BOARD MEETING MINUTES - 2001
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2001 - BOARD MEETING MINUTES
2001 - BOARD MEETING MINUTES
President Fran Hoffman
called the meeting to order at 8:05 ET.
Present: Vice President
Denise Teal, Secretary Sharon Ferguson, Treasurer Marit Marino, Past President
Joyce Herie, Board Members: Emily Czapek and Nancy Little
- SECRETARY’S REPORT
November 30, 2000 minutes are being tabled until the next board meeting as they
need to be approved by the previous board.
Sharon Ferguson received a question via e-mail from Patricia Giancaterino of the
Puli Club of America requesting information regarding BCSA's advertising policy
and has forwarded it to Borderline's Editor, Helen Phillips. Marit Marino
suggested putting our ad policy on BCSA's web page.
will reply to Bob Tainsh's letter of inquiry regarding the disbursement of funds
from the National Specialty Eye Clinic.
- TREASURER’S REPORT
as of 1/29/01
- Restricted Health Funds
- Restricted Rescue Funds
There was concern that only 274 out of 460 members have renewed. Fran Hoffman
and Nancy Little suggested that reminders be sent to members that haven't
renewed on postcards that state that the deadline has been extended to the end
of February. Joyce Herie motioned and Emily seconded (all approved) that Sharon
Ferguson contact Membership Chairman April Quist and request that she send out
postcards as renewal reminders.
Budget: The National
Specialty budget is in process. Nancy Little will contact Linda Baron regarding
assistance with the budget.
bills: A photography
bill from the 1999 National Specialty for 149 show photos was received. The bill
totalled $662. Nancy Little motioned and Sharon Ferguson seconded (all approved)
that BCSA send payment of the original bill which was $339.50 plus $20 late
charge. Barbara Palmer sent document proving that outstanding trophy bills to
Janet Lucking have been paid.
It was suggested that Wayne Koutsky receive a copy of the last board minutes
once they are approved. Emily Czapek moved and Joyce Herie seconded (all
approved) that the Treasurer's report be filed for Audit.
- COMMITTEE REPORTS
Herie moved, Emily Czapek seconded (all approved) that BCSA separate committees
into select and standing.
guidelines need clarification. The program is suspended until Tracy Sengupta
finishes the revisions.
policy: Helen and
her committee are still working on revisions.
Teal will verify if Betsy Korbonski and Glen Kothe wish to remain the Gazette
columnist and BCSA parliamentarian, respectively.
Advisory Committee (HAC): Claudia Frank is providing information as changes in the AKC Herding
Regulations are brought up for discussion and approval.
Bylaws: the board
received a draft of proposed changes from Drs. Kim Green and Lois Rifner. It was
decided that further discussion is needed.
has granted a five year extension for registering Border Collies with the charge
that we increase the number of AKC registered Border Collies. Emily Czapek is
interested in joining this committee, which as of now is headed by Richard
Whorton, assisted by Sharon Ferguson.
Hoffman is Chairperson. The Committee consists of Sandra Jones, Cathy Lester,
Carolyn Herbel, Sharon Ferguson and Nancie Mages. Currently The committee is
working on the preamble and General Appearance portions of the standard.
Store: Terry Hammond
resigned as Chairperson. Emily Czapek suggested that the store should be
considered a subcommittee of fundraising and that Nancie Mages as Fundraising
Chairperson should appoint someone to be in charge of the store if she is
willing to do so. All agreed. Emily will see if Nancie is willing
to take this on. Joyce Herie reported that she has some stickers with the BCSA
Emily Czapek moved and Joyce seconded (all approved) that Nancy Little should
have approval over any post that fit the stated policy, and would refer anything
she felt necessary to the board.
requires that all parent clubs have a General Education committee. Lisa
Ochoa was appointed Chair.
Herie was appointed the new Chairperson. Sharon Ferguson will write a letter to
the Judge's Education Department at AKC and inform them that Robyn Powley is no
longer a member of BCSA and therefore, no longer represents BCSA in any judges'
Harris resigned. The possibility of having a breeder's list on the BCSA webpage
disbursement committee: Emily Czapek moved, Nancy Little seconded (all approved) to appoint
Richard Whorton Chairperson . He will be asked for ideas on developing a plan to
disburse funds and to write a protocol.
for further discussion
Judge selection committee: tabled for further discussion.
Chairperson needed, preferably a veterinarian. A notice will be put on
BC-Announce. It was suggested that BCSA member Chris Zink, DVM be asked.
- OLD BUSINESS
Herie will continue as liaison with attorney Alexa Peters regarding BCSA
receipts that we still haven't received from Barbara Palmer despite several
requests. Marit Marino will try to contact her. She will need any supporting
documentation or copies of.
for Canine Eye research: Emily Moved, Nancy Little seconded (all but Marit Marino voted in
favor, so the motion was carried) that BCSA donate $775.00 in restricted funds
to AKC's Canine Health Federation for the purpose of eye research. The Piedmont
Border Collie Association has offered to donate additional funds for this
purpose to bring the total donation to $1000.00.
- NEW BUSINESS
AnneMarie Silverton has offered to be Chairperson. Fran Hoffman will contact
her. We will need to form a judges selection committee but due to time
constraints the board will have to approve judges for all events. A notice will
be put in both Borderlines and on BC-Announce that volunteers are needed to
Chair both the 2003 and 2004 Nationals.
Ferguson received the invitation that was sent to Linda Baron. It will be held
in Florida and breed clubs are needed to host informational booth s. Karen
Rabbitt in Florida will be contacted to possibly help with this.
Ferguson will ask Linda Baron for any phone cards that she may have from her
tenure as Secretary for BCSA.
Specialty Sweepstakes classes: the board recommended 35% to be retained by BCSA until the
policies are revised. Marit Marino will contact Linda Baron (National
Chairperson) and Karen Rabbitt (Conformation Chairperson).
Plan for National:
Emily Czapek will contact Linda for a list of both large and small animal vets.
There will be an easily recognizable central location which will contain all
information needed in case of an emergency. Emergency personnel will be equipped
with two way radios and cell phones.
Herie motioned, Nancy Little seconded (motion carried) that this be tabled for
following new members were voted on and approved:
8300 Oak Court
N. Richland Hills, TX 76180
Sponsored by: Debbie Spence
Georgann Truitt Hughes
Cedar Hill, TX 75104-1796
Sponsored by: Debbie Spence
A motion to adjourn was made by Emily Czapek and seconded by
Joyce Herie with all approving. Meeting was adjourned at 10:50 ET
Sharon Ferguson, Secretary
MARCH 2001 - BOARD MEETING
APRIL 20, 2001 - BOARD MEETING
Meeting was called to order by President Fran Hoffman at 5:10 PT.
Members present: Vice President Denise Teal, Treasurer Marit Marino, Secretary
Sharon Ferguson, Past President, Joyce Herie, Board Members Emily Czapek, Nancy
Little, Delegate Janet Lewis.
1. November Minutes: Approved by Previous Board. Posted on BCSA website
2. February Minutes: Read and Approved by Board. Posted on BCSA website
3. Secretary's Report :
a. Correspondence: AKC sent a copy of its annual report.
b. Dennis Sprung, Vice President of AKC's Planning and Development, wrote asking
for volunteers for a Booth at the AKC/Eukanuba Classic to be held in Orlando
Florida on Dec 12, 2001.
4. Treasurer's Report
Balances as of 1/29/01
$21,522.24 Checking Account
$ 513.77 Savings - Restricted Health Funds
$ 4,677.34 Savings - Restricted Rescue Funds
$ 1,007.65 Regular Savings
As of January 31, 2001, 140 members had not renewed. Membership Chairperson
April Quist sent out reminder postcards to these members at a cost of 45.06
which resulted in an additional 45 members renewing. Total non renewals: 95.
FUNDRAISING - recent donations:
. $750 from Piedmont BC Assn recently received - restricted to Health. This was
in addition to $250 received in Fall 1999. $250 of the Piedmont monies were
combined with $750 of BCSA's restricted Health funds, and this enabled BCSA to
recently donate $1,000 to the AKC Canine Health Fund.
a. $2,000 from the Southern States BC Rescuers for rescue purposes.
b. $541 from Cathy Lester resulting from sale of her T Shirts and Sweats.
c. $4,641.75 to date in Border Beanie sales, which were donated by Nancie Mages.
d. $1,210 from club members donated via dues renewal, restricted to Rescue.
e. $295 from club members donated via dues renewal, restricted to Health
f. $240 in recent Border Recorder sales.
INSURANCE: Officers & Director's Insurance recently was renewed for $650.
g. $100 in Catalog sales
h. $1,865 in Trophy Donations
i. $175 from Vendors
j. $175 in AKC application fees
k. $250 for logo
l. $175 to Photographer as 50% advance deposit
SPECIALTY BUDGET: 75% complete - Marit and Nancy will make this a priority
5. Committee Additions or Changes
a. Affiliate Clubs: Sharon has notified Barbara Palmer regarding her status as
Club Affiliate Chair. Fran Hoffman will be appointing a new Chair for this
b. Registration/Stud Book Committee: Fran Appointed Claudia Frank as Chair with
unanimous approval from the Board. It was recommended that Richard Whorton and
Janet Lewis join the committee.
c. National Specialty Process Committee: Nancy Little has offered to find
volunteers for this committee.
d. Judges Selection Committee. The Board approved Eileen Madrigale's offer to
head a committee to develop a process for selecting National Specialty judges,
with final membership approval, for Specialties beginning in 2003.
e. Health Committee: Chair still needed (Veterinarian recommended). Job
f. Breeder referral: It was suggested that a disclaimer be added stating that
breeders are not necessarily endorsed by BCSA. Volunteer needed for this
6. Pertinent Committee Reports:
a. Border Recorder: Chair Nancy Keller. At this point on hiatus until after the
National (when we can determine BCSA'a financial ability to print a new
version). A few of the 1998 versions are still available. Nancy will be writing
an article for Borderlines asking members for suggestions for the new version
and for volunteers to write articles.
b. Register of Merit: Chair Nancy Keller. In the process of putting together
several alternative plans for the ROM program. Volunteers are needed for both
this and the Border Recorder Committee.
c. Bylaws: Chairs Drs. Lois Rifner and Kim Green. The most recently revised
draft will be presented to the Board by Mid-April.
d. General Education: Chair Lisa Ochoa, Members Sally Davis and Mary Towner.
There are currently three brochures available: general information, things to do
with BCs and puppies. Mary Towner has agreed to be the distribution center for
the brochures. The committee is requesting the following: a link to BCSA's home
page, permission to add more flyers to the existing three, and a more efficient
way of distributing flyers (ie. to rescue groups).
e. Herding: Chair Claudia Frank. Claudia will be monitoring the BCSA herding
Instinct Testing Certification Program and has made the following
recommendations for improving the BCSA herding program: A system to recognize
the top advanced AKC Border Collie each year; encourage more course
"B" trials to be held; provide some assistance for BC groups to become
AKC BC clubs; provide information so Course "B" hosting groups can
also hold USBCHA sanctioned events or other fun trials that would be held under
traditional ISDS judging rules; make a listing of the top herding dogs available
on the Top Dogs section of the AKC website; put herdinginformation (articles) on
the BCSA website.
f. National Specialty: Chair Linda Baron. AKC has granted full approval for our
show. A conflict with another club's event has been resolved. The Crab Orchard
Kennel club will not have classes for Border Collies on our conformation day. In
return, we will support their Sunday show. Michelle Olsen's company has agreed
to print our premium lists. Several forms for events and orders have been put up
on the website ans once the premium lists have been sent, we will put the entry
forms on also. We arealready getting orders for catalogs.
7. Old Business
a. National Specialty Budget. Nancy Little and Marit Marino will work with Linda
Baron and the other chairs to finalize the budget for the 2001 National.
b. By-laws revisions:
§ Candidate's statements be limited to 1 page single spaced.
§ Mission Statement be added to club objectives.
§ 1 envelope per ballot
Board unanimously approved the changes as proposed by Drs. Kim Green and Lois
Rifner with the changes as listed above.
c. BCSA's missing Financial Records. Board discussed the situation and approved
sending one final letter to Barbara Palmer requesting the records.
8. New Business
a. Janet Larson Memorial Trophy. It was decided to dedicate the 2001 National
Specialty to Janet but to wait until next year to offer an actual trophy to give
more time for planning.
b. Crab Orchard Supported Entry. The day after the 2001 BCSA National Specialty,
the Crab Orchard KC will be having a conformation show and obedience trial. It
was unanimously approved to have BCSA sponsor the following trophies and
rosettes: BOB, BOS, BW, High Scoring BC in the Obedience trial.
c. Versatility Awards. It was voted unanimously to accept Tracy Sengupta's
d. Borderlines ad policy: The revisions by Helen and her cmmittee were
e. Aggression Seminar for National. Lisa Ochoa has requested Board approval to
hold a seminar in conjunction with the National which will focus on behavior
problems and be held under the auspices of General Education. Val Mauer and Joel
Levy will be assisting. The request was unanimously approved.
f. P.O. Box for BCSA Secretary. It was moved that Sharon Ferguson get a P.O. Box
for club business to be reimbursed by BCSA and this address would be put on the
AKC website and in Borderlines. The motion was granted ( Denise, Sharon, Nancy,
Emily, and Joyce were in favor. Marit was opposed)
g. New Members: The following members were approved:
1713 N. 9 Mile Road
Sanford, MI 48657
Robin and Mark Ford
12706 County Road 10-3
Delta, OH 43515
158 Mountain Road
Port Jervis, NY 12771
Amy L. Primes
4254 Stu-Jac Lane
Slaughter, LA 70777-4119
812 Fitzhugh Street
Midland, MI 48640
9. Adjournment: Meeting adjourned at 7:55pm PST
Sharon Ferguson, Secretary
MAY 2001 - BOARD MEETING
JUNE 14, 2001 - BOARD MEETING
The meeting was called to order on June 14 at 8:05 pm EST.
Members present: President Fran Hoffman, Vice President Denise Teal,
Secretary Sharon Ferguson, Treasurer Marit Marino, Board Members Nancy Little,
Emily Czepek, Past President Joyce Herie, AKC Delegate Janet Lewis.
1. APRIL MINUTES: It was asked by Nancy Little, that Joyce and Janet be
listed as Past President and AKC Delegate, respectively in these minutes. Denise
moved that the minutes be approved with corrections. The motion was seconded by
Nancy and approved unanimously.
2. SECRETARY'S REPORT: We've been getting a lot of brochures from companies
for various services, like trophies, videos, and photography. We will save this
for future specialties. We also got a catalog from a printing company, which we
will send to Helen Phillips.
We received a Breeder referral request from a person in Ohio. Sharon will write
him and tell him that we don't have breeder referral in place and that he should
refer to the BCSA website for more general information. He can check back with
us when we have a referral system in is in place.
3. TREASURER'S REPORT: The balances are as follows:
$21,864.98 Checking Account
$ 514.63 Savings - Restricted Health Funds
$ 4,685.16 Savings - Restricted Rescue Funds
$ 1,009.34 Regular Savings
4. Five Phone cards have been purchased for board members requesting them at
5. Signature authority. Fran has signature authority on all bank accounts as
of May 21.
6. Review of financial records have been completed for the months, December
through May by Wayne Koutsky. Everything appears to be in order and the report
was issued to board members.
7. This year we have spent $17,000 and we have brought in $28,500.
8. Fundraising has deposited $5419.75 for its sale of beanie babies. The BCSA
Store has recently added Puffkin key rings for sale and we will be adding note
cards and jewelry items soon.
9. COMMITTEES: Emily suggested that Denise start thinking about how to deal
with the annual reports from committee chairs at the National Specialty. It is
imperative that something in writing is submitted in the event that the chair
will be unable to attend the specialty.
a. Register of Merit :Nancy Keller said that she is looking at this and will
submit a proposal around the end of July.
b. Border Recorder: Due to the financial status of the club, Nancy Keller has
not made any plans concerning the next Board Recorder. Denise will contact her
and ask her if she's bringing any Border Recorders to the National. Denise will
also contact Nancie Mages to find out how many copies she has.
c. Health Committee: We need to get someone in place for AKC Health Conference.
There is a question as to whether this is something that needs to be budgeted.
Emily asked if veterinarians in BCSA should be contacted to possibly fill this
position. We now have a job description. Janet will ask Chris Zink if she would
be willing to go to the AKC meeting on our behalf.
d. Health & Rescue Foundation committee: Fran will contact Richard Whorton
to see what information he has. Emily will write to Linda Baron and ask about
history of this proposal.
e. Affiliate Club Chair: Ruth Deming is interested in this position and
requested a job description. There is a job description on the BCSA website.
Nancy suggested that Joyce write to Ruth, let her know about the website and ask
her for her input on the job description. The Board unanimously approved of
appointing Ruth for this position and she has been notified.
f. Breeder Referral: Janet Legg and Wendy Jordan volunteered to co chair this
committee. Marit said that a Buyer's guide, written by Richard and Mary Whorton,
is on the BCSA website It might also be advisable to have General Education
involved in writing something. Fran moved to approve both candidates. Nancy
seconded the motion. The motion was unanimously approved.
10. OLD BUSINESS:
. By Law Revisions: Clarifications are still needed. Emily found some
discrepancies and with those questions, we need to wait to hear back from Dr.
Kim Green and Dr. Lois Rifner. There needs to be an official means of
communication for the club business and board business explicitly spelled out,
and it needs to be consistent. No decision was made at this point. Pending
a. National Specialty Budget: copies were sent to all Board members through the
mail. Joyce moved that we accept the budget as presented. Emily seconded the
motion and it was voted unanimously as approved. Janet asked about how judges
will be paid. Nancy suggested that bills should go to the event chairs and then
after Marit writes the check the event chairs can pay the judges.
b. Letter to Barbara Palmer: Denise made the following motion: Move that the
Board refrain from any further proceedings regarding receipt of BCSA treasury
and 1999 Specialty records from Robyn Powley and Barbara Palmer. During the past
two years the Board has repeatedly requested these records from Ms. Powley and
Ms. Palmer. They have declined to submit them and have also refused to provide
any explantion for questionable expenses. Any further attempts to obtain the
records through legal action would incur substantial club expense. Motion
c. Anne Marie Silverton has accepted the position of National Specialty Chair
for 2002. Nancy will contact her to tell her that she can use BCSA Announce for
announcements and help requests. Marit will send her pertinent financial
d. Crab Orchard Kennel Club Supported Entry: This show will be held the day
after the conformation and obedience classes at our National. BCSA will donate
the following trophies: BOB, BOS, BOW and High Scoring Border Collie in the
11. NEW BUSINESS:
. Nominations for lifetime achievement awards are being solicited by AKC. It was
suggested that we send this to Tracy Sengupta and ask her to develop a protocol
for next year's nomination.
a. Volunteer/Recruitment committee: Denise will write down some ideas and send
them to everyone for discussion.
b. Website policy: Marit will document her requirements for putting information
on the BCSA website.
c. Medallions for the rescue parade. Emily suggested the that Board might make a
private donation (not from the BCSA Treasury) for the medallions. Board approved
Next meeting date - August 30 - 8 pm eastern.
Nancy moved to adjourn, Joyce seconded. Meeting as adjourned at 9:30pm EST
New Members: The following new members have been approved:
2909 Algonquin Drive
Lafayette, IN 47909-3119
1429 Peppertree Drive
La Habra Heights, CA 90631
2647 Windsor Ave
Oceanside, NY 11572-1144
9540 Arapaho Valley Rd
La Porte, CO 80535
5490 Serendipity Rd
Riverside, CA 92509-3642
W4273 Moonlite Rd
Neilsville, WI 54456
Sharon Ferguson, Secretary
JULY 2001 - BOARD MEETING
AUGUST 302001 - BOARD MEETING
minutes have been voted on and approved by the BCSA officers and board members.
called to order by president Fran Hoffman at 5:00pm PDT.
present: Denise Teal, vice-president, Sharon Ferguson, secretary, Marit Marino, treasurer, Joyce Herie,
past president, Board Members:
Nancy Little, Emily Czapek.
a) A request
was made by AKC's Event Planning Department to allow the Piedmont BC club to plan ahead for more than 2 years.
Emily made a motion to approve this
decision and Sharon seconded (motion passed
unanimously). Sharon will fax the form to AKC.
Eukanuba Classic requested that Parent clubs sponsor medallions for BOB, BOS and
BOW at $75.00 each. The Board unanimously approved to donate the funds for these
awards (Denise moved, Nancy seconded) and also to submit an ad for their catalog at $125.00. Marit will
be in charge of putting together
the ad based on our new logo.
Balance $52,862.57 Marit working on the Sweepstakes checks and will be
depositing remainder of entry checks now that entries are closed. She will also
compare entry income against budget and inform Board of how actual compares with
mentioned that she has an updated Operating Budget and BCSA is still on target
for profit (approx $1,500) for the year.
Nancy Keller requested $4,000 for Border Recorder - the Board will defer
decision until we do the operating budget for 2002.
submitted by several committee chairs for this board meeting were comprehensive
and there was discussion on where to make them accessible and whether to do this
for each committee update report or just with annual reports. It was
decided that updated reports should go to Helen for inclusion in BL if she has
room. Reports should also go out on Announce, and also onto the web site.
The question came up as to whether the committee reports should be attached to
the Board Meeting minutes when they are published. Denise will update Helen
Phillips on committee changes for Borderlines.
By-Laws: The revised by-laws were approved with the provision that expulsion
will only be allowed at Annual General Membership meetings. We
will send bylaws first to AKC for review, then to the General membership
for a vote. Denise will inform Dr. Lois Rifner and Dr. Kim
Green of these changes.
Meeting notification will be mailed by September 12 - First class - and will
incorporate Kim & Lois's suggestions for the meeting format in order to keep
the meeting to a reasonable length. Meeting will be 3:30 - 5:30 on Friday, Oct
12. Fran will contact April Quist, Membership Chair and ask her to be in charge
of certifying the quorum at this meeting
Committee Chair: The Board unanimously approved Debbie Brooks, DVM, as
Health Committee Chair
Proposal: there was discussion on Nancy Keller's proposal. For ROMX,
it was suggested to replace HS with HX. For ROM, progeny should have any
herding trial title AND at least one of the following (which are
listed in Nancy's proposal).
Club Proposal: Ruth's proposal requested a profile of each member of the
club which is applying. The Board agreed on this proposal. All affiliates need
to obtain own liability insurance. Affiliates will also be responsible for
assisting the Judges Ed Chair, Joyce Herie, in providing information to judges.
Committee Proposal: It was suggested that Debbie Brooks contact Nancy Keller
regarding her database, and Richard Whorton regarding his Health Foundation
proposal. Marit will contact Debbie and explain operational procedures.
Site Policy: Emily motioned and Denise seconded that the Policy be
approved and it was unanimously approved with removal of word AUTOMATICALLY from
item #3, paragraph 3 ("Documents may be eligible for posting..")
Nancy will put the policy on Announce. Marit Marino will be giving up her
position as Webmaster in order to devote more time to working on the Health
Committee with Debbie Brooks. Marit suggested asking Michelle Olsen to be the
Increase Proposal : Further discussion is needed via e-mail. Richard Whorton
and Claudia Frank are in charge of this committee.
Foundation: further discussion pending.
Article: AKC Gazette columnist Carilee Cole (Belgian Sheepdog Club)
contacted Sharon and requested help in an article she is researching regarding
the working/show dog split. She wants to hear from as many Parent clubs as
possible and asked BCSA to participate by choosing ten people that
are considered knowledgeable in both fields. The Board feels this is
a great opportunity to educate the dog community. Sharon will contact Nancie Mages, Janet Lewis, Sheila Conant,
Emily Czapek, Norman and Carolyn Herbel, Richard Whorton, Helen Phillips, Nancy
Keller, April Quist, and Susane Hoffman and ask them to contact Carilee.
She will also contact Carilee and let her know who has been asked
to participate in this article.
Referral: Nancy Little will contact chairs to find out what they are
waiting for us to approve.
Committee: Sharon will write Tom Turner a Thank You letter for his work on
this committee. Marit to ask April Quist to contact Lynne Armstrong and
see if she is interested in chairing the Ethics Committee.
Delegate: Emily moved, and Nancy seconded (unanimously approved) that BCSA
will pay for Janet Lewis' expenses (room and meals) for staying one extra day
after the December Delegates Meeting to attend the Eukanuba Classic. BCSA will
be sponsoring a booth there to educate the public about the Border Collie.
Selection Proposal : It was suggested that Eileen Madrigale re-work her
proposal and contact the Board.
Board meeting: will be held at the National - 5:00 p.m. Thursday, October 12
at the Ramada Inn Restaurant.
adjourned at 7:40pm PDT
Collie Club of Greater Los Angeles
Palisades, CA 90272
Golden Hill Rd.
Old Settlers Trail
Springs, CO 90908-4812
S. Birmingham Place
N. 1450 East Road
St. Augustine Drive
SE 4th Street
Beach, FL 33060
S. Gum Ave.
Arrow, OK 74012
and Jeff Vaughn
SEPTEMBER 2001 - BOARD
OCTOBER 112001 - BOARD MEETING
NOTE: The Annual Meeting, held on
Oct 12th, 2001, at the National Specialty in Grey Summit, Missouri was adjourned due to lack of a quorum.
The following minutes have been voted on and approved by the BCSA officers
and board members.
Members present: Denise Teal, Vice President, Marit Marino, Treasurer,
Sharon Ferguson, Secretary, Joyce Herie, Past President, Board Members
Nancy Little and Emily Czapek.
Meeting called to order by Denise Teal at 6:05pm Central Time.
I. SECRETARY'S REPORT:
a) Minutes from the August meeting unanimously approved.
b) AKC sent nominations for AKC's Lifetime Achievement Award. Three
people were nominated in each of the following: conformation, obedience
and performance. The Board was asked to vote on one person from each
field. After a brief discussion, the Board voted on Dr. M. Josephine
Deubler for conformation, Kent H. Delaney for obedience, and Kenneth L.
Ruff for performance (field).
c) From AKC, a request to take part in their breed history program by
providing the history of the breed since AKC recognition. Since the
border collie has only been recognized by the AKC since 1995, there is
really not enough to provide them at this time.
II. TREASURER'S REPORT:
a) As of Oct 9, 2001:
||Savings - Restricted
||Savings - Restricted
b) Board expenses for the year so far have been reviewed.
c) Marit reported on the 2001 Operating Budget which she had adjusted
during the summer to reflect new information learned since she originally
created the budget back in December.
d) Marit purchased 50 journals and 10 planners from the artist that
designed the BCSA's new logo. She sold 10 of the journals and sent the
rest to Nancie Mages for the BCSA Store.
e) Marit suggested and the Board agreed to approve pursuing 501(c)3 tax
status so donations to BCSA would be tax exempt.
III. INTERIM BUSINESS TRANSACTED BY MAIL:
No new members voted in since the August Board Meeting.
IV. COMMITTEE REPORTS:
a) Affiliate Clubs: Ruth Deming, Affiliate Club Chair, has been working to
update the records of the affiliate clubs. To date, she has current
officers and membership rosters for four clubs: Border Collie Club of
Hawaii, Piedmont Border Collie Club,Border Collie Club of Northern
California, and Kentuckiana Tartan Border Collie Club. There is also one
new affiliate club. The Board has approved the membership of the Border
Collie Club of Greater Los Angeles. Ruth is working closely with the BCSA
board on redefining the purpose of the affiliate clubs with the goal of
increasing communications between the affiliates and BCSA and getting
these clubs approved for AKC events.
b) Breed Standard: Currently discussing and voting on changes to the
Neck, Topline and Body sections.
c) Breeder Referral: Janet Legg and Wendy Jordan are on this committee.
Janet sent a proposal for Board review. Nancy Little will contact her for
more details on their proposed Breeder's Directory.
d) Bylaws: Proposed changes will be sent to AKC before the membership
e) Ethics Committee: We are still in need of a Chair.
f) Judge's Selection Committee: We are still in need of a Chair.
g) ROM: Nancy Keller is making further revisions and will send them to
the Board for approval.
h) Webmaster: Denise moved, Nancy seconded and it was unanimously
approved to appoint Michelle Olsen BCSA's new webmaster.
i) Membership: Emily made a motion and Nancy seconded that on the
application for BCSA membership, donations be changed to "general
health", rather than specific (ie. CEA etc.) Board unanimously approved
this change. April Quist, Membership Chair, will be notified.
j) Judge's Education: Joyce Herie, Judge's Education Chair, received a
letter from AKC announcing that the second Advanced Herding Institute
will be held March 25-29 in Raleigh, North Carolina. They are requesting
the assistance of the BCSA asking us to provide a recommendation for a
coordinator of a class of 4-6 demonstration dogs. It was suggested that
Piedmont BC Club help with this. The Board also approved sending Joyce to
Washington to present a Judges' education seminar.
k) Rescue Committee: In need of a Chair, Emily will ask Linda Baron if
she would be interested in this position.
V. OLD BUSINESS:
a) Annual Meeting Update. Denise Teal reported that since there was no
quorum for the 1999 meeting it was adjourned. The 1999 minutes will be
read at the 2001 Annual meeting and approved.
b) 2002 National: After discussion concerning the 2002 specialty, Denise
Teal moved to remove Anne Marie Silverton as chair. Nancy Little seconded
and the vote was unanimous.
VI. NEW BUSINESS:
Membership Chair April Quist suggested sending a letter to all applicants
listing ways to meet BCSA members so they can find suitable sponsors.
Date of next Board Meeting: December 6, 2001
Emily moved to adjourn, Nancy seconded. Meeting adjourned at 8:20pm
Sharon Ferguson, Secretary
NOVEMBER 2001 - BOARD MEETING
DECEMBER 6, 2001 - BOARD MEETING
Vice President Denise Teal • Treasurer Marit Marino • Secretary Sharon
Ferguson • Past President Joyce Herie • Board Members Nancy Little and Emily
President Fran Hoffman
Call to order:
Meeting called to order at 5:10 p.m. PST
I. SECRETARY'S REPORT
- October 2001 minutes
were unanimously approved by the Board.
- Sharon received from AKC forms for the National Specialty, including Emergency
Planning forms, which she forwarded to 2002 National Specialty Chairperson,
- 2001 Annual General Meeting. Because there was no quorum for this meeting
and therefore, no club business could be conducted, Sharon will summarize the
committee reports for member information only. There was a discussion on the
best way to record these reports for the future (put them on the web or in Borderlines).
- Interim business conducted by mail:
The following new members
have been approved:
Lynn A. Currie
37 Hedgerow Lane
Commack, NY 11725
- Megan Donovan (Jr. Member)
1714 Loretta Lane
Carlsbad, NM 88220
- Eunice Gerloff
1412 N. Roberts Road
Ferris, TX 75125
- Melanie and Shawn Horning
32212 Cedarcroft Road
Acton, CA 93510
- Becky L. LaSpina
950 Nelson Lane
Lincoln, CA 95648-9598
- Toni Osojnicki
11201 N. 121st St.
Stillwater, MN 55082
- Robin Penland and Geri
11 Hummingbird Lane
Tijeras, NM 87059
- James and Dawn Rouse
1909 Anthony Lane
McHenry, IL 60050
- Floris Shaw
13717 LaConte Ct.
St. Louis, MO 63128
(no e-mail listed)
1049 Morman Road
Hamilation, OH 45013-4359
There was a discussion on the possibility of saving postage by having April
e-mail information on new applicants to the Board, then having the Board members
print those out and send them with their votes to Sharon. This was also so that
each Board Member would have an e-mail copy of the information. Marit will contact
April and ask her to provide the information electronically.
II. TREASURER'S REPORT
- BCSA's AKC dues for
2002 have been paid.
- Auditor Wayne Koutsky
will create a financial report for the 2001 Specialty so that a numerical comparison
with the 1999 Specialty can be made. Marit has also given Wayne and Linda the
2001 specialty budget and added in the actual income and expenses. She is also
getting the treasury records ready for an audit by Wayne.
- Marit provided the actual
income and expenses from the 2001 herding trial to 2002 Herding Trial Chairpersons,
Claudia Frank and Denise Teal.
- Marit sent the BCSA
bank account information to President Fran Hoffman and Vice President Denise
Teal. She also sent them checks for the BCSA checking account.
- Excess profit from
the Rescue Benefit in the amount of $541.83 has been transferred from checking
to Restricted Rescue savings.
- 2 more income checks are needed to arrive before Marit can finalize the 2001
specialty actual figures.
- Fundraising: Nancie
Mages and Marit are busy promoting Store items and planning fundraising. They
will also be handling the auction at next year's banquet.
- Specialty income thus
far = $64,700.11 and specialty expenses thus far = $44,285.74
- The Board reviewed,
modified and approved the Operating Budget for 2002
- The Board approved transferring funds from checking to regular savings so
that more interest can be accrued.
||Savings - Restricted
||Savings - Restricted
III. COMMITTEE BUSINESS
- Affiliate clubs. As
of the AGM Meeting, Affiliate Club Chairperson Ruth Deming, has received current
officers and membership rosters for four clubs: Border Collie Club of Hawaii,
Piedmont Border Collie Club, Border Collie Club of Northern California, and
Kentuckiana Tartan Border Collie Club.
- AKC Delegate Janet Lewis is getting ready for the December Delegate meeting
and will have a report upon her return.
- BCSA Announce. As of October 1, 2001, there are 228 subscribers from 580
- Breed Standard. Now currently working on the Gait and Temperament section.
- Breeder Referral. Joyce moved to approve the proposal submitted by Janet
Legg and Wendy Jordan with the addition of a health clearance section (not a
requirement). The proposal was unanimously approved.
- Ethics Committee. Nancy will ask Glen Kothe if he would accept this position.
- General Education. Everything is set for the booth at the Eukanuba Classic
that will be run by Sandra Lindemuth and Eileen Madrigale. Sandra has the brochures
that will be passed out and videos of herding and agility trials will be shown,
as well as dogs available for public interaction. The Board approved reimbursing
one night's hotel stay for Eileen. The Board also approved reimbursing $20 registration
fee to Janet Legg for the booth she hosted for a show in Seattle.
- Health. Any questions from the membership should be directed to Health Chairperson,
Debbie Brooks, DVM, at DBFlatline@aol.com
- Herding Advisory. The proposed changes received by the HAC to the AKC Herding
Program are listed on the following website:
http://www.akc.org/dic/events/perform/proposedrevisions.cfm (link no longer
- Registration/Stud Book. It was decided that Richard Whorton, Emily Czapek
and Janet Lewis contact Bob Kelly of AKC and work with him to possibly extend
the open registration period 20 or 40 years as is currently done with the greyhound
Education. Joyce put Richard Whorton in charge as the contact person
for the Advanced Herding Institute hosted by the Piedmont Border Collie Club.
There have been requests for Judges' Education programs by a kennel club in
New Jersey and The International Kennel Club of Chicago (it was suggested that
Nancie Mages help with this one).
Emily moved and Joyce seconded (all approved)
that Nancie Mages be in charge of this committee (she had previously volunteered).
- Membership. April Quist requested that lifetime members be required to return
renewal forms so that she knows if they are still interested in staying members.
The Board unanimously agreed to this change and also voted to change "CEA"
on the donations portion to "health" in general. Ruth Deming, affiliate
club chair, proposed changing affiliate club dues to $50.00 a year and the Board
unanimously agreed to this as well. The Board also discussed the issue of inheritability
of a single lifetime membership. It was unanimously decided that a single lifetime
membership would end with the life of that member. A family lifetime membership
remains in effect until the death of the second member.
- ROM. The Honorary ROM and ROMF are tabled for further discussion. The ROM
and ROMX were approved by the Board with the following change: Bitches' progeny
changed from 7 to 6.
- Rescue Linda Baron has agreed to chair the Rescue Liaison position.
- Website Michelle Olsen is no longer Webmaster due to connectivity problems.
Marit will contact Lisa Ochoa for this position.
IV. OLD BUSINESS
- National Specialties. The 2002 National will be held October 15-20 at Purina
Farms. The Sweepstakes judge has been approved. The 2003 National needs a show
Chairperson. Nancy will ask Susan Burton if she is interested in this position.
Linda Koutsky, 2002 Chair, will talk to Brock Fitzgerald at Purina Farms about
securing dates for 2003-2006.
- Health and Rescue Foundation. The Board does not feel its financial situation
is secure enough to make the foundation a line item in our operating budget
or to commit any additional funds from any source at this time. However, we
may be able to donate additional funds in the future. Any future donations are
entirely dependent upon the financial circumstances of the club and approval
of the board. BCSA will continue to maintain its own rescue and health restricted
funds. These funds are available for disbursement to any organization, including
the foundation, upon a showing of need and approval by the board. The Board
unanimously approved a $500.00 donation for start-up expenses that will come
from the Restricted Funds for Health and Rescue.
- BCSA Sweepstakes at the International Kennel Club of Chicago:
AKC has granted
permission for BCSA to hold a sweepstakes event on February 23, 2002 in conjunction
with the IKC of Chicago. Both Nancie Mages and Sharon have been notified.
V. NEW BUSINESS
- Judge's Education Chair
Joyce Herie will work on a mentor list for anyone, but especially BCSA members
who are interested in becoming conformation judges and is asking the membership
for suggestions for qualified people. Carolyn Herbel's name came up as one possible
person to help with this program.
- Calendar: Nancie Mages suggested BCSA appoint someone to put together a calendar
showing when dues notices and membership lists go out, deadlines for Borderlines
etc. It should be discussed what can be done by e-mail and what must be sent
by regular mail. Denise Teal contacted Dr. Kim Green and Dr. Lois Rifner and
they agreed to create a timeline/calendar as they write policies and procedures.
- Joyce received a request from AKC to clarify the color section of the registration
forms and the Standard Committee has taken on this project, currently discussing
how the different colors and markings should be classified.
VI. DATE OF NEXT MEETING
February 14, 2002
Meeting adjourned at 7:50
Sharon Ferguson, Secretary