 $10.00

Total Income:  

 $1,648.85

 

Expenses:

AKC other expenses 

 $62.10

AKC other meetings 

 $55.34

Bank Charge 

 $38.00

Board Meetings 

 $59.44

BCSA Sponsored Trails 

 $200.00

Borderlines Printing 

 $3,160.79

Specialty Agility 

 $304.00

Misc. 

 $198.55

Postage/Mailings 

 $10.20

Website (Apr/May) 

 $1,000.00

Total Expenses 

 $5,088.42

4. Interim Business Transacted by E-Mail

4.1. Board Votes

  • Motion 2008-19 made by Lisa Pruka to approve a supported entry at the Freeport Rockford IL Kennel Club show on September 27 & 28 with a possible sweepstakes on Sept 28. Second – Kelly Hagstrand, In Favor – Unanimous

  • Motion 2008-20 made by Lisa Pruka to add Paige O'Donnell and Megan Harrison to the list of approved Judges Education mentors. Second – Jo Roach, In FavorUnanimous

4.2. New Member Applications
The following new membership applications were approved:

  • Tinna Brown (Port Monmouth, NJ)
    Sponsor – Angela Roesch

  • Kolter Freeland (Candler, NC)
    Sponsor – Kat Ferruzza

  • Liz Hunter (Fenton, MO)
    Sponsor – Kathy Sours

  • Michelle Rhodes (Coahoma, TX)
    Sponsor – Judy Wilson

  • Peggy Timm (Wadsworth, IL)
    Sponsor – Lisa Pruka

Motion to approve the new applications by Wayne Koutsky, Second – Kelly Hagstrand, In Favor Unanimous

5. Committee Business/Reports:
We have all of our main committee positions filled! Yeah! This is a FIRST for us!

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank

  • Claudia has asked for ideas for her committee to work on. Claudia is going to develop an Introduction to Herding course as part of the new “Border Collie U”. The board discussed other ideas:

    • Develop more resources on our website to help people find information about trained dogs and sources for training. This information would be mainly geared towards those that use stockdogs in their everyday lives.

    • Develop a herding mentor program so members can connect with experienced herding people in their area to learn more about herding.

  • Claudia’s herding chairman report:

    • Work specified for committee: Maintenance of the BCSA Herding Instinct Program including sending out certificates during the year and notifying the "BL" editor of those that have passed. The certificates for those passing at the National are given out at the event and their names are included in the next "BL" publication. I try to keep articles going to the web site and "BL". And, keep the Board updated on the herding scene.

    • 2008 National Specialty: I will be helping with the Herding Instinct Tests and working on the calculations for the Versatile Stockdog Award.

    • AKC Herding Advisory Committee: Almost all suggestions have been reviewed by the AKC staff and only minor changes made from their suggestions. I would like to get the items before the AKC Board, especially the National Herding Championship which has its format completed.

    • I am always open to suggestions as to what could be done to increase membership involvement in herding and to maintain the awareness for the need to maintain the BC as a THE top stockdog. If you think there is something we can do please let me know. Members can be added to this committee if needed.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain

  • Catherine is doing the final edit of the “Do you want to breed your dog” document. She has decided to split it into multiple pamphlets for ease of reading.

  • Catherine and Casey have been doing some brainstorming on the breed university concept (“Border Collie U”) and are coming up with some great ideas:

  • We will base our courses on the speakers and hopefully get material from the speakers themselves to post to the University. We should follow the same format or organizational style for each course; make it a 'workbook' style so that participants can bring the 'workbook' with them to the seminar if the like.

  • Ideas for seminars:
    - Genetics 101
    - Health related
    - Genetic Diseases/Tests and how to use them in a breeding program
    - Orthopedic Health
    - The Canine Athlete/conditioning
    - Structure

5.2.2. Historian: Mickey Bruzek
No report.

5.2.3. Juniors: Caitlin Kane
A BIG thank you to Caitlin for volunteering to chair this committee!!! Here is what Caitlin has been working on this month:

  • We had a new junior member who was looking for a sponsor and Kat Ferruzza has volunteered to be her sponsor.

  • I am looking to lower the age restriction for junior membership so we can accommodate the younger handlers. [From the board – this would require a by-laws change. For now, younger juniors can join as part of a household membership.]

  • I posted an announcement for volunteers to reach out to juniors at shows near them; I got one response. I also got permission from a local club by my house to set up a booth at the conformation show in July.

  • There are updates on the website about a junior article for each issue of Borderlines and about the upcoming junior issue.

  • I've talked to Michelle Olsen about the scholarship and I am going to compile her suggestions to put together the guidelines.

5.2.4. Website: Ann Shaw

  • 2008 Specialty: More pages activated.

  • Ran into problem in setting up PayPal. Still working on it.

  • Regular site maintenance and page updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
Nothing to report.

5.3.2. Agility Trial in February (Pennsylvania): Denise Thomas
No report.

5.3.3. Agility Trial in June (Michigan): Denise Teal
No report.

5.3.4. Borderlines: Donna Brooks Brisbin
The next issue of Borderlines will be published by Bear Associates. Donna is still trying to get the last issue with Paper and Ink finished but has struggled with technical difficulties and staff shortages on Paper and Ink’s end.

5.3.5. Membership: Kathy Sours
June new member applications forwarded to the board for approval.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
A specialty chair contract has been finalized and sent to all current specialty chairs.

5.3.7. Specialty – 2008: Laura Tomaszewski

  • So far, not very many people have signed up for the obedience seminar. If you are planning to attend, please sign up now so the seminar doesn’t have to be cancelled!

  • Still working on getting the premium list and general information booklet finished up and to the printer.

  • Laura still needs volunteers so please check out the committee webpage and volunteer!
    http://archive.bordercolliesociety.com/2008spec/08co_ctrl.htm

5.3.8. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • Looking for another host hotel as the Olympia Hotel’s contract was proving to be too expensive.

  • The specialty logo is being designed by Jeanne Hagen-Santiago.

5.3.9. Specialty – 2010: Julie Bosier and Megan Harrison
No report.

5.3.10. Specialty – 2011: Emily Fish and April Bruce
Due to the way that Emily has to book the fairgrounds, we need to finalize the schedule before a contract can be written up. The board suggested that we follow the general 2007/2008 schedule except that we hold the tracking tests on the Sunday before the rest of the specialty to reduce conflicts. We would like to see an Excellent only agility trial held on Wednesday if financially feasible. With the trial being held indoors, we can hold this trial later in the afternoon so we don’t conflict herding and we won’t have to worry about running out of daylight.

5.3.11. Versatility: Tashia Lund
Tashia will continue to process the versatility award applications and send out the pins. Sally Davis will be printing and sending out the certificates. Sally is going to work on developing a new certificate design.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
Carol would like to reprint some of the original Border Recorder in the new version. Lisa suggested that Carol check with Nancy Keller who wrote much of the information in the original.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
Kim and Lisa discussed the breeder recognition program. They also discussed how to better manage the ROM section on the website and decided not to update the Noteworthy page anymore. With the development of the Border Recorder, they would like to see the Noteworthy dogs/bitches included in the Recorder.

5.4.3. Futurity Committee: April Bruce
April has posted the nomination information to the website for 2009. The policy outlining the futurities for 2010 and forward (to include herding, conformation and combined) will be posted for member comment

5.4.4. Judges Education: Linn Klingel

  • Upcoming presentation requests:

    • July, 2008: Omaha: Linn

  • A new sub-committee has been formed to refresh our current JE presentation. Refresh ideas include: adding photos, adding a summary collage, adding a streaming video illustrating movement (working trot and show ring trot), and perhaps an illustrated standard. A new DVD will be created and distributed to current judges. Core team members of this new sub-committee are Linn Klingel, Kelly Whiteman, Lisa Pruka, Dr. Robert Tainsh, Megan Harrison, Angel Duffy and Paige O’Donnell.

5.4.5. Judges Selection Process: Sonja Donaldson

  • The bios for the judges nominated for the 2009 specialty have been posted on the website.

  • Next month we will begin the nomination process for the 2010 specialty.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
Karen will monitor membership status of breeders who advertise on the AKC website.

5.5.2. Rescue Committee: Carol Wesenberg
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank
AKC Herding-Earthdog-Coursing Committee: There is an opening on this committee due to the resignation of a current member. I sent in my bio requesting consideration for the opening. Most of the work of this committee is involved with herding.

5.6.2. AKC Gazette Columnist: Gerianne Darnell/Terri Clingerman
Gerianne just sent in her last column; new columnist is Terri Clingerman.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Cecilia Lamb
No report.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
As of June 3, 2008 there are 368 subscribers to BCSA_Announce. There were no messages received in the Suggestion Box since my last report (May 1, 2008).

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.

5.8.3. Finance Committee: Beth Bartholomew
No report.

6. Old Business

6.1. Business Continuity
The board continued this discussion from last month. Wayne and Beth will come up with a procedure in the event that the treasurer becomes incapacitated. Our treasurer is bonded and the president is a co-signer on our bank accounts. We will add this “backing up” of information to our year end committee review to insure that information is not lost. Back up copies of information can be sent to the recording secretary to archive.

6.2. AKC Sportsmanship Medallion
Nominations are still being accepted. We will choose a winner at our September meeting.

6.3. Short Term Goals
Budget is our main focus.

7. New Business

7.1. Leadership Planning – Longer Term
In an ideal world, board members serve mostly in oversight/advisory roles; they have a degree of separation from all projects to see the big picture, and have both responsibility for and authority over all committee chairs. We haven’t always had the luxury of enough volunteers to delegate all club projects, but this should be a goal to work towards.

Board members are responsible for:

  • Motivating committee volunteers to work on club projects and to deliver completion on time

  • Monitoring committees activities to ensure they are aligned with club goals

  • Managing committees to ensure they adhere to budgetary restrictions, club policies etc

  • Serving as a second level of review, to catch mistakes and problems in proposals, to be the “final word” on decisions when there is controversy

  • In extreme cases, discipline, if committee members go too far astray

  • Dismissing and replacing committee members who show they cannot work within the framework of the club or are failing at their commitments.

When board members also hold major committee chair positions, this can create potential for conflict in several areas:

  • Perception of a small “clique” that is overly-controlling of club affairs, this fosters ill will with the membership

  • Lack of diverse opinions, inadequate review and oversight of projects- not enough “pairs of eyes”

  • Awkwardness if a disciplinary situation arises—how does the board address management problems when one of their own is failing to perform as others expected?

  • Overburdened club leadership, which can lead to burnout, poor execution of projects, stressful relations between board members.

  • If a key person resigns due to overload, and leaves multiple major duties unfilled, this creates major disruption in club function.

  • The President has a special role, in that they are “stuck with” being the bad guy, the final authority, the deliverer of bad news, the enforcer of board decisions, etc. It seems especially important that this person not be embedded in other major roles, they need to be detached.

We open ourselves up to risk when we allow volunteers to possibly over-commit themselves, and we create stagnation from the same small crew “running everything.” We’ve had much better luck in recent years as we’ve been able to spread the load across many more people. In the past, our board has had to cope with many, many performance problems with committee chairs, including many sudden resignations due to burn out and stress. It’s best when the board can discuss, privately, with a high level of frankness what the problem is, and what to do about it, before addressing it with the committee members and the membership. If committee members are ON the board, it’s hard to conduct honest discussion because of fear of offending somebody, and it puts committee members “in the middle” between their committee and the board.

We have some impending overlaps in major club duties with the 2009 slate:
a. Lisa and Paige both taking on new board roles while simultaneously managing our first “away” specialty in 2009
b. Megan being VP and responsible for overseeing all committees, while also planning 2010 specialty with Julie.
c. Terri will be Gazette editor, BL contributor, and Corresponding Secretary
d. Ann will be Treasurer and also Webmaster, and holds a paid position with the club.
e. Michelle and Jo will likely be heavily involved in the 2011 specialty, but that won’t gear up until this term is almost over, so this is a smaller example.

The board discussed the following questions:

  • Does this create a conflict in board oversight of committee chairs?

  • If some board members feel that one of these chairs is failing to perform, how will this be openly discussed and addressed?

  • Should we consider finding different volunteers to head-up these major roles, to free board members up to focus on “just being board members”?

Possible solutions were suggested for a couple of these problems, such as having the president be the signer on the checks for any payments made to the treasurer, and lengthening out the specialty planning timeline line, to hopefully make it easier for board members who are also specialty chairs. After discussion was held, no motion was made to require 2009 board candidates to choose between board roles and their other major roles held, so position assignments currently remain unchanged. A future motion could be considered that would require that future board members may not serve in major committee chair roles during their board terms, but such a motion was not tendered at this time.

7.2. Suggestion Box Submissions/Input from Membership
No submissions.

7.3. Date of Next meeting
Wednesday, July 9, 2008, 5:00 PM PDT

7.4. Adjournment
Adjournment motion at 6:49 PM by Wayne Koutsky
Second: Terri Clingerman
In Favor: Unanimous


JULY 9, 2008 - BOARD MEETING MINUTES

 

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank

Call to order: 5:01 pm PDT by Michelle Olsen

1. Recording Secretary’s Report: Jo Roach
June 2008 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence:

    • Received a letter asking if BCSA wants to take out a full page catalog ad for $140 at the AKC/Eukanuba invitational in Long Beach this December. They also invited us to run a booth at the “Meet the Breeds” portion of that event.

    • From AKC, the ballot for the Lifetime Achievement Awards. In conformation the candidates are Constance M. Barton, Wendell J. Sammet, and Dr. Robert D. Smith. In companion events the candidates are Susan N. Bluford, Kenneth A. Buxton, and Joanne L. Johnson. In performance the candidates are Jacqueline Mertens, Wayne Price, and Mary Jo Trimble. Our ballot is due 9/15/08.

  • Other Correspondence:

    • Received a letter asking for help with a BC mix puppy that’s rambunctious, suggested obedience classes.

    • Received a request for more info on how to register a litter for the futurity, replied with April Bruce’s email (the chair) and some info from the website.

    • Received the 2011 national specialty chair signed contract from Emily Fish.

    • Received the 2011 national specialty chair signed contract from April Bruce.

    • Received the 2010 national specialty chair signed contract from Julie Bosier.

    • Received the 2009 national specialty chair signed contract from Lisa Pruka.

    • Contacted Chris Phillips at AKC to request that an ILP/PAL number be granted for Vicki Thacker’s “Casey.”

    • Notified Vicki Thacker that her “Casey” has been approved by AKC for an ILP/PAL number.

    • Answered a question about whether herding instinct certification will be offered at our national (the answer is yes).

    • Answered a question about open registration with AKC with a dog who is registered with ABCA.

    • Received an email asking for general information about BCs, replied with some info on books and our website.

    • Received an email from Kelly Whiteman recommending against raising dues for affiliate clubs.

    • Received an email asking for agility trainers on Long Island, replied with AKC’s and USDAA’s websites.

    • Received a request from Cindy Geiss, to sign Bay Colony Border Collie Club’s application to hold puppy & veteran sweeps on 11/22/08 at South Windsor KC’s show.

    • Received an email from David Zelitzky, asking for more information about judge’s education and disseminating it to judges.

    • Received an email asking about BCs and BC breeders in or near Colorado, replied with information about BCSA’s breeder referral list.

    • Received a letter from the International Kennel Club of Chicago inviting us to support the AKC Canine Health Foundation by holding a supported entry with sweeps on one or two days of their shows (Feb. 18-22, 2009). $10 from every full priced entry goes to the health foundation. Also IKC will provide a 10’ breed booth in our benching row, to give us an opportunity for breed education. Our reply is due by Aug. 1. The board would like to support this entry. Lisa will talk to Nancie Mages to see if she is interested in coordinating the supported entry.

    • Correspondence to the board from Paper and Ink regarding the decision to change Borderlines publishers.

3. Treasurer’s Report: Wayne Koutsky

3.1. General Account Balances as of July 7, 2008

Last month:  

 $55,573.80

This month:

Checking balance:  

 $6,835.41

Savings (Money Market) balance:  

 $36,341.72

Health balance:  

 $5.021.95

Rescue balance:  

 $12,897.76

Total:  

 $61,096.84

3.2. June 1 – July 7, 2008 Income and Expenses

Income:  

BCSA Sponsored Trials -  

 $11,625.00

Borderlines Advertising -  

 $400.00

Specialty Entry Fee Refunds –  

 [$60.00]

Specialty Agility Seminar -  

 $175.00

Specialty Trophies -  

 $670.00

Membership Dues -  

 $120.00

Total Income:  

 $12,930.00

Expenses:  

Delegate -  

 $694.96

Board Meetings -  

 $134.78

BCSA Sponsored Trials -  

 $4,034.13

Borderlines -  

 $3,989.38

Specialty Other Expenses -  

 $19.95

Specialty Trophies -  

 $1,503.00

Website -  

 $500.00

Total Expenses -  

 $10,876.20

Income Less Expenses -  

 $2,053.80

4. Interim Business Transacted by E-Mail

4.1. Board Votes

  • Motion 2008-21 made by Jo Roach to approve the minutes of the June 2008 BCSA Board meeting. Second – Kelly Hagstrand, In Favor – Unanimous

  • Motion 2008-22 made by Terri Clingerman to approve the request for the $100 herding trial grant made by Piedmont Border Collie Club. PBCA is including B course in their herding trials Nov. 1 & 2, 2008. Second – Jo Roach, In Favor - Unanimous

  • Motion 2008-23 made by Lisa Pruka to name Angie Roesch chair of the BCSA Health Committee. Second – Jo Roach, In Favor – Unanimous

4.2. New Member Applications
The following new membership applications were approved:

  • Affiliate Club Application
    Nutmeg BC Club, Lindenhurst, NY
    Carolyn Biondi Secretary

  • Deborah Stull (Bovina, TX)
    Sponsor – Geri Abrams

Motion to approve the new applications by Kelly Hagstrand. Second – Lisa Pruka, In favor - Unanimous

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank
Claudia updated the board with a current list of herding committee duties that she is working on: updating the Herding Instinct Certification program, organizing the National Specialty Versatile Stockdog Award, coordinating the Herding Statistics compiled by Susane Hoffman, preparing a mini herding seminar guideline to be posted on our website, reviewing the herding futurity guidelines, and preparing several herding articles for Borderlines and the website.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
Working on the “Border Collie U” project.

5.2.2. Historian: Mickey Bruzek
No report.

5.2.3. Juniors: Caitlin Kane
Caitlin is working on the scholarship program guidelines and application.

5.2.4. Website: Ann Shaw

  • Still not successful in getting test deposits sent to our bank account from PayPal. Continue to work on getting it done.

  • Regular site maintenance and page updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
Nothing to report.

5.3.2. Agility Trial in February (Pennsylvania): Denise Thomas
No report.

5.3.3. Agility Trial in June (Michigan): Denise Teal

  • The BCSA agility trial held June 28 & 29, 2008 in Dexter, Michigan. The trial filled all runs. It ran very smoothly and without incident. I've sent Wayne a final accounting of the expenses I paid for. I have a lot of leftover ribbons and toys. There was some interest by the show committee members in having the trial there again next year. Please let me know if there are any BCSA agility event numbers available for 2009 and I'll let the interested parties know. No one has agreed to chair the event yet but I may be able to convince a member or two to do it.

  • The board will ask Denise Teal to try to find someone to chair this profitable event again next year. We would also like to thank all those involved in organizing this trial and the February trial in Pennsylvania. We greatly appreciate their efforts in holding these two BCSA fundraising events!

5.3.4. Borderlines: Donna Brooks Brisbin
Brooke and Barbara Forsyth of Paper and Ink have requested a change in the June 2008 board meeting minutes. The board has agreed to update the minutes as follows in section 5.3.4: “The next issue of Borderlines will be published by Bear Associates. Donna is still trying to get the last issue with Paper and Ink finished.”

5.3.5. Membership: Kathy Sours

  • July new member applications have been forwarded to the board for approval.

  • Kathy asked the board to clarify the affiliate club membership fee. Previously, the affiliate club fee was classed the same as the household membership fee. However, since each affiliate club receives one vote along with its Borderlines subscription, the board felt this was similar to the benefits of an individual membership and has decided to align the affiliate club membership fee with the individual membership fee.

  • Michelle plans to work on updating the affiliate club page of the website, including a link to the affiliate club application form.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

  • Michelle has received signed copies of the new specialty chair contract from nearly all the 2008 – 2011 specialty chairs.

  • The board discussed clarifying the language in the photographer contract about our “win photo” expectations. We need to ensure that this aspect is better organized for all the venues and that specialty chairs remember to follow up on photos for Borderlines after their specialty.

5.3.7. Specialty – 2008: Laura Tomaszewski
The premiums have been mailed out. However, board members who selected to “opt out” from receiving the premium list received them anyway. One suggestion is to put an “opt out” box on the membership renewal form and to start announcing this option earlier next year. Printing and mailing fewer premiums is a cost saver for the club.

5.3.8. Specialty – 2009: Lisa Pruka and Paige O'Donnell
Lisa is working on getting a contract from the fairgrounds. The town of Jefferson was hit hard with recent flooding but the good news is that they just held their county fair so we assume the fairgrounds weren’t damaged severely. Once the fairgrounds contract is confirmed, Paige will finalize the hotel plans. Lisa has an updated budget which she will be forwarding to the board.

5.3.9. Specialty – 2010: Julie Bosier and Megan Harrison
No report.

5.3.10. Specialty – 2011: Emily Fish and April Bruce
Terri will send a letter to Purina to let them know our 2011 specialty will be held in Oregon and confirm with them that 2010 will be held at Purina.

5.3.11. Versatility: Tashia Lund
Sally will email the board and Tashia her new certificate design ideas.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
The board agrees with Kim’s recommendation that we should just list Noteworthy dogs on the website; photos will be removed. Lisa will have Kim submit a proposal outlining her ideas for a breeding excellence award.

5.4.3. Futurity Committee: April Bruce
Information about the conformation and herding futurity program has been posted on the website. April would like feedback from the membership. Nomination forms are posted on the website.

5.4.4. Judges Education: Linn Klingel

  • JE presentation: 19 July in Omaha.

  • The sub-committee that is reviewing the JE presentation has been busy. Next week they will conduct a conference call meeting to further their discussions. They are collecting photos and deciding what they like the most about the two presentations (the BCSA version and Dr. Robert Tainsh’s original presentation).

  • Sonja Donaldson has asked to be added to the JE mentor list. Lisa Pruka motioned to add Sonja to the list, Kelly Hagstrand seconded the motion, Terri Clingerman voted in favor, Jo Roach, Sally Davis and Wayne Koutsky abstained from voting. The motion was passed by Michelle Olsen’s vote in favor. Another JE breed mentor request was tabled pending further discussion by the board.

5.4.5. Judges Selection Process: Sonja Donaldson
Michelle and Sonja are planning for the 2010 nomination process to start this month. Some tweaking regarding the number of votes allowed per venue was necessary to avoid problems.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Carol Wesenberg
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank
Claudia submitted her report from the June Delegate’s meeting and has updated the Delegate page on the website.

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch

  • Cecilia Lamb has resigned as chair of the health committee. Health committee member Angie Roesch has agreed to take over as chair and the board voted electronically to name her head of the committee (see section 4.1).

  • CHIC – Angie has drafted our application letter. Angie informed the board that two tests that could be added to our list of optional tests are Patellar Luxation and Legg-Calve-Perthes. These conditions did not come up during our health survey and do not seem to be common in our breed at this time. The board decided to leave them off the optional test list; we can add them later if necessary.

  • CHF Epilepsy Study – The health committee is interested in pursuing funding for this study.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
As of July 4th, 2008 there are 370 subscribers to BCSA_Announce. There was 1 message received in the Suggestion Box since my last report (June 3rd, 2008).

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.

5.8.3. Finance Committee: Beth Bartholomew
After reviewing last month’s minutes, Beth wrote the board to confirm that club officers should not write checks to themselves to avoid the appearance of impropriety (as discussed in section 7.1 of the June minutes).

6. Old Business

6.1. ILP Issues
Stephanie Sibal asked the board to review photographs of her rescue border collie prior to submitting the dog’s PAL application to AKC. Sally Davis, Lisa Pruka, Kelly Hagstrand and Terri Clingerman voted in favor of purebred status while Wayne Koutsky and Jo Roach voted against.

6.2. AKC Sportsmanship Medallion
We have received one nomination so far. Terri will send out another reminder to the membership for nominations. We will choose a recipient at our September meeting.

7. New Business

7.1. Piedmont Border Collie Club – B Course Grant Request
Richard Whorton submitted a B Course Grant request along with the budget for their trial. This request was approved via electronic vote (see section 4.1).

7.2 Arizona Area Affiliate Club (name pending)
A new affiliate club is forming in Arizona. Willard Bailey is the president and has asked permission to use the BCSA’s code of ethics for their club. The board has approved this request.

7.3 Executive Session
The board went into executive session to discuss a membership complaint.

7.4 Suggestion Box Submissions/Input from Membership
Donna Polka submitted a comment regarding the listing of Noteworthy dogs/bitches in the ROM program.

7.2. Date of Next meeting
Wednesday, August 13, 2008, 5:00 PM PDT

7.3. Adjournment
Adjournment motion at 6:49 PM by Terri Clingerman
Second: Sally Davis
In Favor: Unanimous


AUGUST 13,2008 - BOARD MEETING MINUTES

Roll Call: Michelle Olsen • Lisa Pruka • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank • Sally Davis • Kelly Hagstrand

Call to order: 5:04 pm PDT by Michelle Olsen

1. Recording Secretary’s Report: Jo Roach
July 2008 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence:

    • A notice saying that effective 1/1/09, all event secretaries that administer nine or more AKC agility trials are required to be licensed by AKC.

    • A notice saying that BCSA hasn’t filed for our Feb. 14/15 2009 agility trial, and to let the Event Operations Dept. know if we want to release the date.

  • Other Correspondence:

    • Received a signed contract from Megan Harrison, agreeing to be a 2010 national specialty co-chair.

    • Received a question about tattooing the nose of a BC who lacks black pigment and gets sunburned (to prevent burns). Recommended checking with a local veterinarian or the nearest veterinary college for more information about that procedure.

    • Received a summary of our Purina Parent Club Partnership Program earnings update, forwarded it to Announce.

    • Received 2 inquiries about vending at the national, forwarded them to Laura Tomaszewski.

    • Received a petition for Lisa Weeks to be nominated for Board Member At-Large #2 for the upcoming elections.

    • Received a question about finding a puppy in WA, replied with our breeder referral link on our website.

    • Received a signed contract from Paige O’Donnell, agreeing to be a 2009 national specialty co-chair.

    • Received a signed contract from Laura Tomaszewski, agreeing to be the 2008 national specialty co-chair.

  • Sent announcements to members regarding the upcoming BCSA elections, AKC’s Lifetime Achievement Awards, and the deadline for agenda items to be submitted at BCSA’s annual meeting in October.

3. Treasurer’s Report: Wayne Koutsky

3.1. General Account Balances as of August 12, 2008

This Month:

Checking balance:

$5,659.40

Savings (Money Market) balance:

$36,477.37

Health balance:

$5,021.95

Rescue balance:

$12,897.76

Total:

$60,056.48

3.2.  July 8 – August 12, 2008 Income and Expenses

Income

Donations

$20.65

 

Futurity

$100.00

 

Borderlines Ads

$320.00

 

Borderlines Back Issues

$15.00

 

Bank Interest

$67.21

 

Specialty – Agility Seminar

$325.00

 

Specialty – Shirt Sales

$925.00

 

Specialty – Trophies

$710.00

 

Membership Dues

$50.00

 

Total Income

$2,532.86

 

 

 

 

Expenses

AKC Other Fees

$135.69

(Invitational Medallions and Inline Printing)

Bank Charge

$13.35

 

Donation Expense

$100.00

(Piedmont BC Herding Trial)

BCSA Sponsored Trials

$1,602.14

 

Judge Education

$285.03

 

Specialty – Show Secretary Advance

$1,000.00

 

Website -

$500.00

 

Total Expenses

$3,636.21

 

 

 

 

Income less Expenses

(1,103.35)

 

4. Interim Business Transacted by E-Mail

4.1. Board Votes

  • Motion 2008-24 made by Jo Roach to approve the minutes of the July 2008 BCSA Board meeting, Second – Kelly Hagstrand, In Favor - Unanimous

  • Motion 2008-25 made by Lisa Pruka to use the winner of the 2008 Specialty Logo contest as the BC picture for CHIC, Second – Jo Roach, In Favor - Unanimous

4.2. New Member Applications
The following new membership applications were approved:

  • Lara Avery (Somers, CT)
    Sponsor – Cindy Geiss

  • Sally Glei (Leasburg, NC)
    Sponsor – Lisa Gross

  • Sherry Kluever (Romeoville, IL)
    Sponsor – Margaret Lass-Gardiner

  • Debbie and Steve Prince (Agoura Hills, CA)
    Sponsor – Sonja Donaldson

  • Connie Scott (Poplar Grove, IL)
    Sponsor – Lisa Pruka

  • Molly Wisecarver (Mayer, AZ)
    Sponsor – Suzanne LeRoy

Motion to approve the new membership applications by Terri Clingerman, Second – Wayne Koutsky, In Favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank

  • Herding Instinct Certification Program
    Guidelines & Evaluation Forms - request for comments was posted on website & Announce.
    1) Comments received are on the web site and have been sent directly to the Board.
    2) Closing date for comments – Monday Aug. 18th (date to be posted on the website and Announce).
    Recommendation to the board is to change from “test” to “evaluation”, keep pass/no pass aspects and certificates.

  • National Specialty Herding Instinct Evaluations
    Assist Denise Teal with the evaluations and submit a list of “passing” dogs and owners to Borderlines for publication. Each entered dog will receive a certificate and handouts (“Herding Instinct Tests”, “Finding an Instructor”, “Finding a Training Method”, and “Basics of Herding”).
    Terri Clingerman motioned to approve these handouts submitted by Claudia, Second – Jo Roach, In Favor – Unanimous.

  • National Specialty Judges Education Demonstration
    Have started arranging for herding demonstrators.

  • National Specialty – “Versatile Stockdog Award”
    Award requirements have been confirmed. A list of eligible dogs will be given to the Show Secretary after entries have closed. Denise has acquired the award.

  • Herding Stats
    Susane Hoffman is maintaining the Advanced Class stats for Borderlines and the website. 2007 Yearly stats have been submitted to Borderlines and posted on the website.

  • Mini Seminar
    Compiling informational handouts that will be posted on the website as a resource available for clubs to use when presenting a herding seminar.

  • BCSA Herding Futurity
    Working with April on finalizing the program.

  • Borderlines and Website Articles
    Working on a series of informational herding articles.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
Catherine is working on the BCU program and potential speakers for the 2009 specialty. She is putting the finishing touches on the "Do you really want to breed your dog" document to be submitted to the board for review.

5.2.2. Historian: Mickey Bruzek
No report

5.2.3. Juniors: Caitlin Kane

  • The Junior Scholarship proposal has been forwarded to the board for approval.
    Lisa Pruka motioned to approve the Junior Scholarship proposal, Second by Terri Clingerman, In Favor – Unanimous.

  • Requested from AKC a list of junior handlers who showed Border Collies this year. A letter was sent out to all of the juniors telling them about the BCSA and our juniors program.

  • We're getting things in order for the junior recognition at the specialty. There will be rosettes for those in attendance who submitted bios for the catalog.

  • A "Most Versatile Junior" award was proposed by a new member, Molly Wisecarver. We hope to have this award ready for the 2009 specialty.

5.2.4. Website: Ann Shaw

  • A conflict between PayPal and our bank will not allow ACH transactions. Recommend that we wait until a new bank account is set up and try again. Members will not have option of paying dues with a credit card this renewal year.

  • ROM – Noteworthy section updated.

  • Futurity – Forms added.

  • 2008 National Specialty – 15 Ads on web site.

  • Regular site maintenance and page updates

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
No report.

5.3.2. Agility Trial in February (April): Denise Thomas
Denise Thomas has requested another event number to make this a three day trial and will be changing the date to April. She feels these changes will make the trial more profitable.

5.3.3. Agility Trial in June (Michigan): Denise Teal
Denise Teal is no longer able to chair this event and she has been unsuccessful in finding a replacement. We will put out an announcement to the membership to see if anyone else is interested in hosting a trial in their area using the BCSA event numbers. Lisa may be able to use the event numbers to host fund raiser trials for the 2009 specialty if no one else wants to use them.

5.3.4. Borderlines: Donna Brooks Brisbin
Bear Associates staff members traveled to Donna’s house to meet and coordinate their Borderlines publication efforts.

5.3.5. Membership: Kathy Sours

  • August new member applications have been forwarded to the board for approval.
  • Kathy is creating a new and improved online affiliate club membership application.
  • The board discussed how much to charge new members who join the club in the latter half of the year. Previously, new membership applicants who applied from July – December were not charged membership dues for that half of the year; they paid the normal yearly membership fee that covered the last half of the year and the full next year. The board decided to change this policy since giving people a free year of membership doesn’t pay for the Borderlines issues they are receiving during that free year. From now on, new applicants who submit their applications postmarked between 1 July and 31 October will be charged a half-price membership fee. Applications postmarked 1 November – 31 December will pay a full membership fee for the following year and receive those two months “free”.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
All current specialty chairs have now returned their signed chair contracts.

5.3.7. Specialty – 2008: Laura Tomaszewski

  • Laura is working on the budget for the specialty.

  • Terri has sent out via Announce and Borderlines the required notification requesting annual meeting agenda items. Wayne and Terri will be attending the specialty this year.

5.3.8. Specialty – 2009: Lisa Pruka and Paige O'Donnell

A longer, 15 month timeline has been adopted for planning specialties. Current action items are:

  • July Action Items:

    • Secretary – the main trial secretary has been lined up but has not signed a contract yet. The potential agility secretary has not committed but should be able to let Lisa know one way or the other by late September. The main secretary can take on the agility duties as well if needed.

    • Photographer under contract – done and copy of the contract has been forwarded to the board.

    • Venue under contract – fair grounds manager has promised to get the signed contract to Lisa once he returns from vacation.

    • Host hotel under contract – one hotel has verbally committed to a rate and a block of rooms but won’t sign a contract prior to one year in advance.

    • Trophy and prize selection complete – a trophy chair has not been designated yet.

  • August Action Items:

    • Livestock rental contracts secured – have verbal agreements but no signed contract yet. Lisa will be seeing the supplier in September and get the contract then.

    • Verify that all judges contracts have been procured by JS committee – voting for judges ends on the 15 August and then the hiring process will begin.

    • Book hotel rooms for all judges and trial chairs - waiting for contracts.

    • Logo design completed – logo designer won’t have time to work on the design until October.

    • Complete all the required emergency planning – will contact fairgrounds and other clubs to see what has been done before.

    • Book seminar speakers - Paige and Lisa have a schedule of desired speakers and are working on getting contracts signed. Patricia McConnell has been confirmed as the Saturday night speaker.

    • Budget update to be submitted.

5.3.9. Specialty – 2010: Julie Bosier and Megan Harrison
No report.

5.3.10. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.11. Versatility: Tashia Lund
No report.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce

  • So far for the 2009 Futurity, we have received 13 litter nominations. We have received the first puppy nomination (the second nomination stage). We have had 3 judges nominated so far out of these 13 litter nominations.

  • As draft proposal for the 2010 Futurity and future Futurities has been posted to our website and member comments are being solicited.

  • April has been corresponding with Claudia Frank for the purpose of aligning the Herding Futurity with the BCSA herding program.

5.4.4. Judges Education: Linn Klingel

  • Linn and Lisa are lining up mentors for the specialty.

  • No upcoming presentation requests at this time.

  • Emily Fish requested to be added to our breed mentor list. The board discussed her request. Jo Roach motioned to add Emily Fish to the mentor list but the motion failed for lack of a second.

5.4.5. Judges Selection Process: Sonja Donaldson

  • The 2009 voting deadline is approaching (15 August). Sonja will send out an announcement with the voting results.

  • The 2010 process has begun. Nomination forms are on our website and an announcement will appear in the Oct/Nov Borderlines. Nominations must be received by 30 October 2008.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Carol Wesenberg
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank
No report.

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch

  • CHIC – CHIC requested a BC headshot to use on our CHIC page. The board received permission to use the photo of Lori Mauger’s dog that won the 2008 specialty logo photo contest, and voted to approve its use (see section 4.1).

  • CHF Epilepsy Study – The board has not received any news from the members of the health committee about pursuing funding for this study.

  • Optigen Clinic at IKC of Chicago, Feb 20-22, 2009 – a member requested that we set up an Optigen 20/20 clinic for the shows at IKC where BCSA is supporting the entry. Angie has agreed to set it up although she won’t be able to attend the event herself. Lisa will be able to attend the event to oversee the clinic and will arrange for someone to draw blood for the testing.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.

5.8.3. Finance Committee: Beth Bartholomew
No report from Beth regarding the tax form that Wayne sent her in May.

6. Old Business

6.1. Elections

  • Lisa Weeks properly filed an additional nomination to run as Board Member at Large #2. There was a question as to how the board members at large are elected. They were listed on the nominating committee’s slate as two separate positions but there have been comments from the membership questioning if this was correct. After reviewing our bylaws and not finding a clear answer, Michelle contacted Michael A. Liosis, AKC Director of Club Relations, who ruled that “since neither the board composition article (Article III) nor the nominations/election article (Article IV) provide for a breakdown of board positions, the top 2 vote getters would be elected.”

  • The ballot has been updated to reflect the way the board members at large are to be elected (top 2). Bear Associates will be printing and mailing our ballots. Kat Ferruzza will be receiving the ballots and verifying membership and then sending the ballots to the Inspectors of Election (Emily Fish, Barbara Stewart and Art Brest.

6.2. AKC Sportsmanship Medallion
Terri will send another reminder to the membership to submit nominations. The board will choose the winner at the September board meeting.

6.3. AKC Lifetime Achievement Awards
Terri will solicit suggestions from our membership. Suggestions are due by the September board meeting.

6.4 International Kennel Club of Chicago – Supported Entry Request
Lisa contacted Nancie Mages and she is willing to coordinate the supported entry at the IKC in February 2009.

7. New Business

7.1. Pedigree Parent Club Rescue Grants
We were just notified by Pedigree that they are providing grants again for rescue groups that have 501(c)(3) status. Terri will send out announcement to solicit grant applications to be due before our next meeting for voting. Our selection is due to Pedigree on September 30th.

7.2. Rockford-Freeport Illinois KC, September 27 and 28, 2008

  • Lisa has requested reimbursement for educational hand outs to be used at the Meet the Breed booth at the Rockford-Freeport Illinois KC shows where we are also supporting the entry.

  • Jo Roach motioned to approve up to $100 for the breed booth educational handouts, Second - Wayne Koutsky, In Favor – all.

7.3. Suggestion Box Submissions/Input from Membership
No submissions.

7.4. Date of Next meeting
Thursday, September 11, 2008, 5:00 PM PST

7.5. Adjournment
Adjournment motion at 6:30 PM by Wayne Koutsky
Second: Terri Clingerman
In Favor: Unanimous


SEPTEMBER 112008 - BOARD MEETING MINUTES

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Terri Clingerman • Jo Roach

Members Absent: Claudia Frank • Kelly Hagstrand • Wayne Koutsky

Call to order: 5:02 pm PDT by Michelle Olsen

1. Recording Secretary’s Report: Jo Roach
Motion to approve the August 2008 board meeting minutes by Jo Roach, Second – Sally Davis, In Favor - Unanimous

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Approval for Agility trial #2009507007 on 4/3, 4/4, and 4/5/09 is pending due to trial chair not on current BCSA roster, and application needs an officer's signature.

    • BCSA has permission to have puppy and veterans sweeps on 11/22/08 at the Eastern States Exposition Grounds in W. Springfield, MA. The judge is Ms. Joy S. Brewster.

  • Other Correspondence

    • Wrote Denise Thomas, asking if she wants to release the Feb. 14 & 15, 2009 agility trial dates.

    • Sent email announcements to members regarding the upcoming BCSA election, AKC Lifetime Achievement Awards, AKC Good Sportsmanship Award, and Pedigree rescue grants.

    • Received applications for the Pedigree rescue grants from Mid-Atlantic Border Collie Rescue, Border Collie Rescue of the Ozarks, and Mid America Border Collie Rescue.

    • Sent a sympathy card to Carolyn Herbel on behalf of BCSA.

    • Answered an inquiry regarding goose removal in western NY. Replied with the name of a business in Cortland, NY.

    • Received a question about doing a supported entry at a show.

    • Received a question about how the BCSA obedience rankings are figured out, replied with Bonnie Flowers' contact info (she is the obedience editor for Borderlines).

    • Received a question about finding a breeder, replied with a link to our referral section on the BCSA website.

    • Received one recommendation for the AKC Lifetime Achievement Award.

    • Received three recommendations for the Good Sportsmanship award.

    • Received a question about our ROM program from a non-BC member (they were curious how their club's guidelines compared to ours).

    • Received a request for provisional BC judges, replied with info on how to find them in AKC's judging directory.

    • Received some questions from someone considering a BC and answered them.

    • Received an update from Purina regarding the Purina Parent Club Partnership program, and had it posted to BC-Announce.

    • Received a judging inquiry from a foreign judge, replied that club members nominate judges per our judge's selection process.

    • Faxed a letter to AKC, giving up our agility dates on Feb. 14 & 15, 2009 since we won't be using them.

    • Received a question from a junior handler in Tennessee; will connect the JH with Caitlin and the KTBCC.

3. Treasurer’s Report: Wayne Koutsky

3.1. General Account Balances as of September 10, 2008

Last month:  

 $60,056.48

This month:

Savings (Money Market) balance:  

 $36,544.46

Rescue balance:  

 $12,897.76

Health balance:  

 $5,021.95

Checking balance:  

 $4,584.23
  Total: $59,048.40

Total:     $59,048.40

3.2. August 13 – September 10, 2008 Income and Expenses

Income:

Futurity  

 $260.00

BCSA Sponsored trial  

 ($60.00)

refund processed

Bank Interest  

 $67.09

Specialty Catalog Ads  

 $2,035.00

Specialty Agility Seminar  

 ($150.00)

refund plus one new registration

Specialty Shirt Sales  

 $972.50

Specialty Trophies  

 $1,650.00

Membership dues  

 $320.00

Other Income  

 $71.86

Helping Udders

  Total Income  

 $5,166.45

Expenses:

Board Meetings  

 $101.79

BCSA Sponsored Trials  

 $300.00

 April 2009 trial AKC fees

Borderlines  

 $2,183.17

Specialty Port-A-John Rental  

 $1,946.50

Miscellaneous  

 $1,143.07

Ballots (printing, mailing service, postage)

Website  

 $500.00

  Total Expenses  

 $6,174.53

     Income Less Expenses

 ($1,008.08

4. Interim Business Transacted by E-Mail

4.1. Board Votes
None this month.

4.2. New Member Applications
The following new membership applications were approved:

  • Carolyn and Joseph Biondi (Lindenhurst, NY)
    Sponsor – Sonja Donaldson

  • Barbara and Peter Zonakis (Fountain Hills, AZ)
    Sponsor – Sonja Donaldson

  • Penny Stevens (Lighthouse Point, FL)
    Sponsor – Rachel Flateley

Motion to approve the new membership applications by Terri Clingerman, Second – Lisa Pruka, In Favor - Unanimous

5. Committee Business/Reports:
Committee reports were not solicited this month. Committees will be providing reports for the Annual Meeting in October.

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain

5.2.2. Historian: We need a volunteer to head this committee.

5.2.3. Juniors: Caitlin Kane

5.2.4. Website: Ann Shaw

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

5.3.2. Agility Trial in February (Pennsylvania): Denise Thomas

5.3.3. Agility Trial in June (Michigan): Denise Teal

5.3.4. Borderlines: Donna Brooks Brisbin

  • Borderlines publication expense comparison:

    • Feb/Mar issue: $3722, Paper and Ink did the entire layout, 44 pages (546 copies).

    • April/May issue: $3460, Donna proof read and did some pre-layout preparation, 36 pages (546 copies).

    • June/July issue: $3990, Donna did the entire layout, 44 pages (565 copies).

    • Aug/Sep issue: $2183, Donna did the entire layout with Bear making a few minor technical changes, 36 pages (575 copies).

5.3.5. Membership: Kathy Sours
September new member applications have been forwarded to the board for approval.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

5.3.7. Specialty – 2008: Laura Tomaszewski

5.3.8. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • July Action Items:

    • Secretary - Pending.

    • Venue under contract – Pending.

    • Host hotel under contract – Pending.

    • Trophy and prize selection complete – Still need a trophy chair but they have started investigating ideas for trophies.

  • August Action Items:

    • Livestock rental contracts secured – Contracts have been delivered to the duck supplier and the sheep supplier.

    • Verify that the judges contracts have been sent out – Done. Due to one obedience judge not being approved for Rally and the other not being available, another judge for Rally will need to be hired (Cindy Pischke).

    • Book hotel rooms for judges and trial chairs – Will be done as soon as the judges return their contracts to Sonja.
      Logo design complete – Pending.

    • Complete emergency planning – Planning nearly complete, waiting to hear back from the veterinarian in Jefferson.

    • Book seminar speakers – Have set a tentative schedule and working on booking speakers.

  • September Action Items:

    • Plan fundraiser herding event – Not planned yet. No time this fall, perhaps next spring or summer.

    • Confirm that judges are under contract – Pending.

    • Finalize “specialty wear” plan – Working with a local company to avoid shipping costs and waiting for Jeanne to finish the design.

    • Have event application forms filled out and ready for submission – Pending.

    • Trophy chair prepared to start collecting donations – Pending.

    • Submit updated budget and progress report to board.

5.3.9. Specialty – 2010: Julie Bosier and Megan Harrison

5.3.10. Specialty – 2011: Emily Fish and April Bruce

5.3.11. Versatility: Tashia Lund

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes

5.4.3. Futurity Committee: April Bruce
April has posted the draft futurity proposal on our website and is soliciting comments until September 30th.

5.4.4. Judges Education: Linn Klingel
Terri Clingerman motioned to approve Shirley Tipsword and Carol Clark as mentors, Second – Sally Davis, In Favor – Unanimous.

5.4.5. Judges Selection Process: Sonja Donaldson

  • Contracts have been mailed out and the 2009 judges selection process is almost complete.

  • Process improvements to make before the next round of judges selection:

    • Need to vote for a separate Rally judge since not all obedience judges are approved to judge Rally.

    • Approve a procedure to resolve a tie vote between judges.

    • Need to develop a specific judges contract that will be available online with blanks to fill in.

  • Nominations are being accepted until October 30th for the 2010 judges selection process.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg

5.5.2. Rescue Committee: Carol Wesenberg

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank

5.6.2. AKC Gazette Columnist: Terri Clingerman

5.6.3. Legislative Committee: Linda Baron

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg

5.8.3. Finance Committee: Beth Bartholomew

6. Old Business

6.1. 2008 Elections
The board discussed a balloting issue that came up regarding affiliate clubs that did not receive ballots and/or didn’t have the correct address on file with the club. A procedure will be developed so we can avoid this problem with future elections.

6.2. AKC Sportsmanship Medallion
Three members were nominated. The board unanimously selected one member to award the medallion to. The award will be presented at the National Specialty in October.

6.3. AKC Lifetime Achievement Awards
This year’s nominees are listed on AKC’s website. Each parent club is asked to vote for one nominee from each of the three categories. The board solicited our membership for suggestions on who we should select and we received one response. The board selected the following nominees:

  • Companion – Susan Bluford

  • Conformation – Constance Barton

  • Performance – Jackie Mertens

6.4. Pedigree Rescue Grants
A correction to information in last month’s minutes, Pedigree is handling their grants differently this year. The rescue groups are to apply directly to Pedigree for their grants, the parent club is not involved in the selection. Terri will send out an announcement via Announce. She will also remind rescue groups that the BCSA has funds dedicated for rescue and that grants can be submitted to the board at any time.

7. New Business

7.1. Supported Entries
A reminder will be sent out via Announce about the correct procedure for requesting a supported entry. Supported entries must be requested annually, even if they have been approved in the past. AKC requires that BCSA formally approves all supported entries held in its name, and if a member was remiss in obtaining this permission, it's possible that AKC could reprimand the all-breed club hosting the overall event where the supported entry was held.

7.2. Member Discipline
The board has been notified that a member intends to prefer charges against another member for alleged misconduct prejudicial to the best interests of the Club or the breed. The board reviewed the Article VI Discipline section of our by-laws.

7.3. Suggestion Box Submissions/Input from Membership
No submissions.

7.4. Date of Next meeting
Monday, November 10, 2008, 5:00 PM PST
There will be no board meeting in October.

7.5. Adjournment
Adjournment motion at 6:47 PM by Terri Clingerman
Second: Lisa Pruka
In Favor: Unanimous


OCTOBER AGM 2008 - BOARD MEETING MINUTES

BCSA Annual Meeting Agenda

 

I.                     Quorum:

a.       Need a 20% quorum required by bylaws to hold annual meeting. If no quorum is reached, then this meeting becomes a “town hall” style meeting, where no official business or votes may be conducted.

II.                    For the Good of the Order: thanks to all who have contributed to making the 2008 National Specialty a success!!!

III.                  Introductions to 2007-2008 Board of Directors

a.       President: Michelle Olsen (not in attendance)

b.       Vice President: Lisa Pruka (not in attendance)

c.        Corresponding Secretary: Terri Clingerman (not in attendance)

d.       Recording Secretary: Jo Roach (not in attendance)

e.       Treasurer: Wayne Koutsky--presiding over the meeting

f.         Board Member at Large: Kelly Hagstrand (not in attendance)

g.       Board Member at Large: Sally Davis (not in attendance)

h.       AKC Delegate: Claudia Frank (not in attendance)

IV.                 Corresponding Secretary’s Report: refer to minutes from year

V.                   Recording Secretary’s Report: refer to minutes from year

VI.                 Treasurer’s Report:

VII.                President’s Report: Highlights from the Past Year

a.       Roadmap: We’ve developed a long term roadmap of what our club’s mission and goals are, to guide our future progress.

b.       Borderlines: it’s been a long road of discovery, trying to balance the fact that it’s tough to find volunteers who have the time and skill for such a big job, and trying to find affordable services to handle the rest. The Forsyths (Paper & Ink Company) have helped us greatly in learning the ropes and making the transition to less volunteer-driven and more paid professional work. We’ve trying a new publisher, Bear & Associates, who publish several other parent club publications. Their first issue, created with our volunteer editor Donna Brooks-Brisbin, is out and so far we’re pleased with the quality and affordability. 

c.        Health:

1.       Completed enrollment in the CHIC Program

2.       Completed Health Survey which drove our enrollment in CHIC & gave us information on where we should be focusing our immediate attention and resources

3.       Lori Mauger attended the AKC Canine Health Conference last fall, and shared her notes with the membership.

4.       Gave AKC CHF grant money to a Border Collie-specific noise phobia study, and an epilepsy study on Border Collies and Staffordshire Bull Terriers.

5.       Border Collie Health Foundation – working on their 501(c)3 status; BCSA is still helping them financially. This organization has been more than a decade in the making, but setting up non-profits is a big task, we have high hopes that they are 99% there, and will soon hit the ground running as an organization that can benefit our breed and cross all political lines.

d.       Judges Education: we’ve sent copies of our presentation to all approved judges, and have gotten many positive comments back on how helpful it was. We’ve built up our mentor list and hosted many JE seminars in the past year. Our message is very well received by most judges who want to learn.

e.       Judge Selection Process: though it’s been a challenging job to organize this into a formal procedure, we’ve finally got it down on paper and in use.

1.       This is offloading the burden of the board and specialty chairs having to spend many months “arguing over” judge choices and shifting responsibility to the membership and a transparent method of choosing.

2.       Voter turnout last year was weak when the process was new, but this year it has improved greatly.

3.       We had some controversy when the process was first rolled out, the membership didn’t feel they’d had adequate input, so we did a second round of review and made more modifications to address members’ concerns.

4.        We’ve identified a lot of “holes” in our original process and make continual improvements to it, but it is starting to come together as a streamlined model we can count on for the future.

f.         National Specialty Planning: we’ve developed a “bid form” for potential host groups to use when proposing a site and plan for hosting the national. This helps the board evaluate proposals. We now have chairs in place for the next three years’ specialties: 2009 (Wisconsin) 2010 (Purina) and 2011 (Oregon).

g.       Versatility Program: we’ve updated the titles several times to accommodate new titles in several venues. We’ve improved the certificate quality.

h.       AKC ILP/PAL Program: many rescue dog owners have requested help from us in evaluating their dog to assess whether it is a purebred-looking Border Collie which would be eligible for PAL registration. We’ve recommended many to be accepted, which is a boon to enthused dog owners who are excited to participate in AKC events. Even when we’ve had to reject an application, it gives the owner some satisfaction that their application was fairly reviewed by our board.

i.         Budgeting: mostly due to the increasing costs of our newsletter, our budget has become imbalanced over time. We’ve analyzed our options, surveyed the membership on their priorities, and have taken corrective action to realign the club’s spending habits with our current modest income.

j.         Herding Support:

          Created a Stockdog of Distinction Excellent award to further recognition of dogs and owners who excel in the open field herding venue.

          Sponsored several “B Course” and open field trials where we feel our breed is best tested for the ability for which it was bred.

k.        Conformation Supported Entries: BCSA has hosted several throughout the year via organization by local members, this encourages participation at the local level.

l.         Public education: hosted a “meet the breeds” booth at the Invitational, also provided materials for several other local events, and a herding demo in Detroit.

m.     Website: this continues to be a source of information for the public; search engines drive thousands of visits per month to our site.

n.       Futurity: already have an abbreviated version in place for the 2009 event, are putting the final touches on the proposal for a full futurity program to be approved starting in 2009.

o.       Rescue grants: paid out one grant this last year- always looking for more applicants!

p.       AKC Gazette column: Gerianne Darnell is “retiring” from this job after four years; Terri Clingerman will head it up next and be seeking guest columnists in the future.

q.       2009-2010 Elections: ballots are in and being counted, news will be posted soon on results. Thanks to all who served in this last term and all who volunteered to serve in the upcoming term.

r.         Juniors: developed and approved a new scholarship program, which will begin in 2009. We have a new and enthusiastic chair, Caitlin Kane, who is working on many new ideas for the project.

s.       All-breed Agility Trials: we held two weekends of these, thanks to local volunteers, one was profitable, and the other one unfortunately was not this year. We are going to consolidate into one 3-day all-breed trial next year in hopes that this one will perform well.

t.         Affiliate Clubs: we continue to make good progress on growing affiliate clubs, with several new ones already formed, and more in the works.

 

VIII.              Committee Reports

a.       We have 27 committees, only 1 of which is looking for a chair—but all of them always welcome more committee volunteers! So, we are doing well on filling the important jobs to keep the club running.

b.       Please check out our website for volunteer positions needing help.

c.        Each committee chair may stand and summarize their accomplishments this year, if they are in attendance.

IX.                  Old Business: none from previous Annual Meeting

X.                   New Business: no topics were formally submitted by the 10/1 deadline.

a.       Blue Comment Cards: these are for members to write any and all suggestions, praise, complaints, comments etc which they would like the board to consider. Comments can be anonymous. Fill out as many cards as you’d like.

Minutes for the 2008 BCSA Annual Meeting 10/17/2008

The meeting was called to order by Corresponding Secretary Terri Clingerman at 5:00 pm, central time. Twelve BCSA members signed in. Terri reviewed the published agenda.  Many of the attendees were affiliated with BC rescues, so Terri reminded them to apply for the money that BCSA has earmarked specifically for rescue. In addition, she explained that the BCSA board can review rejected ILP/PAL applications and if a majority believe that the dog is a purebred BC, the board will ask AKC to reverse their decision.

 The meeting was adjourned at 5:15 pm. Respectfully submitted by Terri Clingerman.


NOVEMBER 10, 2008 - BOARD MEETING MINUTES

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank

Call to order: 5:02 pm PST by Michelle Olsen

1. Recording Secretary’s Report: Jo Roach
September 2008 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Event #2008507023 (sweepstakes at the national) is approved.

    • Contacted AKC to request that they grant an ILP/PAL number to Sherami Smith’s “Lady.”

    • Received an email from Chris Phillips at AKC, asking the board to review photos of “Mia” for an ILP/PAL. Replied that the board agreed “Mia” should be granted an ILP/PAL.

    • Event #2008507015 (Wed. agility trial at the national) has been processed.

    • Received a request to send AKC our new list of officers and membership.

  • Other Correspondence

    • Mailed in BCSA’s vote card with our selections for AKC’s Lifetime Achievement Awards.

    • Received applications for the Pedigree rescue grants from Mid-Atlantic Border Collie Rescue, Border Collie Rescue of the Ozarks, and Mid America Border Collie Rescue.

    • Received a request from Sherami Smith to review her dog’s PAL application after it was rejected by AKC. Forwarded the information to the board.

    • Received a question about breeders in CA and PA, replied with our breeder referral webpage.

    • Wrote Sherami Smith to tell her that the board agreed to ask AKC to grant an ILP/PAL number to “Lady.”

    • Received a letter from a woman whose BC developed HD and wanted BCSA to contact the breeder. Replied that the breeder is not a member and that BCSA provides health information, we don’t screen or regulate breeding.

    • Received a card from Monica Canestrini, thanking BCSA for inviting her to judge at the national.

    • Received Kelly Whiteman’s critique on the dogs she judged at the national (to be published in Borderlines) plus a note thanking BCSA for inviting her to judge.

    • Received an inquiry regarding breeders in Austin, TX, replied with a link to our breeder referral page.

    • Received a message from the Westminster KC, asking us to update the BC info on their website and edit the narrative they read when the herding group is televised.

    • Received an email asking how to report a possible puppy mill to AKC. Referred the person to AKC.

    • Received an inquiry about finding a smooth red BC, replied with a link to our breeder referral page.

    • Received a request for a grant from Come Bye Border Collie Rescue.

3. Treasurer’s Report: Wayne Koutsky

3.1. General Account Balances as of November 9, 2008
Last month: $59,048.40

This month:
Savings (Money Market) balance: $36,662.27
Rescue balance: $12,897.76
Health balance: $5,021.95
Checking balance: $7,743.37

Total: $62,325.35

3.2. September 11 – November 9, 2008 Income and Expenses

Income:

 

Futurity

$70.00

Borderlines Ads

$160.00

Borderlines Back Issues

$15.00

Bank Interest

$117.81

Specialty:

 

Baer Tests

$390.00

Catalog Sales

$2,135.00

Parade of Champions

$90.00

Entry Feed

$36,100.00

Agility Seminar

(75.00)

Photo Contest

$145.00

Raffle

$696.00

Rescue Dinner-Auction

$2,707.00

Shirt Sales

$4,031.50

Trophies

$2,130.00

 

Calendar Sales

$1,018.00

Membership Dues

$1,460.00

Other Income

 $20.00

Rescue Donations

 $185.00

Health Donations

$135.00

  Total Income

$51,530.31

 

 

Expenses:

 

AKC Delegate Expenses

$642.96

AKC Other Fees

$16.95

Bank Charge

$9.00

Board Meetings

$51.19

Borderlines

$1,951.54

Specialty:

 

Agility

$622.65

AKC Application Fees

$4,042.50

Catalogs

$4,891.00

Herding

$2,262.56

HIC

$493.05

Judges

$9,591.79

Obedience

$246.78

Baer Tests

$390.00

Ribbons

$4,454.77

Agility Seminar

$1,584.93

Shirts

$3,727.73

Show Secretary $

6,314.14

Sweeps Payout

$1,135.94

Trophies

$2,241.30

 

Calendar Expense

$2,146.10

Miscellaneous

$70.40

Postage – Mailings

$375.00

Website

$1,000.00

  Total Expenses

$48,262.36

   

  Income Less Expenses

$3,267.95

 

4. Interim Business Transacted by E-Mail

4.1. Board Votes

  • Motion 2008-26 made by Lisa Pruka to sponsor a supported entry at the Oconee River Kennel Club in Athens GA on May 2 and 3. Second – Jo Roach, In Favor – Unanimous.

  • Motion 2008-27 by Jo Roach to approve the new membership application of Denise Thomas. Second – Sally Davis, In Favor – Unanimous.

  • Motion 2008-28 by Jo Roach, with regards to the filing of a complaint that a member misrepresented them self in a fraudulent manner in order to gain access to a regional club meeting when this member had previously been denied application to the regional club. We find that this alleged fraud does not constitute conduct prejudicial to the best interests of the BCSA or the breed. Second – Wayne Koutsky, In Favor – Sally Davis, Kelly Hagstrand, Terri Clingerman, Abstain – Lisa Pruka.

  • Motion 2008-29 by Jo Roach to approve the new membership applications of Lois Platt, and Tim and Lori Young.
    Second – Wayne Koutsky, In Favor – Unanimous.

  • Motion 2008-30 by Jo Roach to approve the new membership application of Becky Jenks.
    Second – Kelly Hagstrand, In Favor – Unanimous.

  • Motion 2008-31 made by Jo Roach to approve the minutes of the September 2008 BCSA Board meeting.
    Second – Wayne Koutsky, In Favor – Unanimous.

4.2. New Member Applications
The following new membership applications were approved:

  • Bonnie Goin (Concord, VA)
    Sponsor – Terry Wise Hammond

  • Diane Canada Pinkham (Dover, NH)
    Sponsor – Lisa Larson

  • Ardell Parkin (Coeur d’Alene, ID)
    Sponsor – Carol Clark

  • BC Club of Arizona (Phoenix, AZ)

Motion to approve the new membership applications by Wayne Koutsky, Second – Sally Davis, In Favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank

  • National Specialty Herding Instinct Testing
    Assisted with Test – only one dog didn’t pass.
    List of “passing” dogs and owners to “Borderlines” for November 15th deadline.
    For each entered dog – certificate and Board approved handouts

  • Herding Tests – throughout the year
    Certificate and congratulatory letter to “passing” dogs.
    Dog and owner names to “Borderlines” for publishing in next addition.

  • National Specialty Judges Education Herding Demonstration
    Due to having only one person in the JE seminar, the demo was canceled.

  • National Specialty – “Versatile Stockdog Award”
    Tabulation of winners done at National, placements announced and award given out (quilt by Denise Teal).
    Sent top five winners article to web site and “Borderlines” for November 15th deadline.

  • Mini Seminar

  • Four more articles from a series titled “It’s Not Magic” have been added to the website. They will also be used in the “Borderlines” magazine.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Need Volunteer

5.2.3. Juniors: Caitlin Kane
The Juniors committee has a few thoughts on programs to add to the BCSA Junior program:

  • MVJ Award: Most Versatile Junior award given to a junior handler at the BCSA National Specialty. It is being based off the award given at the ASCA Nationals but crafted to work with our breed club. This was presented by Molly Wisecarver and we will be planning this out in the coming months. We would like to have it instituted for the 2009 National.

  • Junior Handling Clinic at the National: This program was presented by Janine Warner and I think it's an excellent program for kids coming to the National to receive breed specific and general handling lessons for the conformation ring. Again, we would like to see this at the 2009 National.

  • We've had some kids submit articles for Borderlines for the Junior Spotlight section and I am looking forward to more juniors contributing.

  • The Scholarship was finalized and it is set to start in 2009.

5.2.4. Website: Ann Shaw

  • Was notified that our Border Collie message video was no longer working. The site that was displaying the video for us is no longer available. Found program that generated all files necessary for us to have this file type and to play the video on our site. Feedback is that the video now loads faster and we have a "view full-screen" option now.

  • 2008 National Specialty – Done with this section, except for a few last minute trophy sponsors, until after specialty when results, photos, etc. are available. Was able to start posting results during the Specialty. First time for this as far as I know.

  • 2009 National Specialty – Activated several pages.

  • Regular site maintenance and page updates

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
Several new clubs are forming across the country. Our committee has been busy helping the new clubs forming and discussing ways to better help them out.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
Denise would like three event numbers for 2010 and she may decide to move the trial to August as she feels there would be a bigger draw at that time (fewer other trials).

5.3.3. Agility Trial in June (Michigan):
Still waiting to hear if someone wants to use these event numbers.

5.3.4. Borderlines: Donna Brooks Brisbin

  • There has been some confusion about the obedience stats being included in BL or not. They are supposed to be in BL so Lynn will start submitting them again.

  • Donna asked if we wanted to mail out a Judge’s issue of BL. The board would like the cost researched to see if we can afford it or not.

5.3.5. Membership: Kathy Sours
October and November new member applications have been forwarded to the board for approval.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
There has been a suggestion to sell prints of the specialty logo as a fund raiser, and as a more lasting memento of the event than a t-shirt. Sally has a special printer that could make nice prints so we would like to try this for 2009.

5.3.7. Specialty – 2008: Laura Tomaszewski
Congratulations to Laura and her team for a job very well done! Special thanks are owed to the 2008 team for getting the specialty results posted on the website so quickly - during the specialty week itself! This is something we’ve found challenging in past years, so it was great to have it taken care of so well this time!

5.3.8. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • Susane Hoffman will be having a “fun duck day” this fall to help pay for judges gifts.

  • A conflict on Friday with another Exc. only agility trial that needs to be worked out.

  • Will offer Agility FAST.

  • Applications all filled out, waiting for all the judges contracts from Sonja.

  • Verbal commitments with show secretaries, no contracts yet.

  • No contract with the venue yet, very hard to contact the manager. Lisa has the price quote in writing.

  • Sonja Donaldson is trophy chair. Prizes will be from Madeleine Boucher's glass trophy company, Fantasy Enterprises, in Snohomish, WA.

  • Seminar speakers – Myra under contract, waiting to hear about the availability of Patricia McConnell (she may have a conflict), Bobbie Anderson is committed, also talking to a performance nutritionist, and also Chris Zink. Plus will have members only JE, legal issues discussion by Kelly Whiteman, and a color genetics talk.

  • “Pawsport” – for admittance to all seminars all week, plus will offer individual seminars ala carte. (members and non-members).

  • Duck contract is back, waiting for sheep contract to be returned.

  • All judges hotel reservations made. Waiting for judges contracts to make travel arrangements.

  • Casey Carney is the emergency coordinator.

  • Specialty wear has been arranged with a local vendor. Just waiting on logo.

  • Logo will be in just black and white to save money plus to be able to use more colors of shirts.

  • Exhibitor bags have been decided on. A sponsor will pay for half the price.

  • Will have trophy chair contact Ann to work on trophy sponsor web page.

  • Paige will be finalizing the host hotel issue, all paperwork is done – Lisa will make sure this has been done.

  • Premium list started by Lisa and Renee.

  • Terri will let Lisa know when all this year’s specialty has been closed out so the new applications can be filed.

  • This year’s ribbons were to be counted. Nancy has all of the leftover ribbons in her trailer. Will be using same ribbon supplier.

  • Major committees are filled.

5.3.9. Specialty – 2010: Julie Bosier and Megan Harrison
No report.

5.3.10. Specialty – 2011: Emily Fish and April Bruce
The site contracts were sent to the board for review and the board has approved the contracts.

5.3.11. Versatility: Tashia Lund
No report.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce

  • Claudia queried the delegate’s discussion list about futurities and has posted the responses on the Futurity page of our website.

  • Lisa Pruka motioned to approve the Futurity proposal submitted by April Bruce. Second – Kelly Hagstrand, In Favor – Unanimous.

5.4.4. Judges Education: Linn Klingel

  • We only had 2 judges attend the JE at the National, probably because of gas/travel and because so many have attended throughout the country. It was nice that we had 5 mentors to work with them! They loved all the different mentors.

  • After reviewing our JE program with Emily Fish at the National Specialty, Linn recommended that Emily be approved as a mentor. Jo Roach motioned to approve Emily Fish as a Judges Education mentor. Second – Sally Davis, In Favor – Unanimous.

5.4.5. Judges Selection Process: Sonja Donaldson

  • There were 20 obedience judges that received 1 nomination each. The board narrowed the obedience judge nomination list to: Sharon Redmer, Lynn Eggers, Larry Andrus, Pauline Andrus, Paula Barras, and Brian Cleveland. There were three judges that received multiple nominations – Wayne Koutsky (declined), Linda McHugh, and Edward Whitney.

  • We would like to keep Rally judge voting separate from Obedience judge voting.

  • The bios for the judges nominated for agility, herding and conformation will be printed in the Dec/Jan issue of Borderlines and voting for those judges will remain on schedule. However, rather than rush the vote on obedience and rally before the selected judges have a chance to submit their bios, we will delay the publication of their bios until the Feb/Mar issue of Borderlines and vote for them at that time.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Carol Wesenberg
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank
No report.

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
No report.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little

  • As of October 30, 2008 there are 375 subscribers to BCSA_Announce. There have been a lot of recent requests to join this list from non members. I redirect them to the BCSA Membership web page for more information on joining the club and ask them if I can be of any help.

  • BCSA Suggestion Box: There were 4 messages received in the Suggestion Box since my last report (July 4, 2008). That includes 1 suggestion, 1 complaint, 2 comments.

  • BCSA_2008_National: The list has been very busy, with the event being in October. I have added members as per Laura T's request.

  • BCSA_2009_National: No activity on my part as Lisa is also the moderator.

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.

5.8.3. Finance Committee: Beth Bartholomew
No report.

6. Old Business

6.1. 2008 Elections

  • Ballots were counted Thursday, October 2nd by Emily Fish (Camas, WA) Barbara Stewart (Portland, OR) & Art Brest (Tualatin, OR).

  • The contested positions of board member at large were won by Paige O’Donnell and Lisa Weeks. All other board positions were uncontested. Full results are posted on our website.

  • The new board is as follows:
    President: Lisa Pruka
    Vice President: Megan Harrison
    Recording Secretary: Jo Roach
    Corresponding Secretary: Terri Clingerman
    Treasurer: Ann Shaw
    Board Members At Large: Paige O’Donnell & Lisa Weeks
    AKC Delegate: Claudia Frank
    Past President (non-elected position): Michelle (Olsen) Canfield

6.2. Pedigree Rescue Grants

  • Terri let the rescue groups know to apply directly to Pedigree this year for their rescue grants.

  • Terri Clingerman motioned to award $1000 from our Rescue account to each of the BC rescue groups that were interested in the Pedigree grant, these groups are: Mid-Atlantic BC Rescue, BC Rescue of the Ozarks, Mid- America BC Rescue and Come Bye BC Rescue. Second – Wayne Koutsky, In Favor – Unanimous.

  • The board would like to see an annual rescue grant process developed.

6.3. Oconee River Kennel Club Supported Entry
After receiving the supported entry request and then voting to support the entry at the Oconee River Kennel Club in Athens, GA, we were informed that the ORKC is not allowing any supported entries.

6.4. Border Collie Health Foundation, Inc., Informational Report for BCSA, October 2007- October 2008

  • • Board changes: We are fortunate to have Angela Roesch join our Board and volunteer to serve as Secretary, a position she is well qualified to fill. Angela has a deep interest in issues related to Border Collie health. Dawn Antoniak-Mitchell, Esq. officially resigned from the Board due to time constraints but has volunteered to be available on a limited basis for advice.
    • 501c3 status: This was a major goal for the past year and unfortunately has not yet been achieved. The basic paperwork was completed with the help of our advising attorney, Dawn Antoniak-Mitchell, Esq., who recommended we obtain more specialized help prior to filing. We initially made contact in January 2008 with an Attorney specializing in tax exempt status for dog clubs. He offered to help us finish the application and take it through the IRS. We accepted his offer and at that time requested funds to cover his initial fee and the follow-up fee for the first year. The original document was revised several times, with a delay on the Attorney’s part of months before responding to phone calls, emails, and US mail. No progress was being made and after several months the Board voted to try to find another individual who could assist us. No monies were paid the first attorney and there was no contract in place. In early September our Secretary, Angela Roesch, met with a CPA specializing in not-for-profit status and showed her the documents already completed. She agreed to advise us with Angela doing most of the time consuming tasks to finish what was needed. The time line for this was set as mid- to end of October. As soon as we have filed, we can begin fund raising as a not-for profit. We were advised NOT to solicit any funds until then because of potential problems with the IRS. The process has taken much longer than any of us anticipated. Hopefully the documentation will be filed by the end of the year.
    • Financial status: The BCSA has graciously paid for the quarterly Board meeting conference calls, which we appreciate greatly. All other fees, for example, brochure printing, web-site fees, have and continue to be paid by generous Board Members. Website design, upkeep, etc is being done by our volunteer Treasurer for no compensation. The monies donated by BCSA to cover expenses incurred with obtaining 5013c status was deposited in total into our bank account upon receipt and are awaiting progress with the application.
    • Possible health related projects: The Board has had active discussions as to how to best proceed once we are able to accept donations. We have agreed to pursue more grass roots, smaller projects such as reaching out to Border Collie owners who may not have access to health screening for a variety of reasons. We have had discussions with the members of both the BCSA and the ABCA/USBCHA and the concept has been well received on both fronts. In addition we have discussed what type of health related information, including practical “how to” information we wish to post on our web-site. We are currently posting any health related information we consider particularly relevant to our breed, and timely, such as the U.K epilepsy study, as we are made aware of it.
    • Fund raising: We have several ideas ready to be implemented as soon as we file for tax exempt status.

  • We again wish to thank the leadership and membership of the BCSA for their past and ongoing support in helping to make the Border Collie Health Foundation a reality. Please visit our website at bordercolliehealthsite.org.

  • Respectfully, Emily E. Czapek, M.D., President, Border Collie Health Foundation, On behalf of the Board of Directors.

7. New Business

7.1. Fraud Complaint from Paige O’Donnell against another BCSA member
The board voted via electronic vote that we would not entertain jurisdiction over this complaint. Michelle notified Paige of the results.

7.2. Request for use of images from our website for another website
We had a request for BC images which once again brings up the ongoing need we have for a library of images over which we have ownership, such that we can lend permission to use them as we see fit. For now, Wayne suggested that we forward to the requestor the link to Linda’s specialty photos.

7.3. Westminster KC Request for Info Review
WKC has requested that we review the BC information on their website for updating. Lisa will look through Linda’s specialty photos and make suggestions for a photo update.

7.4. AKC Breeders’ Symposiums
The board discussed the importance of encouraging attendance at these symposiums and facilitating information sharing. We will make an effort to notify members about the upcoming symposiums on Announce.

7.5. Fundraisers
Claudia forwarded a suggestion from the Sheltie club about organizing a fundraiser on eBay using donated items (the donor then mails the item they have donated to the buyer). The Sheltie club does this to benefit rescue once a year. Lisa will share the idea with the specialty discussion list.

7.6. Versatile Stockdog Award at Specialty
Claudia asked the board for ideas on ways to improve this award. The board suggested weighting the scores from the different levels, and also suggested taking just the top score from each course and not having the overall score be cumulative.

7.7. Committee Oversight
Our bylaws imply that the “board liaisons” should be the primary contact point for each committee but in recent years we’ve shifted to having the VP as the sole committee contact. Both methods have had their strengths and weaknesses. The board discussed this issue and will recommend to the next board that they go back to the board liaisons as our by-laws require.

7.8. Suggestion Box Submissions/Input from Membership

  • Second anonymous complaint from someone who has concerns about the BCHF and how much money we’ve spent on it.

  • Suggestion about selling specialty logo prints in the future.

7.9. Date of Next meeting
Monday, December 8, 2008 PST

7.10. Adjournment
Adjournment motion at 7:03 PM by Terri Clingerman
Second: Sally Davis
In Favor: Unanimous


DECEMBER 8, 2008 - BOARD MEETING MINUTES

 

Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Jo Roach

Members Absent: Claudia Frank • Wayne Koutsky

Call to order: 5:05 pm PST by Michelle Olsen

1. Recording Secretary’s Report: Jo Roach
November 2008 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence:

    • The following events have been processed by AKC (these are all from the national): #2008507014, #2008507010, #2008507013, #2008507020, #2008507021, #2008507018, #2008507017, #2008507016, #2008507011, #2008507012, 2008507019.

    • Received a dues notice from AKC for BCSA.

  • Other Correspondence:
    • Wrote Mid-Atlantic Border Collie Rescue, MidAmerica Border Collie Rescue, Border Collie Rescue of the Ozarks, and ComeBye Collie Rescue to let them know that each is receiving a $1000 grant from BCSA's rescue fund. Forwarded their addresses to Wayne so the checks can go out.
    • Received a request from the Bay Colony Border Collie Club to have a supported entry (conformation and obedience) and puppy/veterans sweeps on 6/6/09 at the Greenwich KC show in Norwalk, CT and at the W. Springfield, MA show in November 2009 (they'll get the date to us).
    • Requested an update on the noise phobia study conducted by Steven P. Hamilton, MD, PhD, at the University of California San Francisco. BCSA helped fund the study. Received a reply from Dr. Hamilton, he said he'll send us an update in the next few weeks.
    • Received a question about OCD screening, replied with information about x-rays.
    • Received a question about getting a puppy for a Christmas gift, replied that most breeders are not in favor of that, and that BCSA has info on breeders and rescue on our website.
  • Received an update from the affiliate club committee.

3. Treasurer’s Report: Wayne Koutsky

3.1. General Account Balances as of December 8, 2008

Last month: $62,325.35
   
This month:  

Savings (Money Market) balance:

$39,748.25

Rescue balance:

$10,920.47

Health balance:

$3,954.66

Checking balance:

$2,599.90

Total:

$57,223.28

3.2. November 9 – December 8, 2008 Income and Expenses

Income:

 

Borderlines (advertising)

$240.00

Interest

$41.40

Specialty:

 

Entry Fees

$25.00

Rescue Dinner

$12.00

 

Membership dues

$2,830.00

Other income

$48.26

Restricted donations – Health

$110.00

Restricted donations – Rescue

$120.00

Total Income

$3,426.66

 

 

Expenses:

 

2009 Checking account

$200.00

BC Club of Arizona – start up expenses

$825.00 *

Bank charge

$106.05

Board meetings

$82.23

BCSA sponsored trials

$200.00

Specialty:

 

AKC Application Fees

($85.50)

Rescue Dinner

$92.84

 

Rescue

$2,626.16

Rescue – grants

$4,000.00

Website

$500.00

Total Expenses

$8,546.78

Income Less Expenses

($5,120.12)

* Due to a misunderstanding, the BC Club of Arizona was reimbursed over the $500 start up expense limit; this issue will be rectified.

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2008-32 made by Jo Roach to approve the minutes of the November 2008 BCSA Board meeting.
Second – Kelly Hagstrand, In favor – Unanimous.

4.2. New Member Applications
The following new membership applications were approved:

  • Susan Donoghue (Pembroke, VA)
    Sponsor – Mitzi Tinaglia

  • Debbie Eagle (Rhodes, MI)
    Sponsor – Kat Ferruzza

  • Jennifer and Lin Mills (Paragould, AR)
    Sponsor – Lisa Pruka

Motion to approve the new membership applications by Sally Davis, Second – Jo Roach, In favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank
Claudia requested clarification from the board about officially changing the wording from Herding Instinct Testing to Herding Instinct Evaluation as we had discussed a few months ago. The board would like this change made.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Need Volunteer

5.2.3. Juniors: Caitlin Kane
No report.

5.2.4. Website: Ann Shaw

  • ROM, Futurity and membership sections: updates.

  • Regular site maintenance and page updates

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
At the request of the board, the affiliate club committee reviewed the affiliate club policy on our website to provide input on updating the affiliate club page. The committee found that over the years the BCSA has inadvertently violated its by-laws by approving affiliate clubs that are not AKC approved. The committee submitted a proposal to rectify the situation which will require a by-laws change. The board discussed the problem and doesn’t feel comfortable “kicking out” affiliate clubs who were approved in error. The board decided to give current affiliate clubs who are not AKC approved one year to attain their AKC approval to stay affiliate clubs. In the meantime, the board will work towards a by-laws revision to include a new “associate” affiliate club membership category for clubs that do not have AKC approval OR perhaps remove the restriction that affiliate clubs must be AKC approved. The board would like to encourage affiliate club membership. We would like to thank the affiliate club committee for their work on this issue.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
No report

5.3.3. Agility Trial in June (Michigan): Julie Oakes
Julie has taken on this project and has filed all the paperwork.

5.3.4. Borderlines: Donna Brooks Brisbin
No report.

5.3.5. Membership: Kathy Sours
December new member applications have been forwarded to the board for approval.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • Lisa forwarded the logo sketch to the board and it looks great!

  • The sheep contract was forwarded to the board.

  • Still waiting on show secretary contracts, venue contract and hotel arrangements.

  • The premium list has been started.

  • The applications are done.

  • Casey has completed the emergency planning.

  • The agility trial conflict has been resolved and the other club is sending the coexist letter.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
Julie and Megan are asking Purina for information on the new building and if it will be available for use.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.10. Versatility: Tashia Lund
Tashia is reviewing the new AKC Obedience titles that become effective next year and will submit a proposal on how to fit the new titles into the versatility program.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce
No report.

5.4.4. Judges Education: Linn Klingel
No report.

5.4.5. Judges Selection Process: Sonja Donaldson

  • Last month, the board discussed postponing the vote on the obedience and rally judges to give them a chance to submit their bios. Sonja worked very hard and was able to gather the bios from the obedience and rally judges in time for the next issue of Borderlines so we don’t have to delay the voting process. Thank you Sonja and judges!

  • Policy updates:

    • Tracking – since we do not offer tracking at every specialty, we decided not to include tracking in the JS process.

    • Time limit on judging assignments – we decided that judges can be nominated to judge 5 years after their previous national specialty judging assignment.

    • Separating the Sat/Sun conformation judges selection – we decided to separate the nomination and voting process for the two days of conformation judging to distinguish between the national specialty on Saturday and the specialty on Sunday.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Carol Wesenberg
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank
No report.

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
Ongoing fight against laws that seek to restrict the rights of pet owners.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
No report.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.

5.8.3. Finance Committee: Beth Bartholomew
No report.

6. Old Business

6.1. Border Collie Health Foundation
The board invited Emily Czapek to join our board meeting to update us on the current status of the BCHF. Emily spoke to the board at the beginning of our meeting and thanked the board for inviting her and conveyed how thankful the BCHF board is for BCSA’s support. Emily briefly reviewed how the BCHF got its start. There have been a few frustrations along the way but the BCHF board is committed to seeing the BCHF succeed with its mission. The greater border collie community has been very supportive. As mentioned in BCHF report in the November 2008 BCSA board meeting minutes, they hope to have the 501c3 status filed by the end of this year. Emily requested that the BCSA continue to sponsor the BCHF board conference calls, to which we agreed. Lisa requested that the BCHF update their website more frequently.

6.2. Westminster KC Request for Info Review
The board reviewed a few photo suggestions but weren’t able to agree on a photo so we decided to leave this for the new board to decide if they want to make any changes.

6.3. Versatile Stockdog Award at Specialty
The board has not heard back from Claudia about our suggestions from the last board meeting so we will table this issue for now. The new board and the specialty chair committee list can discuss the various options.

7. New Business

7.1. Bay Colony Club vs. Nutmeg Club
The board received a request from the Bay Colony Border Collie Club to hold a BCSA supported entry (conformation and obedience) and puppy/veterans sweeps on 6/6/09 at the Greenwich KC show in Norwalk, CT and at the West Springfield, MA show cluster in November 2009. The BCBCC has held BCSA supported entries at the Greenwich show for the past two years. The newly formed Nutmeg Border Collie Club claims that these BCSA supported entries are now within their territory and asked the board to not approve BCBCC’s request. The board discussed this issue at great length. The board consulted with AKC to get their opinion. The board also received an email from the Greenwich KC, asking for a quick resolution to the issue as they were counting on the BCSA supported entry and needed to finalize their premium lists by the end of December. The board offered the Greenwich KC BCSA supported entry to the NBCC but they were unable to make that commitment on short notice.

The board is extremely disappointed about being put in the middle of the squabbling of these two clubs. We would like to support both clubs and encourage more BCSA supported events. We felt it was important to honor our commitment to the Greenwich KC for the BCSA supported entry and we cannot see how fulfilling this one commitment will be detrimental to the NBCC. This is the last time that the board will allow the BCBCC to hold a BCSA supported entry in NBCC’s territory. For the West Springfield supported entry request, AKC has determined that this show cluster is within the territories of both clubs. We feel that more border collie events will benefit the border collie community and we don't see why these two clubs can’t co-exist and host back-to-back specialties and supported entries in the future, once both clubs are approved by AKC.

  • Lisa Pruka motioned that the BCSA not support the entry at the Greenwich KC show. The motion failed for lack of a second.

  • Kelly Hagstrand motioned to support the entry at the Greenwich KC for 2009 only; Second – Terri Clingerman, In Favor – Jo Roach and Sally Davis, Oppose – Lisa Pruka.

  • Terri Clingerman motioned that we allow BCBCC to hold the BCSA supported entry at the 2009 Greenwich KC show; Second – Kelly Hagstrand, In Favor – Jo Roach and Sally Davis, Oppose – Lisa Pruka.

  • Kelly Hagstrand motioned to approve BCBCC’s request for a BCSA supported entry for one of the dates at the West Springfield show cluster for November 2009; Second – Terri Clingerman, In Favor – Unanimous.

7.2. Suggestion Box Submissions/Input from Membership
No submissions.

7.3. Date of Next meeting
To be determined by the new board.

THANK YOU to outgoing board members Sally Davis, Kelly Hagstrand and Wayne Koutsky for your outstanding service to the BCSA!

7.4. Adjournment
Adjournment motion at 7:32 PM by Kelly Hagstrand
Second: Sally Davis
In Favor: Unanimous


Page Updated 04.22.2015

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