Kim Augustine submitted her resignation. Joyce Herie, as Vice President, will step up to the office of President
Dr. Bob Tainsh was appointed to be our AKC delegate until the members can vote
Robyn Powley submitted a report for the year of 1999. The balance reported as of Dec 1999 is $6,161.70
AKC has accepted the BCSA as a member club
A petition has been sent to the Board the purpose of which is to show disapproval for the removal of Susane Hoffman as chair of the Standard Committee
A letter was received from Ronni DeLay about her Versatility Award for Ch. Majestic Prophesy of Grandeur
A letter was received from Kelly Whiteman relating her concerns about Board Procedures
Kim Augustine will chair a committee to print certificates and facilitate the recognition of dogs with both a CH and a herding title. She will have a form ready for the next Borderlines.and has offered to pay for this service the first year
Nancy Little has set up a BCSA membership list on ONELIST specifically for BCSA announcements and summaries - not discussions.
Nomination of Vice President
Emily Czapek has been selelcted to fill the office of Vice President
Yes_ all voted
Appointment of Fundraising Chair
I have been involved with dogs all my life, which at this point is heading into the late thirty-somethings. Until BC's came into my life about 4 1/2 years ago, we were strictly a Labrador family. I grew up on a small ranch with horses, cattle, goats, sheep, geese, chickens, guinea fowl, and peacocks in addition to our wonderful Labs. I was active in gymkhana, halter and western pleasure with the horses and did some cutting work with them for fun also. Since my parents are wildlife biologists we also had a variety of wildlife living with us from time to time as well. We hunted our Labs in addition to enjoying them as our beloved family pets.
I currently own two BC's and one Lab. I have finished (owner/handled I am proud to say) my bitch, Skye, and have been showing her as a Special. I occasionally show other people's BC's for them for fun. I have bred and raised one litter of BC's from Skye after the appropriate health tests were completed. My other BC is one of Skye's pups from her first litter. There are alot of other dog activities I want to try in addition to conformation. I wish to get them herding instinct certified, try to put an obedience title on them and use them as therapy dogs. I am currently the Secretary for the Border Collie Club of Northern California and the Secretary for Border Collie Rescue of Northern California. I try to help at as many of our events as possible as I believe member participation is important for a club's health.
I am a Staff Services Analyst for the State of California's California Conservation Corps which is a work-learn program for youth ages 18-23. I am in the Recruitment Branch where I analyze attrition/retention trends vs. recruitment trends. I also research and implement marketing strategies in addition to managing a very large budget. I am married and have two sons ages 8 and 12. Due to the fact that both my children have Attention Deficit Disorder, I am very active in the School District's A.D.D. Parent's Support group and working with the school administrators and teachers to bring about a positive learning environment for these children.
Here are two ideas I thought of as possible fundraisers off the top of my head:
1. A virtual BC dog show. Virtual dog shows have become very popular in the last year or so. Having a a virtual BC show shouldn't be too difficult and not very costly if there is a member willing to run it with the computer expertise to put it on the web. It's easy for the people entering and could be alot of fun. I believe the UK BC club had a virtual dog show to raise money for canine health research and did fairly well.
2. A nationwide
walk-a-thon (with dogs of course), which I actually thought of as a rescue
fundraiser. This is something that would take quite a bit of coordination to
start off with, but could become an annual event. The Morris Animal Foundation
does one that makes quite a bit of money every year.
Vote to appoint Jeanne as chair of fundraising
Yes__all voted yes___except Robyn Powley(no vote)
Vote to appoint new chairperson for JEC
Yes_ all_voted yes_except Robyn Powley(no vote)
Vote to appoint Linda Baron as liaison between Health and Rescue Foundation and board
Yes_all voted yes_except Robyn Powley(no vote)
President Joyce Herie called the meeting to order at 5:33 PDT. Present were Emily Czapek, Terry Hammond, Marit Marino, Janet Lewis, Linda Peacock and Helen Phillips
The minutes of the board meeting of 3/30/2000 were read with corrections and approved
A notice was received from AKC, which gave approval to a sweepstakes event on 11/26/2000 in conjunction with the Springfield Kennel Club
1. $13, 416.74 transferred from New Mexico
2. New Checking Account - Bank of America, Oakland Main Office
3. Bounced checks - membership dues
4. Bills waiting to be paid - $3,925 Total
5. BCSA Computer records
6. Finance Committee
8. June projects
The board suggested that we might appoint a treasurer just for the Specialty This could be taken care of under standing rules
Helen made a motion that one signature will be sufficient if checks are passed through Joyce Emily seconded and the motion passed Emily moved that Marit pay all outstanding bills. Helen seconded and the motion passed
Marit said that she is looking into bonding information such as who is covered and for how much
Nancy Mages was asked to be appointed as a liaison for committee reports Janet moved that she be approved. Helen seconded and the motion was passed
Emily stated that we have
received copies of brochures that were at a nonmember's house and that we have
two more brochures waiting to be printed when funds are available
John Loquinta has asked to be relieved as By-Laws Chair Janet moved that we accept his resignation and Emily seconded. The motion passed
The Border Collie breed tape has been finished Several board members have seen this tape and said that it is excellent The board tabled appointment of a new chair for this committee
Laura Tomaszewski has resigned as membership chair. Janet moved to accept her resignation, Helen seconded and the motion was passed
Janet moved that April Quist be appointed as the new membership chair. Helen seconded and the motion passed
Re: Petition The board decided to leave this decision to the next set of officers
The nominating committee has been appointed and consists of Emily Czapek,chair,Fran Hoffman,Terry Kenny, Nancy Mages and Felicia Whalen
The board discussed the Versatility award of Ronnie DeLay and Terry Hammond. Emily has consulted with a lawyer who said that the original board vote was legal Janet made a motion that the board reconfirm the board decision and that the awards stand as voted Emily seconded and the motion passes with Helen voting no
Janet made a motion that applications for all existent awards be put on hold until an awards committee can meet and clarify all rules. Emily seconded and the motion passed
Janet made a motion that an awards committee be created which will be charged with creating and/or clarifying all rules that pertain to awards given by the BCSA. Terry seconded and the motion passes
Emily asked permission for two phone calls for the nominating committee. Janet made a motion that these calls be paid for. Terry seconded and the motion passed
The annual meeting will be held in California on Saturday,Oct 22, 2000 hosted by the BCCNC. More details will follow Janet Lewis has donated a seminar at this meeting with the proceeds to benefit BCSA
Kathy Sours is making a list of all equipment and supplies that are property of the BCSA Please inform her if you are in possession of anything that belongs to the club
Breeder Referral Network
Becky Beckman will chair a committee to set up a breeder referral program
AKC Gazette Columnist
Betsy Korbonski has volunteered to write a column for the Gazette. She will welcome contributions from members
Rescue Liason Status
Bobbie Farquar remains as our liason
The board discussed the need for a new web page. Helen stated that she knows someone who can do this for us. The initial cost would be $350 and the monthly fee would be between $19.50 and $79.50 per month depending upon the amount of material we have Terry moved that we have Helen contact this person and see what he would do for the least amount of money. Janet seconded and the motion passed . Emily graciously donated $300 for the initial cost.
Janet moved to table this issue until after elections. Helen seconded and the motion passed
The board recommended that in the future, all issues be stated with a pro and con on ballots
Janet moved that the board cancel a special risk insurance policy which has cost the club $3,318. No other club carries this and it had to be bought special.Emily seconded and the motion passed.
Linda is still trying to get this going with the help of Bobbie Farqaur, Lisa Ochua and Terry O'Conner
The board is still looking at trophies that have not been given out and rumors of monies due to stock handlers
The dates for the 2001 Specialty are October 8-14 and it will be held at Purina Farms
Janet moved that the meeting be adjourned and Emily seconded The meeting was adjourned
President Joyce Herie called the meeting to order at 5:32 PDT. Present were Emily Czapek, Linda Baron, Terry Hammond, Marit Marino, Janet Lewis and Helen Phillips.
Secretary's Report: The minutes of the board meeting of 6/8/2000 were read. Janet Lewis made a motion to approve that was seconded by Helen Phillips. All approved.
New AKC obedience regulations have been approved as of October 1. Members are encouraged to go to the AKC website to view these changes. A motion was made by Janet and seconded by Emily that this announcement be put on BCSA_ANNOUNCE. All approved.
The United Airlines pet embargo was mentioned.
The AKC requested input regarding the AKC lifetime achievement award to one of three individuals the AKC had selected. After discussion, it was agreed by consensus to recommend the individuals designated by an asterisk (*) from the AKC's list as shown below:
Treasurers Report: Financial Summary: As of 9/6/00, the checking account balance was $7,160.33, and the Savings Account balance was $1,000.98. This includes approximately $4,000 in Restricted Rescue & Canine Health Funds. At this time both of these funds are tracked separately, but are physically in the checking account. They will be moved to individual bank accounts after January 1, 2001, when income from next year's dues is available. Technically, this leaves BCSA with $3,000 with which to operate. Since appointment of M. Marino as Treasurer in late April, total BCSA expenditures were $7,774.23 with income of $8,713.82.
Financial Report for Borderlines: A detailed update of issues concerning the Treasury can be found on pg. 8 of the September/October issue of "Borderlines."
Financial Report for National Specialty 1999 : Expenses/income to date have been $75,983.81/$57,610.50. This yields a net loss of $18,373.31. The above figures were obtained by adding the income/expenses reported by Barbara Palmer at the end of 1999 to those received/paid 2000. As most treasury questions relate to the 1999 Specialty, Marit recommends standard reports be developed which analyze the annual Specialty in same way each year.
Financial Report for National Specialty 2001 : Marit developed a uniform budget form that Linda has distributed to Event Chairs to complete by 10/1/2000. Ongoing use of the form will allow comparison of budgeted figures against actual figures throughout the year as well as at completion of the Specialty. They should also serve as a basis for the following year's budget request. All Event Chairs have been notified via e-mail that the 1999 Specialty recorded loss was $18,373.31, and that BCSA cannot survive a similar loss next year. National Specialties should normally record a slight profit. It would help if the 2001 Specialty records more than a slight profit. To help with expense tracking, the Treasurer will receive a copy of all judges' contracts. The contract for the conformation judge has been received.
Treasury Items For Consideration For Bylaws Revision : Marit suggested modifications that would: 1) Define Treasury books as including bills, receipts, check registers, bank statements, deposit slips, general ledger & computerized records; 2) Require the "books" be open at all times to review by Board-appointed auditor and/or Finance Committee members (in addition to Board members); 3) Allow Treasurer to report on current fiscal year, not previous fiscal year, at the Annual General Meeting.
Check Review Process : All club checks are sent to the President along with a copy of pertinent bill and the Quicken summary report. After the President has reviewed all, she mails the check to the recipient. While this process slows down club business for a few days, Marit believes the process is working well and serves not only to assure that someone else knows how the Treasurer is spending money, but also guards against the temptation to spend club funds inappropriately.
Status of Financial Review/Audit : In spite of several requests, no 1999 Treasury receipts have been received from either Robyn Powley or Barbara Palmer. The Board therefore directed a certified letter, return receipt requested, be sent by Club Secretary Linda Baron to Ms Powley's attorney reminding her that the receipts are legally the property of BCSA, and asking they be sent to the current Treasurer, Marit Marino, within 10 days of receipt of the letter. Given BCSA could be held responsible for the missing receipts should the IRS decided to perform an audit, there was general agreement that should the receipts not be forthcoming, all reasonable means should be taken to procure them.
Nominating Committee (E. Czapek): Since the last meeting, the slate of candidates and candidate profiles were developed by the nominating committee and mailed to the membership in accordance with the directives of the 1999 by-laws. Kelly Whiteman subsequently informed Emily Czapek that the 1999 bylaws were not valid because of an irregularity in the voting procedure, and that the 1996 by-laws were the valid ones. The nominating committee thought the bylaws question was far beyond their charge and scope, and unanimously voted to pass the question of the by-laws to the BCSA board and the appropriate AKC official.
Affiliate Clubs/Events: Terry Hammond made a motion to combine both these committees and leave Barbara Palmer as chair. Emily seconded and all approved
By-Laws Revision Committee: The bylaws committee is in the process of incorporating additions suggested by the Board and Membership. They will be reviewed by the Board again prior to being sent to the AKC and thereafter to the membership.
General Education Committee: Three educational pamphlets targeted for the public and produced by the General Education Committee are now available on the web under Committees, General Education. They are, "The Border Collie," "The Border Collie: Energy Machine," and "Activities for You and Your Border Collie." The latter two will be printed once funds become available. Emily has not found time to meet with Lisa Ochoa to brief her on the Committee, but hoped to do this soon.
Judges Education Committee: A member requested the Board discuss more assertive ways to make Judges aware of the Standard. A motion was made by Emily Czapek to table this discussion until a chair was appointed. Linda Baron seconded and all approved.
COMMITTEE CHAIR RESIGNATIONS (J. Herie)
COMMITTEE CHAIR APPOINTMENTS (J. Herie)
Standard: Susane Joura-Hoffman. Helen Phillips made a motion to approve and Janet Lewis seconded. All approved, except Terry Hammond who abstained.
Breeder Referral: Bonnie Harris. Emily Czapek made a motion to approve and Janet Lewis seconded. All approved.
Awards and Versatility: Upon the suggestion of Janet Lewis, the Board decided to add "Awards" to the title of this committee. The intent is to have a committee in place to develop and administer new awards in the future. Committee Chair appointment is Tracy Sengupta. Emily Czapek made a motion to approve and Terry Hammond seconded. All approved. Tracy will work on clarifying the Versatility Award requirements for review by the Board as soon as possible. She will also check that individuals qualifying for a versatility award prior to the moratorium pending clarification have, indeed, received their award. No awards will be given out that have been submitted since the June board meeting until the regulations have been clarified.
Fundraising Committee: Ann Marie Silverton has been asked to Chair this committee. To date no response has been received.
Tracking: Suggested Chair was Lisa Pruka. Emily Czapek made a motion to approve, which was seconded by Helen Phillips. All approved.
B.C. Store: Emily Czapek made a motion to make the B.C. Store a committee. Terry Hammond seconded the motion and all approved. Terry will Chair the committee until the store is up and running.
Policy and Procedures: These responsibilities will be added to those of the bylaws committee.
BCSA Web Site - BorderCollieSociety.Com: Donations to cover Web Site establishment equaled $400, while expenses were $404, leaving only $4.00 to be picked up from general revenue. Helen Phillips arranged for domain name and site development. The site was constructed by a computer consultant using Java. Once it was up and running the following problems became apparent: 1) long time to load; 2) modifications to site could occur only every 1 ½ weeks; 3) documents on the site could not be printed; 4) having the Web designer in Colorado and the individual responsible for maintenance, namely Marit, in California became problematic. Solutions already applied included returned to using Richard Whorton's old HTML site because it was a) kinder and gentler to older web browsers, b) easier for club members to eventually take over web site if done in HTML and not Java, c) site documents could be printed off easily, and d) it was faster to start with an existing site rather than reinvent the wheel. At this point, Marit Marino, assisted by a colleague with much experience in web management, has taken over the job of Web Master. Documents to be up on web in the immediate future include the General Education Committee brochures and National Specialty information. Committee information will be updated. A Conformation page is being added. There was discussion as to what the web site should contain. Marit said she would like it to contain any documents of official and or historical nature. No decision was reached.
Annual Meeting Update: Plans are being finalized. Registration for Janet Lewis' seminar is going well.
Specialty 2001 Update: Judges contracts are being sent out. Hotel arrangements are being made. The schedule will be up on the web site. Terry Hammond is working on a low cost banquet. A preliminary budget is being prepared for Board review and is due Oct. 1, 2000. See also Treasurer's report.
Minimum Age For Herding Instinct Test: A question was raised as to the minimum age requirement for a herding instinct test. The age is 9 months. No action needed.
AKC Website: The AKC website needs updating of club officers and committee chairs. AKC has been informed of corrections by Linda Baron, club Secretary.
By-laws Controversy: Joyce Herie read a letter from Mike Liosis, AKC club liaison. In brief, this stated the AKC recognizes the 1999 by-laws revisions as legal, and that we would cease to be a member club if we reverted to the 1996 by-laws (see attached). Janet Lewis then moved that the club operate under the 1999 bylaws and cite the AKC letter. This was seconded by Emily Czapek and was approved with Terry Hammond abstaining. According to the 1999 by-laws, nominations for the 2000 election will need 30 signatures. As suggested by Mr. Liosis, the nomination period will be extended to November 1, 2000 for those individuals nominated from the floor in order to allow them to obtain the required number of signatures. Accordingly, nominations with supporting signatures must be in the Secretary's hands by November 1, 2000. Ballots to the members must be sent out by November 15, 2000 with ballots due back to the Treasurer by December 15, 2000. Elected officers will take office on January 1, 2001, as per old by-laws.
Open Registration Letter Writing to AKC: A discussion was held regarding whom to ask to write letters to AKC to support keeping the stud book open. It is now scheduled to close December 31, 2001. A list of names was discussed and the secretary will write these people asking them to write a favorable letter to AKC.
Procedure at AGM: Richard Whorton has written a letter on procedures he feels would be beneficial to the AGM meeting. The board voted to table this discussion and pass on Richard's letter to the By-laws/Procedures Committee who can incorporate these features.
Border Collie Club of New England: This Club requested permission to hold a sanctioned event. According to April Quist, Membership Chairperson, they are not an official affiliate club. The decision was made to refer them to Barbara Palmer for clarification and assistance.
Advertising Policy: Tabled.
BCSA_ANNOUNCE Policy: Tabled.
A motion to adjourn was made by Emily Czapek and seconded by Terry Hammond with all approving. Meeting was adjourned at 8:05 PDT.
NOTE: The Annual Meeting, held on Oct 21st, 2000, in the San Francisco Bay Area was adjourned due to lack of a quorum.
President Joyce Herie called the meeting to order at 5:35 PST. Present were
Emily Czapek, Linda Baron, Terry Hammond, Marit Marino, Janet Lewis and Helen
2. TREASURER'S REPORT
3. COMMITTEE BUSINESS
4. OLD BUSINESS
5. NEW BUSINESS
Page Updated 10.21.2015
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